ITB-26-006B Bidders Conference Attendance Summary

This document is a bidders conference attendee list for an Invitation to Bid (ITB) issued by the Florida Department of Veterans' Affairs (FDVA) for an aluminum screened patio installation project at the Robert H. Jenkins State Veterans Domiciliary Home in Lake City, Florida. The project involves the installation of a new 30' x 60' aluminum screened patio with an insulated roof system and three heavy-duty screen doors (42" x 80" each) on an existing concrete slab adjacent to the Dining Room. The mandatory pre-bid meeting and on-site visit occurred on Wednesday, March 4, 2026, at 1:30 PM local time. Written questions must be submitted by 3:00 PM on Monday, March 9, 2026, with bids due by 3:00 PM on Thursday, March 26, 2026. The notice of intent to award is anticipated for Monday, April 6, 2026, with contract execution anticipated for Wednesday, April 15, 2026. The contract term commences on the date of full execution with no renewal options, and the project must be completed within 120 calendar days of contract execution.

The contract will be awarded to the lowest responsive and responsible bidder, with pricing submitted as a total project bid price inclusive of all requirements and costs. Contractors must provide all labor, equipment, materials, supplies, and waste disposal services. Required insurance includes commercial general liability coverage of $1,000,000 per occurrence with $3,000,000 umbrella coverage, workers' compensation insurance, and vehicle liability coverage of $1,000,000 per occurrence. A performance and payment bond equal to 100% of the contract value must be submitted within 15 business days of agreement execution. Financial consequences for delay are assessed at $375.00 per calendar day. No incumbent vendors or current contractors are identified in the available documentation. Contractors must register with MyFloridaMarketPlace, the Florida Secretary of State Division of Corporations, and submit Form W-9 prior to bid opening. No advance payments are issued; all payments are made only for completed work certified and accepted by the FDVA Contract Manager. The project serves approximately 145-150 honorably discharged veterans receiving assisted living services.