2-ITB-26-006B- Pre-bid Attendance-vF.pdf

This is a Pre-Bid Attendance document for an Invitation to Bid (ITB) issued by the Florida Department of Veterans' Affairs (FDVA) for the installation of a screened patio at the Robert H. Jenkins State Veterans Domiciliary Home in Lake City, Florida. The project involves the installation of a new 30' x 60' aluminum screened patio with an insulated roof system and three heavy-duty screen doors (42" x 80" each) on an existing concrete slab adjacent to the Dining Room. The mandatory pre-bid meeting and on-site visit are scheduled for Wednesday, March 4, 2026, at 1:30 PM local time. Written questions must be submitted by 3:00 PM on Monday, March 9, 2026, with bids due by 3:00 PM on Thursday, March 26, 2026. The notice of intent to award is anticipated for Monday, April 6, 2026, with contract execution anticipated for Wednesday, April 15, 2026. The contract term commences upon full execution with a 120-calendar-day completion requirement and no renewal options.

The contractor must submit pricing as a total project bid price inclusive of all labor, equipment, materials, supplies, and waste disposal services, with financial consequences for delay assessed at $375.00 per calendar day. The FDVA will award the contract to the lowest responsive and responsible bidder. Contractors must obtain all necessary licenses, permits, and inspections; complete Level 2 background screening and E-Verify employment verification for all personnel; secure commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 umbrella coverage, workers' compensation insurance, and vehicle liability coverage of $1,000,000 per occurrence; and submit a performance and payment bond equal to 100% of the contract value within 15 business days of agreement execution. The solicitation does not identify specific set-asides for disadvantaged enterprises, and no incumbent vendors or current contractors are listed. Contractors must register with MyFloridaMarketPlace, the Florida Secretary of State Division of Corporations, and submit Form W-9 prior to bid opening. No advance payments are issued; all payments are made only for completed work certified and accepted by the FDVA Contract Manager. The specific contract award value is not disclosed in the solicitation materials.