ITB 26-002_9.17.2025.pdf

Form Date: 11.17.2022

Adams 12 Five Star Schools

Invitation To Bid (ITB) Number 26-002

“Building Automation Upgrade Project (Phase 6)”

INVITATION TO BID (ITB)

READ THIS DOCUMENT CAREFULLY

This solicitation is being conducted under the procedures for competitive contracts established by Adams 12 Five Star Schools (“the district”). The district will award a contract based on the following:

LOWEST PRICE (COST)

All Scope of Work (Scope) requirements being met and with the lowest evaluated price (or cost).

1. 9/18/2025 Issue Date

2. 9/29/2025 Mandatory Pre-Bid Conference/Site Walks will be held:

8:30 AM Coronado Hills Elementary School (main entrance) 8300 Downing Drive, Denver, CO 80229

At completion we will transfer to Coyote Ridge Elementary School, 13770 Broadlands Dr, Broomfield, CO 80023, and afterwards to Meridian Elementary School, 14256 McKay Park Cir, Broomfield, CO 80023. Anticipate approximately 60 minutes at each site.

Check in at the front office. You will need to bring your government ID.

A representative of the Offeror must attend this mandatory conference and all site walks in its entirety in order to qualify to submit an offer to this solicitation.

Offerors who fail to arrive and sign the attendance record at the pre-proposal conference within five (5) minutes of the scheduled starting time shall be considered non-responsive and ineligible for award.

3. 10/8/2025 Questions Due Date by 10:00 AM Mountain Time

SUBMIT ALL QUESTIONS via email to kelly.mickelson@adams12.org.

Written questions received before the deadline and concerning this solicitation’s documents will be answered in addenda to this solicitation and will formally provide all the submitted questions with responses.

4. 10/30/2025 Offer Due Date by 10:00 AM Mountain Time

SUBMIT OFFER TO BIDNET DIRECT ONLY AT:

https://www.bidnetdirect.com/colorado/adams-12-five-star-schools

Official electronic (PDF) copies of solicitation documents can be found at https://www.bidnetdirect.com/colorado. Please register with Rocky Mountain E-Purchasing System to obtain official documents. Adams 12 Five Star Schools is not responsible for misinformation received from other sources.

5. Project description:

a. The documents listed in the following table provide details of the project:

Date of

Document Title/Description of Document 9/17/2025 8/29/2025 8/22/2025

Appendix A - Scope of Services Appendix B - Project Manual Appendix C - Coronado Hills Elementary 100% Construction Document Drawings Appendix D - Coyote Ridge Elementary 100% Construction Document Drawings Appendix E - Meridian Elementary 100% Construction Document Drawings

b. The documents listed below are applicable to this solicitation and resulting award:

• Attachment A - Qualifications Form dated 9/11/2025

• Attachment B - Price/Cost Bid Form dated 9/11/2025

• Attachment C - Certification regarding debarment, suspension, ineligibility and voluntary exclusion

• All published Addenda

• Exhibit A - Pro Forma Construction Agreement

• Exhibit B - Pro Forma General Contract Conditions

• Exhibit C - Bid Bond Form

• Exhibit D - Labor and Material Payment Bond Form

• Exhibit E - Performance Bond Form

6. Proposal preparation information:

a. The proposal must include a title page, including the solicitation title and number, name of offering organization and name of the authorized contact (with postal address, telephone number(s), and email address).

b. Formatting instructions

i. A page is defined as one side of an 8 ½” x 11” sheet of paper.

ii. Use a 12-point font.

iii. Maintain at least 1-inch margins on all sides.

c. Submit in BidNet Direct ONLY, one (1) electronic, assembled, PDF file, of the proposal directed toward meeting the requirements of the Scope of Work. The proposal shall be organized in the following sections:

7. Solicitation Provisions:

a. Offers must be submitted in BidNet Direct. Offers submitted otherwise will not be accepted.

b. Withdrawal of offer and late submission

i. Offer may be withdrawn by written notice of an authorized representative received prior to the submission deadline for entirety or modification. Notice to be sent to the district’s point of contact for questions.

Section No. Description

Title Page - The submission must include a title page, including the solicitation title and number, name of offering organization and name of the authorized point of contact with postal address, telephone number(s), and email address.

Cover Letter - signed by an authorized representative of the offeror, including a summary statement indicating acceptance of the proposed Scope of Work, anticipated period of performance, and the general terms and conditions of the contract. The offeror shall explain any proposed change(s) with sufficient explanation to permit evaluation. Proposed changes/exceptions will not, of themselves, automatically cause an offer to be termed unacceptable. However, a large number of proposed changes/exceptions or one or more significant exceptions not providing any obvious benefit to the school district may result in rejection of such an offer as unacceptable.

3 Qualifications Form per instructions on the form.

4 Price/Cost Bid Form per instructions on the form.

Bid Bond - The proposal must be accompanied by a Bid Bond in the form of a certified check, bank money order, cashier's check, or bid bond acceptable to the Owner in a sum to at least 5% of the base bid, payable without condition to Adams 12 Five Schools. Such Bid Bond shall guarantee that the bid will not be withdrawn or modified after the time limit set for receipt of bids, and, if accepted, that the person, firm, or corporation submitting same, shall execute a contract with the Owner and shall within same time furnish the required bonds and approved sureties called for by these documents. In the event the offeror whose offer is accepted fails to execute a contract and/or supply a performance bond and payment bond and material bond, the Bid Bond will be forfeited in full to the Owner as damages for the delay and extra work entailed thereby.

6 Surety bonding capacity letter - is to be included.

Evidence of insurability - Provide evidence of capacity to obtain insurance coverage as stated in the General Contract Conditions section GC33 at the limits per 33.01.b for the project amount.

8 Certification regarding debarment, suspension, ineligibility and voluntary exclusion signed by an authorized representative of the offeror.

Addenda - All published addenda, regardless of content, must be returned with the signature section complete as part of the offer,. When the offer is not accompanies by all addenda, the offer is determined unacceptable, non-responsive and excluded from further consideration.

Proposals shall be no more than 35 pages in its entirety.

ii. Late submissions will not be accepted.

c. This solicitation does not commit the district to pay costs incurred in the preparation and submission of a proposal.

d. If it becomes necessary to revise the solicitation before the due date, the district shall provide addenda to all participants. Addenda to the solicitation will be posted on BidNet Direct. It remains the responsibility of all participants to check BidNet Direct for any addenda issued prior to the submission of responses. All addenda must be returned with the offer.

e. Adams 12 Five Star Schools reserves the right to cancel the entire solicitation.

f. All information included as part of the proposal shall be subject to the Colorado Open Records Act (CORA). Marking information as confidential is not sufficient to prevent disclosure. The following information shall not be considered as confidential commercial information even if it is clearly marked as such: pricing strategies, non-financial information, guarantees and warranties.

g. Solicitation disputes – District Policy 3330 - Bid Protest Policy

8. Evaluation:

The district will evaluate offers in three general steps:

Step One—Initial Evaluation An initial evaluation will be performed to determine if all required information has been provided and the offer is acceptable to meet the basic requirements as outlined in the Scope of Work and Qualifications. At the district’s discretion, discussions with Offerors will be held as necessary. Offerors shall be notified if their offer is determined to be unacceptable and the reasons for rejection will be provided. Unacceptable offers will be excluded from further consideration.

Step Two—Price (Cost) Evaluation After an offer is evaluated as acceptable to meet the baseline requirements, the district will evaluate the price (cost) to determine the reasonableness and award to the lowest qualified price offer per base bid.

Step Three—Selection Based on the acceptability and price (cost) suitability of the offers, the district will exercise one of the following options:

(a) Select an offer and award the contract to the lowest qualified price (cost), acceptable offer without discussion.

(b) after discussion, select an offer, and award the contract.

(c) make no award.

9. Competitive negotiated contract using Lowest Price (Cost):

This solicitation shall be conducted using Lowest Price (Cost) that results in an award based on the lowest evaluated price (cost) of all acceptable offers.

Lowest Price (Cost) is based on the premise that value is expected to result from award based on an acceptable qualified offer with the lowest evaluated price (cost).

The Scope of Work in this Invitation to Bid serves as the district’s baseline requirements that must be met by each offer.

Selection will be made based on the lowest evaluated price (cost) of offers meeting or exceeding the baseline requirements of the Scope of Work and qualifications.

10. Proposed contract award and period of performance:

It is the intent of the district to award one contract under this solicitation however multiple awards is an option.

11. Requirements after Award:

a. Notice Regarding Payments to Contractors - It is the district’s standard practice to make all payments to contractors via electronic (ACH) payments. Any Offeror receiving notification of an award under this solicitation must complete and submit a Request for ACH/Wire Banking Information form to the applicable Contract Administrator. Payments to contractors will be deposited directly into the contractor’s designated bank account in accordance with the banking account provided on the form by an authorized company representative.

b. Insurance Certificates in accordance with the contract.

c. Workers Compensation Certificate of Insurance.

d. Performance and Payment bonds will be required on this project in accordance with

C.R.S. 38-26-105 & 106, for any award of $50,000 or over, successful Bidder shall furnish, at the date of execution of the contract, a performance bond in the amount equal to one hundred percent (100%) of the Contract Sum as security for the faithful performance of this contract and also a labor and material payment bond in an amount not less than one hundred percent (100%) of the Contract Sum as security for the payment to all persons performing labor on the project under this contract and furnishing all materials in connection with this contract. All bonds required above shall be issued by companies authorized to do business under the laws of the State of Colorado. The Company must be rated no less than “A-“ by the latest edition of Best’s Insurance Guide which is published by A.M. Best company, Oldwick New Jersey.