ITB_25-52_Parking_Lot_Resurfacing.pdf

City of Oviedo, Florida Recreation & Parks Department

Project Manual Specifications

PARKING LOT RESURFACING

Bid Number 25-52 August 31, 2025

BID SET

City Council:

Mayor: Megan Sladek Council Member: Natalie Teuchert

Chairman: Jeff Boddiford Council Member: Keith Britton

Council Member: Alan Ott

City Manager: Bryan Cobb

Recreation & Parks Director: Paul Belden

Prepared By:

CITY OF OVIEDO

400 Alexandria Blvd Oviedo, Florida 32765

407-971-5534

TABLE OF CONTENTS 1

TABLE OF CONTENTS

PROJECT: City of Oviedo

PARKING LOT RESURFACING

Document Number Title

INTRODUCTORY INFORMATION

N/A Title Page N/A Table of Contents

BIDDING REQUIREMENTS, CONTRACT FORMS, & CONDITIONS OF THE CONTRACT

00020 LEGAL ADVERTISEMENT

00030 INVITATION TO BID

00050 GENERAL BIDDING CONDITIONS

00051 PUBLIC ENTITY CRIME INFORMATION STATEMENT

00052 AFFIDAVIT OF BIDDER

00060 CONFLICT OF INTEREST STATEMENT

00100 INSTRUCTIONS TO BIDDER

00200 INFORMATION AVAILABLE TO BIDDERS

00300 BID FORM

00410 BID BOND FORM

00420 DRUG-FREE WORKPLACE CERTIFICATION FORM

00430 TRENCH SAFETY STATEMENT

00440 NON-COLLUSION AFFIDAVIT OF BIDDER

00460 DISPUTES DISCLOSURE FORM

00500 AGREEMENT FORM

00610 PERFORMANCE BOND FORM

00620 LABOR AND MATERIALS PAYMENT BOND FORM

00640 CITY OF OVIEDO STANDARD INSURANCE REQUIREMENTS

00660 NOTICE OF AWARD FORM

00661 NOTICE TO PROCEED

00662 CONTRACTOR’S RELEASE OF LIEN

00663 FORM OF CONTRACTOR’S PARTIAL RELEASE OF LIEN

00680 PAYMENT APPLICATION FORM

00681 CONTRACT CHANGE ORDER

00682 CERTIFICATE OF SUBSTANTIAL COMPLETION

00683 CERTIFICATE OF FINAL COMPLETION

00700 GENERAL TERMS AND CONDITIONS

00800 ADDITIONAL SUPPLEMENTAL TERMS AND CONDITIONS

SPECIAL PROVISIONS MICROSURFACING

TABLE OF CONTENTS 2

SHEET INDEX

RESURFACING PLANS

SHEET NO. SHEET DESCRIPTION

1 Key Sheet 2 Signature Sheet 3 General Notes 4 Summary of Quantities 5 River Woods Park Exhibit 6 Shane Kelly Park Exhibit

THE GOVERNING STANDARDS AND TECHNICAL SPECIFICATIONS FOR THE PROJECT ARE THE FLORIDA DEPARTMENT OF TRANSPORTATION FY 2024-25 STANDARD PLANS AND REVISED INDEX DRAWINGS AS

APPENDED HEREIN, AND FY 2024-2025 STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE

CONSTRUCTION, CITY OF OVIEDO ENGINEERING STANDARDS MANUAL

ATTACHMENT A CONTRACTOR’S COMPLIANCE WITH EMPLOYEMENT ELIGIBILITY REQUIREMENTS

ATTACHMENT B CERTIFICATION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES

ATTACHMENT C HUMAN TRAFFICKING AFFIDAVIT

ATTACHMENT D AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS

ATTACHMENT E VENDORLINK ELECTRONIC BID SUBMISSION INSTRUCTIONS

LEGAL ADVERTISEMENT 00020-1

SECTION 00020

LEGAL ADVERTISEMENT

CITY OF OVIEDO

BID NO. 25-52

The City of Oviedo is seeking qualified firms to perform the PARKING LOT RESURFACING Project as per the City’s specifications. Bid documents will be available SEPTEMBER 18, 2025 through VendorLink at www.myvendorlink.com, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

End of Advertisement

Advertise one time, August 31, 2025.

END OF SECTION

http://www.myvendorlink.com/ mailto:purchasing@cityofoviedo.net

INVITATION TO BID 00030-1

SECTION 00030

INVITATION TO BID

City of Oviedo Purchasing Division 400 Alexandria Boulevard Oviedo, Florida 32765

BID NO.: 25-52

OPENING TIME: 2:00 pm

OPENING DATE: September 18, 2025

THIS IS NOT AN ORDER

You are invited to bid on the following:

BID NO. 25-52

See attached specifications.

The complete set of bidding documents are available through VendorLink at www.myvendorlink.com, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net

FOB Point: City of Oviedo Terms of Payment: Net 30 days upon acceptance and delivery of invoice.

Bid must be received by the PROCUREMENT MANAGER via Vendorlink Electronic Submission system before:

Time: 2:00 pm Date: September 18, 2025

No person shall on the basis of race, color, national origin, sex, age, disability, family or religious status, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Florida Civil Rights Act of 1992 and other nondiscrimination authorities, be excluded from participation in, and denied the benefits of, or be otherwise subjected to discrimination or retaliation under any program or activity of the City of Oviedo. To view the City’s Nondiscrimination Policy, Plan and Procedures, visit the City’s web page at wwww.cityofoviedo.net.

PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN GOVERNMENT CONTRACTING Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the City's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests.

Bids will be immediately opened after the Bid Due Date and Time via Zoom at zoom.us Meeting ID: 889 2065 3702 Pass Code: CZ6gY4

State of Florida Tax Exemption Number is 85-8013573053C-0.

http://www.myvendorlink.com/ https://zoom.us/

GENERAL BIDDING CONDITIONS 00050-1

SECTION 00050

GENERAL BIDDING CONDITIONS

BIDDER: To ensure acceptance of the bid, follow these instructions.

NOTE: WHEN A CONFLICT OF ANY SPECIFICATIONS, CONDITIONS, AND/OR DIRECTIVES OF THE CONTRACT

DOCUMENTS OCCUR THE BIDDER SHALL BASE BID ON THE MOST RESTRICTIVE SPECIFICATION,

CONDITION, AND/OR DIRECTIVE.

EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided.

SEALED BIDS: All Bids must be submitted in a sealed envelope. The face of the envelope will contain the name and address of the Bidder, date and time of the bid opening, the bid number and name. Bids not submitted on the City’s bid forms may be rejected. All bids are subject to the conditions specified herein and on any attached sheets, specifications, special conditions or vendor notes. Any changes to the bid document pricing must be ink and must be initialed.

BID OPENING: Shall be public on the specified date as outlined in the bid document. All bids that have been received in a timely manner will be opened, recorded and accepted for consideration. The names of the bidders submitting bids will be read aloud and recorded. Bids received after the specified date and time will not be accepted. Bids will not be accepted by hard copy, telephone or facsimile.

PRICES, TERMS, and PAYMENT: All prices must be firm for the delivery schedule quoted herein. Bids stipulating “Price in effect at time of shipment” or other similar conditions will be considered not responsive to the bid invitation and will not be accepted. All prices shall be quoted F.O.B. delivered to any City of Oviedo Department unless otherwise stipulated in the bid invitation. It is the policy of the City of Oviedo to make payments of invoices in accordance with Florida Statue 218.70.

Bids shall be inclusive of all applicable taxes including, but not limited to State Sales Taxes and Federal Excise Taxes. As a tax-exempt entity, The City of Oviedo may exercise its option to purchase materials directly from CONTRACTOR’s Vendors through the issuance of Owner Purchase Orders. Should this direct purchase option be exercised by The City, the Construction Contract value will be decreased via deductive change order in the amount of OWNER Direct Purchases plus the value of the associated sales and/or excise taxes.

1. Taxes: The City of Oviedo does not pay any Federal excise and State sales taxes. Our tax exemption number is 85-8013573053C-0 and is also listed on all of our Purchase Orders.

2. Political Subdivisions: Under Florida Law, prices contained in State Contracts shall be available to the

City of Oviedo, who might wish to purchase under a State Purchase Contract. The City of Oviedo therefore reserves the right to purchase any commodities from a State Purchase Contract, a Cooperative Bid, or any other State or Local Governmental entities bid or contract, if in the best interest of the City.

GENERAL BIDDING CONDITIONS 00050-2

3. Mistakes: Bidders are expected to examine the specifications, delivery schedules, bid prices, and all instructions pertaining to supplies and services. Failure to do so will be at bidders’ risk

4. Condition and Packaging: It is understood and agreed that any item offered or shipped as a result of this bid shall be new (current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

5. Safety Standards: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act and any standards thereunder.

6. Marking: Each individual container shall be marked with the brand name of the product, quantity and the name and address of the manufacturer. Each shipping container shall include the name of the vendor and must also clearly indicate the City of Oviedo Purchase Order Number, and the Department that is taking the delivery.

7. Invoicing and Payment: The supplier shall be paid upon submission of invoices to Accounts Payable, City of Oviedo, 400 Alexandria Blvd, Oviedo, Florida 32765. Invoices are to be billed at the prices stipulated on the Purchase Order and as outlined in this bid. All invoices must show the City of Oviedo Purchase Order Number.

CONFLICT OF INTEREST: The award hereunder is subject to Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of any officer, director or agent who is also an employee of the City of Oviedo. Further, all bidders must disclose the name of any City employee who owns, directly or indirectly, any interest of ten percent (10%) or more of the bidders firm or any of its branches.

AWARDS: As the best interest of the City of Oviedo may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof, with one or more suppliers or to reject any bids or waive any informality or technicality in bids received. Vendors who are awarded contracts are asked to extend the same pricing and conditions to other entities who may want to “piggy-back” a City of Oviedo Bid or Request for Proposal.

INSPECTION, ACCEPTANCE, and TITLE: Inspection and acceptance will be at destination unless otherwise stipulated. Title and risk of loss or damage to all items shall be the responsibility of the shipper (vendor) until accepted by the using department of the City of Oviedo, unless loss or damage results from negligence by the City of Oviedo or its Departments.

DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City of Oviedo City Manager shall be final and binding on both parties.

LEGAL REQUIREMENTS: Federal, State, County and local laws, ordinances, rules and regulations that in any manner affect the item(s) covered herein apply. Lack of knowledge by the bidder will in no way be cause for relief from responsibility.

LIABILITY: The vendor shall hold and save the City of Oviedo, its officers, agents and employees harmless from liability of any kind in the performance of or fulfilling the requirement of the Purchase Orders which may result from this bid.

PUBLIC ENTITY CRIME INFORMATION STATEMENT 00051-1

SECTION 00051

PUBLIC ENTITY CRIME INFORMATION STATEMENT

All invitations to bid as defined by Section 287.012(16), Florida Statutes, requests for proposals as defined by Section 287.012(22), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public works; may not submit bids, proposal, or replies on leases of real property to a public entity; may not be awarded or perform work as a Contractor, supplier, sub-contractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.”

All vendors who submit a Bid or Request for Proposal to the City of Oviedo, are guaranteeing that they have read the previous statement, and by signing the bid documents, are qualified to submit a bid under Section 287.133, (2)(a) Florida Statutes.

AFFIDAVIT OF BIDDER 00052-1

SECTION 00052

AFFIDAVIT OF BIDDER

BEFORE ME, the undersigned authority duly authorized by the laws of Florida to administer oaths, personally, appeared, ____________________________________, who having been first duly sworn, says:

1. I represent, ___________________________________, the bidder relating to the following project of the City of Oviedo: PARKING LOT RESURFACING

2. In order to comply with City of Oviedo directives and implement, the provisions of State law [Committee Substitute for House Bill 735 (Chapter 2002-67, Laws of Florida)], I have ensured and the bidder has ensured that any and all documents such as building plans, blueprints, schematic drawings and diagrams, regardless of the status of the documents (draft, preliminary or final), which depict the internal layout and structural elements of the proposed City of Oviedo facility which is the subject of this procurement activity that have been provided to the bidder by the City have been maintained by the bidder and any and all persons or entities participating in the bid with the bidder in such manner that has ensured and will ensure that the exempt status of the information was and will be protected.

3. Further, I have protected and safeguarded and the bidder has protected and safeguarded the above-referenced documents from public dissemination.

4. Further, I have ensured and the bidder has ensured that the following persons and entities:

all subcontractors (potential or contracted) of recipient, all employees, agents, officers and any other persons associated with the bidder; have taken the actions as described in paragraphs 2 and 3 of this Affidavit.

UNDER PENALTIES OF PERJURY, I declare that I have read the foregoing Affidavit and that the facts stated in it are true to the best of knowledge and belief.

FURTHER AFFIANT SAYETH NAUGHT.

Signature: _____________________________________ Printed Name: _____________________________________

STATE OF _________________

COUNTY OF _______________

The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐online notarization, this ________ day of, ________________, 202, by _______________________________as ____________________of _________________________, who is personally known to me or has produced ________________________as identification.

(Stamp) ________________________________________

PRINT, TYPE, OR STAMP NAME OF NOTARY

**THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID.

CONFLICT OF INTEREST STATEMENT 00060-1

SECTION 00060

CONFLICT OF INTEREST STATEMENT

STATE OF FLORIDA

CITY OF ____________________________________

Before me, the undersigned authority, personally appeared _______________________________________, who was duly sworn, deposes, and states:

1. I am the _______________________________________________________________ of

________________________________________________________ with a local office in

______________________ and principal office in _______________________________.

(City & State) (City & State)

2. The above-named entity is submitting a Bid for the City of Oviedo, described as:

Bid No. 25-52 - PARKING LOT RESURFACING

3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge.

4. The Affiant states that only one submittal for the above bid is being submitted and that the above-named entity has no financial interest in other entities submitting bids for the same project.

5. Neither the Affiant nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for the above bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.

6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.

7. Neither the entity, nor its affiliates, nor anyone associated with them, have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

8. I certify that no member of the entity’s Ownership or management is presently applying for an employee position or actively seeking an elected position with the City of Oviedo.

9. I certify that no member of the entity’s Ownership, management, or staff has a vested interest in any aspect of the City of Oviedo.

CONFLICT OF INTEREST STATEMENT 00060-2

10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above-named entity, will immediately notify the City of Oviedo.

Signed Dated

Typed Name and Title notarization, this ________ day of, ________________, 2025, by _______________________________as ____________________of _________________________, who is personally known to me or has produced ________________________as identification.

INSTRUCTIONS TO BIDDER 00100-1

SECTION 00100

INSTRUCTIONS TO BIDDER

1. GENERAL

The work shall consist of furnishing and placing polymer-modified, emulsified asphalt Microsurfacing on an existing bituminous pavement, as directed by the City and in conformity with the specifications and ISSA A143. The project locations include the Parking Lot of Riverwoods Park and Shane Kelly Park. Except as otherwise provided, Microsurfacing shall include cleaning and preparing the surface and all other incidental work.

1.02 Official Bid Documents

A. Definition

Bidding Documents include the Advertisement for Bids, Instructions to Bidders, Bid Form, other sample bidding and contract forms, and the proposed Contract Documents, including any Addenda issued prior to receipt of bids.

B. Official Bid Documents

The official bid documents, including specifications and Bid Form, are available through VendorLink at www.myvendorlink.com, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

It is mandatory that interested bidders request the bid documents directly from VendorLink prior to submitting a bid. This is necessary to assure that bidders have a complete official bid package and to record interested bidders’ information for issuance of any addenda.

Bids will not be accepted from bidders who have obtained bid documents from any other party other than VendorLink.

C. Questions

Any Bidder who is in doubt as to the true meaning of any part of the Bidding Documents, or finds a discrepancy or omission therein, shall submit to the PROCUREMENT MANAGER a written request for an interpretation or correction at jscott@cityofoviedo.net. The person submitting the request shall be responsible for its delivery to the PROCUREMENT MANAGER no later than 5:00 PM September 10, 2025. Any interpretation, correction, or change of the Bidding Documents will be made by Addendum. Interpretations, corrections, or changes made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, and changes. Contact made with any employee or agent of the City may be cause for disqualification of your bid.

http://www.myvendorlink.com/ mailto:jscott@cityofoviedo.net

INSTRUCTIONS TO BIDDER 00100-2

D. Addenda

Addenda will be mailed or otherwise delivered to all plan holders who received a complete set of Bidding Documents from VendorLink. All Addenda issued during the time of bidding shall form a part of the Contract Documents, shall be covered in the Bid, and shall become a part of the Contract. Receipt of each Addendum shall be acknowledged on the Bid Form;

failure to do so may subject the Bidder to disqualification. It shall be the Bidder's responsibility to ensure that they have received all Addenda prior to bid. The OWNER or PROCUREMENT MANAGER shall not be responsible for non-receipt or untimely receipt of Addenda due to acts of the delivering agency or any other cause.

1.03 Examination of Documents and Inspection of Site

Before submitting a Bid, Bidders shall carefully examine the Bidding Documents and inspect the project site to fully inform themselves of all existing conditions and limitations. Each Bidder, by submitting his Bid, represents that he has so examined the Bidding Documents and inspected the site, that he understands the provisions of the Bidding Documents and that he has familiarized himself with the local conditions under which the work is to be performed. Bidders will not be given extra payment or contract time for conditions which could have been determined by such examinations.

1.04 Bidding Procedure

A. Form of Bid

1. Each Bid shall be submitted on the Bid Form prepared by the ENGINEER included as one of the Bidding Documents. The Bidder is not permitted to make changes in the Bid Form provided. The Bidder shall fill in spaces on the Bid Form by typewriter or manually in ink. When a Bidder submits a Bid with spaces containing erasures or other changes, each erasure or change must be initialed by the person signing the Bid.

2. The Bidder must fill in all relevant blank spaces. Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words and figures, and in case of discrepancy between the two, the amount in words shall govern. In Unit Price type Bids, the Bidder must furnish a Unit Price for all items, regardless of the quantity. In case of discrepancy between the Unit Price and the Total Amount, the Unit Price shall govern.

3. No conditional Bids will be accepted. Alternate Bids will not be considered unless called for. Oral proposals or modifications will not be considered.

4. The Bid shall include the legal name of the Bidder and a statement whether the Bidder is a sole proprietor, a partnership, a corporation, or any other legal entity, and the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a Contract. A Bid by a corporation shall further give the State of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall

INSTRUCTIONS TO BIDDER 00100-3

have a current Power of Attorney attached certifying agent's authority to bind Bidder.

B. Bid Security

1. Each Bid shall be accompanied by a Bid Security in the form of a certified check or bid bond in an amount equal to five percent (5%) of the Total Bid Price, payable without condition to the OWNER, as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the Bidding Documents, and will furnish separate Performance and Labor and Material Payment Bonds payable without condition to the OWNER as specified herein. Bid Bond, if used, shall be on the form provided as Section 00410.

2. Firms shall attach an electronic copy of their bid bond for responsiveness.

Submission of the Bid Bond, along with a certified and effectively dated copy of the power of attorney, shall be completed and signed by all required parties and submitted on the form provided in the solicitation. The initial determination of responsiveness will be contingent on the submission of an original bid bond, along with a certified and effectively dated copy of the power of attorney, before the expiration of the grace period below, the original will supersede the copy as the official bid bond.

The original shall be sent to:

Jacqueta Scott, Procurement Manager 400 Alexandria Blvd, Oviedo, FL 32765

Ref: ITB 25-52

Original Bid Bonds shall be received by the City within seven (7) full business days of the submission deadline. Responses failing to meet this requirement shall be deemed non‐responsive.

3. FIRMS SUBMITTING CERTIFIED CHECKS AND CASHIERS CHECKS IN LIEU OF BID

BONDS

Firms shall attach an electronic copy of their certified check or cashier’s check for responsiveness. The initial determination of responsiveness will be contingent on the submission of an original valid check before the expiration of the grace period below; the original will supersede the copy.

The check number on the copy shall match the original, responses failing to meet this requirement shall be deemed non‐responsive.

A valid (matching) check shall be sent to:

INSTRUCTIONS TO BIDDER 00100-4

Jacqueta Scott, Procurement Manager 400 Alexandria Blvd, Oviedo, FL 32765

Ref: ITB 25-52

4. The Bid Security of all except the three (3) apparent lowest Bidders will be returned within ten (10) days after the canvass of Bids.

C. Submission of Bids

1. The Bid, the Bid Security, and any other documents required to be submitted with the Bid shall be enclosed in the sealed bid package. For purposes of this solicitation, a sealed bid is considered a bid submitted using VendorLink. The bid must be received no later than 2:00 p.m. on September 18, 2025.

To ensure correct bid formatting, bidders shall:

a. Submit Bid electronically through VendorLink.

b. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), Adobe

Portable Document Format (.pdf); or Compressed File (ZIP) formats.

c. Enable printing on files submitted.

d. Contact VendorLink technical support at support@evendorlink.com if technical difficulties arise during bid submission.

e. Follow all instructions outlined in this ITB and provide all requested information.

An unsigned bid is not a valid offer, therefore, failure to sign in the space provided on the Bid Form will result in the bid being considered non‐responsive and the bid rejected. It is not a minor technicality which the City reserves the right to waive. An electronic signature may be used and shall have the same force and effect as a written signature.

The City may ask awarded bidders to supply one (1) hard copy set with original, written signatures and original forms, prior to the contract execution. Hard copy bids should not be submitted unless specifically requested by the City.

All bids are subject to the conditions specified herein and on any attached sheets, specifications, special conditions or vendor notes.

2. Bids will be officially recorded as received by the PROCUREMENT MANAGER’s office

ONLY. The time/date stamp on VendorLink submittal will serve as the official authority to determine lateness of any bids.

Under no circumstances will bids delivered after the due date and time specified be considered. Bids received after the due date and time will be disqualified as late bids and will not be recorded as a responding Bidder.

Do not return the entire bid package. Only the Bid Form, any other required forms mailto:support@evendorlink.com

INSTRUCTIONS TO BIDDER 00100-5

and each accompanying sheet on which an entry has been made by the Bidder should be returned in the sealed envelope.

The Bidder represents that the article(s) to be furnished under this Invitation to Bid is/are new and unused, unless specifically so stated, and that the quality has not deteriorated so as to impair its usefulness.

D. Modification and Withdrawal

1. Bids may not be modified after submittal.

2. Bidders may withdraw Bids at any time prior to the Bid Opening time and date.

Withdrawal requests shall be made in writing and must be received by the OWNER before the time and date stated or as addended for the Bid Opening. Properly withdrawn Bids will be returned unopened to the person or firm submitting the Bid.

3. A Bidder who withdraws his Bid may submit a new Bid in the same manner as specified herein under "Submission of Bid". A Bid submitted in place of a withdrawn Bid shall be clearly marked as such on the outside of the envelope and on the Bid Form.

4. If a Contract is not awarded within sixty (60) calendar days after opening of Bids, a

Bidder may file a written request with the OWNER for the withdrawal of his Bid.

1.05 Consideration of Bids and Basis of Award

A. Basis of Award

1. Except in cases where the OWNER exercises the right to reject all Bids, the Contract will be awarded by the OWNER as soon as practical after Opening of Bids, to the most responsive, responsible Bidder as the best interest of the City of Oviedo may require.

2. The most responsive, responsible Bid shall be the Bid that best serves the needs of the OWNER, as solely determined by the OWNER. Bidder, by submitting a Bid, accepts the OWNER’s right to determine the most responsive, responsible Bid.

3. The OWNER exercises the right to reject all Bids that, in the OWNER’s sole discretion, per unit item cost, are uneven or unbalanced.

B. Evaluation of Responsiveness

1. The responsiveness of Bidders will be judged on the basis of the completeness of the Bid submitted. To be responsive, a Bid must be submitted on the forms provided as part of the Bid Documents and shall include the following:

a. Bid Form (Section 00300) with all of the following properly completed:

INSTRUCTIONS TO BIDDER 00100-6

(1) Acknowledgment of receipt of all Addenda.

(2) Bid Amount, including Unit Prices for all Items.

(3) Signatures required for a binding Bid.

b. Notarized power-of-attorney, if required.

c. Bid Security (Section 00410) complying with the requirements of the

Bidding Documents.

d. Conflict of Interest Statement (Section 00060).

e. Drug-Free Workplace Certification Form (Section 00420).

f. Trench Safety Statement (Section 00430).

g. Non-Collusion Affidavit of Bidder (Section 00440).

h. Dispute Disclosure Form (Section 00460).

i. City of Oviedo Standard Insurance Requirements- Statement of Insurance Compliance (Section 00640).

j. A list of all sub-contractors to be utilized by the Bidder for the contract work.

k. A list of two or more business references and contact names for similar construction projects.

l. Evidence of qualification and licensing to do business in the State and locality of this project.

m. Evidence of corporate or joint-venture certification in the state if two or more corporate entities respond as a single Bidder.

n. Evidence of FDOT Prequalification.

o. Compliance with Employment Eligibility Requirements Form (Attachment

J)

p. Compliance with Prohibition Against Contracting with Scrutinized Company Form (Attachment K)

q. Human Trafficking Affidavit (Attachment L)

r. Affidavit of Compliance with Foreign Entity Laws (Attachment M)

INSTRUCTIONS TO BIDDER 00100-7

2. If, upon opening the Bid, any of the items required to be responsive are found to be missing or incomplete, the Bidder will be judged non-responsive.

3. Bid proposals must be signed by the Bidder with his signature in full. When a firm is the Bidder, the bid proposals shall be signed in the name of the firm by one or more of the partners. When a corporation is the Bidder, the officer signing shall set out the corporate name in full beneath which he shall sign his name, give title of his office, and affix the corporate seal.

C. Evaluation of Responsibility

1. To be judged responsible, the Bidder shall meet the following standards:

a. Must demonstrate that he has adequate financial resources for performance, the necessary experience (including experience in constructing a similar project), organization, technical qualifications, and facilities, or a firm commitment, arrangement, or ability to obtain such (including proposed subcontracts).

b. Contractor or utilized Subcontractors must be Florida Department of Transportation (FDOT) Prequalified in the following Categories: Drainage, Flexible Paving, Grading, Grassing, Seeding and Sodding, Pavement Marking, Roadway Signing, Sidewalk, Traffic Signal, Concrete Traffic Separator, Curbs, Milling, Underground Utilities (Water & Sewer).

c. Be able to comply with the required completion schedule for the project.

d. Have a satisfactory record of integrity, judgment, and performance as a corporation (including its shareholders and officers), or as a sole proprietorship, including in particular, any prior performance upon contracts from the State and the OWNER. Any parties currently under litigation with the OWNER may be judged non-responsible

e. Have an adequate financial management system and audit procedure which provides efficient and effective accountability and control of all property, funds, and assets.

f. Submit evidence of experiences on projects similar in character, size and value, which has been satisfactorily completed and which are now in satisfactory operation, and showing the location, the OWNER's name and address, the money value of the work, and a brief description of the project.

g. Conform with the civil rights, equal employment opportunity, and labor law requirements of the Bid Documents.

h. Demonstrate his ability to perform the work within the Contract Time. This demonstration of ability shall include:

INSTRUCTIONS TO BIDDER 00100-8

(1) Performance of the Bidder (the Corporation or proprietorship as a whole) as a prime CONTRACTOR on projects of similar size and type as this Contract;

(2) A list of equipment and quantities currently owned or under lease to the Bidder and available for this work; and,

(3) Proper licensing of the Bidder to perform the Contract work required. Proper licensing shall be as determined by the Florida Construction Industry Licensing Board.

2. Within seven calendar days after being notified of being the apparent most responsive, responsible Bidder, the Bidder shall submit the following information to the OWNER for evaluation to determine compliance with the responsibility requirements:

a. A statement of the Bidder's organization, including resumes of key personnel, especially those personnel proposed for work on this Project.

b. A summary of the Bidder's construction experience, including current and past projects. Provide names, addresses, phone numbers, and contact persons for references.

c. A current (within the last 12 months) audited financial statement prepared in accordance with generally accepted accounting procedures. The financial statement shall include, as a minimum, an income statement, a statement of changes and related footnotes, a balance sheet, and certification that the financial status of the company has not materially changed since the audit

3. Except as specified under the heading "Evaluation of Responsiveness", if any information required by the Bidding Documents to be submitted with the Bid or subsequent to Bidding but prior to Award is not submitted as required, the Bid will be considered irregular. Failure to promptly correct the irregularity upon notification by the OWNER may cause the Bidder to be judged non-responsible.

Bidders may then be disqualified at the discretion of the OWNER.

D. Substitutions will NOT be considered after receipt of the BIDDER’s Bid, unless specifically requested in writing by the CONTRACTOR with justification and acceptance in writing by the OWNER and ENGINEER

E. In order that the ENGINEER may determine if the proposed substitute item is a satisfactory alternate to those specified, one set of drawings, specifications, full descriptive material as noted in the Section General Requirements, shall be submitted with proposal. In the event that the ENGINEER does not accept the material or equipment for use as a substitute, then the material or equipment listed in the Contract Documents shall be furnished for the amount of the BASE BID. In the event that the ENGINEER allows the material or equipment

INSTRUCTIONS TO BIDDER 00100-9

for use as a substitute, the proposed substitute material or equipment shall be furnished and the CONTRACTOR’s Bid Price shall be adjusted accordingly.

F. If the CONTRACTOR furnishes an acceptable alternate unit, he shall notify the ENGINEER in writing of all dimensional, mechanical, electrical, and structural changes and/or requirements for the unit’s use and shall reimburse the ENGINEER through the OWNER for any associated redesign and/or construction drawings. He shall include in his bid the additional construction costs of mechanical, architectural, structural, electrical, and Engineering costs of that alternate unit. The bid shall also include any paid-up licenses necessary for the use of the equipment, if required by the manufacturer.

G. Trade Names: In cases where an item is identified by a manufacturer’s name, trade name, catalog number, or reference, it is understood that the bidder proposes to furnish the item so identified and does not propose to furnish an “EQUAL” unless the proposed “EQUAL” is definitely indicated therein by the bidder.

The reference to a name brand is intended to be descriptive, but not restrictive, and only to indicate to the prospective bidder articles that will be satisfactory. Bids on the other makes and catalogs will be considered provided each bidder clearly in his bid or proposal exactly describes what he proposes to furnish and forwards with his bid a cut illustration or other descriptive matter which will clearly indicate the character of the article covered by his bid.

The City hereby reserves the right to approve as an equal, or reject as not being equal, any article the bidder proposes to furnish which contains major or minor variations from the specification requirements but may comply substantially therewith.

If no particular brand, model, or make is specified and if no data is required to be submitted with the bid, the successful CONTRACTOR after award and before manufacturer or shipment may be required to submit working drawings or detailed descriptive data sufficient to enable the City to judge if such requirement of the specification is being complied with.

1.06 Performance Bond and Labor and Material Payment Bond

A. The successful Bidder, simultaneously with the execution of the Agreement, shall furnish a Performance Bond and a Labor and Material Payment Bond, each in an amount equal to 100 percent of the Contract Price. The Bonds shall be secured from a surety company acceptable to the OWNER. The forms of the Bonds the successful Bidder will be required to execute are included in the Bidding Documents as Sections 00610 and 00620.

B. The successful Bidder shall, before commencing the work, record said Payment and

Performance Bond in the public records of the County where the improvement is located in accordance with Chapter 255.05 of the Florida Statutes.

1.07 Bidder's Interest in More Than One Bid

INSTRUCTIONS TO BIDDER 00100-10

No person, firm, or corporation shall be allowed to make, file, or have an interest in more than one Bid for the same work, unless Alternates are called for. A person, firm, or corporation who has submitted a sub-bid to a Bidder or who has quoted prices on materials to a Bidder is not hereby disqualified from submitting a sub-bid or quoting prices to other Bidders.

1.08 Major Equipment

Each Bidder must indicate in his Bid the equipment manufacturers of Major Equipment he will provide if awarded the Contract. The Bidder shall list one manufacturer for each piece of equipment.

If the Bidder fails to indicate a manufacturer or indicates a manufacturer that is not applicable or lists more than one manufacturer, the OWNER will state what manufacturer is to be furnished.

1.09 Employment and Wage Requirements - Not applicable

1.10 Information Regarding Buy American Provision - Not applicable

1.11 Subcontracts

Bidder's attention is invited to Florida State Statutes, Chapter 455.228, which describes the enforcement proceedings regarding the use of unlicensed professionals.

1.12 Certificates and Licenses

Bidders must be qualified under Florida Law to perform the Contract work required and present a copy of the CONTRACTOR license issued by the Florida Dept. of Professional Regulation prior to award of the contract.

1.13 Florida Statutes, Section 287.133(3) (a) - Public Entity Crimes

Refer to Section 00051.

1.14 Florida Trench Safety Act

Bidders must comply with the Florida Trench Safety Act (90-96, Laws of Florida) effective October 1, 1990, by completing and submitting with sealed bid, FLORIDA TRENCH SAFETY ACT STATEMENT, copy of which is included as part of these Contract Documents.

INFORMATION AVAILABLE TO BIDDERS 00200-1

SECTION 00200

INFORMATION AVAILABLE TO BIDDERS

1. The ENGINEER has relied upon the following information. This information is for general information only and shall not be considered a part of the Bidding or Contract Documents. Please note the Contractor will be required to meet the applicable conditions of the issued permits.

1.01 Listing of Information Available to Bidders

A. Reports and Investigations

N/A

B. OWNER / CONTRACTOR Obtained Permits

N/A

2. Utilities: Existing utilities have been shown on the Drawings insofar as information is reasonably available; however, it will be the CONTRACTOR's responsibility to identify and preserve all existing utilities whether shown on the Drawings or not. If utility conflicts are encountered by the CONTRACTOR during construction, the CONTRACTOR shall give sufficient notice to the OWNER and ENGINEER so that they may make the necessary adjustments. Damage to any utilities which, in the opinion of the OWNER and ENGINEER, is caused by carelessness on the part of the CONTRACTOR shall be repaired by CONTRACTOR at the CONTRACTOR's expense. Any delays ensuing from this damage will be considered as inexcusable.

3. Permits: The CONTRACTOR shall strictly adhere to the specific conditions or requirements of all permits issued by the governmental unit(s) or agency(ies) having jurisdiction over the Work.

Whenever there is a difference in the requirements of a jurisdictional body and these Specifications, the more stringent shall apply.

BID FORM 00300-1

SECTION 00300

BID FORM

1. GENERAL

1.01 Description

The following Bid is hereby made to the City of Oviedo, hereafter called the OWNER. Bid is submitted by:

Legal Name: _____________________________________________________________________ (Insert whether sole proprietorship, partnership or corporation.)

Address: ________________________________________________________________________

Phone Number: ___________________________ Fax Number: _________________________

Contact Person: __________________________________________________________________

1.02 The Undersigned:

A. Acknowledges receipt of:

1. Project Manual (Specifications) for CITY OF OVIEDO, PARKING LOT RESURFACING from the City of Oviedo, dated September 18, 2025.

2. Drawings:

SHEET INDEX

RESURFACING PLANS

SHEET NO. SHEET DESCRIPTION

1 Key Sheet 2 Signature Sheet 3 General Notes

Summary of Quantities Shane Kelly Park Exhibit

6 River Woods Park Exhibit

3. Addenda:

Number , dated .

Number , dated .

Number , dated .

B. Has examined the site and all Bidding Documents and understands that in submitting his/her Bid, he/she waives all right to plead any misunderstanding regarding the same.

C. Agrees:

BID FORM 00300-2

1. To hold this Bid open for sixty (60) calendar days after the bid opening date.

2. To accept the provisions of the Instructions to Bidders regarding disposition of Bid

Security.

3. To enter into and execute a contract with the OWNER, if awarded on the basis of this Bid, and to furnish a Performance Bond and a Labor and Material Payment Bond in accordance with the Instructions to Bidders.

4. To accomplish the work in accordance with the Contract Documents.

5. To begin work not later than fourteen (14) days after the issuance of a Notice to

Proceed, unless otherwise provided, to Substantially Complete the work within One Hundred Eighty (180) Calendar Days and to Finally Complete the work within Two Hundred (210) Calendar Days of date of the Notice to Proceed. (See Agreement Form; Section 00500, 1.02, C.)

6. To accept the provisions of the Agreement (Section 00500) as to liquidated damages in the event of failure to complete the work on time.

1.04 Miscellaneous Requirements and Affirmations

A. Proposals (Bids) must be submitted in duplicate on this Bid Form

B. I have completed and totaled the attached Bid Form Schedule of Values (page 4 of this section) to reflect my total bid amount

C. I have attached evidence of qualification and licensing to do business in the State and locality of this project.

D. I have attached the required Bid Security to this Bid.

E. I have attached a list of all sub-contractors I will utilize for the Contract work.

F. I have attached the following required items.

a. Bid Form.

b. Notarized power-of-attorney.

c. Bid Security.

d. Conflict of Interest Statement.

e. Drug-Free Workplace Certification Form.

f. Trench Safety Statement.

g. Non-Collusion Affidavit of Bidder.

h. Dispute Disclosure Form.

BID FORM 00300-3

i. Statement of Insurance Compliance.

j. A list of all sub-contractors.

k. A list of business references.

l. Evidence of qualification and licensing.

m. Evidence of corporate or joint-venture certification in the state.

n. Evidence of FDOT prequalification.

o. Compliance with Employment Eligibility Requirement

p. Prohibition Against Contracting with Scrutinized Companies

q. Human Trafficking Affidavit

r. Foreign Entity Law Affidavit

1.05 RESPECTFULLY SUBMITTED, signed and sealed this ____ day of _________________, 2025.

Contractor ______________________________________________________________________

Signature _______________________________________________________________________

Printed Name ____________________________________________________________________

Title ___________________________________________________________________________

Business Address _________________________________________________________________

City ____________________________ State __________________________________________

ATTEST: ______________________________________________________________________

SECRETARY

SEAL

BID FORM **THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID.

00300-5

BID NO. 25-52

PARKING LOT RESURFACING

BID FORM

RIVERWOODS PARK MICROSURFACING

ITEM

NO.

PAY ITEM

NO.

ITEM DESCRIPTION

BID

UNIT

QTY

UNIT

PRICE

TOTAL

1 101-1 MOBILIZATION LS 1 $

2 102-1 MAINTENANCE OF TRAFFIC LS 1 $

3 335 1 MICROSURFACING SY 1,818 $

4 0711 11160 THERMOPLASTIC, STANDARD, WHITE, MESSAGE OR SYMBOL EA 2 $

5 0711 99421 THERMOPLASTIC, STANDARD, BLUE, SOLID, 4" LF 80 $

6 0711 99101 THERMOPLASTIC, STANDARD-OTHER SURFACES, WHITE, SOLID, 4" GM 0.073 $

SHANE KELLY PARK MICROSURFACING

7 101-1 MOBILIZATION LS 1 $

8 102-1 MAINTENANCE OF TRAFFIC LS 1 $

9 0101 1 MICROSURFACING SY 8,196 $

10 0102 1 DETECTABLE WARNINGS SF 40 $

11 0527 2 THERMOPLASTIC, STANDARD, WHITE, SOLID, 24" FOR STOP LINE AND CROSSWALK LF 26 $

12 0711 11160 THERMOPLASTIC, STANDARD, WHITE, MESSAGE OR SYMBOL EA 7 $

13 0711 11170 THERMOPLASTIC, STANDARD, WHITE, ARROW EA 2 $

14 0711 12999 THERMOPLASTIC FIRE LANE MARKINGS-YELLOW LS 1 $

15 0711 99421 THERMOPLASTIC, STANDARD, BLUE, SOLID, 4" LF 260 $

16 0711 99101 THERMOPLASTIC, STANDARD-OTHER SURFACES, WHITE, SOLID, 4" GM 0.581 $

17 0711 99201 THERMOPLASTIC, STANDARD-OTHER SURFACES, YELLOW, SOLID, 4” GM 0.091 $

18 0710 11290 PAINTED PAVEMENT MARKINGS, STANDARD, YELLOW, ISLAND NOSE SF 800 $

TOTAL BID AMOUNT $

** NOTE: Determination of actual items and quantities is the sole responsibility of the Contractor.

IF THE CONTRACTOR BELIEVES THERE IS A DISCREPANCY ON THE QUANTITIES SHOWN ABOVE, PLEASE SUBMIT A QUESTION TO THE PROCUREMENT MANAGER SO THE DISCREPANCY CAN BE EVALUATED AND THE BID FORM MODIFIED PROPERLY. NOT ALL ITEMS ARE LISTED ABOVE. PLEASE REVIEW PLANS FOR ALL WORK ITEMS.

The Contractor is to furnish all materials, equipment, tools, and labor which are reasonably and properly inferable and necessary for the proper completion of the Work, whether specifically indicated in the Contract Documents or not. In addition, Contractor is to provide determined quantities for all bid items. Please note, this is a lump sum contract.

The City reserves the right to reject any and all proposals, to waive informalities, and to accept all or any part of any proposal as they deem to be in the best interest of the City.

BID BOND FORM 00410-1

SECTION 00410

BID BOND FORM

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, ____________________________

_________________________________________________________________________as Principal, and as Surety, are hereby held and firmly bound unto the City of Oviedo, Florida, as OWNER in the penal sum of, (5 % of the Contract Bid) _______________________________________________________________

(written amount in dollars and cents)

($_______________________________________) for the payment of which, well and truly to be made, we

(figure) hereby jointly and severally bind ourselves, successors and assigns.

Signed, this __________ day of _______________________, 2025. The Condition of the above obligation is such that whereas the Principal has submitted to the City of Oviedo, Florida a certain Bid, attached hereto and hereby made a part hereof to enter into a contract in writing, for the City of Oviedo BID NO. 25-52

PARKING LOT RESURFACING.

Principal

_______________________________________ By_____________________________________

Witness Title

Address Surety

_______________________________________ By_____________________________________

Witness Attorney in Fact & Resident Agent

Witness

** THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID.

DRUG-FREE-WORKPLACE CERTIFICATION FORM 00420-1

SECTION 00420

DRUG-FREE WORKPLACE CERTIFICATION FORM

IDENTICAL TIE BIDS-In accordance with Florida State Statutes Section 287.087, preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that…