IRFQ_2526305_Notice_of_Intent.pdf

This is a Notice of Intent to Award document from the City of Sanford, Florida Purchasing Division regarding IRFQ 25/26-305 for Towing Services – City Fleet. The City of Sanford solicited 24/7 towing and recovery services for city-owned vehicles and equipment on an as-needed basis, with responses originally due August 13, 2026 at 2:00 p.m. local time. The scope of services encompasses light-duty vehicles (10,000 GVW or less), heavy equipment, Class VII-VIII vehicles, standard towing within and outside city limits, axle removal, hourly winching, off-road recovery, and specialized heavy equipment and oversized load transport across the central Florida area. The successful vendor must maintain a main office within Sanford city limits and respond to tow requests within 30 minutes. The initial contract term is one year with renewal options extending to a maximum five years. The City of Sanford Procurement Division has notified all parties of its intent to award the contract to C & S Towing Service, Inc. on August 21, 2026.

Pricing is submitted on ten service categories using flat fees and per-mile cost structures, with pricing firm for the initial year and Consumer Price Index adjustments permitted prior to renewal periods. No set-asides or preferences are stated. Responsive bidders must provide proof of insurance naming the city as additional insured, Florida business license, W-9, three references from similar projects within the past three years, and multiple executed affidavits addressing compliance requirements including security, public safety, non-collusion, conflict of interest, public entity crimes status, drug-free workplace, E-Verify enrollment, and ADA compliance. The vendor must be registered in Florida with a minimum three-year operating history and comply with Florida Statute Section 323.002 wreck vendor requirements. The first 90 days constitute a probationary period during which the City may terminate based on performance. This Notice of Intent does not constitute formation of an agreement and the City reserves the right to cancel the award prior to execution of a written agreement or purchase order.