Invitation For Bid Vendor Checklist~2.docx

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Attached to
Open Market Competitive Sealed Bidding IL|25-422DNR-RESCO-P-87380
Contract number
25-422DNR-RESCO-P-87380
Issued by
Illinois

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Written by GovTribe AI ·

This document is an Invitation For Bid (IFB) Vendor Checklist from the state of Illinois, specifically designed to guide vendors through the procurement process using the Bidbuy electronic bidding platform. The checklist covers key registration and documentation requirements for state vendors, including mandatory interactions with various Illinois state agencies such as the Illinois Board of Elections, Secretary of State, Illinois Department of Human Rights (IDHR), and the Illinois Procurement Gateway (IPG).

The checklist requires vendors to complete several critical steps, including entering pricing on the Bidbuy items tab, attaching required documentation (such as Contract Offer, Vendor Disclosure forms, BEP U plan, product specifications, and vendor experience documentation), and verifying vendor registrations. Specific registration requirements include obtaining an IDHR number for companies with 15 or more employees, maintaining active IPG registration, and completing necessary state business registrations. The document provides direct links to key state registration portals, facilitating vendor compliance with Illinois state procurement protocols.

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Invitation For Bid Vendor Checklist

Did you enter your pricing on the items tab in Bidbuy?

Did you attach the following documents completed and signed in the Attachments tab in Bidbuy?

· Contract

· Offer

· Vendor Disclosure Formerly Forms A (if no IPG registration)

· IPG Active Registered Vendor Disclosure Formerly Forms B (if active registration in IPG)

· BEP U plan (if applicable)

· Specifications of product being provided (if applicable)

· Vendor experience documentation (if applicable) Did you hit the submit button to submit your quote in Bidbuy?

Did you complete the required registrations?

· Illinois Board of Elections

· Secretary of State to conduct business in Illinois (excludes sole proprietorships)

· IDHR Number registration (if your company has 15 or more employees)

· IPG registration is valid and up to date (if using formerly forms B)

Board of Elections https://www.elections.il.gov/BEREP.aspx?MID=5kJmo5Vlmig%3d Secretary Of State https://www.ilsos.gov/departments/business_services/business_searches.html Illinois Procurement Gateway https://ipg.illinois.gov/ BEP Portal https://supplierdiversitymanagementportal.illinois.gov/home.aspx IDHR https://dhr.illinois.gov/public-contracts/idhr-number.html

File details come from the government source that posted it. Updated .