Invitation For Bid Vendor Checklist~14.docx

This document is an Invitation for Bid (IFB) Vendor Checklist issued by the State of Illinois. It serves as a pre-submission compliance guide for vendors responding to competitive solicitations through the Illinois procurement system. The checklist is designed to ensure vendors meet all mandatory requirements before submitting bids through Bidbuy, the state's electronic bidding platform.

The checklist requires vendors to complete multiple submission components including pricing entry, contractual documentation, vendor disclosures, and product specifications as applicable. Vendors must submit either a Vendor Disclosure Form A (for non-IPG registered entities) or Form B (for active Illinois Procurement Gateway registrants). Additional required documentation includes Business Enterprise Program (BEP) plans where applicable, product specifications, and vendor experience documentation. Vendors must also complete prerequisite registrations including Illinois Board of Elections certification, Secretary of State business registration (except sole proprietorships), IDHR Number registration for companies with 15 or more employees, and validation of active IPG registration status. The checklist provides hyperlinks to all relevant registration portals to facilitate vendor compliance with state requirements.