Invitation For Bid Vendor Checklist~14.docx

This document is an Invitation For Bid Vendor Checklist for the State of Illinois. It serves as a pre-submission verification tool to ensure vendors have completed all required steps before submitting bids through the Bidbuy system. The checklist applies to vendors seeking to conduct business with Illinois state and local entities and requires compliance with multiple state agencies and registration systems, including the Illinois Board of Elections, Secretary of State, Illinois Department of Human Resources (IDHR), Illinois Procurement Gateway (IPG), and the Business Enterprise Program (BEP) Portal.

The checklist requires vendors to submit pricing through the Bidbuy items tab and attach supporting documentation including executed contracts, vendor offers, vendor disclosures (Forms A or B depending on IPG registration status), BEP plans if applicable, product specifications, and vendor experience documentation. Vendors must also complete mandatory registrations with the Illinois Board of Elections and Secretary of State to conduct business in Illinois (with exceptions for sole proprietorships), register for an IDHR number if the company employs 15 or more employees, and maintain current and valid IPG registration if using Form B disclosures. The document does not specify particular goods or services, dollar amounts, or contract terms, as it functions as a general procedural checklist applicable to multiple bid opportunities under Illinois state purchasing guidelines.