INTERNAL CATALOG SPREADSHEET _RELOAD.xlsx

XLSX spreadsheet 410 KB Posted Feb 14, 2025

Attached to: 1130-25-R-NBID-00013
Solicitation number: 3130002091
Issued by: Mississippi

About this file

Written by GovTribe AI · Feb 14, 2025

This file is an internal catalog spreadsheet template from OPTFM (Office of Purchasing, Travel and Fleet Management) containing instructions for suppliers to submit product information for a grounds maintenance catalog. The spreadsheet requires suppliers to provide detailed product information including supplier name, ID numbers, part numbers, descriptions, NIGP codes, pricing, delivery timeframes, and manufacturer details. Each product must be listed individually with unique identifiers and no duplicate information is allowed.

The template requires specific formatting including character limits for fields (e.g. 50 characters for supplier name, 99 for short descriptions), standardized units of measure, manufacturer website links, and MSRP alongside contract pricing. All prices must be in USD with two decimal places. The spreadsheet enforces strict data validation and highlights duplicate entries in red. Required fields include supplier/manufacturer information, part numbers, descriptions, NIGP codes, pricing, delivery timeframes, and website links, while images are optional.

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Instructions

	Sort	Field	Usage	Required/
Optional	Field Type	Explanation/ Values	Examples
	1	Supplier	Supplier Name	Required	CHAR(50)	Name of Company	ABC Ammunition Co.
	2	Supplier ID	Supplier ID	Required	CHAR(10)	See Proposal, Format & Guidelines	3000000121
	3	Supplier Part Number	Supplier Part Number	Required	CHAR(20)	Supplier Part Number	ABC20131500
	4	Short Description	Short Description	Required	CHAR(99)	Short Description; Rephrase: noun, MFG, MPN	Shells, 12GA
	5	Long Description	Long Description	Required	CHAR(2000)	Full long description; Include any special information such as special packaging	SHELLS,12GA,1OZ,RIFLE SLUG,5 SHOT/PKGReload
	6	Product Group	NIGP 5 digit code	Required	CHAR(5)	5 Digit NIGP Classification code; Must use from list provided in NIGP Choices Tab	68004
	8	Price	Discounted Price	Required	Real	Amount with 2 decimal places	$27.50
	9	MSRP	MSRP Price	Required	Real	MSRP Amount with 2 decimal places	$50.00
	15	Special Search Terms	Search terms, tags	Required	CHAR(100)	Searchable term to identify your items	Ammunition, Ammo,Reload
	16	Delivery In Days	Delivery days	Required	Integer		30
	17	UOM	Unit of Measure	Required	CHAR(3)	Base unit of measure (refer to tab UOM)	EA
	18	Order Unit	Order Unit	Required	CHAR(3)	Same as Base unit of measure	EA
	19	Image	Image	Optional
	23	Hyperlink URL	Hyperlink URL	Required		Value = Manufacturer website	www.anycompany.co m
	25	Manufacturer	Manufacturer Name	Required		Name of the Manufacturer	ABC Ammunition Co.
	26	Manufacturer PN	Manufacturer Part Number	Required		Manufacturer Part Number	PG259

Supplier	This field is for the Supplier. If you are a business dealing on behalf of a Manufacturer, the MANUFACTURER name goes in this field.
Supplier ID	This number comes from OPTFM. If you are unsure of your Supplier ID, Please Call OPTFM at 601-359-3409. If you are authorized to deal on behalf of a Manufacturer, the MANUFACTURER'S supplier ID goes in this field. This is an unique field. This means that no duplicate information is allowed in the ENTIRE column.
Supplier Part Number	The part numbers in this column can match the part numbers in the Manufacturer Part Number column; however, in the Supplier Part Number Column all values have to be unique. This means that no duplicate information is allowed.
Short Description	This field provides a short description for the product being offered. Only 99 Characters will be allowed in this field. This is an unique field. This means that no duplicate information is allowed in the Entire Column. Please also include packaging information.
Product Group	Use the NIGP Choices tab to populate the product group column sheet 1.
Delivery in Days	This column should contain the MAX number of days that it will take for the line item to get to the purchaser. DO NOT INPUT A RANGE OF DAYS.
Hyperlink URL	This is the preferred method is to send us the link to your website where the image of the line item can be viewed.
Notes
1.) The above spreadsheet is an example of how Sheet 1 should look once completed.
2.) Populate Tab "Sheet1" with your data.
3.) Do NOT change the name of the Tabs - other than Sheet 1 to reflect the Manufacturer Name.
4.) See Examples column for ideas.
5.) CHAR(#) - the allotted amount of characters for that field. This is strictly enforced.
6.) If a cell appears to have this formatting (Red Highlighted Cell with Data in cell in Red font color), that cell contains duplicate information. Please change this information so that each cell in the column is unique. THIS IS STRICTLY ENFORCED.
Please note: All products being offered on contract must be listed individually on Sheet 1.

Sheet1

Supplier

Supplier ID

Supplier Part Number

Short Description

Long Description

Product Group

Service Item

Contract Price

MSRP

Price Base Qty

Currency

Contract Number

Contract Item ID

SAP Contract Item Category

Special Search Terms

Delivery In Days

UOM

Price Base Qty UOM

Image

Item Status

Hyperlink Type

Hyperlink MIME Type

Hyperlink URL

Hyperlink URL Description

Manufacturer

Manufacturer PN

Supplier Catalog Name