Pre-Bid_Minutes.pdf

PRE-BID C NFERENCE MINUTES

Replace Hot Boiler Pumps

So1icitation N er: IFBP02021400007

Febr

On Thursday, February 17, 20 4, at 10:40 a.m. a Pre-Bid/Site

Visit was conducted at the M Brooklyn, N.Y. in the Busine

The following persons

Kevin Bindus, BOP

Douglas Reed, BOP

Nicole Brown, BOP

Robin Williams, BOP

John Spina, Industrial Pipin

Tom Gracin, Universal HVAC

Charles Dimitiu, CAD Inc.

Detention Center, the meeting:

Angelo Lambros, KG Power Sys ems

Peter DeCesare, M & S Meehan cal

Mr. Kevin Bindus introduced imself and stated the purpose of the conference is to familia ize the proposers with the requirements and unique eire setting. Nothing discussed tour will be interpreted as questions are to be sent to is kbindus@bop.gov. All que Bindus no later than Friday, stances surrounding a correctional uring this meeting or during the change to the solicitation. Your

r. Kevin Bindus. His email address tions are to be received by Mr.

February 18, 2014.

Bids will be opened at the F deral Correctional Institution, located in Fort Dix, New Jer ey. Facsimile bids will not be accepted. You may hand deliv r your bids up to the time for bids to be open on. You may also end your bids via Federal express or other similar type courie s. All bids will be stamp dated to show receipt.

This contract is subject to he Davis Bacon Act and all applicable workers must be p id in accordance to the terms of the wage decision. Hiring g als are to include a "good faith" effort by the contractor to 'nclude females and minorities.

Females are to make up 6.9% f your workforce.

The magnitude of this projec is between $25,000-$100,000.00. A payment bond or a certificat of deposit are required. Since the project is less than $150,00 .00, a bid bond is not required.

The completion period forth's project is 100 calendar days after the issuance of the no ice to proceed. Liquidated damages will be assessed in the amou t of $426.52 per calendar day of delay after the scheduled co

Mr.Williams stated the work ours for this project will be 7:00 a.m. until 3:30 p.m. excludi g work performed in the Control Room. Work performed will b in the East Building of Metropolitan Detention Cente -Brooklyn, NY.

Homeland Security Presidenti 1 Directive 12, HSPD-12, requirements were discussed y Mr. Williams. All contractors must comply with this requir ent in order to obtain access to the institution. Contractor approved to enter the institution must complete a training cla s. If one of your contractors is not approved to enter the in titution you will not be provided the specifics of the denial. That information can only be provided to the person being access.

Mr. Williams discussed the s curity requirements of the institution. All tools are 'nventoried during the entrance and exit process. A tool invent ry can be conducted as needed.

Contractors must clear the m tal detector upon each entrance and exit of the institution. Wo k hours could be impacted by this procedure.

If a job box/gang box is app key will belong to the Contr the institution. A nightly tools contained in the gang will have two keys. One the other will belong to will be conducted of the

Contractors will be escorted at all times. The escorting staff will provide directions during an institutional emergency. You do not respo d to the emergency but follow the directions of your escort.

immediately notify your esco communicate with the inmates.

concerns, notify Mr. William f you recognize an inmate,

t. You are not allowed to

If you develop any security and he will advise the Captain.

Mr. Williams stated all fede al, state, and local safety requirements must be adhered. Material Safety Data Sheets must be supplied to the Safety De artment before any chemicals can be brought into the institution. Unsafe actions will result in delays and could stop work o the contract.

A staging area will be avail le. The Contractor must be on site to accept delivery of all goods being shipped directly to the institution. It is impo properly labeled. Your comp the project will be helpful tant that incoming packages are y's name and information regarding o identify your property. All incoming packages must clear the metal detector.

Several questions were asked during the meeting. They are not being documented nor are any responses being documented.

Everyone was reminded all qu stions are to be directed to Mr.

Bindus by 4:00pm Friday, April 18, 2014.

The Pre-Bid Conference ended at 11:10 a.m. The tour, conducted by Mr. Williams began at 11:15 a.m. and ended at 12:40 p.m.

Contractors were reminded to submit questions to Mr. Bindus.

Note:

only.

These minutes are pro ided for informational purposes Any changes made to t solicitation will be made by formal amendment.

Kevin Bindus, Contracting Officer Date