IFB124495 Addendum #1.pdf
PDF 187 KB Posted
- Attached to
- Tree Planting and Establishment Services
- Solicitation number
- IFB-124495
- Issued by
- Virginia
About this file
This is Addendum #1 to IFB124495 issued by the City of Fairfax, Virginia Office of Procurement Services for Tree Planting and Establishment Services. The addendum extends the bid due date from August 24, 2026 at 3:00 p.m. to August 31, 2026 at 3:00 p.m. and specifies that contract award will be made in time for the Fall 2026 planting season. The solicitation encompasses tree and woody shrub planting and establishment services, including provision of plant materials, installation, warranty, and care. Key specifications clarified in this addendum include minimum 20-gallon water bag capacity for tree watering, 4-foot galvanized fencing with 12.5-gauge welded wire and 2x4 inch mesh for establishment protection, 4-foot tall plastic mesh deer protection sleeves, and native seed mixes appropriate to the Piedmont Mid-Atlantic region. Contractors are responsible for seasonal watering from May through October based on Northern Virginia growing conditions over a one-year establishment period. Traffic control is required for plantings along commercial main streets (Main Street, Fairfax Boulevard, and Pickett Road), with an estimated 5-10 tree plantings per season along these corridors.
Pricing must include plant material, delivery, labor, equipment, installation, mulch, and initial watering as unit costs, with establishment and watering services priced separately on the pricing schedule. No bid bond is required, and no small business or minority business goals apply to this solicitation. Bidders should base unit pricing on typical plant material meeting the size and category specifications listed in the pricing schedule. A signed copy of the addendum must be included in the bid response; failure to acknowledge receipt may result in bid rejection.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Bid Submission Form.pdf | ||
| IFB124495 Tree Planting and Establishment Services.pdf | ||
| Appendix A - Approved by City Attorney 7-2025.pdf | ||
| Pricing Exhibit REVISED 8-21-2026.xlsx | XLSX spreadsheet | |
| IFB124495 Addendum #2.pdf |
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Text version
IFB124495, ADDENDUM #1 PAGE 1 OF 2
City of Fairfax, VA
Office of Procurement Services 10455 Armstrong Street
Fairfax, VA 22030
Date: August 21, 2026
Addendum # 1
Reference: IFB124995
Title: Tree Planting and Establishment Services
The due date and time is changed:
From: August 24, 2026 @ 3:00 pm.
To: August 31, 2026 @ 3:00 p.m.
This addendum is issued to make the following changes, corrections, clarifications, and additions to the invitation for bid document. The information in this addendum modifies and changes the original invitation for bid and takes precedence over the original document.
General
1. Contract Award Timing: Award will be made in time for the Fall 2026 planting season.
2. Bonding: No bid bond is required.
3. Minority Business Goals: There are no small business or minority business goals.
4. Appendix A posted.
5. Bid Table replaced (dated 8-21-2026).
Specific
1. Specifications are clarified as follows:
a. Size/capacity of tree watering bags: Minimum 20-gallon water bag capacity
b. Establishment galvanized fencing: 4 foot, 12.5-guage welded wire, 2x4 inch mesh
c. Deer protection sleeve & trunk protector: 4 foot tall, 4 inch diameter, plastic mesh or similar polymer material
d. Native plant seed mix for reforestation: Native seed mix to the Piedmont Mid-Atlantic region
e. Wetland seed mix for bioretention areas: Native seed mix to the Piedmont Mid-Atlantic region
f. Soil profile rebuilding: Soil profile rebuilding spec from Virginia Tech or a similar industry accepted technique. SPR-Spec-full-2012.pdf
g. Weekly watering over the course of 1 year (52 weeks or only during certain months).
Contractor is responsible for seasonal watering based on the regular growing and weather conditions of Northern Virginia typically starting May through October (varies) https://sres.frec.vt.edu/documents/SPR-Spec-full-2012.pdf
IFB124495, ADDENDUM #1 PAGE 2 OF 2
h. Weekly watering for shrubs: Contractor is responsible for seasonal watering based on the regular growing and weather conditions of Northern Virginia typically starting May through October (varies)
i. Ref. item 9 (Establishment care of shrubs): Watering services are separate from establishment care service items.
2. Tree staking: Pricing exhibit added an item 18 for incidental staking requests.
3. Incidental maintenance and/or watering requirements: There is no watering or maintenance requirements for tree or shrub installation unless ordered as a separate service. See Scope of Work section 8 for warranty and conditions include 8.3 regarding watering responsibilities.
Plan and Pricing
1. Upcoming planting locations: A list of upcoming locations is not available at this time.
2. Traffic Control: For planting performed along City streets or rights-of-way, bidders should include all necessary traffic-control costs within their unit pricing. The city estimates 5-10 tree plantings per season along the city's commercial main streets of Main St, Fairfax Blvd, Pickett Rd. No specific qualifications or certifications are required. Traffic control is most associated with planting installation on the city’s commercial main streets: Main Street, Fairfax Boulevard, Pickett Road.
Planting requests along these roads is variable based on past tree removal and associated replacement needs but typically 5-10 trees per season. Bidders should use the estimated quantity of one (1) on the price sheet.
3. Pricing: Tree/shrub unit prices should include the plant material, delivery, labor, equipment, installation, mulch, and initial watering, while subsequent establishment/watering services are priced separately under the Establishment and Other Services section of the Pricing Schedule.
4. Plant Species/Pricing: Bidders should base the current unit pricing on typical plant material meeting the size/category specifications listed in the Pricing Schedule.
All other terms and conditions remain the same.
ACKNOWLEDGMENT OF RECEIPT:
BIDDER NAME: __________________________________________________________________
AUTHORIZED SIGNATURE: __________________________________________________________
NAME AND TITLE: __________________________________________________________________
NOTE: This Addendum is acknowledged and considered a part of the subject solicitation. A signed copy of this addendum must be included in the response. Failure to do so may result in rejection of the bid.
Patricia Innocenti, CPPO Procurement Director / Purchasing Agent
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