IFB No. 403 - Red HIll WTP Upgrades - Bid Specs.pdf

Project Manual

Red Hill Water Treatment Plant - Upgrades

IFB No. 403

Rivanna Sewer & Water Authority Albemarle County, Virginia

SEH No. RIVAN 168434

September 28, 2023

This Page Left Blank Intentionally

Title Page

RIVAN 168434 00 01 01 - 1

Red Hill Water Treatment Plant - Upgrades RFB No. 403

Rivanna Sewer & Water Authority Albemarle County, Virginia

September 2023

Certification

RIVAN 168434 00 01 05 - 1

DOCUMENT 00 01 05

CERTIFICATION

I hereby certify that this specification was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the Commonwealth of Virginia.

ENGINEER

Responsible for:

Specification Sections: Division 0, Division 1 Division 2, Section 09 97 21, Division 31, Division 32, Division 33, Division 40, Division 44

Drawings: C Sheets, P Sheets

ELECTRICAL ENGINEER

Specification Sections: Division 26, Section 40 90 00

Drawings: E Sheets

Certification

00 01 05 - 2 RIVAN 168434

STRUCTURAL ENGINEER

Specification Sections: Division 3, Division 4, Division 5

Drawings: S Sheets

MECHANICAL ENGINEER

Specification Sections: Division 22, Division 23

Drawings: M Sheets

ARCHITECT

Specification Sections: Division 6, Division 7, Division 8, Division 10, Division 13

Drawings: Adl Sheets

Project Directory

RIVAN 168434 00 01 08 - 1

DOCUMENT 00 01 08

PROJECT DIRECTORY

Project Name:

RFB No. 403:

Red Hill Water Treatment Plant - Upgrades Location: Albemarle County, Virginia

Owner Name: Rivanna Water and Sewer Authority Address: 695 Moores Creek Lane Charlottesville, VA 22902 Contact: Santino Granato | Project Manager Phone: 434.977.2970, Ext. 158 Fax: 434.293.8858 E-mail: sgranato@rivanna.org

Project Engineer Name: Short Elliott Hendrickson Inc.

Address: 400 Locust Avenue, Suite 2 Charlottesville, VA 22902 Contact: Thad Webb Phone: 434.996.9492 Fax: 888.908.8166 E-mail: twebb@sehinc.com

Project Manager Name: Short Elliott Hendrickson Inc.

Address: 3535 Vadnais Center Drive Saint Paul, MN 55110-5196 Contact: Brad Weiss, PE Phone: 651.490.0349 Fax: 888.908.8166 E-mail: bweiss@sehinc.com mailto:sgranato@rivanna.org mailto:twebb@sehinc.com mailto:bweiss@sehinc.com

Table of Contents

RIVAN 168434 00 01 10 - 1

DOCUMENT 00 01 10

TABLE OF CONTENTS

Number Document

Introductory Information 00 01 01 Title Page 00 01 05 Certification 00 01 08 Project Directory 00 01 10 Table of Contents

Bidding Requirements RA-1 Invitation for Bid 00 11 13 Advertisement for Bids RA-1a Instructions to Bidders RA-1b Bid Form RA-1d Standard Bid Bond RA-1e Post Bid Modification RA-1f Intent to Award

Contract Forms RA-2 Notice of Award RA-2a Performance Bond – Construction Contracts RA-2b Payment Bond – Labor and Material RA-2c Worker’s Compensation Certificate RA-3 Contract Between Owner and Contractor RA-4 Notice to Proceed

Conditions of the Contract RA-5 Schedule of Values and Certificate of Payment RA-5a Affidavit of Payment RA-5b Consent of Surety RA-6 Change Order RA-6a Work Directive RA-6b Field Order RA-7 Contractor Certificate of Substantial Completion RA-7a Substantial Architect and Engineer Completion Certificate RA-8 Contractor Certificate of Completion RA-8 Certificate of Completion by the Architect and Engineer RA General Conditions

DIVISION 1 - GENERAL REQUIREMENTS

Summary

01 11 00 Summary of Work 01 12 16 Work Sequence

Price and Payment Procedures 01 25 13 Product Substitution Procedures 01 26 00 Contract Modification Procedures 01 29 10 Applications for Payment

00 01 10 - 2 RIVAN 168434

Administrative Requirements 01 31 13 Coordination 01 31 19 Project Meetings 01 32 16 Progress Schedules 01 33 00 Submittal Procedures 01 35 23 Safety Requirements

Quality Requirements 01 42 15 Specification Format, Definitions and Abbreviations 01 42 19 Reference Standards for Building Construction 01 45 10 Quality Control for Building Construction 01 45 29 Testing Laboratory Services

Temporary Facilities and Controls 01 51 00 Temporary Utilities 01 52 00 Field Offices and Sheds 01 52 19 Temporary Sanitary Facilities 01 55 10 Access Roads and Parking Areas 01 55 25 Maintenance of Traffic 01 56 10 Temporary Enclosures 01 57 00 Temporary Controls 01 58 13 Project Signs

Product Requirements 01 60 00 Product Requirements

Execution and Closeout Requirements 01 75 00 Starting and Adjusting 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 78 37 Product Warranties

DIVISION 9 - FINISHES

Painting and Coating

09 97 20 Coating Systems for Industrial Facilities

DIVISION 22 - PLUMBING

22 07 19 Piping Insulation 22 11 16 Domestic Water Piping and Valves 22 11 19 Domestic Water piping Specialties 22 11 20 Plumbing Fixtures 22 13 16 Sanitary Waste and Vent Piping 22 13 19 Sanitary Waste Piping Specialties 22 30 00 Plumbing Equipment

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 00 HVAC Basic Materials and Methods 23 05 17 Sleeves and Sleeve Seals for HVAC Piping 23 05 29 Hangers and Supports for HVAC Piping and Equipment 23 05 48.13 Vibration Controls for HVAC 23 05 53 Identification for Mechanical and Plumbing Equipment 23 05 93 Testing, Adjusting, and Balancing for HVAC 23 07 13 Duct Insulation 23 09 93 HVAC Controls and Sequence of Operation 23 23 00 Refrigerant Piping 23 31 13 Metal Ducts

RIVAN 168434 00 01 10 - 3

23 31 16 Nonmetal Ducts 23 33 00 Air Duct Accessories 23 34 23 HVAC Power Ventilators 23 81 26.1 Split System Heat Pumps 23 82 39.16 Horizontal Electric Unit Heaters

DIVISION 26 - ELECTRICAL

26 00 00 General Provisions for Electrical Systems 26 05 01 Electrical Demolition 26 05 10 Motors 26 05 19 Low-Voltage Electrical Power Conductors & Cables 26 05 23 Control-Voltage Electrical Power Cables 26 05 26 Grounding & Bonding for Electrical Systems 26 05 29 Hangers & Supports for Electrical Systems 26 05 33 Raceways & Boxes for Electrical Systems 26 05 53 Identification for Electrical Systems 26 27 26 Wiring Devices 26 28 16 Enclosed Switches & Circuit Breakers 26 36 00 Transfer Switches 26 51 19 LED Interior Lighting

DIVISION 31 - EARTHWORK

Site Clearing

31 13 15 Site Preparation

Earth Moving 31 22 10 Site Grading 31 23 10 Excavation and Embankment 31 25 10 Stormwater Management

DIVISION 32 - EXTERIOR IMPROVEMENTS

Bases, Ballasts, and Paving Base Courses

32 11 22 Aggregate Base

Planting 32 92 30 Turf Restoration

DIVISION 33 - UTILITIES

Operation and Maintenance of Utilities

33 01 10.60 Disinfection of Water Treatment Plants

DIVISION 40 - PROCESS INTEGRATION

40 05 00 Process Equipment 40 23 00 Process Piping General Provisions 40 23 10 Process Water and Waste Piping 40 23 30 Process Piping Specialties 40 23 40 Process Piping Hangers and Supports 40 75 13 Analyzers 40 81 00 Systems Integrator Summary of Work 40 90 00 Control System Functional Descriptions 40 91 19 Instrumentation 40 92 01 Control System (SCADA) Requirements 40 92 20 Lockout Tagout Procedure Forms

00 01 10 - 4 RIVAN 168434

DIVISION 44 - POLLUTION CONTROL EQUIPMENT

General Water Treatment Equipment

44 42 10 Packaged Compressed Air Equipment

Water Treatment Chemical Systems Equipment 44 44 17 Liquid Feed Chlorination Equipment 44 44 39 Fluoride Feed Equipment 44 44 63 Polyphosphate Feed Equipment

DIVISION 46 - WATER AND WASTEWATER EQUIPMENT

46 61 21 Granular Activated Carbon Pressure Filters

Form RA-1: Invitation for Bid

INVITATION FOR BIDS

(Construction Form RA-1)

Rivanna Water and Sewer Authority Rivanna Solid Waste Authority Charlottesville, VA

Charlottesville, Virginia

IFB NO: 403

Due Date for Bids: November 28 at 2 pm

Short Elliot Hendrickson Inc.

400 Locust Avenue, Suite 2 Charlottesville, VA 22902

DATE: September 28, 2024

Request for Bids

RIVAN 168434 00 11 13 - 1

DOCUMENT 00 11 13

REQUEST FOR BIDS

IFB No. 403

Rivanna Water and Sewer Authority Albemarle County, VA

Sealed Bids will be received by the Rivanna Water and Sewer Authority, hereinafter called the Owner, in the Administration Building at the Moores Creek Advanced Water Resource Recovery Facility, 695 Moores Creek Lane, Charlottesville, VA 22902 until 2:00 p.m. (local prevailing time) on Tuesday, November 28, 2023, at which time they will be publicly opened and read aloud for the furnishing of all labor and materials needed to perform and complete the following:

GENERAL CONSTRUCTION: In general, the Work of the Project can be described as the construction of the Red Hill Water Treatment Plant - Upgrades. Major components of the work include:

• Building construction

• Process piping

• Electrical

• Mechanical

A more detailed description of the project and general requirements can be obtained on on the eVA website, https://eva.virginia.gov/index.html, and reference eVA # IFB 403 Red Hill Water Treatment Plant - Upgrades. The Authorities do not discriminate on the basis of race, religion, color, sex, national origin, age or disability, or against faith-based organizations as defined under the Virginia Public Procurement Act on the basis of such organization's religious or charitable character.

The foregoing descriptions shall not be construed as a complete description of all work required. Bidders will be allowed to visit the project sites as requested. Site visits are recommended but are not mandatory. All visits shall be coordinated through Owner’s contact, Santino Granato at 434.977.2970 ext. 158 or sgranato@rivanna.org.

A non-mandatory virtual Pre-Bid Conference will be held at 10:00 a.m. on Thursday, October 26, 2023.

Representatives of Owner and Engineer will be present to discuss the Project. Bidders are encouraged to participate in the conference. The Pre-Bid Conference will be held online through the MS Teams platform. To obtain a link to the virtual Pre-Bid Conference, contact Brad Weiss at bweiss@sehinc.com. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statement may not be relied upon and will not be binding or legally effective.

RWSA can arrange for site visits with prospective bidders after the pre-bid date. To arrange a site visit, contact Santino Granato at sgranato@rivanna.org.

Neither the Owner nor the Engineer will be responsible for full or partial sets of Contract Documents, including any Addendum, obtained from any other source.

Each Bid must be made on the blank forms provided in the BIDDING DOCUMENTS and must be enclosed in a sealed envelope and the envelope marked: “Red Hill Water Treatment Plant - Upgrades (IFB 403)”.

Bids may be either mailed, hand delivered, or express mailed to:

Attention: Mr. Lonzy Wood, Finance Director Re: Red Hill Water Treatment Plant – Upgrades, IFB No. 403 Rivanna Water and Sewer Authority 695 Moores Creek Lane Charlottesville, VA 22902

Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. No Bids may be withdrawn for a period of 60 days after the date of Bid Opening.

https://eva.virginia.gov/index.html

Request for Bids

00 11 13 - 2 RIVAN 168434

The attention of all those providing Bids is called to the provisions of the State Law governing General Contractors and Sub-Contractors as set forth under Title 54.1, Chapter 11, Code of Virginia, as amended. Bidders shall be governed by the provisions of said law insofar as they are applicable. The above mentioned provisions of the Code prevent the Owner from considering a Bid from anyone who is not licensed in accordance with the provisions of the Code.

The Owner will therefore, not consider any Bid unless the Bidder provider produces evidence that they are duly licensed and registered in accordance with the provisions of the Code of Virginia.

Bidders must be authorized to do business in the Commonwealth of Virginia.

The Owner reserves the right to reject any Bid for failure to comply with all requirements of this Notice or of any of the Contract Documents; however, it may waive any minor defects or informalities at its discretion. The Owner further reserves the right to reject any and all Bids or to Award the contract which in its judgment is in the best interest of the Owner.

Pursuant to VA Code Section 2.2-4318, the Owner reserves the right, in the event the Bid from the lowest responsible Bidder exceeds available funds, to negotiate with the lowest responsible Bidder to obtain a contract price within available funds, which negotiations may include, but not be limited to, modifications to the scope of work, materials and equipment to be furnished, time for performance, price and other such terms as the Executive Director deems appropriate.

Pursuant to VA Code Section 2.2-4324, Bid results shall be subject to the Preference for Virginia Firms stipulation.

Bidders must certify that they do not and will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed or national origin, and so certify with the form included in the Bid.

Bidders must comply with the President’s Executive Order No.11246, prohibiting discrimination in employment regarding race, color, creed, sex, or national origin, and Executive Order No.12138 and No.11625 regarding utilization of MBE/WBE firms. Bidders must comply with the Civil Rights Act of 1964.

RA-1a

INSTRUCTIONS TO BIDDERS

(Construction Form RA-1a)

The Invitation For Bids (“IFB”) consists of these Instructions To Bidders, the Bid Form, the General Conditions of the Construction Contract, the Supplemental General Conditions (if any), the Special Conditions (if any), the Forms to be used, and the Scope of Work as described by the Plans and Specifications, other documents listed in the Specifications, and any addenda which may be issued, all of which request qualified bidders to submit competitive prices or bids for providing the described work of the Contract.

As used herein, the terms “bidder” and “Contractor” both shall refer to the Person submitting a bid.

1. CONDITIONS AT SITE OR STRUCTURE: Bidders shall visit the Site and shall be responsible for ascertaining pertinent local conditions such as location, accessibility, general character of the Site, structure or building, and the character and extent of existing conditions, improvements or work within or adjacent to the Site. No Claims shall be submitted as a result of Bidder’s failure to have done so, but shall be deemed waived and will not be considered by the Owner. See Section 7 of the General Conditions entitled "Conditions at Site."

2. EXPLANATIONS TO BIDDERS: No oral explanation in regard to the meaning of drawings and specifications will be made and no oral instructions will be given before the award of the Contract. The Owner shall not be responsible for any conclusions, assumptions or interpretations made by bidders during the preparation of bids that are contrary to the Drawings and Specifications and their clear intent. Discrepancies, conflicts, errors, omissions or doubts as to the meaning of the Contract Documents shall be communicated in writing to the A/E for interpretation. Bidders must so act to assure that questions reach the A/E at least six (6) calendar days prior to the time set for the receipt of bids to allow a sufficient time for an addendum to reach all bidders before the submission of their bids. If, however, there are two (2) weeks or less between the first bid advertisement and the time set for receipt of bids, then bidders must submit questions so that they reach the A/E no later than three (3) calendar days prior to the time set for receipt of bids. Any interpretation made will be in the form of an addendum which will be forwarded to all bidders, and its receipt shall be acknowledged by the bidder on Bid Forms. If such discrepancies, conflicts, errors, omissions or doubts are reasonably apparent or should have been reasonably apparent to the bidder, and the bidder failed to submit questions to the A/E in the time and manner required herein and the Contract is awarded to the bidder, then any claims shall be deemed waived and the bidder shall not be entitled to additional compensation or time, or entitled to sue the Owner based on such discrepancies, conflicts, errors, omissions, or doubts.

3. TIME FOR COMPLETION:

(a) "Time for Completion" shall be designated by the Owner on the Invitation for

Bids or other prebid documents and shall mean the number of consecutive calendar days following the issuance of the Notice to Proceed which the Contractor has to substantially complete all Work required by the Contract. In some instances, the Time for Completion may be stated in the form of a Contract Completion Date based on a stipulated date of Notice to Proceed.

Unless otherwise specified, the Contractor shall achieve Final Completion within thirty (30) calendar days after the date of Substantial Completion.

(b) When the Notice to Proceed is issued, it will state a Contract Completion Date, which has been set by the Owner based on date of the Notice to Proceed and the Time for Completion.

(c) The Contractor, in preparing and submitting its bid, is required to take into consideration adverse weather conditions specified in General Conditions Section 6.

4. PREPARATION AND SUBMISSION OF BIDS:

(a) Bids shall be submitted on the forms furnished, or copies thereof, and shall be signed in ink. Erasures or other changes in a bid must be explained or noted over the signature of the bidder. Bids containing any conditions, omissions, unexplained erasures, alterations or items not called for in the proposal, or irregularities of any kind, may be rejected by the Owner, in its sole discretion, as being incomplete or nonresponsive.

(b) Each bid must give the complete legal name and full business address of the bidder and be signed by the bidder, or the bidder's authorized representative. Bids by partnerships must be signed in the partnership name by one of the general partners of the partnership or an authorized representative, followed by the designation/title of the person signing, and a list of the partners. Bids by joint ventures must be signed in the joint venture name by one of the joint venturers or an authorized representative of one of the joint venturers, followed by the designation/title of the person signing, and a list of the joint venturers. Bids by corporations must be signed with the legal name of the corporation followed by the name of the state in which it is incorporated and by the signature and title of the person authorized to bind it in this matter. The name of each person signing shall be typed or printed below the signature. A signature on a bid by a person who identifies their title as "President," "Secretary," "Agent" or other designation without disclosing the principal firm, shall be held to be the bid of the individual signing. When requested by the Owner, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished. Trade or fictitious names may be referenced by using "t/a _ _ _ ," but bids shall be in the legal name of the person or entity submitting the bid.

(c) Bids with the bid guarantee shall be enclosed in a sealed envelope which shall be marked and addressed as indicated by the advertisement. If a Contract is for one hundred twenty thousand dollars ($120,000) or more, or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is seven hundred fifty thousand dollars ($750,000) or more, the bidder is required under Code of Virginia §§ 54.1-1100, et seq., to be licensed in Virginia as a "Class A Contractor." If a Contract is for ten thousand dollars ($10,000) or more, but less than one hundred twenty thousand dollars ($120,000), or if the total value of all construction, removal, repair or improvements undertaken by the bidder within any twelve-month period is one hundred fifty thousand dollars ($150,000) or more, but less than seven hundred fifty thousand dollars ($750,000), the bidder is required to be licensed in Virginia as a "Class B Contractor." The bidder shall place on the outside of the envelope containing the bid and shall place in the bid over its signature whichever of the following notations is appropriate and insert its Contractor license/registration number:

Licensed Class A Virginia Contractor No.

or Licensed Class B Virginia Contractor No.

If the bidder is not properly licensed in Virginia at the time the bid is submitted, or if the bidder fails to provide this information on its bid or on the envelope containing the bid and fails to promptly provide said Contractor license number to the Owner in writing when requested to do so before the opening of bids, the bidder shall be deemed to be in violation of Code of Virginia § 54.1-1115 and its bid will not be considered.

(d) The bidder must place its Employer Identification Number (SSN or FEIN) in the space provided on the Bid Form.

(e) Every bidder organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership must be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title

13.1 or Title 50 of the Code of Virginia, as amended, or as otherwise required by law. Any bidder organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 must include in its bid the identification number issued to it by the State Corporation Commission. Any bidder that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a statement describing why the bidder is not required to be so authorized. A bidder required to be authorized to transact business in Virginia that fails to provide the required information shall not receive an award unless a waiver of this requirement and of any administrative policies and procedures established to implement Code of Virginia § 2.2-4311.2 is granted by the chief executive of the Owner.

If awarded the Contract, the bidder shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the Contract. Doing so shall be deemed to be a violation of Code of Virginia § 2.2-4311.2 and the bidder understands and agrees that the Owner may void the Contract if the bidder fails to comply with this provision.

(f) Code of Virginia, § 2.2-4376.2 shall be applicable to the Work of the Contract.

5. BID GUARANTEE:

(a) Any bid (including the Total Base Bid plus all Additive Bid Items) which exceeds five hundred thousand dollars ($500,000) shall be accompanied by a Standard Bid Bond, Form RA-1d, payable to the Owner as obligee in an amount equal to five percent (5%) of the amount of the bid (the “Bid Bond”). The Owner agrees to accept a Bid Bond on which the Surety has utilized electronic signatures and/or electronic notarization if the electronic notarization meets the requirements of Virginia Code §§ 47.1-6.1, -7, and -12, and the Commonwealth of Virginia State Corporation Commission Bureau of Insurance and the Bid Bond contains any SURETY BOND SEAL ADDENDUM established by the Commonwealth of Virginia State Corporation Commission Bureau of Insurance. The Bid Bond must be issued by a surety company which is legally authorized by the Virginia State Corporation Commission to do surety business in the Commonwealth of Virginia. Such Bid Bond shall guarantee the following: that the bidder will not withdraw its bid during the sixty (60) day period following the date of the opening of bids; that if the bid is accepted, the bidder will enter into the Contract with the Owner described in the IFB; that the bidder can and will submit a properly executed and authorized Standard Performance Bond and Standard Labor and Material Payment Bond on the forms included in the IFB. If the bidder withdraws its bid within the sixty (60) day period following bid opening, fails to enter into the Contract, or fails to provide the required Standard Performance Bond and Standard Labor and Material Payment Bond within ten (10) days after the bidder’s receipt of notice of acceptance of its bid, the bidder and the bidder’s surety shall be jointly and severally be liable to the Owner for the difference between the amount specified in the bidder’s bid and such larger amount for which the Owner may contract with another party to perform the work covered by said bid, up to the amount of the bid guarantee of 5% of the bidder’s total bid amount, as the damage to the Owner resulting from the bidder’s default. See Code of Virginia §2.2-4336.

(b) Code of Virginia § 2.2-4338 contains provisions allowing for alternative forms of bid security in lieu of a Bid Bond. A bidder’s use of an alternative form of Security as listed in Code of Virginia § 2.2-4338.B must be approved by the Owner prior to the bidder’s submission of its bid on the Bid Receipt date and time to be accepted in lieu of a Bid Bond.

(c) The Bid Bond or other alternative bid security will be returned to all but the three lowest bidders after the formal opening of bids. The remaining Bid Bonds or bid security will be returned to the bidders after the Owner and the accepted bidder have executed the Contract and the required Standard Performance Bond and the Standard Labor and Material Payment Bond for the Contract have been received and approved by the Owner.

(d) If the Contract and required bonds have not been executed by the accepted bidder within sixty (60) days after the date of the opening of the bids, then the Bid Bond or other bid security of any bidder will be returned upon a bidder’s request, provided the bidder has not been notified of the acceptance of its bid prior to the date of such request.

6. WITHDRAWAL OR MODIFICATION OF BIDS: Bids may be withdrawn or modified by written or telefaxed notice received at the designated location from bidders prior to the deadline fixed for bid receipt, or the bidder shall give notice in writing of his claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice. E-mail withdrawals and modifications are not acceptable. The withdrawal or modification may be made by the person who signed the bid or by an individual(s) who is authorized by the bidder on the face of the bid. Written modifications may be made on the bid form itself, on the envelope in which the bid is enclosed, or on a separate document. Written modifications, whether the original is delivered or telefaxed, must be signed by the person making the modification or withdrawal. The modification must state specifically what is to be modified and by what amount or it must state the item to be modified and what the corrected amount should be.

7. RECEIPT OF BIDS:

(a) Bids will be received at or before the date and the hour and at the place stipulated in the IFB as may be modified by subsequent Addendum.

(b) It is the responsibility of the bidder to assure that its bid and any bid modifications are delivered to the place designated for receipt of bids by the date and hour (deadline) set for receipt of bids. Therefore, it is the bidder’s responsibility to take into account all factors which may impact on its bid deliverer / courier’s ability to deliver the bid and to implement whatever actions are necessary to have the bid delivered to the proper bid receipt location prior to the bid receipt deadline. No bids or bid modifications submitted or offered after the date and hour designated for receipt of bids will be accepted or considered.

(c) The Bid Officer is the Owner's representative designated to receive bids at the time and place noted in the IFB and to open the bids received at the appointed time.

(d) The official time used for the receipt of responses is determined by reference to the clock designated by the Bid Officer. The Bid Officer shall determine when the Bid Receipt Deadline has arrived and shall announce that the Deadline has arrived and that no further bids or bid modifications will be accepted. All bids and bid modifications in the possession of the Bid Officer and their assistants at the time the announcement is completed are deemed to be timely, whether or not the bid envelope has been physically date/time stamped or otherwise marked by the time the Bid Officer makes the deadline announcement.

(e) In the event the bid receipt occurs during a period of suspended Rivanna business operations, the receipt and opening will be delayed one business day.

8. OPENING OF BIDS:

(a) Bids will be opened at the time and place stated in the IFB or as modified by subsequent Addenda, and their contents publicly announced. The Bid Officer shall decide when the specified time for bid opening has arrived. No responsibility will be attached to any officer or agent for the premature opening of a bid not properly addressed and identified.

(b) The provisions of Code of Virginia § 2.2-4342, as amended, shall be applicable to the inspections of bids received.

(c) In the event the bid opening date occurs during a period of suspended Rivanna business operations, the opening will be delayed until the next business day at the same time.

9. ERRORS IN BIDS: A bidder may withdraw its bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

In accordance with Code of Virginia § 2.2-4330(B)(2), to withdraw its bid the bidder must submit to the Owner its original work papers, documents and materials used in the preparation of the bid within two (2) business days after the opening of bids. Such work papers must be submitted in an envelope or package separate and apart from the envelope containing the bid and marked clearly as to the contents and shall be delivered to the Owner by the bidder in person or by registered mail. The bids shall be opened at the time designated in the IFB, as amended by addendum. Once the bids have been opened, the bidder shall have two (2) business days after the opening of bids within which to claim in writing any mistake as defined herein and withdraw its bid. The Contract shall not be awarded by the Owner until such two-day period has elapsed. Such mistake shall be proved only from the original work papers, documents and materials delivered to the Owner. This procedure in Code of Virginia § 2.2-4330(B)(2) shall not apply to when the entire bid is required to be submitted on a unit price basis.

Failure of a bidder to submit its original work papers, documents and materials used in the preparation of its bid shall constitute a waiver by that bidder of its right to withdraw its bid due to a mistake. No bid may be withdrawn under this section when the result would be the awarding of the Contract on another bid of the same bidder or of another bidder in which the ownership of the withdrawing bidder is more than five (5%) percent.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the Contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted. The person or firm to whom the Contract was awarded and the withdrawing bidder are jointly liable to the Owner in an amount equal to any compensation paid to or for the benefit of the withdrawing bidder without such approval.

If the apparent low bid is withdrawn under authority of this section, the lowest remaining bid shall be deemed to be the low bid on the project.

10. REJECTION OF BIDS: The Owner reserves the right to cancel the IFB, to reject any and all bids at its sole discretion when such rejection is in the interest of the Owner, or to reject the bid of any bidder who is determined to be not responsive or not responsible. See Code of Virginia § 2.2-4319.

11. DETERMINATION OF RESPONSIBILITY

Each bidder shall be prepared, if so requested by the Owner, to present evidence of its experience, qualifications and financial ability to carry out the terms of the Contract.

Prior to award of the Contract, an evaluation will be made to determine if the low bidder has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability which will assure good faith performance, and who has been prequalified, if required. Factors to be evaluated include, but are not limited to:

(a) sufficient financial ability to perform the contract as evidenced by the bidder's ability to obtain payment and performance bonds from an acceptable surety;

(b) appropriate experience to perform the Work described in the bid documents;

(c) any judgments entered against the bidder, or any officers, directors, partners or owners for breach of a contract for construction;

(d) any substantial noncompliance with the terms and conditions of prior construction contracts with a public body without good cause where the substantial noncompliance is documented; or

(e) a conviction of the bidder or any officer, director, partner, project manager, procurement manager, chief financial officer, or owner in the last five years of a crime relating to governmental or nongovernmental construction or contracting; and/or

(f) any current debarment of the contractor, any officer, director or owner, from bidding or contracting by any public body of any state, any state agency, or any agency of the federal government.

The Owner reserves the right to disqualify or refuse to accept the bid of any bidder who has been convicted, or entered a plea of guilty or nolo contendere, in any federal or state court to any charge involving any unlawful, corrupt or collusive practice involving a public contract whether federal, state, or local, or who has been determined in any judicial proceeding to have violated any antitrust, bid-rigging or collusive practice statute in connection with any public contract, or against whom such formal criminal prosecution or other judicial proceeding has been initiated.

A bidder who, despite being the apparent low bidder, is determined not to be a responsible bidder shall be notified in writing in conformance with the procedures in Code of Virginia § 2.2-4359.

12. AWARD OF CONTRACT

(a) Basis for Contract Award: The Contract, if awarded, will be awarded to the lowest responsive and responsible bidder, if any, provided its bid is reasonable and it is in the best interest of the Owner to accept it and subject to the Owner's right to reject any and all bids and to waive informality in the bids and in the bidding. The Bid Form may contain a multi-part Base Bid and may contain Additive Bid Items. Determination of the lowest responsible bidder, if any, will be based on the Total Base Bid Amount entered on the Bid Form including any properly submitted bid modifications plus as many Additive Bid Items taken in sequence as the Owner in its discretion chooses to Award in the best interest of the Owner. Where the sum of the values entered in the multiple parts do not agree with the Total Base Bid amount, the written Total Base Bid Amount entered on the bid form including any properly submitted bid modifications shall take precedence over the numerical Total Base Bid Amount.

In the event that the Total Base Bid from the lowest responsible bidder exceeds available funds, the Owner may negotiate the Total Base Bid amount with the apparent low bidder to obtain a Contract Price within available funds, pursuant to Code § 2.2-4318 and Section 12(c) herein.

(b) Informalities: The Owner reserves the right to waive any informality in the bids when such waiver is in the interest of the Owner.

(c) Negotiation With Lowest Responsible Bidder: If award of the Contract to the lowest responsive and responsible bidder is precluded because of limitations on available funds, under the provisions of Code § 2.2-4318 the Owner reserves the right to negotiate the Total Base Bid amount with the lowest responsive, responsible bidder to obtain a Contract Price within the available funds. This may involve changes in either the features or scope of the work included in the Base Bid. Such negotiations with the apparent low bidder may include reducing the quantity, quality, or other cost saving mechanisms involving items in the Total Base Bid. Negotiations for Additive Bid Items are excluded. The Owner shall notify the lowest responsive and responsible bidder that such a situation exists and the Owner and bidder shall then conduct their negotiations in person, by mail, by telephone or by any means they find convenient. If an acceptable Contract can be negotiated, any changes to the IFB documents agreed upon in the negotiations shall be summarized in a "Post Bid Modification" and included in the Contract. If an acceptable Contract cannot be negotiated, the Owner shall terminate negotiations and reject all bids.

(d) Notice of Intent to Award or Notice of Award: The “Notice of Intent to Award” or the “Notice of Award” will be posted at the Owner’s standard location for posting notices such as the Owner’s Website. Any bidder who desires to protest the award or decision to award a contract shall submit the protest in writing to the public body no later than ten days after the posting of the Notice of Award or Notice of Intent to Award, whichever comes first. See Code of Virginia § 2.2- 4360.

13. CONTRACT SECURITY: For contracts which exceed five hundred thousand dollars

($500,000), the Standard Performance Bond (RA-2a) and the Standard Labor and Material Payment Bond (RA-2b) shall be required, as specified in the IFB. For construction contracts up to $500,000, where Bid Bond requirements are waived, prospective contractors may be prequalified in accordance with Code of Virginia § 2.2- 4317. See General Conditions and Code of Virginia § 2.2-4337 and § 2.2-4338. The Owner reserves the right to require such bonds for contracts up to five hundred thousand dollars ($500,000). If the Owner so elects, the requirement shall be set forth in the IFB.

14. CERTIFICATION: The bidder, by its signature on the Bid Form, certifies that neither its organization nor any of its officers, directors, partners or owners is currently barred from bidding on contracts by any public body or agency of another state, or any agency of the federal government. See "Disqualification of Contractors" in the Bid Form.

15. ETHICS IN PUBLIC CONTRACTING: The provisions, requirements and prohibitions as contained in Code of Virginia §2.2-4367 et seq., pertaining to bidders, offerors, contractors, and subcontractors are applicable to this project.

16. BUILDING PERMITS: The Virginia Uniform Statewide Building Code shall apply to the Work and shall be administered by the Building Official. The Building Permit will be obtained and paid for by the Contractor. All other permits, local license fees, business fees, taxes, or similar assessments imposed by the appropriate political subdivision shall be obtained and paid for by the Contractor. See Section 25 of the General Conditions for utility connection fees and services.

17. BID DOCUMENTS: Bid Documents are the property of the Owner and a deposit in an amount as stated in the Invitation for Bids is required for each paper set or for each set provided on removable electronic media as a guarantee of the safe return of the documents within ten (10) days of bid opening. This deposit will be refunded in full on not more than two paper sets or sets provided on removable electronic media to each bidder who submits a Contract bid and who returns the documents in good condition.

Refund will be made on paper sets and sets provided on removable electronic media to non-bidders and Subcontractors in the amount of half of the deposit when the sets are returned in good condition within 10 days. A deposit is not required for downloading of electronic construction documents through an FTP site. A non-refundable shipping charge may be required for paper sets or sets provided on removable electronic media if stated in the Notice or the IFB.

18. GENERAL CONDITIONS: The General Conditions are incorporated in the bid documents. If a copy of the General Conditions is not included in the bid documents, the bidder may obtain a copy of the current edition of the General Conditions at no cost by written request to the A/E and/or the Owner.

19. PREBID CONFERENCE: See the IFB for requirements for a prebid conference and whether such conference is mandatory or optional.

20. INSPECTION OF BID DOCUMENTS: Copies of the IFB documents including Plans and Specifications and the General Conditions will be available for inspection at the locations listed in the Notice of the IFB.

21. DRUG-FREE WORKPLACE REQUIRED: Bidders are reminded that Code of

Virginia § 2.2-4312 requires that the during the performance of the Contract resulting from this solicitation, the Contractor agrees to: (i) provide a drug-free workplace for the Contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every Subcontract or purchase order of over $10,000, so that the provisions will be binding upon each Subcontractor or vendor.

For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific Contract awarded to a Contractor in accordance with this solicitation, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

RA-1b RWSA Bid Form

Rivanna Water and Sewer Authority

BID FORM

(Construction Form RA-1b)

DATE: _____________________________

PROJECT TITLE: _Red Hill Water Treatment Plant – Upgrades ________________________

TO: Rivanna Water and Sewer Authority 695 Moores Creek Lane Charlottesville, VA 22902

In compliance with and subject to the Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, and materials and perform all work necessary for construction of this project, in accordance with the Plans and Specifications dated September 28, 2023, and the Addenda noted below, as prepared by Short Elliot Hendrickson Inc., St. Paul, MN for the consideration of the following amount:

BASE BID (including the following parts but excluding work in Additive Bid Items):

PART A.

Lump sum price for construction of all work, except for the select surface preparation and coatings work on the interior surface of the hydropneumatic tank in PART B, in accordance with the Plans and Specifications:

PART A = Dollars ($ ).

Base Bids for PART B shall be based on the estimated quantities indicated to be provided complete and in accordance with the applicable portions of the plans and specifications.

Payment amounts for each of these items will be based on the actual quantities authorized, provided and approved times the unit prices indicated by the bidder. The final contract amount shall be adjusted upward or downward based on the actual payment amounts versus the bid amounts for PART B.

PART B. HYDROPNEUMATIC TANK – SELECT INTERIOR COATINGS

Select surface preparation and coatings work on the interior surface of the hydropneumatic tank. Actual amount and location of the Work will be determined by the Owner provided inspection. All exterior coating work for the hydropneumatic tank shall be included in the PART A bid amount.

Estimated quantity of (_100_) sf @ $_________________ per sf = ________________

PART B = Dollars ($ )

TOTAL BASE BID AMOUNT (For PARTS A and B) IS:

_____________________________________________________ Dollars ($ )

Contract award will be based on the TOTAL BASE BID AMOUNT shown above.

The undersigned understands that time is of the essence and agrees that the time for Substantial Completion of the entire project shall be 230 consecutive calendar days from the date of commencement of the Work as specified in the Notice to Proceed, and Final Completion shall be achieved within _30_consecutive calendar days after the date of Substantial Completion as determined by the A/E.

Liquidated damages of $750 per calendar day shall be paid to the Owner for Work remaining to be completed beyond the Time for Completion.

Acknowledgment is made of receipt of the following Addenda: ______________________

If notice of acceptance of this bid is given to the undersigned within 60 days after the date of opening of bids, or any time thereafter before this bid is withdrawn, the undersigned will execute and deliver a contract in the prescribed form (Rivanna Authorities’ Contract Between Owner and Contractor, Form (RA-3)) within 10 days after the contract has been presented to him for signature. The required payment and performance bonds, on the forms prescribed, shall be delivered to the owner along with the signed Contract.

Immigration Reform and Control Act of 1986: The undersigned certifies that it does not and will not during the performance of the Contract for this project violate the provisions of the Federal Immigration Reform and Control Act of 1986, which prohibits employment of illegal aliens.

DISQUALIFICATION OF CONTRACTORS: By signing this bid or proposal, the undersigned certifies that this Bidder or any officer, director, partner or owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another state, or any agency of the federal government, nor is this Bidder a subsidiary or affiliate of any firm/corporation that is currently barred from bidding on contracts by any of the same. We have attached an explanation of any previous disbarment(s) and copies of notice(s) of reinstatement(s).

CERTIFICATION OF NO COLLUSION: The undersigned does hereby certify in connection with the procurement and bid to which this Certification of No Collusion is incorporated that:

This bid is not the result of, or affected by, any act of collusion with another person engaged in the same line of business or commerce; nor is this bid the result of, or affected by, any act of fraud punishable under Article 1.1 of Chapter 12 of Title 18.1 of the Code of Virginia, 1950, as amended (18.2-498.1 et seq.).

The undersigned declares that they are fully authorized to sign the proposal on behalf of the firm listed and to all conditions and provisions thereof. The firm name given below is the true and complete name of the bidder and the bidder is legally qualified and licensed by the Commonwealth of Virginia, Department of Commerce, State Board for Contractors, to perform all Work included in the scope of the Contract.

Virginia License No. Bidder ____________________ (Name of Firm)

Contractor Class By (Signature)

Valid Until (Typed Name)

FEIN/SSN: Title __________________________

If Partnership (List Partner’s Names)

If Corporation, affix Corporate Seal & list State of Incorporation

State:

(Affix Seal)

Business Address:

Telephone No. _________________

Fax No._______________________

Form RA-1d: Standard Bid Bond

RIVANNA SOLID WASTE AUTHORITY

RIVANNA WATER & SEWER AUTHORITY

434.977.2970 434.293.8858 www.rivanna.org

695 Moores Creek Lane Charlottesville, Virginia 22902-9016

STANDARD BID BOND

FOR CONSTRUCTION CONTRACTS

(Form RA-1d)

KNOW ALL MEN BY THESE PRESENT:

That ______________________________________________, the Contractor (“Principal”) whose principal place of business is located at ________________________________________and _______________________________________________________(“Surety”) whose address for delivery of ‘Notices’ is located at are held and firmly bound unto the Rivanna Authorities, the Owner (“Obligee”) in the amount of five percent (5%) of the Amount (Total Base Bid plus all Additive Bid Items) Bid by Principal, for the payment whereof, Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a bid for Red Hill Water Treatment Plant - Upgrades

NOW, THEREFORE, the conditions of this obligation are as follows. This Bid Bond shall guarantee that the Principal will not withdraw his bid during the period of sixty (60) calendar days following the opening of bids; that if his bid is accepted, Principal will enter into a formal contract with the Owner in accordance with the Contract Between Owner and Contractor, Form (RA-3) included as a part of the Request for Bids (RFB Documents); that Principal will submit a properly executed and authorized Standard Performance Bond and Standard Labor and Material Payment Bond on the forms included in the RFB documents; and that in the event of the withdrawal of said bid within said period, or failure to enter into said contract and give said bonds within ten (10) days after Principal has received notice…