IFB_Instruction_Booklet__C26802376_.pdf

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director

DISTRICT FACILITIES MANAGEMENT

4940 LANG AVENUE, BAY H,

MCCLELLAN PARK, CA 95652

INVITATION FOR BIDS

Notice to Prospective Bidders

August 7, 2026

You are invited to review and respond to this Invitation for Bid (IFB), entitled, Comprehensive Janitorial Services (Bay F-J), reference number: C26802376. In submitting your bid, you must comply with the Notice to Bidders contained within the Event Package located here: https://caleprocure.ca.gov/event/3790/0000039829.

The DVBE Participation Requirement for this solicitation is required.

Note that all agreements entered into with the State of California will include, by reference, the General Terms and Conditions (02/2025) and the Contractor Certification Clauses (04/2017). These may be viewed and downloaded at the following site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Profit businesses using a fictitious name other than their legal business name shall be required to provide their “Legal Business Name” d/b/a “Fictitious Business Name” on contract forms in compliance with Business and Professions Code §17900-17930. This code does not apply to a nonprofit corporation or association, et al., §17911.

Before transacting intrastate business in California, the business must first qualify/register with the California Secretary of State.

(California Corporations Code section 2105, 15909.02, 16959 or 17708.02.)

Please direct questions or concerns regarding this solicitation to:

Krystal Potter, Contract Analyst, District Facilities Management

(916) 413-9580

Krystal.Potter@parks.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

https://caleprocure.ca.gov/event/3790/0000039829 https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language javascript:submitCodesValues('2105.','2.1.22','2022','617','34',%20'id_04b850ee-669d-11ed-a5d8-d56798e871e5') javascript:submitCodesValues('15909.02.','3.2.9','2022','617','95',%20'id_88117f5e-669d-11ed-a5d8-d56798e871e5') javascript:submitCodesValues('16959.','3.3.10','2024','361','14',%20'id_3c40d65f-ac39-11ef-b77a-e14b39306f8a') javascript:submitCodesValues('17708.02.','4.8','2022','617','123',%20'id_a61584fe-669d-11ed-a5d8-d56798e871e5') mailto:Krystal.Potter@parks.ca.gov

INVITATION FOR BID

Bid No. C26802376

STATEWIDE PROGRAM SUPPORT CENTER

Comprehensive Janitorial Services (Bay F-J)

August 2026 State of California Department of Parks and Recreation District Facilities Management Program

State of California – Natural Resources Agency

District Facilities Management Program

Invitation for Bids No.: C26802376

STATEWIDE PROGRAM SUPPORT CENTER

Comprehensive Janitorial Services (Bay F-J)

TABLE OF CONTENTS

Page

Table of Contents Invitation for Bids/Instructions to Bidders Key Action Dates

1.0 Purpose and Description of Services

2.0 Bid Requirements and Information

Submission of Bid Additional Documents

3.0 Evaluation and Award of Contract

4.0 Award and Protest ................................................................................................ 8-9

5.0 Disposition of Bids

6.0 Agreement Execution and Performance

7.0 Preference Programs

Small Business Preference Non-Small Business Preference Disabled Veteran Business Enterprise (DVBE) Notice

8.0 Required Disclosures

Commercially Useful Function Darfur Contracting Act Contractor Certification Clause Executive Order N-6-22 – Russia Sanctions GenAI

Small Business Preferences and TACPA Notices Disabled Veteran Business Enterprise Notice Scope of Work Maps Cost Worksheet

State of California – Natural Resources Agency

District Facilities Management Program

Invitation for Bids No.: C26802376

STATEWIDE PROGRAM SUPPORT CENTER

Comprehensive Janitorial Services (Bay F-J)

ATTACHMENTS

Attachment A – Bid Forms:

Bidder’s Checklist (1 page) Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B – 1 Page) Cost Sheet (5 – Pages) Payee Data Record (STD 204 – 2 Pages) Payee Data Record Supplement (STD 205 – 2 Pages) Payee Data Record Supplement (DPR 88 – 1 Page) Bidder’s Declaration (GSPD 05-105 – 2 Pages) Disabled Veteran Business Enterprise Declarations (DGS PD 843 – 1 Page) Commercially Useful Function – Bidder Certification (DPR 87 – 1 page) Darfur Contracting Act (DPR 74 – 1 Page) California Civil Rights Laws Attachment (DGS OLS 04 – 1 Page) Contractor Certification Clauses (CCC-1005 – 4 Pages) Artificial Intelligence (AI) Disclosure (DPR 97B – 3 Pages) If incorporated, the California Secretary of State standing for your firm Certification of Small Business, DVBE, etc. for your firm from Cal-eProcure’s website Copy of valid California city or county business license or permit for your firm

If not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered

Please note: Any Subcontractors performing work and/or providing goods must complete the documents listed below and be included in the bid to be considered responsive.

Payee Data Record Supplement (DPR 88 – 1 Page) Commercially Useful Function – Bidder Certification (DPR 87 – 1 page) Artificial Intelligence (AI) Disclosure (DPR 97B – 3 Pages) If incorporated, the California Secretary of State standing for subcontractor(s) Certification of Small Business, DVBE, etc. for subcontractor(s) from Cal-eProcure’s website Copy of valid California city or county business license or permit for subcontractor(s)

If not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered

Attachment B – Sample Standard Agreement:

Standard Agreement (STD 213) with Exhibit A, Scope of Work (DPR 603) Exhibit A, Attachment I, Detailed Scope of Work Exhibit A, Attachment II, Maps Exhibit B, Budget Detail and Payment Provisions (DPR 604) Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B) Exhibit B, Attachment II, Cost Sheet Exhibit C, General Terms and Conditions (GTC 02/2025 and CCC 04/2017), incorporated by reference, view and download at Standard Contract Language Exhibit D, Special Terms and Conditions (DPR 605S) Exhibit E, Additional Provisions (DPR606CS) https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

DPR 940A (Rev. 10/2025)(Page 1 of 3)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.: C26802376

Bids must be submitted electronically and will be accepted by the Department of Parks and Recreation until the following date and time, at the following location.

Date: Thursday, August 27, 2026 Time: 4:30pm PST Email: krystal.potter@parks.ca.gov

Bids will be opened publicly via Microsoft Teams on Friday, August 28, 2026, at 2:00pm PST, and read for the furnishing of services, material, or equipment, or to perform all work required to provide janitorial services at the Statewide Program Support Center, which includes Bays F-J, located at 4940 Lange Avenue, McClellan Park, CA 95652.

Bids must be complete and ready for use in accordance with plans and specifications and any such addenda that may be issued prior to bid opening date.

Estimated Contract Term: February 1, 2027 through January 31, 2030 Contract Performance Period: Three Years from Contract Execution Date

Additional requirements/information are as follows:

Instructions to Download Bid Package: Prospective bidders may examine and obtain the bid forms, specifications, plans and addenda (if any) by downloading this bid package from the Department of General Services (DGS), California State Contracts Register (CSCR) on the Cal-eProcure website:

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx.

1. In the "Event Name" box, type in the contract "C26802376" number and click on Search

2. Click on the Bid Number and Description

3. Click on View Event Package

4. To download any of the bid documents, select the Download Attachment button next to the document you wish to view.

A Mandatory Pre-Bid Meeting will be held by the Department of Parks and Recreation on the following date, time, and location:

Date: Monday, August 17, 2026 Time: 9:00am PST Email: krystal.potter@parks.ca.gov

Contractors are required to check in at the lobby. Attendance is required to submit a bid.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by emailing your questions to krystal.potter@parks.ca.gov NO LATER THAN 4:30p.m., on 8/20/2026. Answers that change any of the times, dates, locations, any bid documents/submittals or scope of work, etc., will be provided by Addendum which will be posted within the Bid Solicitation located on the DGS Cal-eProcure website stated above. It is the responsibility of the bidders to download any addenda as needed.

1. Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

mailto:krystal.potter@parks.ca.gov mailto:krystal.potter@parks.ca.gov mailto:krystal.potter@parks.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx.

mailto:krystal.potter@parks.ca.gov mailto:krystal.potter@parks.ca.gov mailto:krystal.potter@parks.ca.gov mailto:krystal.potter@parks.ca.gov mailto:krystal.potter@parks.ca.gov

DPR 940A (Rev. 10/2025)(Page 2 of 3)

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding.

All bidders are responsible for inquiring as to addenda issued.

3. Bids shall be submitted electronically with all necessary documents as an attachment in Portable Document Format (PDF). Bid submission time will be the electronic time stamp when the electronic email submission was received. It is recommended that Bidders submit bids at least 1-hour in advance of the bid submission deadline to allow for confirmation of bid submission. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. If a confirmation receipt is not received within 30 minutes of submission, please contact Krystal Potter at krystal.potter@parks.ca.gov to confirm your bid was received. Confirmation of receipt is not a representation by DPR that the submitted bid is responsive and complete.

Facsimile (Fax) responses will not be considered.

4. No bids will be accepted after the date and time set as the deadline for submitting bids.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to person shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders interested in calling into the Bid Opening must send their request into krystal.potter@parks.ca.gov to receive a Microsoft Teams link. Please ensure a request for conference-call is submitted 24 hours in advance to allow DPR adequate time to accommodate all Bidders.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

15. Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

DPR 940A (Rev. 10/2025)(Page 3 of 3)

16. Generative Artificial Intelligence: The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Procedure for Protesting an Award

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accessible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

B. Inspection of bids is permitted as follows:

1. After bid opening, all bids shall be available for public inspection.

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Protests of the award shall be in writing and filed with:

Department of General Services

Office of Legal Services Attention: Protest Coordinator

707 Third Street, 7th Floor West Sacramento, CA 95605

Email: OLSProtests@dgs.ca.gov

A copy of the written protest should be sent to:

Department of Parks and Recreation

Administrative Services Division Manager, Contract Services Unit

P.O. Box 942896 Sacramento, CA 94296-0001 Veronica.cruz@parks.ca.gov mailto:OLSProtests@dgs.ca.gov mailto:Veronica.cruz@parks.ca.gov

State of California Invitation for Bids No.: C26802376 Department of Parks and Recreation STATEWIDE PROGRAM SUPPORT CENTER District Facilities Management Program Comprehensive Janitorial Services (Bay F-J)

C26802376

KEY ACTION DATES

Date Description Time

Friday, August 7, 2026 IFB C26802376 Released on CSCR 3:00pm PST

Monday, August 17, 2026 Mandatory Pre-Bid Walkthrough at:

4940 Lang Ave, McClellan, CA 95652 9:00am PST

Thursday, August 20, 2026 Questions regarding IFB C26802376 due 4:30pm PST

Friday, August 21, 2026 Answers to questions regarding IFB C26802376 posted on Cal-eProcure 4:30pm PST

Thursday, August 27, 2026 Bids for C26802376 due 4:30pm PST

Friday, August 28, 2026 Bid Opening via Microsoft Teams 2:00pm PST

State of California Invitation for Bid No.: C26802376

District Facilities Management Program Comprehensive Janitorial Services (Bay F-J)

1.0 Purpose and Description of Services

The California Department of Parks and Recreation (DPR) is seeking a qualified Contractor to provide Janitorial Services. The contractor is responsible for meeting all the licenses and certifications required to perform the services in the scope of work.

See Detailed Scope of Work for complete description of the services to be provided.

2.0 Bid Requirements and Information

a. Bid Submission Requirements: The following documentation shall be submitted, in the order written, as bidder’s response to this IFB (see Attachment A):

1. Bidder’s Checklist

2. Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B)

3. Cost Sheet

4. Payee Data Record (STD 204)

5. Payee Data Record Supplement (STD 205)

6. Payee Data Record Supplement (DPR 88)

7. Bidder’s Declaration (GSPD 05-105)

8. Disabled Veteran Business Enterprise Declarations (DGS PD 843)

9. Commercially Useful Function – Bidder Certification (DPR 87)

10. Darfur Contracting Act, if applicable (DPR 74)

11. California Civil Rights Laws Attachment (DGS OLS 04)

12. Contractor Certification Clause (CCC-1005)

13. Artificial Intelligence (AI) Disclosure Form (DPR 97B)

14. If incorporated, the California Secretary of State Business standing for your firm

15. Certification of Small Business, DVBE, etc. for your firm from Cal-eProcure’s website

16. Copy of valid California city or county business license or permit for your firm

• If not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

17. When a subcontractor is declared on the Bidder’s Declaration form (GSPD 05- 105), the following documents are required to be included with your bid:

• Payee Data Record Supplement (DPR 88)

• Commercially Useful Function – Bidder Certification (DPR 87)

• Artificial Intelligence (AI) Disclosure Form (DPR 97B)

• If incorporated, the California Secretary of State Business standing for subcontractor(s)

• Certification of Small Business, DVBE, etc. for the subcontractor(s) from Cal-eProcure’s website

• Copy of valid California city or county business license or permit for the subcontractor(s)

• If not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

Failure to submit the documentation listed above may disqualify Bidder for consideration.

District Facilities Management Program Comprehensive Janitorial Services (Bay F-J)

3.0 Evaluation and Award of Contract

a. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

b. DPR will evaluate each bid to determine its responsiveness to the published requirements.

c. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

d. Award, if made, will be to the lowest responsive responsible bidder.

e. DPR retains the right to evaluate all bids for responsiveness up to 30 business days after bid opening.

f. DPR reserves the right to cancel this IFB at any time, before or after bid opening, given that the reason for cancellation is compliant with the SCM Vol 1, Section 5.11.C “All bids may be rejected whenever the agency determines that the cost is not reasonable, the cost exceeds the amount estimated, or otherwise in the best interest of the state."

4.0 Award and Protest

a. Whenever an agreement is awarded under a procedure, which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery five (5) working days prior to the award of the agreement.

b. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the DPR at least five (5) working days prior to awarding the agreement.

c. If any bidder, prior to the award of agreement, files a written protest with the Department of General Services and the DPR (see addresses in Bidder’s Instructions, page 3), on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

d. Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services and the DPR a detailed written statement specifying the grounds for the protest. The written protest must be sent to the Department of General Services and a copy should be mailed to the DPR (see addresses in Bidder’s Instructions, page 3). It is suggested that you submit any protest by certified or registered mail.

District Facilities Management Program Comprehensive Janitorial Services (Bay F-J)

e. Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the DPR a Payee Data Record (STD 204) and Payee Data Record Supplement (STD 205), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. The both forms can be found on the Internet at STD 204 - Payee Data Record (ca.gov) and STD 205 – Payee Data Record Supplement (ca.gov. No payment shall be made unless a completed STD 204 and STD 204 has been returned to the DPR.

f. Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the DPR, the Contractor Certification Clauses (CCC), which can be found on the Internet at Standard Contract Language (ca.gov). This document is only required if the bidder has not submitted this form to the DPR within the last three (3) years.

g. Protests may not be filed when an IFB is cancelled.

5.0 Disposition of Bids

a. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

b. Bid packages may be returned only at the bidder's expense, unless such expense is waived by the DPR.

6.0 Agreement Execution and Performance

a. Performance shall start not later than on the date provided in a written Notice to

Proceed issued by DPR to Contractor, after the Agreement is fully executed and all approvals have been obtained. Should Contractor fail to commence work at the agreed upon time, DPR, upon five (5) days written notice to Contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to DPR for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

b. All performance under the agreement shall be completed on or before the termination date of the Agreement.

7.0 Preference Programs

Small Business Preference: A five percent (5%) preference will be granted to bidders approved by the State of California as "Small Business" in accordance with Title 2, California Code of Regulations, Section 1896, et seq. Applications shall be on file at the Department of General Services, Small Business and DVBE Certification, 707 Third Street, First Floor, Room 400, West Sacramento, CA, 95605, by 5 p.m. on the day bids are due.

Indicate on Bid Form whether or not your firm is claiming preference as a certified small business.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

District Facilities Management Program Comprehensive Janitorial Services (Bay F-J)

Non-Small Business Preference

a. A five percent (5%) preference will be granted to non-small business bidders subcontracting for at least twenty-five percent (25%) of the total bid amount with one or more certified small business subcontractors/suppliers in accordance with Title 2, California Code of Regulations, Section 1896, et seq. See the DPR 85 Form located in the back of the Small Business Notice in Attachment A of this IFB to indicate whether or not you are claiming the non-small business preference.

b. Each listed certified small business shall perform a “commercially useful function” in the performance of the Agreement as defined in Government Code Section 14837(d)(4).

c. If claiming the Non-Small Business preference, bidder shall include in its bid submission the completed Small Business Preference, GSPD 05-105, located in the back of the Small Business Notice in Attachment A of this IFB and provide a list of the small business firms with which bidder commits to subcontract with.

d. Completed certification applications and required support documents shall be submitted to the office of Small Business and DVBE Services (OSDS) no later than 5 p.m. on the bid due date, and the OSDS shall be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940. A five percent (5%) preference will be granted to Non-Small Business contractors subcontracting for at least twenty-five percent (25%) of the total bid amount with one or more certified small business subcontractors/suppliers in accordance with Title 2, California Code of Regulations, Section 1896, et seq.

Disabled Veteran Business Enterprise (DVBE) Participation Requirement and Incentive

a. State law requires a DVBE participation goal of not less than three percent (3%);

however, DPR requires a six percent (6%) DVBE participation goal.

b. Failure of bidder to meet the participation goal shall render its bid non-responsive and ineligible for award of the Agreement.

c. The DVBE Notice provides bidder all information regarding the DVBE Participation Requirement. It is recommended that bidders carefully read the DVBE Notice to ensure that the participation goal is met.

d. DVBE Incentive Program: For evaluation purposes only, an incentive will be given to bidders who exceed the participation goal per the DVBE Notice to determine the successful bidder.

8.0 Required Disclosures

Commercially Useful Function: If Bidder is a California-certified small business in accordance with Government Code Sections 14837(d)(1)(2), Bidder must address specific aspects of the legislation that requires certified small businesses to perform a commercially useful function as defined in Government Code Sections 14837(d)(4)(A)(B).

A Commercially Useful Function Certification (CUF) form is attached to this solicitation.

District Facilities Management Program Comprehensive Janitorial Services (Bay F-J)

Darfur Contracting Act: Effective January 1, 2009, contracts for Non-Information Technology (Non-IT) goods or services must address the requirements of the Act. The Act was passed to preclude State agencies generally from contracting with “SCRUTINIZED” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in PCC Section 10475.

A SCRUTINIZED company is a company doing business in Sudan as defined in PCC Section 10476. SCRUTINIZED companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for Non-IT goods or services (PCC Section 10477(a)). PCC Section 10478(a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a SCRUTINIZED company in order to submit a bid or proposal to a State agency. A SCRUTINIZED company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the DGS according to the criteria set forth in PCC Section 10477(b).

Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, the Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GenAI Disclosure: The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 9/2023)(Excel 9/20/2023)(Page 1 of 3)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

The State of California www.dgs.ca.gov/PD/Contact Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact http://www.dgs.ca.gov/PD/Contact mailto:OSDSHelp@dgs.ca.gov http://www.caleprocure.ca.gov/

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Information regarding TACPA including bidder questions about eligibility, please contact:

The State of California Receptionist: (916) 375-4940 Department of General Services Procurement Division - Dispute Resolution Unit 707 Third Street, Second Floor Worksite Eligibility Determinations:

West Sacramento, CA 95605 TACPA@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 3 of 3)

Any vendor whose bid is over $100,000 may apply for Target Area Contract Preference Act (TACPA) preference. TACPA provides 5 to 9 percent preferences for a California business that is located in the qualified zone.

How does the TACPA Preference Work?

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the bidder (not mandatory), is for bidder evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders seeking to take advantage of this preference will need to review the DGS Procurement website and submit the appropriate response forms with their bid. The bidder may omit these forms if there is no intention to claim this preference.

Please carefully review the forms and requirements. Bidders are not required to apply for these preferences.

Denial of the TACPA preference request is not a basis for rejection of a bid.

The required applications/forms are as follows:

• STD. 830, TACPA Preference Request for Goods and Services Solicitations

• DGS/PD 525, Manufacturer’s Summary of Contract Activities and Labor Hours

• DGS/PD 526, Bidder’s Summary of Contract Activities and Labor Hours

These forms can be found on the California Statewide Forms Directory at:

https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

Contracts awarded with applied preferences will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Note: You do not need to be a certified Small Business to apply for the TACPA Preference.

mailto:TACPA@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

DPR 479IP (Rev. 4/2026)(Excel 4/23/2026)(Page 1 of 6)

Disabled Veteran Business Enterprise (DVBE) Notice

1. Bidder’s attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

2. In order to be responsive and eligible for award of the contract, bidder must attain the prescribed goals for the DVBE participation.

The DVBE Participation Requirement for this solicitation is 6%.

Failure to fulfill the DVBE requirement will render your bid non-responsive.

3. It is essential that you commence the required participation process immediately, to allow adequate response time for potential DVBE participants.

4. The DVBE participation requirement is mandatory by state law, whether you are conducting business as an individual, partnership or corporation.

IMMEDIATE ACTION REQUIRED

DVBE Participation Requirement and Incentive for Invitation For Bids (IFB)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DPR 479IP (Rev. 4/2026)(Page 2 of 6)

5. What is a Disabled Veteran Business Enterprise (DVBE)?

a) For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b) Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE participation and/or incentive program requirements.

6. Commercially Useful Function Definition

a) California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b) A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c) A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

7. What is the DVBE participation requirement?

a) Bidders must commit at minimum 6% of their total bid to currently certified and registered DVBE companies for this solicitation. All bidders must meet the full participation requirement based on the total bid amount in order to be considered a responsive bidder.

b) Reporting Requirement: If, for this agreement and pursuant to Military & Veterans Code (MVC) 999.5 (d), a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

1. the total amount the prime contractor received under the contract

2. the name and address of the DVBE(s) that participated in the performance of the contract

3. the amount each DVBE received from the prime contractor

4. that all payments under the contract have been made to the DVBE(s)

5. the actual percentage of DVBE participation that was achieved https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IP (Rev. 4/2026)(Page 3 of 6)

c) You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on a STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d))

8. What is the DVBE Incentive Program?

a) The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

b) DVBE incentive will be given to bidders who provide DVBE participation above 6%.

c) The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

9. Who is eligible to receive the incentive?

a) Any responsive bidder who has attained more than the required amount (6%) of DVBE participation per the solicitation instructions.

10. Documentation

a) To be considered a reponsive bidder, bidders must document at least 6% DVBE participation commitment by completing and submitting the following forms:

1. GSPD 05-105, Bidder Declaration

2. DGS PD 843, DVBE Declaration

b) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

c) DGS PD 843,DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package.

A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor .

d) Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive and may be declared unresponsive due to DVBE participation requirements. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

e) Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c) Table A – Invitation For Bid (IFB) (aka Low Price Method)

Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

4% 8% 6%

Unresponsive 2 1 n/a 3% n/a n/a $3,000.00

(3% x $100,000) n/a n/a $99,100.00

($102,100 - $3,000) n/a

Unresponsive 1 2

DPR 479IP (Rev. 4/2026)(Page 4 of 6)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

Final Rank:

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price) Evaluated Bid Price (Bidder's Price - Bidder's Incentive Amount)

7% - 7.99% 6.01% - 6.99%

5% of lowest responsive and responsible bid 4% of lowest responsive and responsible bid 3% of lowest responsive and responsible bid 2% of lowest responsive and responsible bid 1% of lowest responsive and responsible bid

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

10% or more 9% - 9.99% 8% - 8.99%

11. How does the DVBE Incentive Program Work?

a) The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b) For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below.