IFB_-_Attachment_B__C26802376_.pdf

Attachment B – Sample Forms

Following is a sample of the Agreement that shall be executed by the successful Bidder upon award, if any.

Review carefully and present any questions in writing per Invitation to Bid/Instruction to

Bidders (page 1 of 2), item 1.c.

ATTACHMENT B

Sample Standard Agreement:

Standard Agreement (STD 213) with

Exhibit A, Scope of Work (DPR 603) Exhibit A, Attachment I, Detailed Scope of Work Exhibit A, Attachment II, Maps Exhibit B, Budget Detail and Payment Provisions (DPR 604) Exhibit B, Attachment I, Service Contracts Bid Form (DPR 940B) Exhibit B, Attachment II, Cost Sheet Exhibit C, General Terms and Conditions (GTC 02/2025 and CCC 04/2017), incorporated by reference, view and download at Standard Contract Language (ca.gov) Exhibit D, Special Terms and Conditions (DPR 605S) Exhibit E, Additional Provisions (DPR606CS)

SAMPLE

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2. The term of this Agreement is:

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: McClellan Park, CA 95652 City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011) michael.l.scott@parks.ca.gov

District Facilities Management Michael L. Scott

(916) 591-8371

C26802376

Comprehensive Janitorial Services

Department of Parks and Recreation

4940 Lang Avenue, McClellan Park, CA 95652

Regular Business Hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding Weekends and State and Federal Holidays

4940 Lang Avenue, Bay H

EXHIBIT A

(Standard Agreement)

Provide ongoing custodial and janitorial services in Bays F-J of the Statewide Program Support Center. Services consist of daily, bi-weekly, weekly, bi-monthly, monthly, quarterly, and annual services to 92,000 sq. ft. of facility restrooms, breakrooms, office spaces, lobby, reception desk, hallways, training classrooms, training kitchenette, windows, warehouses, outdoor seating areas, and floors, as further detailed in the Scope of Work.

SAMPLE

mailto:michael.l.scott@parks.ca.gov%20 mailto:michael.l.scott@parks.ca.gov%20 mailto:michael.l.scott@parks.ca.gov%20

EXHIBIT A, ATTACHMENT I

DETAILED SCOPE OF WORK

1. INTRODUCTION

a. All California Department of Parks and Recreation programs occupying the Statewide Program Support Center, and associated facilities owned and leased by the State of California, are located at 4940 Lang Ave, McClellan Park, in Sacramento County. The Statewide Program Support Center is comprised of Bays F, G, H, I, and J, with an entrance lobby, eight (8) bathrooms, three (3) break rooms, six (6) large office areas, and approximately 60 other offices, storage areas, or utility rooms. The total square footage of the leased and owned portions of the facility equals 400,000 sq. ft.

i. PLEASE NOTE: Contracted custodial companies shall not service all spaces within the Statewide Program Support Center. Please see attached map detailing the leased and owned portions of the building (Bays F-J), separating museum collection and warehouse spaces (roughly 308,000 square feet) from general use spaces (roughly 92,000 square feet), for purposes of the custodial responsibilities to be covered by this agreement. The California Department of Parks and Recreation shall handle all custodial work for the museum collection and warehouse spaces while the contracted custodial companies shall be responsible for custodial functions in the general use spaces.

b. The primary purpose of this agreement is to establish janitorial services for both the owned and leased portions of the Statewide Program Support Center, which includes Bays F though J.

c. All janitorial services must be completed during regular business hours, Monday through Friday (excluding State holidays) between the hours of 8:00 AM to 5:00 PM.

d. The Statewide Program Support Center, Bays F through J, is a secure facility. There are no security guards on site. Any after-hours work will require a Department of Parks and Recreation employee with alarm codes to provide access and monitor.

e. There are no regularly scheduled front desk staff to conduct sign-in/sign-out of contractors or visitors. These functions are handled by the specific programs within the facility.

f. The Statewide Program Support Center lights and climate control (HVAC) are computer controlled and set to function Monday through Friday from 6:00 AM to 7:00 PM. This was designed to comply with LEED Silver Certification and provides significant cost savings.

Lights and climate control are automatically turned off outside of these hours and on weekends. This system is not designed for staff adjustments.

2. JANITORIAL SERVICES

a. The contractor shall supply appropriate signage to designate areas for potential slipping and tripping hazards associated with janitorial functions.

b. The contractor shall supply all necessary equipment (brooms, cleaning cloths, etc.) and expendable cleaning supplies appropriate for the surface/material type (disinfectant, cleaning spray, trash bags, etc.) required to perform the tasks below.

c. Recurring services are required in the following schedules: Daily services (once per day), weekly services (once per week), bi-weekly services (twice per week), monthly services (once per month), bi-monthly services (twice per month), quarterly services (once per quarter), and yearly services (once per year) for the following areas:

i. Restrooms: J Bay (J-100 and J-300), I Bay (I-100), G Bay (G-100), and F Bay (F- 221, F-224 and F225, F236 and F237)

a. Daily (Monday to Friday) services including: provision and stock of needed supplies (soap, paper towels, toilet paper, toilet seat covers, free feminine products pads/tampons for machine access, wax bags in feminine hygiene waste receptacle), empty trash (including feminine hygiene waste receptacles) and take to dumpsters, clean mirrors, wipe down sinks and paper towel dispensers, and scrub interior of toilets and urinals.

b. Weekly services including: wipe down stalls, clean air registers, run water down the floor drains, clean sinks, deep clean toilets and urinals, including exterior, and mop floors.

c. Monthly services exclusively for the showers located in G Bay (G-100) and F Bay (F-221) including: clean showers, wipe down walls and stalls, flush drains, and mop floors.

d. Monthly services exclusively for J Bay (J-300) including: provision and stock of needed supplies (soap, paper towels, toilet paper, toilet seat covers, free feminine products pads/tampons for machine access, wax bags in feminine hygiene waste receptacle), empty trash (including feminine hygiene waste receptacle) and remove to dumpsters, clean air registers, mirrors and sinks, wipe down paper towel dispensers and stalls, mop bathroom floor, scrub interior and clean exterior of toilets and urinals, and run water down the floor drain. Access to J-300 will be provided by Cultural Resources staff.

ii. Breakrooms and kitchenettes: North breakroom (Room 102), South breakroom (Room 155), Collections Office kitchenette (Room 127), Training kitchenette (Room 101-D), F Bay Wellness Room (Room F-220), and F Bay breakroom (Room F-222)

a. Daily (Monday to Friday) services including: provision and stock of supplies as needed (hand soap and paper towels), empty trash and recycling and remove to dumpsters.

b. Bi-weekly services including: cleaning sinks and counters, wipe down appliances, sanitize knobs and light switches, sanitize tables and countertops.

c. Weekly services including: mop floors and vacuum carpet.

d. Bi-monthly services exclusively for the Wellness Room (F-220) including:

provision and stock of supplies as needed (hand soap and paper towels), cleaning of sink, wipe down appliances, sanitize countertop, knobs and light switches, empty trash and remove to dumpsters, and vacuum carpet.

iii. Office Spaces: (Rooms 105, 106, 109, 110, 111, 112, 114, 115, 116, 117, 120, 127, 127-A, 127-B, 149, 149-A,150, 153, 156, 156-A, 156-B) and F Bay (Rooms F-200 through 207, F-209, and F210)

a. Daily (Monday to Friday) services including: empty trash and recyclables and remove to dumpsters.

b. Weekly services including: sanitize knobs and light switches, dust surfaces, vacuum carpet, sweep and mop tile floors.

c. Monthly services including: clean windows, which will require the use of high reach angled attachments for vacuums, high reach flexible attachments for microfiber cloth duster kits.

iv. Lobby, reception desk and hallways, including F Bay (Room F-208)

a. Weekly services including: de-web; sanitize rails, light switches, and knobs;

dust surfaces; sweep and mop tile and concrete floors, vacuum carpeted area.

• NOTE: All museum cases and museum objects shall only be cleaned by

Department curatorial staff. These are not included in the scope of this contract.

b. Monthly services including: clean windows, glass exterior doors, and lobby reception counters with appropriate cleaners for specialized surfaces.

v. Training Classrooms (Rooms 101-A and 101-B), Conference Rooms and Quiet Rooms in F Bay (Rooms F-211, F-212, F-214, F-215, and F-219)

a. Bi-weekly services including: empty trash and remove to dumpsters, vacuum carpet, sweep or mop tile floors (dependent on availability of spaces due to scheduled trainings).

b. Monthly services including: clean windows and glass exterior doors; clean glass doors separating Big Basin from Little Basin using specialized cleaner to preserve artwork on doors (the Training Section will provide specific and specialized cleaner).

vi. Interior Vehicle and Equipment Storage (Room 161 and F-235).

a. Weekly Services including empty trash and recycling and remove to dumpsters.

b. Quarterly services including: sweep floors; dust surfaces; de-web; sanitize rails, light switches, and knobs.

vii. Outdoor seating areas, access ramps, and stairs.

a. Monthly services including: dust, de-web, sweep, clean tables/chairs.

viii. Mechanical rooms (Rooms 103, 124, IDF-A, IDF-B, IDF-C, Electrical Room A, and

Electrical Room B), Shops (Rooms 157 and 158), Warehouses (Rooms 151, 152, and 160), and Specialized Storage rooms (Rooms 101-C, 104, 107, 108, 113, 119, 121-126, 154, and 159) with staff supervision.

a. Weekly services exclusively for rooms 119 and 126, including: empty trash and recycling and move to dumpsters.

b. Quarterly services including: sweep or vacuum floors, dust, and de-web.

ix. Processing Hallway (see map for Bays G-J: runs length of Rooms 129 through 148) and F Bay Hallway (F-208)

a. Monthly services including: sweeping and de-webbing; sanitize rails; clean windows on exterior of all processing hallway doors, mop floors

x. Drinking Fountains

a. Weekly services including: clean push buttons, handles, side panels, and bottle-filling sensors using a food-safe disinfectant spray or wipe; clean the bubbler (mouthpiece and guard) with a food-safe disinfectant spray or wipe;

and flush system briefly to clear any residual cleaning products.

b. Monthly services including: scrub and polish basins.

xi. Janitorial closets

a. Quarterly services including: sweep and mop floors; dust surfaces, clean floor drain basins.

xii. Floors

a. Yearly service including: carpet cleaning of Lobby reception desk, front hall, and rooms 101-A, 101-B, 101-C, 101-D, 105, 106, 109, 110, 111, 112, 113, 115, 116, 117, 119, 120, 126, 127, 127-A, 127-B, 149, 149-A, 150,153, 153-A, 156, 156-A, 156-B, 159, F-200 through 207, F-209, F210, F-211, F-212, F-214, F-215, and F-219

b. Yearly service including: stripping, rewaxing, and buffing of tile floors in lobby, and rooms 102, 114, 124, 125, 128, 155, F-220 and F-222

c. Yearly service including: mopping of finished and unfinished concrete surfaces in rooms 121, 122, 126, and F-208.SAMPLE

3. CONTRACT TERMS

a. The term of this contract shall be from February 1, 2027, or upon DGS OLS Approval, whichever is later, through January 31, 2030, or three years from approval date.

b. The State reserves the right to amend the term of this contract up to two (2) times for one (1) additional year, not to exceed a total contract duration of 5 years. Should the State exercise this right to extend the contract, all contracted rates for services will remain the same.

c. The State reserves the right to amend the scope of work of this contract for the modification of existing services based on operational need. Modifications may include, but are not limited to, changes in service frequency, task requirements, service areas, and service levels within the owned portion, which includes Bays G through J, and the leased portion, which includes Bay F. Should the State exercise this right to amend the scope of work of this contract, all contracted rates for services will remain the same.

d. The State shall provide keycards with access for specified spaces and staff for monitoring areas that require supervision of work.

e. The State reserves the right to reject cleaning chemicals, cleaning products, or cleaning equipment that could be harmful to surfaces or the environment of the building.

f. Due to facility size and current anticipated service trends, the minimum number of staff required for facility janitorial services are 2 Full-Time and 1 Part-Time employees.

g. Services under this agreement are required to be billed in arrears on a monthly basis.

Invoices are to include:

i. an itemized list of all services rendered in the preceding month,

ii. allocation involved to complete services (number of personnel),

iii. unit price for each employee involved (hourly wage),

iv. quantity for each employee involved (number of hours worked),

v. contract reference number (C26802376),

vi. sales tax as applicable,

vii. billing and remittance addresses that match the contract documentation and supplier record in Fi$Cal,

viii. invoice number, and

ix. invoice date.

4. WAGE AND BENEFIT REQUIREMENTS FOR SPECIFIC TYPES OF

PERSONAL SERVICES

a. Personal services contracts entered into by a state agency in accordance with Government Code, Section 19130 for persons providing janitorial and housekeeping services, custodians, food service workers, laundry workers, window cleaners, and security guard services shall include provisions for employee benefits and/or cash provisions to all covered employees as well as the 85 percent wage requirement. Bidders shall be in accordance with all sections of Government Code, Section 19134.

A Schedule of Employee Benefits Rates and Wages can be found on CalHR’s website:

https://www.calhr.ca.gov/state-hr-professionals/Pages/personal-services-contracts.aspx Rate changes for benefits or wages occurring subsequent to issuance of a solicitation, but prior to the bid due date, shall be included in an addendum to the solicitation.

b. Any Employee Benefit or wage rate changes (as published by CalHR) shall be given effect by contract amendment. If the contract term is less than one year, the Employee Benefit rates and wages in effect at the time of the bid due date shall apply for the entire contract term. The contract may adjust the Employee Benefits and/or Cash Payment amounts in the event of an amendment to the Schedule of Employee Benefit Rates published by CalHR during the term of the contract.

5. BIDS/QUOTES PERTAINING TO GC §19134

a. Bidders must include the following information, in addition to all other requirements specified in the solicitation:

i. The method the bidder has chosen to fulfill the Employee Benefit component of GC§19134, either by:

a. providing Employee Benefits, or

b. providing Cash Payments, or

c. providing a combination of Employee Benefits and Cash Payments.

b. The total cost of Employee Benefits and/or Cash Payments based on the CalHR Rate Schedule in effect at the time the bids are due. For bidding purposes only, bidders may assume that the rates in effect at the time bids are due will be effective through the life of the contract, notwithstanding that the rates are in fact subject to change.

Before final execution of the contract, employers choosing to offer actual Employee Benefits instead of Cash Payment in lieu shall provide the names of insurance providers and terms of the coverage. SAMPLE https://www.calhr.ca.gov/state-hr-professionals/Pages/personal-services-contracts.aspx https://www.calhr.ca.gov/state-hr-professionals/Pages/personal-services-contracts.aspx

6. REPORTING AND MONTHLY STATEMENTS

a. The awarded contractor must submit monthly reports to the contracting agency during the term of the qualifying contract documenting compliance with GC Section 19134 as detailed below:

i. The number of covered employees who receive GC Section 19134 Employee Benefits and wages in the preceding month;

ii. The name of the Covered Employee who received GC Section 19134 Employee Benefits and wages in the preceding month;

iii. The number of hours each Covered Employee worked on the Qualifying Contract in the preceding month;

iv. The amount paid to each Covered Employee for Employee Benefits and/or Cash Payments in the preceding month;

v. The hourly wage paid to each Covered Employee;

vi. The total monthly cost of Employee Benefits and wages paid to each Covered Employee in the preceding month, excluding any administrative costs.

EXHIBIT A, ATTACHMENT II

SERVICE AREA MAPS

Service Area: Bays G-J

**Contractor will not be responsible for servicing the areas marked with a Blue X.

Restrooms are highlighted in Yellow.

Krystal Potter Rectangle

Service Area: Bay F

**Contract will not be responsible for servicing the areas marked with a Blue X.

Restrooms are highlighted in Yellow.

Highlight

Rectangle

Page:

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment II, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

Cost Sheet

EXHIBIT B

(Standard Agreement)

C26802376

California Department of Parks and Recreation District Facilities Management

Krystal Potter 4940 Lang Avenue, Bay H McClellan Park, CA 95652

Page:

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

EXHIBIT B

(Standard Agreement)

C26802376

DPR 940B (Rev. 5/2011)(Excel 5/5/2011)

District Facilities Management Program

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

SERVICE CONTRACTS BID FORM

DATE

UNIT

PROJECT

Comprehensive Janitorial Services (Bay F-J)

BID OPENING

Friday, August 28, 2026 at 2:00 p.m.

FIRM NAME FAX NO.

ADDRESS CITY/STATE/ZIP CODE

STATUS OF BUSINESS (check appropriate box.)

Individual.

Corporation. State in which incorporated:

Partnership. Full names of partners:

DEPARTMENT OF PARKS AND RECREATION

TITLE

DATE

BIDDER'S PRINTED NAME

LICENSE CLASSIFICATION ARE YOU CLAIMING PREFERENCE AS A SMALL BUSINESS?

NoYes. Small Business Certification No.

THE STATE RESERVES THE RIGHT TO WAIVE ANY IRREGULARITY IN ANY BID OR TO REJECT ANY OR ALL BIDS.

The undersigned hereby proposes to furnish services, materials, or equipment, or to perform all work required in accordance with the bid documents for the foregoing titled project, and such addenda thereto as may be issued prior to bid opening date.

Nondiscrimination Compliance Statement The prospective contractor's signature affixed hereon and dated shall constitute a certification under penalty of perjury under the laws of the State of California that the bidder has, unless exempted, complied with the nondiscrimination program requirements of Government Code Section 12990 and Title 2, California Code of Regulations Section 8103.

Disabled Veteran Business Enterprise Participation In accordance with Public Contract Code Section 10115, the Department of Parks and Recreation has established criteria to implement the disabled veteran business enterprise (DVBE) program goal which bidder must meet; provided, however, the DVBE participation requirement is included herein and made part of the bid documents. (See DVBE Notice included in solicitation for details.)

Small Business Preference A five percent preference will be granted to any bidder currently certified by the Department of General Services as a California Small Business. (See Small Business Notice included in solicitation for details.)

Exhibit B, Attachment 1

PHONE NO.

BIDDER'S SIGNATURE (Signature)

FEDERAL EMPLOYER ID NO.

CONTRACT NUMBER

C26802376

The undersigned is duly authorized to submit this bid on behalf of the company.SAMPLE

EXHIBIT B, ATTACHMENT II

COST SHEET

The Contractor shall provide all labor, materials, equipment, and every other item of expense, direct or indirect (including any applicable taxes), necessary to complete the services in accordance with the specifications described in the Statement of Work, Exhibit A, at the rates specified below. The California Department of Parks and Recreation makes no guarantee, expressed or implied, on the actual amount of services or number of hours that shall be required for this Agreement, and reserves the right to omit portions or quantities of work, as may be deemed necessary. Payment for service performed under this Agreement shall be for actual expenditures incurred. The rates referenced below shall be binding for the term of the Agreement.

Please Note: Your hourly rate must comply with all sections of Government Code 19134. A Schedule of Employee Benefits Rates and Wages can be found on the Cal HR website here: https://www.calhr.ca.gov/about-calhr/divisions-programs/labor-relations/personal-services-contracts/

Please note: In accordance with SOW 3(f), due to facility size and current anticipated service trends, the minimum number of staff required for facility janitorial services are 2 Full-Time and 1 Part-Time employees.

**If hourly rate for any of your employees differs, please designate their "classification" or job title within the price boxes as well as their hourly rate.**

SERVICE LOCATION: 4940 Lang Ave, McClellan Park, CA 95652 Bays F-J

PLEASE LIST EMPLOYEE OR SUBCONTRACTOR CLASSIFICATION/TITLE AND

HOURLY RATE IF APPLICABLE

Classification Hourly Rate

Classification Hourly Rate

Classification Hourly Rate

Classification Hourly Rate SAMPLE https://www.calhr.ca.gov/about-calhr/divisions-programs/labor-https://www.calhr.ca.gov/about-calhr/divisions-programs/labor-

INSTRUCTIONS FOR DAILY, WEEKLY, BIWEEKLY, MONTHLY, AND BI-MONTHLY

SERVICES:

Please review the duties listed in the SOW for Daily, Weekly, Biweekly, Monthly and Bi- Monthly services. Using your knowledge of janitorial services, please provide an estimate of the time staff would typically take to complete these services.

Calculate total employee benefit per month using the chart below.

1. HOURLY QUOTE FOR DAILY, WEEKLY, BIWEEKLY, MONTHLY AND BI-

MONTHLY JANITORIAL SERVICES (Monday through Friday, 8:00AM - 5:00PM) Use 173.2/hr for Full Time Employees and 86.6hr/per month for Part Time Employees

Classification of Custodian:

$ (per hour) x /hr per month average x employee(s) = $_______ /month

A. (multiply by 12) = $

Classification of Custodian:

$ (per hour) x /hr per month average x employee(s) = $_______ /month

B. (multiply by 12) = $

Classification of Custodian:

$ (per hour) x /hr per month average x employee(s) = $_______ /month

C. (multiply by 12) = $ TOTAL (A + B + C): $ per year

INSTRUCTIONS FOR QUARTERLY AND ANNUAL SERVICES:

Please review the duties listed in the SOW for Quarterly and Annual services. Using your knowledge of janitorial services, please provide an estimate of the time staff would typically take to complete these services, and combine all service times into one "shift" time.

For example, if you estimate quarterly service floor care would take your staff around 2 hours to complete and dusting 2 hours, please calculate as follows (hourly rate) x (4-hour shift) x (4 employees) x (4 times a year) = rate per year.

** this is just an example, please create your own shift calculations.

2. HOURLY QUOTE FOR QUARTERLY JANITORIAL SERVICES

Classification of Custodian:

$ (per hour) x -hour shift x employee(s) x 4 times per year

A. = $ per year

Classification of Custodian:

$ (per hour) x -hour shift x employee(s) x 4 times per year

B. = $ per year

Classification of Custodian:

$ (per hour) x -hour shift x employee(s) x 4 times per year

C. = $ per year

TOTAL (A + B + C): $ per year

3. HOURLY QUOTE FOR ANNUAL JANITORIAL SERVICES

Classification of Custodian:

$ (per hour) x /hr per month average x employee(s)

A. = $ per year

Classification of Custodian:

$ (per hour) x /hr per month average x employee(s)

B. = $ per year

Classification of Custodian:

$ (per hour) x /hr per month average x employee(s)

C. = $ per year

**If rate for annual services is per service, list below** =$ per service for

=$ per service for

=$ per service for

=$ per service for

=$ per service for

=$ per service for

=$ per service for

=$ per service for

=$ per service for

=$ per service for D. = $ per year

TOTAL (A + B + C + D): $ per year

4. TOTAL MISCELLANEOUS MONTHLY EXPENSES **

$ per month A. (multiply by 12) = $_______________

TOTAL (A): $ per year

Calculate the yearly cost of services by totaling the amount of daily, weekly, bi-weekly, monthly, bi-monthly, quarterly, and yearly services alongside any miscellaneous costs.

5. TOTAL YEARLY COST (total of items 1, 2, 3, 4) $ per year

Calculate the total cost of contract by multiplying the total yearly cost by the duration of contract (3 years).

6. TOTAL CONTRACT COST (item 5 x 3 years) $ per year x 3 = $_______________ total contract cost

The bidder further certifies that the requirements of GC Section 19134 relative to employee benefits will be met by providing:

Please Check One:

Employee Benefits to Covered Employees

Cash Payments to Covered Employees

Combination of Employee Benefits and Cash Payments to Covered Employees

General Liability Insurance Company Name:

* These rates are subject to change during the term of the agreement. Should these state rates change during the term of the Agreement, the Agreement will be amended accordingly retroactive to the date of the rate change.

** Includes the cost of all equipment (including brooms, buffers, mops, etc.), transportation, materials, supplies (including cleaning/chemical agents, paper products including 2-ply toilet paper, trash can liners, consumables, etc.), operating expenses, annual inflation cost/rate adjustments, profit margin, and other items required to perform all work for janitorial services as per Exhibit A.SAMPLE

Page: 1 4

SPECIAL TERMS AND CONDITIONS

1. Insurance Requirements

A. Policy

B. Coverage (Additional coverage beyond the following, when required, shall be identified through an attachment to this exhibit.)

C. Endorsements (The following must appear on the Endorsement Page.)

D. Contractor’s Additional Responsibilities

DPR 605S (Rev. 10/2025)(Excel 10/29/2025)

C26802376

EXHIBIT D — SERVICES

(Standard Agreement) of

When Contractor submits a signed agreement to State, Contractor shall furnish to State a Certificate(s) of Insurance and endorsements in compliance with the following requirements:

Additional Insured: That the State of California, its officers, agents, employees and servants are included as additional insured, but only insofar as the operations under this agreement are concerned. The endorsements are to be provided for the general liability and motor vehicle liability policies.

Waiver of Subrogation: When work is performed on State-owned or controlled property the Workers' Compensation and Employers' Liability policy shall be endorsed with a waiver of subrogation endorsement in favor of the State. This endorsement shall also be provided.

The Certificate of Insurance shall: (a) be in a form acceptable to State; (b) be written by an insurer acceptable to State; (c) be maintained at Contractor’s sole expense; (d) be in full force for the complete term of the agreement; (e) be primary, and not in excess to any insurance carried by State; (f) be furnished to State within fifteen (15) days, upon request.

General Liability Insurance: Contractor shall procure commercial general liability insurance covering liability arising out of premises operations, products/completed operations, independent contractors, personal/advertising injury and liability assumed under an insured contract with limits not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Said policy shall apply separately to each insured against whom any claim is made or suit is brought subject to Contractor’s limits of liability.

Motor Vehicle Liability Insurance: Contractor shall maintain motor vehicle liability insurance with limits not less than $1,000,000 combined single limit each accident. Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by Contractor, including, but not limited to, Contractor owned, hired, and non-owned motor vehicles.

Worker’s Compensation and Employer’s Liability Insurance: Contractor shall maintain statutory worker’s compensation and employer’s liability insurance for all of Contractor’s employees who will be engaged in the performance of work on the property, including special coverage extensions where applicable.

Contractor is responsible for any deductible or self-insured retention contained within the insurance program.

Contractor shall notify the State within ten (10) days of contractor receiving a notice of cancellation or non-renewal of insurance policies required in this agreement.SAMPLE

Page: 2 4

E. Insurance Companies

F. State Remedies

2. Licenses and Permits

DPR 605S (Rev. 10/2025)

C26802376 of

Contractor shall be an individual or firm licensed to do business in California and shall obtain at its expense all license(s) and permit(s) required by law for accomplishing any work required in connection with this agreement.

If Contractor is located within the State of California, a business license from the city/county in which it is headquartered is necessary; however, if Contractor is a corporation, a copy of the incorporation documents/letter from the Secretary of State’s Office can be submitted. If Contractor is located outside the State of California, Contractor shall submit to State a copy of the business license or incorporation papers for the respective state showing that the company is in good standing within that state.

In the event, any license(s) and/or permit(s) expire at any time during the term of this agreement, Contractor agrees to provide State with a copy of the renewed license(s) and/or permit(s) within 30 days following the expiration date. In the event Contractor fails to keep in effect at all times all required license(s) and permit(s), State may, in addition to any other remedies it may have, terminate this agreement upon occurrence of such event.

EXHIBIT D — SERVICES

(Standard Agreement)

Contractor shall ensure that all subcontractors procure insurance meeting the requirements of these provisions.

Upon State’s request, Contractor shall provide copies of its Worker’s Compensation and Employer’s Liability Insurance.

Concurrent with the execution of this agreement, Contractor shall provide to State evidence that the insurance required to be carried by these provisions, including any endorsement affecting the additional insured status, is in full force and effect and that premiums therefore have been paid. At State’s discretion, such evidence shall be the appropriate ACORD Form (Certificate of Insurance) or a certified copy of the original policy, including all endorsements.

Upon notification by State of receipt of a notice of cancellation, expiration, or any reduction in coverage, or if the insurer commences proceeding or has proceeding commenced against it, indicating the insurer is insolvent, Contractor shall provide to State evidence of replacement policy at least ten (10) working days prior to the effective date of such cancellation, expiration, or reduction in coverage.

Insurance companies issuing any of the policies required by these provisions shall have a rating classification of “A-” or better and a financial size category rating of “vii” or better according to the latest edition of the A.M.

Best Key Rating Guide. Any other rating classification requires State approval.

All insurance companies issuing any of the policies required by these provisions shall be licensed to do business in the State of California.

Should Contractor fail to keep the insurance required to be carried by these provisions in full force and effect at all times, State may in addition to any other remedies State has, terminate this agreement immediately and all payments due or that become due will be withheld until notice is received by State that such insurance has been restored or replaced to full force and effect and that the premiums therefore have been paid to cover a period of time satisfactory to State.

Page: 3 4

3. Disputes

4. Termination for Convenience

5. Force Majeure

6. Forced, Convict, and Indentured Labor

7. Potential Subcontractors

DPR 605S (Rev. 10/2025)

C26802376

EXHIBIT D — SERVICES

(Standard Agreement) of

Except for defaults of subcontractors, neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include but shall not be limited to acts of God, fire, flood, earthquake, other natural disaster, nuclear accident, strike, lockout, riot, freight embargo, public regulated utility, or governmental statutes or regulations superimposed after the fact. If a delay or failure in performance by Contractor arises out of a default of its subcontractor, and if such default of its subcontractor, arises out of causes beyond the control of both Contractor and subcontractor, and without the fault or negligence of either of them, Contractor shall not be liable for damages of such delay or failure, unless the supplies or services to be furnished by subcontractor were obtainable from other sources in sufficient time to permit Contractor to meet the required performance schedule.

Unless otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which cannot be resolved informally shall be decided by the following two-step procedures.

Contractor must provide written notice of the particulars of such disputes to the Project Manager or his/her duly appointed representative. The Project Manager must respond in writing within ten (10) working days of receipt of the written notice of dispute. Should Contractor disagree with the Project Manager’s decision, Contractor may appeal to the second level. Pending the decision on appeal, Contractor shall proceed diligently with the performance of this agreement in accordance with the Project Manager’s decision. The second level appeal must indicate why the Project Manager’s decision is unacceptable, attaching to it Contractor’s original statement of the dispute with supporting documents, along with a copy of the Project Manager’s response. The second level appeal shall be sent to the Deputy Director of Administrative Services or his/her duly appointed representative.

The second level appeal must be filed within fifteen (15) working days of receipt of the Project Manager’s decision. Failure to submit an appeal within the period specified shall constitute a waiver of all such right to an adjustment of this agreement. The Deputy Director or designee shall meet with Contractor to review the issues raised. A written decision signed by the Deputy Director or designee shall be returned to Contractor within fifteen

(15) working days of the receipt of the appeal.

State reserves the right to terminate this agreement subject to 30 days written notice to Contractor. Contractor may submit a written request to terminate this agreement only if State should substantially fail to perform its responsibilities as provided herein.

No foreign-made equipment, materials, or supplies furnished to State pursuant to this agreement may be produced in whole or in part by forced labor, convict labor, or indentured labor. By submitting a bid to State or accepting a purchase order, Contractor agrees to comply with this provision of this agreement.

Nothing contained in this agreement or otherwise, shall create any contractual relation between State and any subcontractors, and no subcontract shall relieve Contractor of its responsibilities and obligations hereunder.

Contractor agrees to be as fully responsible to State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons

Page: 4 4

7. Potential Subcontractors (CONTINUED)

8.

9. Priority Hiring Considerations for Contracts with a Value of $200,000

10. Intellectual Property

11. Executive Order N-6-22 – Russia Sanctions

DPR 605S (Rev. 10/2025)

C26802376 of

Excise Tax (Solely applicable to certain specified goods or articles manufactured or produced in the Philippines for domestic sale or consumption or for any other disposition and to things imported in to the Philippines.)

The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees' wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this agreement. California may pay any applicable sales and use tax imposed by another state.

If the resulting agreement will have a total value of $200,000 or more, Contractor is hereby advised that it will be obligated to give priority consideration in filling vacancies in positions funded by the resulting agreement to qualified recipients of aid under Welfare and Institutions Code Section 11200. This requirement shall not interfere with or require a violation of a collective bargaining agreement, a federal affirmative action obligation for hiring disabled veterans of the Vietnam era, or nondiscrimination compliance laws of California and does not require the employment of unqualified recipients of aid.

directly employed by Contractor. Contractor's obligation to pay its subcontractors is an independent obligation from State's obligation to make payments to Contractor. As a result, State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

EXHIBIT D — SERVICES

(Standard Agreement)

Any works developed during and/or pursuant to this agreement by Contractor, including all related copyrights and other proprietary rights therein, as may now exist and/or which hereafter come into existence, shall belong to State upon creation, and shall continue in State’s exclusive ownership upon termination of this agreement. Contractor further intends and agrees to assign to State all right, title and interest in and to such materials as well as all related copyrights and other proprietary rights therein.

Contractor agrees to cooperate with State and to execute any document or documents that may be found to be necessary to give the foregoing provisions full force and effect, including but not limited to, an assignment of copyright.

Contractor agrees not to incorporate into or make the works developed, dependent upon any original works of authorship or Intellectual Property Rights of third parties without first (a) obtaining State’s prior written permission, and

(b) granting to or obtaining for State a nonexclusive, royalty-free, paid-up, irrevocable, perpetual, world-wide license, to use, reproduce, sell, modify, publicly and privately display and distribute, for any purpose whatsoever, any such prior works.

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.SAMPLE

Page: 1 1

ADDITIONAL PROVISIONS

1. Minimum Wage and Benefits

2. CalHR Rate

3. Janitorial/Building Maintenance Requirement

4. Reporting and Monthly Statements

DPR 606CS (New 10/2003)(Excel 8/20/2004)

C26802376

EXHIBIT E — ADDITIONAL PROVISIONS

(Standard Agreement) of

It is the Contractor’s responsibility to fully comply with Government Code Section 19134 and all regulations (See CCR

1896.300 et seq.). Contractor entering into an agreement with a state agency in accordance with GC Section 19130 shall pay persons performing janitorial and housekeeping services, custodians, food service workers, laundry workers, window cleaners, and security guard services a minimum wage and benefit rate in accordance with applicable law.

Contractor is subject to audit for compliance with the provisions of GC Section 19134.

Reporting and Monthly Statements

CalHR hourly pay and benefit rates for these qualifying contracts shall be modified, by amendment, in the event that CalHR approves a modified rate for the similar civil service classification. The rates are published February 2nd of every year and are effective until February 1st of the following year. A Schedule of Employee Benefits Rates and Wages can be found on the CalHR website, subject to change, at https://www.calhr.ca.gov/state-hr-professionals/Pages/personal-services-contracts.aspx Per GC 19134, benefits shall include basic health care, dental, vision and retirement benefits; and holiday, sick and vacation pay. Failure to comply with the provisions of GC section 19134 constitutes a material breach, which could subject the contract to immediate termination by the State.

Any contractor or subcontractor providing janitorial and/or building maintenance services in California, that is awarded a contract to provide such services at a new site(s) must retain for 60 days, the current employees employed at that site(s) by the previous contractor/sub-contractor. The awarding authority shall obtain from the previous contractor employee information and provide the same information to the new contractor so the new contractor can make the necessary notifications required by Labor Code § 1060, et seq.

The Contractor must submit monthly reports to the contracting agency during the term of the qualifying contract documenting compliance with GC Section 19134 as detailed below:

• The number of covered employees who receive GC Section 19134 Employee Benefits and wages in the preceding month;

• The name of the Covered Employee who received GC Section 19134 Employee Benefits and wages in the preceding month;

• The number of hours each Covered Employee worked on the Qualifying Contract in the preceding month;

• The amount paid to each Covered Employee for Employee Benefits and/or Cash Payments in the preceding month;

• The hourly wage paid to each Covered Employee;

• The total monthly cost of Employee Benefits and wages paid to each Covered Employee in the preceding month, excluding any administrative cost.SAMPLE