IFB_Gore Cleaning Services_2026-2027_2026-08-26.pdf

Olympic Authority - Gore Cleaning Services IFB 2026

Invitation for Bids (IFB) for

GORE MOUNTAIN SKI CENTER &

NORTH CREEK SKI BOWL

CLEANING SERVICES

Dated: August 26, 2026

IFB Release Date: August 26, 2026

IFB Bids Due: September 24, 2026, 2:00 PM ET

TABLE OF CONTENTS

Section 1. Definitions

Section 2. Olympic Authority Mission and Venues

Section 3. Overview

Section 4. Registered Bidders, IFB Timetable & Bid Submission

Section 5. Designated Contact, IFB Questions and Clarifications & Bid Exceptions

Section 6. Administration Information

Section 7. Specifications

Section 8. Content of Bids

Section 9. Modification/Withdrawal/Rejection of Bids

Section 10. Contract Clauses and Requirements

Section 11. Attachments

A. Lodges and Areas to be Cleaned B. Bid Proposal Form C. Form of Services Agreement

Section 1. Definitions In addition to the terms capitalized and defined in the body of this IFB, the following terms are defined as set forth below.

1.1 Contractor – the successful bidder to whom a services agreement is issued pursuant to this IFB.

1.2 Invitation for Bids or IFB – this Invitation for Bids.

1.3 ORDA / Olympic Authority – the New York State Olympic Regional Development Authority.

1.4 Offeror or offerer or bidder – any person, partnership, firm, corporation, or other authorized entity submitting a bid to the Olympic Authority pursuant to this IFB.

Section 2. Olympic Authority Mission and Venues

The mission of the New York State Olympic Regional Development Authority (Olympic Authority) is to create economic and social benefit in the Adirondacks and Catskills by operating year-round venues that provide recreational and athletic development opportunities, achieved through a commitment to continuous improvement and emphasis on environmental stewardship, fiscal responsibility, and the delivery of world-class programs and experiences to persons of all ages and abilities.

The Olympic Authority has multiple venues located in Essex, Ulster and Warren Counties consisting of Belleayre Mountain, Gore Mountain, Lake Placid Olympic Center, Mt Van Hoevenberg, Olympic Jumping Complex, and Whiteface Mountain.

Section 3. Overview

The Olympic Authority operates winter operations at Gore Mountain Ski Center located at 793 Peacefull Valley Road, North Creek, NY 12853, and year-round operations at the North Creek Ski Bowl located at 39 Ski Bowl Road, North Creek, NY 12853. To facilitate its operations, the Olympic Authority is in need of professional commercial cleaning services for the Northwoods Lodge and Base Lodge at Gore Mountain and for The Station located at the North Creek Ski Bowl for the period from December 1 through April 30.

As a result of this IFB, the Olympic Authority intends to enter into a services agreement for the daily cleaning of the three (3) lodges.

Section 4. Registered Bidders, IFB Timetable & Bid Submission

4.1 Registered Bidders

To become a registered bidder the following information shall be submitted to the designated contact: Organizational Name and Mailing Address, Primary and Secondary Contact Names, Phone Numbers and Email Addresses. (Secondary Contact is MANDATORY).

Only Registered Bidders shall be allowed to submit a bid.

4.2 IFB Timetable

The following timetable is established for this IFB and is subject to change. The Olympic Authority may extend the due date for bids by issuance of published addenda to this IFB. Prior to submitting a proposal, respondents should check with the Designated Contact to confirm the issuance of any addenda relating to this IFB schedule.

Issuance of Invitation to Bid: August 26, 2026 Mandatory Site Visit: September 8, 2026 @ 11:00 AM Deadline for Submission of Bidder Questions: September 14, 2026 @ 3:00 PM ET Issuance of Responses to Bidder Questions: September 18, 2026 Bid Due Date/Bid Opening Date: September 24, 2026 @ 2:00 PM ET

4.3 Bid Submission

Only bids from Bidders who furnish all required information and meet the mandatory requirements will be considered. Submit all required bid documents to the Olympic Authority at the following address:

Olympic Regional Development Authority Attn: Edward Kowalewski, Jr., Assistant Counsel 37 Church Street Lake Placid, NY 12946

E-MAIL OR FAX BID SUBMISSIONS ARE NOT ACCEPTABLE AND WILL NOT BE

CONSIDERED.

The Olympic Authority will not be held liable for any cost incurred by the Bidder for work performed in the preparation and production of a bid or for any work performed prior to the formal execution of a contract. Bids must be received at the above address on or before 2:00 PM ET on the date indicated in Section 4.2. The received time of bids will be determined by the Olympic Authority at the above noted location. Bidders assume all risks for timely, properly submitted deliveries.

LATE BIDS MAY BE REJECTED

Any Bid received at the designated location after the established time will be considered a Late Bid. A Late Bid may be rejected and disqualified from award. Notwithstanding the foregoing, a Late Bid may be accepted in the Olympic Authority’s sole discretion where (i) no timely bids meeting the requirements of this IFB are received, or (ii) the bidder has demonstrated to the satisfaction of the Olympic Authority that the Late Bid was caused solely by factors outside the control of the bidder. However, in no event will the Olympic Authority be under any obligation to accept a Late Bid. The basis for any determination to accept a Late Bid shall be documented in the procurement record.

FIRM OFFER

Bids must remain an effective offer, firm and irrevocable, for at least forty-five (45) calendar days from the due date, unless the time for awarding the contract is extended by mutual consent of the Olympic Authority and the bidder. A bid shall continue to remain an effective offer, firm and irrevocable, subsequent to such forty-five (45) calendar-day period until the Olympic Authority’s issuance of a Purchase Order or withdrawal of the bid in writing by bidder.

OWNERSHIP OF IFB AND BIDS

This IFB remains the property of the Olympic Authority at all times, and all responses to this IFB, once delivered, become the property of the Olympic Authority.

4.4 Information to Furnish with Bid

Bidders may submit with their bid detailed specifications, circulars, brochures, marketing materials, and other materials on the services to be furnished. Any materials or terms that conflict with the provisions of this IFB will not be considered. The Olympic Authority reserves the right to request any additional information deemed necessary for the proper evaluation of bids.

4.5 Mandatory Site Visit

Bidders are required to attend a mandatory site visit on September 8, 2026, beginning at 11:00 AM, to review the areas to be cleaned. Bidders shall gather at the first floor of the Northwoods Lodge at Gore Mountain by 10:45 AM to sign in.

Only bidders who attend the mandatory site visit shall be allowed to submit a bid.

Section 5. Designated Contact, IFB Questions and Clarifications & Bid Exceptions

5.1 Designated Contact

Important guidelines regarding communications during this procurement are included in this IFB as part of the Olympic Authority Procurement Requirements/Certifications (see, Offerer’s Affirmation of Understanding of, and Agreement Pursuant to, State Finance Law §139-j(3) & §139-j(6)(b) (Procurement Lobbying)) (https://media.orda.org/?r=34529&k=93d2ee94a4). Interested parties are advised to be familiar with these guidelines before contacting Olympic Authority staff, as prohibited contact or communication may result in disqualification from participation in this IFB. The following individual is the ONLY Designated Contact for this IFB process.

Designated Contact: Edward Kowalewski, Jr.

E-mail: ekowalewski@orda.org Phone: 518-302-5313 Mailing Address: Olympic Regional Development Authority

5.2 IFB Questions & Clarifications

All questions regarding this IFB, including questions regarding the minimum qualifications and specifications, should be emailed to Ed Kowalewski at ekowalewski@orda.org by the date and time indicated in Section 4.2. Questions submitted after the deadline indicated may not be answered. A bidder is strongly encouraged to submit questions as soon as possible. The Olympic Authority will provide written responses to all questions of a substantive nature in the form of one or more addendum to this IFB, which shall be emailed to all Registered Bidders.

If a bidder intends to submit a bid that deviates from the requirements of the IFB in any way, the proposed deviations should be submitted during the Questions period so that they may be given https://media.orda.org/?r=34529&k=93d2ee94a4 due consideration prior to the submission of bids. See Section 5.3 Bid Exceptions for additional information.

5.3 Bid Exceptions

The Olympic Authority will consider all requests to waive any bid requirement. However, bidders should be aware that failure to obtain a waiver of any bid requirement in advance of bid submission could result in rejection of bidder’s bid and disqualification from the bidding process.

Bidders wishing to obtain an exemption or waiver for any part of this solicitation must request such in writing as described in Section 5.2. The request must cite the specific section and requirement in the question, and clearly identify any proposed alternative. Requests will be considered and responded to and posted in the form of a question and answer document released through an addendum. Please note that the Olympic Authority will not consider waivers or exemptions to any provision of the Olympic Authority Standard Contract Terms (2025V1) (https://media.orda.org?r=39882&k=b1953e6ae5).

All other inquiries and requests for information regarding this IFB must be made in writing and emailed to the Olympic Authority at the address listed in Section 5.1 above. Individual responses will not be provided. The Olympic Authority will provide written responses to questions in the form of one or more addendum to this IFB, which shall be emailed to all Registered Bidders. Such official addenda are the only authorized method used to communicate substantive information, including the clarification or modification of the timeline, any terms, or other requirements of this IFB. Only questions answered by formal written addendum will be binding. Oral and other interpretations or clarification will be without legal effect.

Section 6. Administration Information

6.1 Method of Award

An award will be made by lowest total cost to the responsible and responsive bidder that meets all specifications.

ALL BIDDERS MUST COMPLETE AND SUBMIT THE BID PROPOSAL FORM (ATTACHMENT

A) AND THE OLYMPIC AUTHORITY PROCUREMENT REQUIREMENTS/CERTIFICATIONS

(https://media.orda.org/?r=34529&k=93d2ee94a4).

Following a review of all bids, tentative award shall be made to the lowest responsive and responsible bidder. Formal award will be made by issuance of a Purchase Order by the Olympic Authority to the winning bidder that incorporates all terms and conditions contained in this IFB.

6.2 Price

Bid Price shall include all costs required to provide the services as specified, including travel, licenses, insurance, administrative, overhead, and profit. Bid price is net, F.O.B. destination, and includes any and all costs associated with providing the services such as those noted below:

• Travel to and from Gore Mountain Ski Center/North Creek Ski Bowl

• Labor

• Supervision

• Equipment & Tools https://media.orda.org/?r=39882&k=b1953e6ae5

• Cleaning Supplies

• Taxes

• Surcharges

• Administrative Costs, Overhead, Profit, etc.

If the Bidder offers an early payment discount for payments made in less than thirty (30) days after receipt of a proper invoice, please detail the discount by providing, in the appropriate place on the Bid Proposal form, the percentage of discount and the specific number of days within which the payment must be made for the discount to apply. If Bidder offers multiple discounts, please provide the details for each discount offered, (for example: 2%/15 days; 1%/20 days). A discount for early payment does not affect bid amounts nor is it considered in making awards, except that a discount may be considered in resolving tie bids.

6.3 Term of Contract

It is the intention of the Olympic Authority to issue a services agreement for an initial term of five

(5) months commencing on December 1, 2026, and ending on April 30, 2027, with four (4) options to renew for five (5) month periods. Note that the date of April 30 is dependent on the closing date of Gore Mountain and will be adjusted accordingly on a yearly basis.

6.4 Method of Payment

Upon delivery and acceptance of services specified for each month of the term, invoices shall be submitted to the Olympic Authority. Invoices will be processed in accordance with established procedures of the Olympic Authority and payments will be subject to the prompt payment provisions set forth in Public Authorities Law Section 2880.

Invoices must be consistent with the Services Agreement issued. Invoices without the required information will be returned to Contractor to be completed as required.

Contractor shall provide a complete and accurate billing invoice in order to receive payment. The billing invoice submitted must contain all information and supporting documentation required by the Services Agreement. Payment for invoices submitted by the Contractor shall only be rendered by paper check.

6.5 Past Practice

The failure to exercise any right hereunder in the past shall not operate as a waiver of such right.

No breach of any contract entered into as a result of this IFB shall be deemed waived unless such waiver shall be in writing and signed by the party claimed to have waived. No waiver of any breach of a contract at any time in the past shall constitute a waiver of subsequent breach.

6.6 Contractor Responsibilities

The Contractor shall be solely responsible for all compliance with terms and conditions in this IFB or any resulting contract. The Contractor may not engage a subcontractor or dealer, distributor, reseller, or any other party to carry out any part of this contract without the prior written consent of the Olympic Authority. The Contractor accepts full responsibility for the actions of any employee who carries out any of the provisions of a contract resulting from this IFB.

6.7 Inspection of Books

It is expressly understood and agreed that the Olympic Authority shall have the right to inspect and audit the Contractor’s records covered under this IFB. The Olympic Authority requires the retention of all material that is pertinent to an audit of the operations under any contract resulting from this IFB for a full six-year period.

Section 7. Specifications

7.1 Services Specifications

• Supervised team or teams to provide professional commercial cleaning of the areas and bathrooms in each lodge as is set forth in the Attachment A hereto on a daily basis after hours.

• Floors to be swept and mopped, bathroom components (sinks, toilets, urinals, and mirrors) to be cleaned and sanitized, paper product dispensers to be refilled, soap dispensers refilled, trash receptacles emptied, trash bags replaced, and full trash bags deposited in designated areas.

• Olympic Authority to provide paper products for paper product dispensers, soap for soap dispensers, and trash bags for trash receptacles.

• Contractor responsible for all cleaning equipment, tools, cleaning products, etc. necessary to perform cleaning services.

• Olympic Authority will provide access to a storage room at each lodge for Contractors equipment, tools, and supplies.

7.2 Cleaning Intervals and Times

All areas to be cleaned after closing, seven (7) days a week, including holidays. Cleaning can be started as follows:

• Base Lodge at Gore Mountain – 6:00 PM or later

• Northwood Lodge at Gore Mountain – 6:00 PM or later

• The Station at North Creek Ski Bowl – 10:00 PM or later

7.3 Pricing

The prices for the services to be provided shall be quoted on monthly basis. Should services be provided for less than a full month, the price paid will be the monthly rate divided by the number of days in the applicable month times the number of days services were furnished.

Section 8. Content of Bids

A complete bid must include the following:

Proposal Form (Attachment B) Completed and signed Olympic Authority Procurement Requirements/Certifications which can be viewed at: https://media.orda.org/?r=34529&k=93d2ee94a4 .

All bidders are responsible for reviewing and understanding the Olympic Authority Procurement Requirements/Certifications and for submitting all documents requested therein.

Section 9. Modification/Withdrawal/Rejection of Bids

A bid may be modified or withdrawn any time prior to the time specified for receipt of bids. The modification or withdrawal of a proposal must be in writing on the bidder’s letterhead, dated, and signed by the signatory to the original proposal. The modification or withdrawal must be submitted in a sealed envelope clearly marked “Modification [or Withdrawal] of Olympic Authority Gore Mountain Ski Center Diesel Supply IFB Submitted by [bidder].”

The Olympic Authority reserves the right to reject bids, postpone, or cancel this IFB, to waive technicalities, irregularities, and omissions, request additional information or clarification of a proposal, or solicit new bids if, in its judgment, the best interests of New York State will be served by doing so.

Section 10. Contract Clauses and Requirements

10.1 Services Agreement

The form of Services Agreement is attached hereto as Attachment C and shall include the Olympic Authority Standard Contract Terms (2025V1) (https://media.orda.org?r=39882&k=b1953e6ae5), which are hereby expressly made a part of this solicitation document as fully as if set forth at length herein. The Olympic Authority shall not negotiate the terms and conditions of the Services Agreement or the Standard Contract Terms. Bidders shall review the Services Agreement prior to their submission of a bid to ensure that they are able to comply with the framework of the Services Agreement and Standard Contract Terms.

10.2 General Requirements

• The bidder agrees to adhere to all State and Federal laws and regulations in connection with this IFB and any contract resulting from this IFB.

• The bidder agrees that any contract resulting from this IFB may not be assigned, transferred, conveyed or the work subcontracted without the prior written consent of the Olympic Authority.

• The Olympic Authority’s interpretation of specifications shall be final and binding upon the Contractor.

• The Olympic Authority will make no allowance or concession to the bidder for any alleged misunderstanding because of quantity, quality, character, location, or other conditions.

• The Olympic Authority reserves the right to reject and bar from the facility any employee hired by the Contractor.

10.3. Procurement Rights

The Olympic Authority reserves the right to:

A. Reject any or all Bids received in response to the IFB;

B. Withdraw the IFB at any time at the sole discretion of the Olympic Authority;

C. Make an award under the IFB in whole or in part;

D. Disqualify any bidder whose conduct and/or bid fails to conform to the requirements of the IFB;

E. Seek clarifications and revisions of the bid;

F. Amend the IFB prior to the bid opening to correct errors or oversights, or to supply additional information as it becomes available;

G. Direct bidders, prior to the bid opening, to submit bid modifications addressing subsequent IFB amendments;

H. Change any of the schedule dates with notification through the NYS Contract Reporter;

I. Eliminate any mandatory, non-material requirements that cannot be complied with by all of the prospective bidders;

J. Waive any requirements that are not material;

K. Utilize any and all ideas submitted in the bids received;

L. Adopt all or any part of a bidder's bid in selecting the optimum configuration;

M. Negotiate with a bidder within the IFB requirements to serve the best interests of the Olympic Authority. This includes requesting clarification of any or all bids;

N. Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a bidder’s bid and/or to determine a bidder’s compliance with the requirements of the IFB;

O. Select and award the contract to other than the selected bidder in the event of unsuccessful negotiations or in other specified circumstances as detailed in the IFB;

and/or

P. Accept and consider for contract award bids with non-material bid deviations or non-material bid defects such as errors, technicalities, irregularities, or omissions.

Please Note: The Olympic Authority is not liable for any cost incurred by a bidder in the preparation and production of a proposal or for any work performed prior to the issuance of a contract.

10.4 Debriefings

Any unsuccessful bidder may request a debriefing regarding the reasons that the bid submitted by the bidder was not selected for award. Requests for a debriefing must be made within fifteen

(15) calendar days of notification by the Olympic Authority that the bid submitted by the bidder was not selected for award. Requests should be submitted in writing to the Designated Contact identified in this IFB.

10.5 Termination

A. The Olympic Authority may, upon thirty (30) days’ notice, terminate the contract resulting from this IFB in the event of the awarded bidder’s failure to comply with any of the IFB’s requirements unless the awarded bidder obtained a waiver of the requirement. In addition, the Olympic Authority may also terminate any contract resulting from this IFB upon ten (10) days written notice if the Contractor makes any arrangement or assignment for the benefit of the creditors.

B. The Olympic Authority reserves the right to terminate the contract resulting from this IFB in the event it is found that the certification filed by the contractor in accordance with New York State Finance Law §139-k was intentionally false or intentionally incomplete. Upon such finding, the State may exercise its termination right by providing written notification to the contractor in accordance with the written notification terms of the contract.

10.6. Insurance

The contractor shall be required to procure, at its sole cost and expense, all insurances as set forth in Attachment B to the Services Agreement (Attachment C hereto). Within five (5) days of issuance of a notice of intent to award, the contractor shall be required to provide proof of all insurances. Proof of insurance shall also be provided after renewal or upon request by the Olympic Authority.

10.7. Minority and Women-Owned Business Enterprises

It is the policy of the Olympic Authority to foster and promote participation of New York State Certified Minority Business Enterprises (MBE) and New York State Certified Women-Owned Business Enterprises (WBE) (collectively, MWBE) in its procurements and the development of such enterprises and to facilitate a fair share of the awarding of procurement contracts to such enterprises.

For purposes of this procurement, the Olympic Authority has determined that the contract does not offer sufficient opportunities to set goals for participation by MWBEs as subcontractors, service providers and suppliers to the awarded contractor. Accordingly, hereby establishes an overall goal of 0 % for MWBE participation, 0% for MBE participation and 0% percent for WBE participation (based on the current availability of MBEs and WBEs). Contractor is encouraged to make every good faith effort to promote and assist the participation of MWBE on this contract for the provision of services or materials. To locate New York State Certified MWBEs, the directory of Certified Businesses can be viewed at: https://ny.newnycontracts.com.

10.8. Service Disabled Veteran-Owned Business Enterprises

It is the policy of the Olympic Authority to increase participation of certified New York State Certified Service-Disabled Veteran-Owned Business Enterprises (SDVOB) in its procurements.

For purposes of this procurement, the Olympic Authority conducted a comprehensive search and determined that the contract does not offer sufficient opportunities to set specific goals for participation by SDVOBs as subcontractors, service providers, and suppliers to awarded contractor. Nevertheless, contractor is encouraged to make good faith efforts to promote and assist in the participation of SDVOBs on the contract for the provision of services and materials.

The directory of New York State Certified SDVOBs can be viewed at:

https://ogs.ny.gov/veterans/.

Contractor is encouraged to contact the Office of General Services’ Division of Service-Disabled Veteran’s Business Development at 518-474-2015 or VeteransDevelopment@ogs.ny.gov to discuss methods of maximizing participation by SDVOBs on the contract.

Section 11. Attachments https://ny.newnycontracts.com/ https://ogs.ny.gov/veterans/ mailto:VeteransDevelopment@ogs.ny.gov

Bidder’s attention is directed to the appendices, exhibits and attachments hereto and hereby incorporated by reference and made part hereto as fully as if it were set forth at length herein.

They are part of this solicitation and will be part of the subsequent contract. The bidder is responsible for adhering to all requirements of all appendices, exhibits, and attachments. The following Attachments are attached to and made a part of this IFB.

A. Lodges and Areas to be Cleaned B. Bid Proposal Form C. Form of Services Agreement

Attachment A

Lodges and Areas to be Cleaned Base Lodge at Gore Mountain

Lower Level Sq. Footage Sinks Toilets Urinals Mirrors Rumor Mill Locker Area 2839 Skaters Lounge 3633 Skaters Lounge Men's Restroom 126 3 1 2 1 Skaters Lounge Ladies Restroom 132 2 2 2 Locker Room Table Area 1919 Main Hall 1434 Main Lower Level Men's Restroom 633 5 6 10 3 Main Lower Level Ladies Restroom 708 12 17 3 Foxlair Room 3921 Backwoods Room 3148 Bear Cub Men's Restroom 192 2 2 2 2 Bear Cub Ladies Restroom 276 3 4 2 IT Hallway 1182

Upper Level Sq. Footage Sinks Toilets Urinals Mirror

Tannery Men's Restroom 293 3 3 3 3 Tannery Ladies Restroom 303 3 5 3 Gondola Room (area closest to Tannery doors) 3991 Santanoni Room 3612 Tahawus Room 3292 Main Cafeteria 7877

Northwoods Lodge at Gore Mountain Lower Level Sq. Footage Sinks Toilets Urinals Mirror

Lower Level Hallway 1753 Lower Level Men's Restroom 312 4 2 3 4 Lower Level Unisex Restroom 45 1 1 1 Lower Level Ladies Restroom 289 4 4 4 Northwoods Stairs 285

Top of Stairs Ticketing Area 1345 Kids Klub Area 6061 Kids Klub Men's Restroom 169 2 1 2 2 Kids Klub Ladies Restroom 212 3 3 3 Conference Room 1014 Admin Men's Restroom 45 1 1 1 Admin Ladies Restroom 46 1 1 1

The Station at North Creek Ski Bowl

Public seating/cubbies 2854 Lower Level Family Restroom 46 1 1 1 Lower Level Men's Restroom 238 3 2 3 1 Lower Level Ladies Restroom 238 3 5 1

Public seating/entrance 3410 Upper Level Men's Restroom 180 1 1 2 1 Upper Level Ladies Restroom 182 2 3 1

Attachment B

Bid Proposal Form

Company: _________________________________________ Date: __________________

Address: _________________________________________

The above Bidder offers to supply the specified cleaning services at the following monthly price:

$______________ (in words: ____________________________________________________.

Bidder submits with this proposal the following:

___ Completed and signed Olympic Authority Procurement Requirements/Certifications (https://media.orda.org/?r=34529&k=93d2ee94a4)

The following question will NOT be used in the bid evaluation process, and is for informational purposes only:

Are the products provided manufactured in New York State?

Yes _____ No _____ Unknown _____

Early payment discounts offered: ________% / ________ days after receipt of invoice.

________% / ________ days after receipt of invoice.

Company Name

Printed Name of Signer

Signature

Title

Date

Attachment C

Form of Services Agreement (Attached separately hereto – 12 pages)

PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT (“Agreement”) is entered into as of the date of the last signature herein (“Effective Date”), by and between the New York State Olympic Regional Development Authority (“Olympic Authority”), a New York State public benefit corporation and public authority with its principal office located at 37 Church Street, Lake Placid, New York 12946, and _________________ ______________________________________ (hereinafter “Contractor”), a ___________________________ with its principal office located at ___________________________ ___________________________ (together the “Parties” and each, individually, a “Party”).

RECITALS

WHEREAS, pursuant to Public Authorities Law § 2611, the Olympic Authority has the power to enter into contracts and to execute all instruments necessary or convenient to conduct the business of the Olympic Authority; and

WHEREAS, pursuant to Title 28 of Public Authorities Law, the Olympic Authority is charged with the operation, management, and maintenance of Gore Mountain Ski Center, located at 793 Peaceful Valley Road, North Creek, New York 12853 (“Gore Mountain”); and

WHEREAS, pursuant to a certain Maintenance and Operation Agreement with the Town of Johnsburg, the Olympic Authority operates, manages, and maintains the North Creek Ski Bowl, located at 39 Ski Bowl Road, North Creek, New York 12853 (“North Creek Ski Bowl”); and

WHEREAS, Gore Mountain and the North Creek Ski Bowl shall be collectively referred to herein as the “Venues”; and

WHEREAS, the Olympic Authority desires to retain Contractor to provide professional commercial cleaning services at the Venues as set forth herein, and Contractor agrees to perform such services under the terms and conditions set forth herein; and

NOW, THEREFORE, in consideration of the promises and for other good and valuable consideration contained herein, the receipt of which is hereby acknowledged, and of the Recitals, which are incorporated herein, the Parties mutually agree as follows:

1. Term. This Agreement shall commence on December 1, 2026, and shall remain in full force and effect until the earlier of April 30, 2027, or the conclusion of the 2026–2027 winter ski season, unless sooner terminated in accordance with the provisions set forth herein (the “Term”). The Olympic Authority shall have the option to renew this Agreement for four (4) five (5) month periods upon written notice to Contractor on or before September 1 of each successive year.

2. No Exclusivity. This Agreement does not grant Contractor any rights of exclusivity. Contractor acknowledges and agrees that, during the Initial Term of this Agreement, the Olympic Authority retains the right, in its sole discretion, to engage other individuals, entities, or organizations to perform services that are the same as, or similar to, those provided by Contractor under this Agreement.

3. Scope of Services. During the Term of this Agreement, Contractor shall provide the following professional commercial cleaning services (“Services”):

• Cleaning of the areas and bathrooms in each lodge as is set forth in the Attachment A hereto on a daily basis (seven (7) days a week, including holidays) after hours (Base Lodge at Gore Mountain – 6:00 PM and after; Northwood Lodge at Gore Mountain – 6:00PM or later; The Station at North Creek Ski Bowl – 10:00 or later)

• Floors to be swept and mopped, bathroom components (sinks, toilets, urinals, and mirrors) to be cleaned and sanitized, paper product dispensers to be refilled, soap dispensers refilled, trash receptacles emptied, trash bags replaced, and full trash bags deposited in designated areas.

• Contractor responsible for all cleaning equipment, tools, cleaning products, etc.

necessary to perform cleaning services.

a. Performance Standards: Contractor shall perform all Services in a professional, diligent, and workmanlike manner consistent with generally accepted industry standards. All work shall be performed in accordance with applicable laws, regulations, and codes, and with products and procedures that ensure the health, safety, and satisfaction of building occupants and visitors. The Olympic Authority reserves the right to inspect all work performed under this Agreement and to require Contractor, at no additional cost, to take corrective measures for any unsatisfactory service.

b. Contractor Personnel: Contractor shall employ qualified personnel trained in commercial cleaning practices and shall provide adequate on-site supervision during all hours of service. All employees of Contractor assigned to Olympic Authority Venues shall wear company uniforms or identification badges while on-site. Contractor shall conduct background checks for all assigned employees and maintain appropriate employment records. Contractor shall comply with all applicable federal, state, and local labor laws and regulations, including but not limited to those of the State of New York.

c. Equipment and Materials: Contractor shall provide all cleaning equipment, tools, and cleaning chemicals necessary to perform the Services described herein, maintaining all such items in good, safe, and operational condition. The Olympic Authority will provide paper products for paper product dispensers, soap for soap dispensers, and trash bags for trash receptacles. The Olympic Authority will also provide access to a storage room at each lodge for Contractors equipment, tools, and supplies.

d. Health, Safety, and Environmental Compliance: Contractor shall be responsible for ensuring that all work is conducted safely and in compliance with all applicable federal, state, and local safety and environmental laws and regulations, including those of the Occupational Safety and Health Administration (OSHA). Contractor shall maintain a written safety program and provide appropriate personal protective equipment for its employees. Contractor shall provide Safety Data Sheets (SDS) for all chemicals used, which shall be available on-site at all times.

e. Records and Inspection: Contractor shall maintain accurate and complete records of all work performed under this Agreement, including labor hours and materials used, and shall make such records available to the Olympic Authority upon reasonable request for audit or inspection.

4. Compensation. Contractor shall be compensated for the Services provided under this Agreement based on the monthly rate of $________. Should services be provided for less than a full month, the price paid will be the monthly rate divided by the number of days in the applicable month times the number of days services were furnished.

a. Changes and Additional Services: Any modification to the scope of Services, or any request for additional Services that would result in costs exceeding the approved monthly rate, shall require the prior written approval of both Parties. No such additional or modified Services shall be performed, and no payment shall be due therefor, unless and until a written amendment or addendum has been executed by both Parties.

b. Early Termination: In the event this Agreement is terminated by the Olympic

Authority prior to the expiration of its Term in accordance with Section 10, the Olympic Authority’s obligation to pay, and Contractor’s right to receive payment, shall cease as of the effective date of termination, except for Services properly performed and approved by the Olympic Authority prior to such date.

5. Insurance and Indemnification.

a. Prior to the commencement of the Term of this Agreement, Contractor shall provide evidence of the Insurance Requirements set forth in Attachment B hereto, or such other evidence of insurance as agreed to by the Parties.

b. To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the Olympic Authority, the State of New York, the Department of Environmental Conservation, the Town of Johnsburg, and their respective directors, officers, employees, agents, and representatives, from and against any and all damages, losses and expenses resulting from third-party claims, including but not limited to reasonable attorneys’ fees, defense costs and legal costs in addition to any judgement or settlement incurred, arising out of or resulting from: (i) bodily injury (including exposure to toxic substances), sickness, disease or death sustained by any person, or to injury to or destruction of tangible property (including loss of use), arising out of or resulting from any act or omission to act by Contractor and/or Contractor’s directors, officers, employees, agents, contractors, subcontractors, and representatives, directly related to its performance of this Agreement and/or the Services constituting negligence or reckless or willful misconduct; and (ii) material breach by Contractor of this Agreement or the inaccuracy of any warranty or representation made by Contractor herein.

c. The obligation of Contractor to indemnify the Olympic Authority (1) shall not be limited in any manner by any limitation of the amount of insurance coverage or benefits, including workers' compensation or other employee benefit acts, provided by Contractor, and (2) shall not be deemed limited or discharged by the enumeration or procurement of any insurance for liability for damages imposed by law upon the Olympic Authority or the State of New York.

d. The Olympic Authority does not agree to any indemnification provisions that require the Olympic Authority to indemnify or save harmless Contractor or third parties.

e. This Section creates no limitation on the right to common-law indemnification. The indemnity provided for herein shall be deemed in addition to and in no way a limitation upon the Olympic Authority’s right of common-law indemnification from Contractor.

f. Nothing contained in this Agreement shall create or give to third parties any claim or right of action against Contractor or the Olympic Authority beyond such as may legally exist without regard to this Agreement.

6. Sub-Consultants.

a. Contractor shall not employ, contract with, or use the services of any consultant without obtaining the prior written approval of the Olympic Authority. No provision of this Agreement shall be construed as an agreement between the Olympic Authority and any consultant to Contractor or with any person, firm or corporation employed by, contracted with or whose services are utilized by Contractor.

b. The foregoing provisions regarding consultants shall not dilute in any way the Contractor’s responsibility to perform the Services set forth in this Agreement at the compensation set forth herein. However, if the Olympic Authority directs Contractor in writing to obtain the services of specialists or consultants not normally required for projects of comparable type, the Olympic Authority will compensate Contractor in an amount mutually agreed upon in writing between the Parties.

7. Independent Contractor. The Parties agree that Contractor is, and at all times during the term of this Agreement, an independent contractor with respect to the Services provided pursuant to this Agreement. Contractor shall act solely as an agent of the Olympic Authority under the terms and conditions set forth in this Agreement, and shall have no authority to negotiate or to enter into contracts or agreements on behalf of the Olympic Authority without the Olympic Authority’s prior written approval. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the Parties, nor create a partnership or joint venture between the Parties.

8. Disputes. In the event of a dispute between the Parties arising out of or related to this Agreement or any attachments hereto, the aggrieved Party shall notify the other Party of the dispute within a reasonable time after such dispute arises. If the Parties cannot thereafter resolve the dispute informally, each Party may, upon the mutual agreement of both Parties, nominate a senior officer of its management to meet to resolve the dispute by direct negotiation.

In such circumstances, the aggrieved Party shall notify the other Party in writing of the item or items in dispute, providing enough specificity to apprise the other Party of the nature of the dispute. The Parties shall then meet or conference at a mutually agreeable place and time, and attempt to negotiate the disputed item or items in good faith. In the event that a mutually agreeable or satisfactory result is unable to be reached, nothing herein contained shall be construed as limiting a Party in exercising its contractual rights or seeking any remedies available to them under the law.

9. Termination. Either Party may terminate this Agreement in the event the other Party materially breaches the terms of this Agreement as follows:

c. The Party who desires to terminate this Agreement shall give written notice of the breach to the breaching Party and shall specify a period of time, which shall not be less than ten (10) days if practicable under the circumstances, in which the breaching Party must either remedy the breach or cease performance under the Agreement.

d. In the event that the breaching Party elects to continue performance, it shall either cure the breach or provide a written statement of the steps to be taken in order to cure the breach within ten (10) days of receipt of the written notice pursuant to the preceding paragraph, or such longer period as may be specified in the written notice of the intent to terminate. If the cure or statement of intent to cure is satisfactory to the non-breaching Party, it shall consent to a continuation of performance, such consent not to be unreasonably withheld.

e. In the event of such termination, postponement, delay, suspension, or abandonment owing to Contractor’s material breach of its obligations under this Agreement that cannot be cured, the Olympic Authority may withhold payment of all or any part of any monies which otherwise may be payable to Contractor under this Agreement, and apply such monies toward any reasonable and unmitigable damages or expenses sustained by the Olympic Authority as a result of such negligent failure including, without limitation, any excess costs incurred by the Olympic Authority in completing the Services by the use or employment of other contractors or otherwise, but only to the extent that Contractor has been found negligent and liable for such amounts by a court of competent jurisdiction in the State of New York.

f. In the event of such termination, postponement, delay, suspension, or abandonment owing to the Olympic Authority’s material breach of its obligations under this Agreement that cannot be cured, the Olympic Authority shall pay to Contractor all amounts due and earned to the time of termination, in accordance with the provisions of this Agreement, but only to the extent that the Olympic Authority has been found negligent and liable for such amounts by a court of competent jurisdiction in the State of New York.

g. Notices given pursuant to foregoing paragraphs, and any notice or writings required under this Agreement, shall be sent to each Party at the address and contacts set forth in Section 16, or at such other address as may be specified in a written notice given by such Party to the others.

10. No Third-Party Beneficiaries. This Agreement is entered into solely for the benefit of the Parties, and nothing contained herein is intended for the benefit of any other person or entity.

11. Waivers. No waiver of any provision of this Agreement of the breach thereof, shall constitute a waiver, or a waiver of any other provision of this Agreement of the breach thereof, and no such waiver shall be effective unless expressed in writing signed by the party against whom enforcement is sought.

12. Headings. The headings used herein are for ease of reference only and shall not define or limit any of the terms or conditions in this Agreement.

13. Representations and Warranties.

a. Contractor represents and warrants that it is a business corporation duly organized and validly existing under applicable state and/or federal laws, and has the complete rights, powers and duties to enter into the Agreement and perform its obligations hereunder, and that the undersigned has the full legal capacity to execute this agreement on behalf of Contractor.

b. The Olympic Authority represents and warrants that it is a public benefit corporation duly organized and validly existing under the laws of the State of New York and has the complete rights, powers and duties to enter into the Agreement and perform its obligations hereunder, and that the undersigned has the full legal capacity to execute this agreement on behalf of the Olympic Authority.

14. Notices. Whenever it is provided in this Agreement that a notice or other communication is to be given or directed to either party, the same shall be given or directed to the respective party at its address as set forth below, or at such other addresses as either party may, from time to time, designate by written notice to the other, and unless otherwise mutually agreed between the parties in writing, notice shall be deemed to have been properly given and shall be deemed effective upon receipt when (i) delivered by express overnight mail delivery service with receipt for delivery or (ii) when deposited in the United States mail, postage prepaid, certified with return receipt requested. Rejection or other refusal to accept or inability to deliver because of a changed address of which no notice has been received shall constitute receipt.

h. Notices to Contractor shall be sent to the following:

i. Notices to the Olympic Authority shall be sent to the following:

James Bayse, General Manager 793 Peaceful Valley Road P.O. Box 470 North Creek, NY 12853 jbayse@goremountain.com

15. Severability. Any provision or part of this Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon the Parties, who agree that the Agreement shall be reformed to replace such stricken provision or part with a valid and enforceable provision that comes close as reasonably possible to expressing the intent of the stricken provision.

16. Standard Contract Terms. The Olympic Authority Standard Contract Terms (2025V1), which can be viewed at: https://media.orda.org?r=39882&k=b1953e6ae5, are incorporated by reference as if fully restated herein and shall be given the same force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date last written below.

NEW YORK STATE

OLYMPIC REGIONAL DEVELOPMENT AUTHORITY

Ashley Walden, President & CEO Date

CONTRACTOR NAME

Name and Title Date mailto:jbayse@goremountain.com

Attachment A

Lodges and Areas to be Cleaned

Base Lodge at Gore Mountain Lower Level Sq. Footage Sinks Toilets Urinals Mirrors

Rumor Mill Locker Area 2839 Skaters Lounge 3633 Skaters Lounge Men's Restroom 126 3 1 2 1 Skaters Lounge Ladies Restroom 132 2 2 2 Locker Room Table Area 1919 Main Hall 1434 Main Lower Level Men's Restroom 633 5 6 10 3 Main Lower Level Ladies Restroom 708 12 17 3 Foxlair Room 3921 Backwoods Room 3148 Bear Cub Men's Restroom 192 2 2 2 2 Bear Cub Ladies Restroom 276 3 4 2 IT Hallway 1182

Tannery Men's Restroom 293 3 3 3 3 Tannery Ladies Restroom 303 3 5 3 Gondola Room (area closest to Tannery doors) 3991 Santanoni Room 3612 Tahawus Room 3292 Main Cafeteria 7877

Northwoods Lodge at Gore Mountain

Lower Level Hallway 1753 Lower Level Men's Restroom 312 4 2 3 4 Lower Level Unisex Restroom 45 1 1 1 Lower Level Ladies Restroom 289 4 4 4 Northwoods Stairs 285

Top of Stairs Ticketing Area 1345 Kids Klub Area 6061 Kids Klub Men's Restroom 169 2 1 2 2 Kids Klub Ladies Restroom 212 3 3 3 Conference Room 1014 Admin Men's Restroom 45 1 1 1 Admin Ladies Restroom 46 1 1 1

The Station at North Creek Ski Bowl Lower Level Sq. Footage Sinks Toilets Urinals Mirror

Public seating/cubbies 2854 Lower Level Family Restroom 46 1 1 1 Lower Level Men's Restroom 238 3 2 3 1 Lower Level Ladies Restroom 238 3 5 1

Public seating/entrance 3410 Upper Level Men's Restroom 180 1 1 2 1 Upper Level Ladies Restroom 182 2 3 1

Olympic Authority Insurance Requirements (Attached separately hereto – 3 pages)

Insurance Requirements

It is the policy of the New York State Olympic Regional Development Authority (Olympic Authority) to require all users of Olympic Authority facilities and all Olympic Authority Vendors to obtain policies of insurance with valid certificates of insurance. Therefore, each party (User/Vendor) that enters into an agreement with the Olympic Authority is required to submit certificates of insurance with the following minimum required insurance limits.

Comprehensive Form General Liability:

Each Occurrence / BI & PD Combined Occurrence $1,000,000 General Aggregate / BI & PD General Aggregate $2,000,000 To include:

A. Blanket Contractual Liability B. Property Insurance equal to Full Replacement Value of User/Vendor’s property

Automobile Liability including Hired and Non-owned Liability:

BI & PD Combined each Accident $1,000,000

Umbrella Liability:

Each Occurrence $2,000,000 General Aggregate $2,000,000

New York State Insurance:

Worker’s Compensation valid in New York State Statutory Employer’s Liability $1,000,000

Environmental Liability Insurance:

Each Occurrence $2,000,000

Conditions:

1. Prior to the commencement of the agreement between the Olympic Authority and User/Vendor (Agreement), User/Vendor shall procure all insurance coverage as required by this Attachment.

User/Vendor shall maintain such policies in full force and effect for the entire term of the Agreement.

2. All policies of insurance shall be written by companies licensed or authorized by the New York State Department of Financial Services to issue insurance in the State of New York with an A.M. Best Company rating of “A-” Class “VII” or better.