IFB_24_25-16_Approved_Agenda.pdf

This document is a City Commission Memorandum from the City of Sanford, Florida, dated July 14, 2025, requesting approval for a procurement and bid award (IFB 24/25-16) to SDV Services, LLC for repairs to the North Water Reclamation Facility's Huber Solar Dryer. The project requires comprehensive repair of the existing Huber Solar Dryer SRT, involving replacement of the rotating shovel assembly (Huber part 51433635), including all sprockets, bearings, and chains, an IGUS energy chain inspection by the supplier, and an overall equipment inspection by Huber factory-trained technicians. The procurement process was completed on April 24, 2025, with SDV Services, LLC being the only bidder, and the company provided references from various municipalities.

The total estimated cost for the project is $227,965, with funds available in the Capital Projects for Utilities Plants account. The City Commission will consider approving the award and associated procurement to SDV Services, LLC, with the recommendation coming directly from the Utility Plants Manager. The attachments to the memorandum include the proposal, bid opening minutes, Notice of Intent to Award (issued June 4, 2025), and a Negotiated Rate (issued June 3, 2025). The procurement aims to restore the solar dryer to full operational capabilities while maintaining existing facilities in service and protecting unfinished work.