IEMA - OHS - Hosting And Maintenance Agreement.pdf

P R O P O S A L F O R

Illinois Emergency Management Agency and Office of Homeland Security

Prepared For

Illinois Emergency Management Agency and Office of Homeland Security

Created By Drew Palmer LRS Web Solutions

Hosting & Maintenance Agreement

Solution Outline - Exhibit A

The table below details ongoing fees which will begin once the website is successfully launched.

Ongoing Fees Fees for the term of 8/1/2026 – 6/30/2027

Shared Hosting - Standard & Antilles Maintenance

• Hosting on a server dedicated to providing website hosting and related services for multiple customers

• Redundant high speed internet connections

• Anti-virus software

• Shared SQL Server Access

• Fully managed with planned updates and outages

• Firewall Protection

• Backups and offsite storage. Full backups performed weekly, incremental backups daily.

• 1 IP address

• 10 GB storage

• 250 GB Bandwidth monthly

Antilles Maintenance

Includes comprehensive product assistance via online ticket system staffed by customer support team.

Also includes the following:

• All minor release updates and patches included within the

Antilles framework and included modules to ensure that the customer has the latest product updates and innovations.

• 15% discount on full version upgrade product fee (does not apply to hourly rate for upgrade work)

$1,375.00

Let's Encrypt SSL Certificate Included with Monthly LRS Hosting

$0.00

Total Hosting Fees for the term of 8/1/2026 – 6/30/2027 $1,375.00

Name Hourly Rate Total Hours Not To Exceed Subtotal

Website Support $125.00 20 $2,500.00

Total T&M Maintenance Not to Exceed $2,500.00

* Additional functionality outlined in a contract addendum will be considered out of scope of this estimate and will be subject to a separate estimate.

The charges set forth in this Exhibit A are fixed fees for the applicable services. Maintenance work performed after the project launch will be performed on a time and materials basis at the rate of ($125) per hour and such hours expended will be billed in increments of 30 minutes each

The prices in this proposal are good for 90 days.

LEVI, RAY & SHOUP, INC

Web Solutions

Addendum

This document is an Addendum to the Design Development and Hosting Schedule (“Schedule”) entered into on or about 1/23/2020, between Levi, Ray & Shoup, Inc. (“LRS”) and Illinois Emergency Management Agency and Office of Homeland Security (“Customer”), and shall be effective as of the latest date set forth below. In accordance with the Schedule, this Addendum identifies the mutually agreed upon modifications to Customer’s Website previously developed pursuant to the Schedule and terms for payment for such modifications.

LRS and Customer hereby agree as follows:

1. The Schedule is modified as described in the Proposal attached as Exhibit A-* hereto and incorporated by this reference.

Design tweaking beyond that allowed in the project schedule may result in additional hours, charges, and schedule delays.

Design changes requested after final design approval may incur significant additional hours and charges and significantly delay the scheduled completion date.

2. The above work will be done on a time and materials basis at the rate of $125 per hour except as set forth on Exhibit A-*.

Only hours expended will be billed in increments of 30 minutes each.

3. The process of designing and developing any modifications to the Website performed pursuant to this Addendum, including testing and acceptance by Customer, shall be as set forth in the Schedule for design and development of the Website.

4. It is understood by both LRS and Customer that this Addendum addresses only the services to be provided by LRS and the associated fees as presented in this Addendum. The rights and obligations of the parties concerning the services, and products if any, set forth in this Addendum shall be governed in all respects by the terms and conditions of the Schedule. As such, this Addendum does NOT replace or alter any other portion of the Schedule.

5. Should the terms and conditions of this Addendum conflict with the terms and conditions of the Schedule, the terms and conditions of this Addendum shall control and prevail. In all other respects, the Schedule, as amended herein, remains in full force and effect.

6. Any reproduction of this Addendum, and other documents signed by either party pursuant to the Schedule, made by reliable means (e.g. photocopy, facsimile, scanned image) may be delivered, fully or partially executed, to the other party electronically (e.g. facsimile, or electronic mail). Any such reliable reproduction of this Addendum or other document shall be considered an original in all respects and any authorized signature thereon shall be deemed genuine irrespective of whether the signature is an original or a reproduction made by reliable means.

IN WITNESS WHEREOF, each of the parties has executed this Addendum.

Levi Ray and Shoup Inc

Name

Title

Date

Signature

Illinois Emergency Management Agency and Office of Homeland Security

Name

Title

Date

Signature