Hyatt_Lobby_Renovation_(V-1056_).pdf

INVITATION FOR BIDS

25-769-IFB

HYATT LOBBY RENOVATION (V-1056 )

TABLE OF CONTENTS

1. INTRODUCTION, PROJECT DESCRIPTION AND TENTATIVE TIMELINE

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. INSTRUCTIONS TO BIDDERS (RESPONDENTS)

4. SMALL BUSINESS REQUIREMENTS

5. VENDOR QUESTIONNAIRE

6. PRICE TABLE(S)

7. CONTRACT FORM

ATTACHMENTS

A - V-1056 DIV 00 07-23-2026

B - V-1056_HYATT LOBBY RENOVATION_MASTER FF&E PROCUREMENT LIST_2026.07.10

C - V-1056_HYATT LOBBY RENOVATION_CD AML GC SPECS_2026.04.17

D - V-1056_HYATT LOBBY RENOVATION_AML 100_FF&E SPECS_2024.09.10

E - V-1056_HYATT LOBBY RENOVATION_CONSTRUCTION DOCUMENTS-

SPECIFICATIONS_2026.04.17

F - V-1056_HYATT LOBBY _CONSTRUCTION DRAWINGS_2026.07.21

G - 01 21 00- ALLOWANCES

GREATER ORLANDO AVIATION AUTHORITY

Hyatt Lobby Renovation (V-1056 )

1. INTRODUCTION, PROJECT DESCRIPTION AND TENTATIVE TIMELINE

1.1. Procurement Services Point of Contact

When the Questions and Answers function is not available, please contact Kendrick

Dandridge, Manager, Procurement (Capital Programs), via email at kendrick.dandridge@goaa.org.

1.2. Project Description

This project involves the interior renovation of the iconic Hyatt Regency Hotel located at 9300 Jeff Fuqua Blvd Orlando Fl. 32827, within MCO's Terminals A&B.

We will refinish nearly all surfaces on the 1st and 3rd Floor Elevator Lobbies, and the 4th Floor Lobby, including the Bar, Meeting Rooms, Concourse Ballrooms and Restrooms.

Scope shall include new wall coverings, flooring, ceilings, lighting, millwork, decorative metal work, and paint. Additionally, a new Market grab-and-go will be constructed.

This investment will modernize the hotel’s amenities and redefine its guest experience for years to come.

1.3. Tentative Timeline

Release Project Date: August 2, 2026

Pre-Submittal Meeting/Site Visit (Non-

Mandatory):

August 10, 2026, 10:30am

Hyatt Regency Hotel within MCO's

Terminals A&B

Concourse North Ballroom

9300 Jeff Fuqua Blvd, Orlando, FL 32827 · https://teams.microsoft.com/meet/23974

9773950891?p=AmlerUonYqumJsoy5C

Meeting ID: 239 749 773 950 891

Passcode: Ho9Te24t

Question Submission Deadline: August 17, 2026, 12:00pm

Response Submission Deadline: September 1, 2026, 12:00pm

Tentative Committee Recommendation for

September 22, 2026 https://teams.microsoft.com/meet/239749773950891?p=AmlerUonYqumJsoy5C https://teams.microsoft.com/meet/239749773950891?p=AmlerUonYqumJsoy5C

Tentative Aviation Board Approval Date: October 21, 2026, 2:00pm

Dates and times are subject to change.

All times are EST.

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Nondiscrimination Legal Notices

a. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

b. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible

Respondent.

2.2. General

a. Sealed electronic responses will be received through the Greater Orlando Aviation

Authority e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic response. By way of the Platform, Respondents will be locked and digitally encrypted until the submission deadline passes.

b. All Responses must be received by the Aviation Authority as noted in the Timeline.

All Responses timely received will be listed with the name of the Respondent during the Virtual Opening. The eProcurement Platform will not allow for late submittals.

c. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

d. The Aviation Authority shall not be responsible for delays caused by any occurrence.

This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

e. Respondents shall closely follow all instructions in the Vendor Questionnaire and

Pricing Table(s). Please respond to each item individually, as applicable. All blank spaces in the Respondent's Certification Form and other required forms shall be completed legibly and correctly, typed or in ink. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

f. Responses submitted by hard copy, e-mail, or fax shall not be accepted. Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

g. Respondents shall not be allowed to modify their responses after the opening time and date.

https://procurement.opengov.com/portal/goaa

h. Respondents shall submit one Response only. Prime Respondents who also participate in other responses as subcontractors will not be considered.

i. Each Respondent shall complete the Vendor Questionnaire. Please respond to each item individually, as applicable.

j. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

k. Once the deadline for receipt of Responses has occurred, no Response may be altered without written approval from the Aviation Authority.

l. Do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

m. Owner Furnished Documents: No printed records will be provided by the Owner. The

Contractor shall ensure that it receives from the Owner the digital files of the

Contract Documents and all documents referenced therein.

2.3. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

a. Any communication during the solicitation process must be submitted to the Aviation

Authority via the e-Procurement

Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for

Questions. In the event of the OpenGov Q&A is not functional, please contact the

Procurement Point of Contact specified in Section 1.

b. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the Respondent to check the website for answers to inquiries.

c. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the

Solicitation is released to the time that the award is made. A copy of the

Administration Policies (Sections 180.01 and 180.03) is available upon request from the Manager of Board Services.

d. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this Solicitation. Firms and their agents shall not contact https://procurement.opengov.com/portal/goaa members of the Aviation Authority staff and/or Committee/Board member (with the exception of designated Procurement Agent and the Small Business Development

Department). An appropriate official or employee of the Aviation Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process.

Failure to adhere to these requirements may result in and Aviation Authority Board action to disqualify your firm from consideration of award.

e. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation must be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-Procurement

Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all such solicitation(s) or addendum.

f. Per F.S. 287.057 (25): Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the

72-hour period following the agency posting the notice of intended award, excluding

Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

2.4. Addenda

All interpretations, corrections and supplemental instructions will be in the form of written

Addenda to the Contract Documents which, if issued, will be through the e-Procurement

Platform. All Addenda shall become part of the Contract Documents. Only the interpretation or correction issued in a written Addendum shall be binding, and Respondents are warned that no other source or form of communication is authorized to give information concerning, or to explain or interpret, or modify the Bid Documents. Acknowledgement of all Addenda issued (if any) is required in order to be considered responsive.

2.5. Lobbying Statement

Do not contact Aviation Authority Board members or Staff concerning this

Solicitation. Public meetings and public deliberations of the Evaluation Committee are the only acceptable forum for the evaluation of any Responses received pursuant to this

Solicitation. Written correspondence concerning questions may be submitted to the Procurement Services Department via the e-Procurement Platform during the specified period. Any official communication from a Respondent during the Solicitation process should be submitted in writing to the Greater Orlando Aviation Authority via the e-

Procurement Platform as directed in the Solicitation. Copies of the Administration Policies

(Sections 180.01 and 180.03) are available at https://flymco.com/airport-business/policies/. Failure to adhere to these requirements could result in action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding

Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the procurement officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S. 287.057 (25))

2.6. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy # 101-02, which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation

Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to Respond on any contract or sell any materials, supplies, equipment, or services to the Aviation Authority for a period of time that is determined by the Chief Executive Officer. A copy of this policy (101.02) is available on the Aviation

Authority’s website: https://flymco.com/airport-business/policies/

2.7. Basis of Award and Reservation of Rights

Unless all Responses are rejected, a Notice of Intent to Award the Contract will be issued to the lowest, qualified, responsible Respondent whose Response is responsive to the

Solicitation. The apparent low bid will be determined on the basis of the Total Bid Price. In determining the apparent low bid, the Owner reserves the right to correct, in all bids, obvious mathematical errors within the Total Bid Price, the unit price extensions, page totals or any combination thereof, if applicable. The Owner also reserves the right to take into consideration the Respondent's qualifications and past performance with the Owner or any other entity in determining if the Respondent is responsible and qualified.

If the pricing table includes any alternates, the apparent low bid will be determined on the basis of the Base Bid price, or Base Bid price plus any combination of the Additive Alternate

Bid prices, or Total Bid Price. The final amount of funding available for this project will not be known until the time of bid opening, and the scope of work awarded will be dependent on that amount. The apparent low bid will reflect the combination of proposed cost for the scope of work that is closest to, but still less than, the funding amount available.

https://flymco.com/airport-business/policies/ https://flymco.com/airport-business/policies/ https://flymco.com/airport-business/policies/

2.8. Disqualification of Respondents

Any of the following causes may be considered sufficient for the disqualification of a

Respondent and the rejection of its Response:

1. submission of more than one Response for the same work by an individual, firm, partnership or corporation under the same or different names;

2. evidence of collusion between or among Respondents;

3. work for which the Respondent is committed by contract, which, in the Owner's judgment and sole discretion, might hinder or prevent the prompt completion of the Work under this Contract if awarded to the Respondent;

4. being behind on the approved completion schedule for any existing contracts with the Owner, in litigation with the Owner or having defaulted on a previous contract with the Owner;

5. poor, negligent or defective performance of work for Owner or any other party on prior projects, which, in the Owner's judgment and sole discretion, raises doubts as to the Respondent's ability to properly perform the Work;

6. appearance of the Respondent on the Department of Management Services'

Convicted Vendors List or Discriminatory Vendor List; and

7. not possessing the required licenses, registrations or certifications to perform the

Work.

2.9. Rejection of Responses

A Response may be considered irregular and may be rejected if, in the Owner’s sole discretion, it contains any omissions, alterations of form, additions not called for, conditions, reservations, qualifications, objections, limitations, unauthorized alternate bids or any other irregularities of any kind or any other cause, which, in the Owner's judgment and sole discretion, is sufficient to justify disqualification of a Respondent or the rejection of its

Response. In addition, the Owner reserves the right to reject for any reason, in its sole discretion, all Responses at any time prior to full execution of Contract and delivery to the

Respondent. The Owner reserves the right to reject any irregular Response, to reject any or all Responses, to re-advertise the Project or elect not to proceed with the Project. The

Owner also reserves the right to waive irregularities if such waiver is in the best interest of the Owner.

2.10. Tie Breaking

In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the following will be considered in an attempt to break the tie, in the order listed below:

1. Drug-Free Workplace

2. Certified MWBE Companies (MWBE Program suspended as of June 3, 2025)

3. Request Offerors to submit best and final pricing

4. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

5. Game of chance – Coin toss

2.11. Appeals

Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process. Failure to file an appeal in accordance with the Aviation Authority’s Policy

110.04, shall constitute a waiver of the appeal process.

2.12. Notice of Intent to Award and Execution of Addendum

Unless all Responses are rejected, a Notice of Intent to Award the Contract will be issued to the apparent successful Respondent. The Notice of Intent to Award is not a commitment, but a procedure to enable the Respondent to assemble and deliver to the Owner the

Contract Documents. The Respondent who receives a Notice of Intent to Award an

Addendum shall, within ten (10) business days of the date of Notice of Intent to Award, execute and deliver to the Owner all of the required Contract Documents, including, but not limited to the following:

1. the Addendum in the form contained in the Contract Documents,

2. the Performance Bond and Payment Bond in the form contained in the Contract

Documents each for not less than the Total Contract Price,

3. the Power of Attorney,

4. the Performance and Payment Bond Certification Form, evidencing the authority of the person executing the Bonds, and

5. the Certificate of Insurance evidencing the required insurance coverage,

6. the required small business data and submittals, if any, and,

7. the Preliminary Schedule (if requested).

The above documents must be furnished, executed and delivered to the Owner before the

Contract Documents will be executed by the Owner. The Contract shall not be deemed awarded and shall not be binding upon the Owner until it has been executed by the Owner and a copy of the fully executed Contract Documents is delivered to the Contractor.

Respondents are hereby informed that the award of this Contract may be contingent upon

Owner's receipt of grant funding. The Owner reserves the right not to proceed with the award of the contract for any reason, including, but not limited to, if the lowest Total Bid

Price exceeds the Owner’s estimates or budget or funding is otherwise unavailable. The

Owner shall have the right to rescind its Notice of Intent to Award without liability at any time before the Contract Documents have been fully executed by all parties and delivered to the Contractor.

2.13. Whistle Blower Reporting Line

The Aviation Authority is committed to the highest level of integrity in its operations and is fully committed to protecting the organization, its operations, and its assets against fraud, waste or abuse. The Aviation Authority has established a Whistle-Blower Reporting Line with a third-party service provider as a means for employees, contractors, vendors, tenants and the general public to report suspected fraud, waste or abuse in connection with Authority operations. Should Contractor suspect any fraud, waste or abuse in connection with any work under this Contract, including any work of its subcontractors or laborers, it shall promptly report such activity at (877) 370-6354, through email:

caseinbox@goaa.caseiq.app, or through the online reporting form at https://goaa.caseiq.app/portal. The Consultant shall include this reporting requirement in all subcontracts and vendor agreements. The Consultant is further encouraged to report any suspected fraud, waste or abuse it suspects in connection with any other airport operation or project.

2.14. Pre-Submittal Meeting

a. An in person with site visit Pre-Submittal Meeting will be held for this solicitation.

b. The location, date, and time can be found under Section 1: Introduction, Project

Description and Tentative Timeline.

c. The purpose of any Pre-Submittal Meeting is to review the solicitation (and any addenda) as published.

d. Attendance is not mandatory, but highly encouraged.

e. Attendees are expected to be familiar with the Solicitation Document.

f. Attendees who are planning on participating in the site visit, must have valid photo identification. If any of the airsides or the Air Operations Area (AOA) is part of the site visit, TSA regulations will apply, and Attendees will have to go through security screening.

mailto:caseinbox@goaa.caseiq.app https://urldefense.com/v3/__https:/goaa.caseiq.app/portal__;!!EAdQMw!nMShE3hmQqrkRKpGMVMA14BLeb4GGqkUEJR5z5EOXMsg95unzOq_ooic350k47t8fqEAQRNVgmWNoetT$

3. INSTRUCTIONS TO BIDDERS (RESPONDENTS)

3.1. Definitions

The definitions of certain terms used in the Solicitation are given in the General Conditions of the Construction Contract, Supplementary Conditions, and Special Conditions Regarding

Construction at Airport Facilities.

3.2. Drawings and Other Contract Documents

The drawings and other Contract Documents set forth, among other factors, the location and description of the Work to be performed under this Contract, the quantity of Work, and the time in which the Work must be completed.

3.3. Examination of Contract Documents and Site

A Site Inspection may be conducted immediately following the Pre-Bid Conference or at a time specified during the Pre-Bid Conference. Respondents are required to examine carefully the site of the Work and the drawings and other Contract Documents for the Work contemplated. By submitting a Response, Respondents represent to the Owner that it has satisfied itself as to the conditions to be encountered, of the character, quality and quantities of Work to be performed and materials to be furnished, and of all of the requirements of the plans, specifications and other Contract Documents, including the security requirements.

3.4. Obligation of the Respondents

Respondents must inform itself fully of the construction, labor and security conditions under which the Work is to be performed. Respondents shall not be relieved of their obligation to furnish all material, equipment, labor, and services necessary to carry out the provisions of the Contract Documents and to complete the contemplated Work for the consideration set forth in its Response by reason of having failed to inform itself with respect to those matters.

3.5. Computation of Time

Unless otherwise specified in the Bid Documents, the term “days” shall refer to calendar days. When any obligation or deadline is measured by the number of days and the deadline date falls on a legal holiday or weekend when the Owner’s office is closed, the obligation will be allowed to be completed on the next business day without penalty.

3.6. Time of Completion

The time of completion is of the essence of the contract and, each Respondent, if delivered an executed Contract, shall proceed with the Work in accordance with the approved schedule and within the Contract Time period specified in the Contract Documents. In the event of failure to complete the Work within the time specified, the Owner may assess damages as provided by law or the Contract Documents, unless an appropriate extension of time has been approved in a Contract Modification. This time period includes a thirty (30) calendar day submittal period during which no work will be performed at the job site unless authorized by the Owner or Owner’s Authorized Representative (OAR). The time of completion for this Work, as used throughout the Contract Documents, is 409 calendar days to achieve Substantial Completion, commencing from the issuance of the Notice to Proceed.

Final Completion shall be achieved within 60 calendar days from the date of Actual

Substantial Completion.

3.7. Liquidated Damages

Contractor acknowledges that the Work is scheduled to be performed in six (6) phases as identified in the Project Schedule as subphases (“Subphase”). If Contractor fails to achieve

Substantial Completion of each Subphase timely, as adjusted by Contract Modifications, if any, Contractor and Contractor’s surety shall be liable to the Owner for liquidated damages, and not as a penalty, in the amount of Three Hundred Fifty Dollars and 00/100 ($350.00) per calendar day for any phase that exceeds its allotted duration as shown in the construction drawings, sheet G0-0.00.00, (Project Schedule Guideline) for each phase of construction. If Contractor fails to achieve Substantial Completion or Final Completion as defined in the Contract Documents within the established time frames, as adjusted by

Contract Modifications, if any, the Contractor and the Contractor’s surety shall be liable to the Owner for liquidated damages, and not as a penalty, for such delay, in the amount of

One Thousand Three Hundred Nine and 00/100 Dollars ($1,309.00) per calendar day for each and every consecutive calendar day elapsing between the date fixed for Substantial

Completion of the Work and the date Substantial Completion is actually achieved, and

Seven Hundred and 00/100 Dollars ($700.00) per calendar day for each and every consecutive calendar day beyond the calendar days fixed for Final Completion of the Work and the date Final Completion is actually achieved. The Owner’s receipt of payment for such

Liquidated Damages does not preclude the Owner from pursuing any other rights or remedies available to it under the Contract or Florida law.

3.8. Guarantee of Faithful Performance and Payment

Contractors are hereby informed that as a public entity, the Owner’s property is not subject to the Construction Lien Law contained in Chapter 713, Florida Statutes. A Performance

Bond and a Payment Bond satisfactory to the Owner and in the form attached hereto, each in an initial amount of not less than the Total Contract Price, will be required from the successful Bidder for, among other, the following purposes: a) to guarantee faithful performance of the requirements of the Contract Documents, including all applicable warranties; b) to guarantee the payment of all labor, materials, or supplies used directly or indirectly in the prosecution of the Work provided for in the Contract; and c) to comply fully with the requirements of Florida law.

3.9. Power of Attorney and Countersignature

Attorneys in fact who sign Bid Bonds, Performance Bonds and Payment Bonds, must file with such Bonds a certified copy of their power of attorney to sign the bonds. All bonds must be countersigned by an agent appointed by the Surety and licensed by the State of

Florida, with the powers-of-attorney attached.

3.10. Insurance Requirements

The selected Contractor will be required to provide insurance outside the Aircraft Operations

Area (AOA) as listed below in accordance with the General Conditions of Contract NO

VALUE.

Commercial General Liability (each occurrence): $1000000

Maximum Deductible or Self-insured Retention (Coverage shall include Products

& Completed Operations and Contractual liability for the entire period of the statute of repose contained in Florida Statutes 95.11.): $100000

Automobile Liability: $1000000

Maximum Deductible or Self-insured Retention: $100000

Workers Compensation and Employers Liability:

Statutory Limit, each accident: $Statutory Limit

Disease, policy limit: $500000

Disease, each employee: $500000

Pollution Liability Coverage, each claim: $per claim

Maximum Deductible or Self-insured Retention: $100000

Cyber and Privacy Liability, each occurrence: $Not Required

See Section 00 62 16 Certificate of Insurance and Article 11 of the General Conditions for Additional Insured requirements.

Insurance shall be carried with an insurance company (or companies) authorized to do business in the State of Florida and have a current financial rating by A.M. Best of A- VII or better and written on forms and endorsements acceptable to Owner.

Insurance shall be primary and not contributory to any other insurance (or self-insurance) maintained by the Owner, including any deductibles or self-insured retentions and that any other insurance shall be considered excess insurance only.

The policy limits required herein may be met by the combination of a primary liability insurance policy and an Umbrella or Excess Liability insurance policy, which will be written on a follow-form basis.

Contractor shall immediately notify Owner, in writing, of any adverse material change in

Contractor’s required insurance. For the purpose of this insurance section, adverse material change shall mean any reduction in the limits of the insurer’s liability, any reduction of any insurance coverage, any increase in Contractor’s deductible or self-insured retention, or any non-renewal or cancellation of required insurance.

Costs of insurance premiums, deductibles, or self-insured retentions shall not be charged back to Owner unless included in an approved Contract Modification. Owner shall have the right to alter the monetary limits or the coverages required during the term of this Contract, and Contractor shall comply with all reasonable requests with respect thereto. Any additional insurance premium to Contractor for the mid-term change in insurance requirement must be justified as specific to the Project, before Owner considers changes in

Total Contract Price for chargeback to Owner.

The Owner may at its sole discretion suspend or terminate all Work pursuant to Article 14 of the General Conditions pending Contractor’s inability to meet insurance requirements herein this Agreement or Contractor’s failure to renew or replace insurance. Owner’s acceptance of

Contractor’s proof of insurance shall not be deemed a waiver of the insurance requirements herein.

3.11. Indemnification

To the fullest extent permitted by law, Contractor shall indemnify and hold completely harmless the Owner, City of Orlando, (including, without limitation, their officers, agents, employees and all members of the governing boards and the Citizen Advisory Committees of each), as well as the OAR, State of Florida, Department of Transportation, and the officers, agents, and employees of each of them (the “Indemnified Parties”) from and against any and all claims, suits, demands, judgments, losses, costs, fines and penalties

(including any assessed by the FAA or TSA, and any required or recommended investigation and security training, incurred as a result of any violation of federal regulations, including the Airport Security Plan), damages, expenses, liabilities (including statutory liabilities under

Workers Compensation laws) and reasonable expenses (including, but not limited to, fees for attorneys, expert witnesses, scene recreations, legal support expenses) (“Damages”), which may be incurred by or charged to Indemnified Parties, to the extent caused in whole or in part by any negligent act, omission, recklessness or intentional misconduct by the

Contractor, any Subcontractor, or any of their officers, directors, partners, employees, agents, or suppliers, or anyone directly or indirectly employed by any of them or anyone for whose acts they may be liable, arising directly or indirectly from (i) the Work or Project or this Contract, (ii) work performed under warranty, or (iii) the failure of the Contractor to keep, observe or perform its responsibilities and obligations contained in or arising from this

Contract. This indemnification obligation shall apply and not be limited by any limitation on the amount or type of compensation or benefits under worker’s compensation laws, disability benefits, or other employee benefits. The obligations of this paragraph shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity which would otherwise exist under law or this Contract. Nothing in this Contract shall be deemed a waiver by Owner of its sovereign immunity rights under the laws of the State of Florida, other than those specifically waived by virtue of this Contract.

This indemnification shall survive the expiration or termination of this Contract.

If the above indemnity provisions are deemed void in whole or in part under Florida law, then the following indemnification obligations shall apply to the extent such provisions are deemed void: Contractor shall indemnify and hold harmless the Owner, its officers and employees, from liabilities, damages, losses and costs, including but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the Contractor and persons employed or utilized by the

Contractor in the performance of the Contract.

3.12. Florida Sales and Other Taxes

The Contractor is responsible for paying to the appropriate governmental entity all applicable taxes. Any applicable tax legally enacted when the bids are received shall be included in the Total Bid Price by the Respondent, whether or not yet effective or merely scheduled to go into effect. The Owner reserves the right to remove from the scope of work the direct purchase of certain materials to be used or incorporated into the Project. Owner's direct purchase of materials, if any, will be determined after the contract has been awarded. If Owner decides to directly purchase materials, a deductive change order will be issued in an amount that accurately reflects the reduced scope of work, which will normally be the amount of the direct purchase invoice plus the amount of the saved sales tax. Respondents shall not reduce their bid in anticipation of any Owner direct purchase.

3.13. City of Orlando Permit Fees

The Contractor is responsible for all permit fees as required by the Contract Documents.

3.14. The Authority's Debarment List

Any entity or individual placed on the Authority’s Debarment List pursuant to Authority

Policy, Section 130.04, may not submit a response to any letter of intent, letter of interest, statement of qualifications, quote, proposal, or bid as a contractor, supplier, subcontractor, consultant or individual, of any tier, for any goods or services or contracts and may not provide any goods or services to the Authority, on behalf of the Authority, or on Authority property, regardless of whether there is a contractual relationship with the Authority. The

Authority will disqualify any submission, bid or proposal that includes a person or entity on the Authority’s Debarment List. You may request a copy of the Authority’s Debarment List for your review at the following email:debarmentlist@goaa.org.

3.15. Bid Security

Each Respondent shall submit a Bid Security in the form of a cashier’s check made payable to the Owner or a Bid Security in the form contained in the Vendor Questionnaire, duly executed by the Respondent as Principal and a Surety thereon a surety company fulfilling the qualifications of the Contract. Cash will not be accepted.

The Bid Security shall be in an amount not less than 10% of the amount of the Total Bid

Price (including Alternates, if any). Respondents shall upload a copy of the fully executed

Bid Security in the Vendor Questionnaire and mail or hand-deliver the original to: The

Aviation Authority Annex Building, Procurement Services Department, 5855 Cargo Road, Orlando, FL 32827- 4399, clearly labeled: BID SECURITY for 25-769-IFB, Hyatt Lobby

Renovation (V-1056 ) by 12:00 pm EST on Tuesday, September 1, 2026.

The Bid Security shall guarantee that the Respondent will not withdraw the Response for a period of 90 calendar days after the time and date fixed for the opening of Responses. If a

Respondent improperly withdraws its Response or if a Respondent receives a Notice of

Intent to Award the Contract, and fails to execute and deliver to the Owner any of the

Contract Documents within ten (10) days after the date of the Notice of Intent to Award, the Owner shall be entitled to the full amount of the Bid Security, not as a penalty, but in liquidation of and compensation for damages. A Notice of Intent to Award may then be provided to the next lowest, qualified, responsible Respondent whose Response is responsive to the Solicitation.

3.16. Performance and Payment Bonds

See Attachment A for a sample of:

• Performance and payment Bond Cover Sheet

• Performance Bond

• Payment Bond Form

• Performance and Payment Bond Certification Bond Form

3.17. Minimum Requirements

To qualify to submit a bid for this project, the Bidder/Respondent must:

1) Be a Florida General Contractor

2) Submit the Bid Bond

3) Provide information for one Qualifying Project that Respondent successfully completed for a Renovation project of similar size and complexity as this project

3.18. Owner Direct Purchase Option

The Owner reserves the right to remove from the scope of work the direct purchase of certain materials to be used or incorporated into the Project. Owner's direct purchase of materials, if any, will be determined after the contract has been awarded. If Owner decides to directly purchase materials, a deductive change order will be issued in an amount that accurately reflects the reduced scope of work, which will normally be the amount of the direct purchase invoice plus the amount of the saved sales tax. Bidders shall not reduce their Bid in anticipation of any Owner direct purchase. Additional forms, procedures and instructions will be developed as needed.

3.19. General Civil Rights Clause and Title VI Solicitation Notice

In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of

Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The Aviation Authority in accordance with the provisions of Title VI of the Civil Rights Act of

1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

Title VI List of Pertinent Nondiscrimination Acts and Authorities

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to: • Title

VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); • 49 CFR Part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—

Effectuation of Title VI of the Civil Rights Act of 1964) including amendments thereto; • The

Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.

§ 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the

Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance); • The Age Discrimination

Act of 1975, as amended (42 .U.S.C. § 6101 et seq.) (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), as amended

(prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil

Rights Restoration Act of 1987 (P.L. 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms

“programs or activities” to include all of the programs or activities of the Federal-aid recipients, Guidelines for Contract Provisions for Obligated Sponsors and Airport

Improvement Program Projects Issued on sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with

Disabilities Act of 1990 (42 U.S.C. § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S.

Department of Transportation regulations at 49 CFR Parts 37 and 38; • Title IX of the

Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681, et seq).

4. SMALL BUSINESS REQUIREMENTS

4.1. Combined Local Developing Business (LDB) and/or Veteran Business

Enterprise (VBE) Participation Goal

The minimum combined LDB / VBE Participation Goal for this solicitation is as follows:

• 5% of the Total Bid Price

A Respondent which fails to propose the minimum LDB/VBE participation and fails to demonstrate good faith efforts will be deemed non-responsive. The policies, forms and certified LDB and VBE Directory are available on-line at the Owner’s web site: https://web.goaa.aero/airport-business/small-business/local-developing-business-ldb-program/ and https://web.goaa.aero/airport-business/small-business/veteran-business-enterprise-vbe-program-for-non-federal-projects/. Affirmative statement or Good Faith

Effort must be provided in Section 5: Vendor Questionnaire.

https://web.goaa.aero/airport-business/small-business/local-developing-business-ldb-program/ https://web.goaa.aero/airport-business/small-business/local-developing-business-ldb-program/ https://web.goaa.aero/airport-business/small-business/veteran-business-enterprise-vbe-program-for-non-federal-projects/ https://web.goaa.aero/airport-business/small-business/veteran-business-enterprise-vbe-program-for-non-federal-projects/

5. VENDOR QUESTIONNAIRE

Unless otherwise directed, all uploaded files must be in searchable PDF format. While

OpenGov allows other file types to be uploaded, the Aviation Authority directs you to upload

PDF files, except where a specific file type, such as Excel is required.

Regarding narrative responses: please do not include any links to any material, as those will not be reviewed. Additionally, images shall not be added into narrative fields, as those will not be reviewed.

Only provide relevant information to each question. If response to a certain question is provided under a different question it may not be reviewed, even if it's clearly referenced such as "See response to question x".

5.1. RESPONDENT IDENTIFICATION

5.1.1. Responding Company's Name (including any and all D/B/A's) and Address of

Headquarter*

Must match the name shown on the submitted W-9 Form and on the Registration with the

State of Florida. https://dos.fl.gov/sunbiz/search/ Contract/Agreement/Purchase Order will be issued under this name, if awarded.

Maximum response length: 300 characters

*Response required

5.1.2. Is the Duly Authorized Signatory (person who is duly authorized to contractually bind the Respondent) of the Respondent also the Primary Contact for this solicitation and the contract to whom all formal correspondence will be directed?*

The Duly Authorized Signatory must be listed on Sunbiz as an Officer, or, a written delegation of authority from a listed Officer will be required to execute any resulting contract. https://dos.fl.gov/sunbiz/search/

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1.3. Primary Contact and Duly Authorized Signatory's and formal contract correspondence recipient's Name, Title, Email and Phone Number*

Maximum response length: 300 characters

*Response required

When equals "Yes"

5.1.4. Secondary Contact's Name, Title, Email and Direct Phone Number*

Maximum response length: 300 characters https://dos.fl.gov/sunbiz/search/ https://dos.fl.gov/sunbiz/search/

*Response required

When equals "No"

5.1.5. Duly Authorized Signatory's and formal contract correspondence recipient's

Name, Title, Email and Phone Number.*

Maximum response length: 300 characters

*Response required

When equals "No"

5.1.6. Primary Contact's Name, Title, Email and Direct Phone Number*

Maximum response length: 300 characters

*Response required

When equals "No"

5.1.7. Secondary Contact's Name, Title, Email and Direct Phone Number*

Maximum response length: 300 characters

*Response required

5.1.8. Did the Respondent use Artificial Intelligence (AI) to generate any portion of their response to this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1.9. Certification regarding usage of Artificial Intelligence*

By selecting confirm, I certify that any Artificial Intelligence (AI) generated response(s) have been reviewed and verified for accuracy and truthfulness. Additionally, I certify that any intellectual property, trademarked, and copyrighted material contained in the response(s) are used with the owner’s permission.

☐ Please confirm

*Response required

5.1.10. Respondent's current, signed W-9 Form*

Name on the uploaded W-9 Form must exactly match the Respondent's name above.

*Response required

5.1.11. Respondent's Certification*

Please download the below document, complete, and upload.

• Solicitation_-_Construction...

*Response required

5.1.12. Is The Respondent a Joint Venture?*

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1.13. Upload the executed Joint Venture agreement*

*Response required

5.1.14. Does the Respondent have any Conflict of Interest to disclose?*

The award of this solicitation is subject to the provisions of Chapter 112, Florida Statutes.

All Respondents must disclose within their Response the name of any officer, director, employee or agent (or their spouse or child) who is also an employee or officer of the

Aviation Authority. By submission of this Response, the undersigned certifies, under penalty of perjury, that to the best of their knowledge and belief, have met the Florida Statute.

☐ Yes

☐ No

*Response required

When equals "Yes"

5.1.15. Conflict of Interest Disclosure*

Maximum response length: 1000 characters

*Response required

5.1.16. Public Entity Crimes Certification*

By selecting "Confirm", I hereby certify that the Proposer, and/or any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations have not been convicted of any public entity crimes nor have they been placed on the Convicted Vendor List by the Department of Management Services

☐ Please confirm

*Response required

5.1.17. Certification Regarding Prohibition Against Contracting with Scrutinized

Companies*

By selecting "Confirm", I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have https://government-project.s3.us-west-2.amazonaws.com/204749/f810f3a9-a40c-4e9e-a315-1622e5d5a22b_Solicitation_-_Construction_-_Respondent_Cert_IFB_NONFED.pdf been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s.

215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

In addition, if this Solicitation is for a Contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized

Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the

Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

I understand and agree that the Aviation Authority may immediately terminate any Contract resulting from this Solicitation upon written notice if the undersigned entity (or any of those related entities of Respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any Contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan

List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.

☐ Please confirm

*Response required

5.1.18. Discriminatory Vendor List Certification*

By selecting "Confirm", I hereby certify that the Respondent, and any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of…