HTC71123RR009 Amend 01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Refer to Summary of Changes on Page 2/.

1. CONTRACT ID CODE PAGE OF PAGES

K 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HTC71123RR009

X 9B. DATED (SEE ITEM 11)

27-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Aug-2023

CODE

USTRANSCOM-AQ - HTC711

508 SCOTT DR

SCOTT AFB IL 62225-5357

HTC711 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HTC71123RR009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Aug-2023 04:30 PM to 08-Sep-2023 04:30 PM.

The following have been added by full text:

SUMMARY OF CHANGES

The purpose of Amendment 01 is to incorporate the following:

1. Amend RFP Attachment 1 - DFTS II PWS

2. Amend RFP Attachment 2 - Pricing Rate Table

3. Amend RFP Attachment 4 - Contractor Plan for Continuation of Essential Contractor Services

4. Amend RFP Attachment 9 - Past Performance Questionnaire

5. Amend RFP Attachment 10 - Historical Data

6. Amend RFP ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

7. Amend RFP FAR 52.212-2 - EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

8. Amend RFP DFARS 252.232-7006 - WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

9. Amend RFP List of Attachments

10. Round One Questions and Answers, and

11. Extend the RFP due date to 08 September 2023 at 4:30PM CT.

Changes are indicated in strikethrough and red font.

All other terms and conditions remain the same.

The POC for this action is:

Amy Burk

Amy.g.burk.civ@mail.mil

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FEDERAL ACQUISITION REGULATION (FAR) 52.212-1 – INSTRUCTIONS TO

OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

FAR 52.212-1 Paragraph (a) is tailored to read as follows:

North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

FAR 52.212-1 Paragraph (b) is tailored to read as follows:

Submission of offers. Offerors shall submit proposals via DoD Secure Access File Exchange (SAFE) https://safe.apps.mil/. Offerors shall request a “Drop-off Request Code” NLT 72 hours prior to proposal submission deadline by emailing Amy Burk at amy.g.burk.civ@mail.mil and Chris Frost at christopher.t.frost4.civ@mail.mil. An email from DoD SAFE will be sent with a request code authorizing

Offerors to Drop-Off documents. Request codes are only valid for 14 days from the time of DoD SAFE email issuance. Hard copy, facsimile, or emailed proposals WILL NOT be accepted. A lag time in the upload to DoD SAFE has been reported; therefore, it is recommended Offerors retain a record confirming the date/time of upload to DoD SAFE. In accordance with (IAW) FAR 15.208(b), proposals received after the deadline may be considered: if it is received before award is made; the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and it was received at the initial point of entry to the Government infrastructure (i.e., uploaded to DoD SAFE) not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals.

(1) through (11) remain unchanged.

(12) The Government requires the services identified in the Performance Work Statement (PWS) attached to this solicitation. Offerors are to provide a proposal to provide the services identified in the PWS IAW the instructions herein.

(i) General Information

(A) Proposals shall be clear, concise, and include sufficient detail for effective evaluation and to substantiate the stated information. Proposals shall not rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of its company or experience. Except for past performance, where the

Government will use close at hand information as well (if available), the Government will use the information provided by the Offeror to evaluate the offer.

(B) Offerors shall submit its proposals in four (4) separate volumes as identified below:

Volume I: Business Proposal

Volume II: Technical Capability Proposal

Volume III: Past Performance Proposal

Volume IV: Price Proposal

(C) Each volume Volume I-III shall include a cover page including Offeror name, title of the proposal, volume number, and solicitation number. Provide a table of contents with sufficient detail to easily allow the location of important elements.

(D) Page Limitations. Proposals shall be submitted with a letter paper size of 8 ½ by 11-inch format with no less than one-inch margins on all sides. The page limits are inclusive of any charts, diagrams, and/or other graphics unless otherwise indicated. The cover page and table of contents are excluded from the page limitation.

Additionally, any table of exhibits, glossary, or cross reference compliance matrix utilized will be excluded from the page limitation. However, Offerors should not include substantive information in the cover page, table of contents, table of exhibits, or cross-reference compliance matrix as those items will not be considered for purposes of the evaluation. All pages shall be numbered. The font shall be Times New Roman and no smaller than 12-point font size except for headers, footers, figures, tables, and diagrams where smaller point Times New Roman font is acceptable as long as it is readable. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

Volume I: No page limitation

Volume II: Limited to 50 pages. Page limit does not include the Small Business Participation

Commitment Plan (RFP Attachment 8), the Contractor Plan for Continuation of Essential

Contractor Services (RFP Attachment 4), or screenshots/mockups and associated procedural descriptions. Screenshots/mockups and associated procedural descriptions are limited to 30 pages.

Volume III: Limited to 5 pages. Page limit does not include the questionnaire or consent letters.

Volume IV: No page limitation.

(E) Proposal Preparation Costs. This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of the Offeror’s proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation of negotiations. By the submission of its offer, the Offeror assumes all associated costs.

(ii) Volume I – Business Proposal.

(A) The Offeror shall complete/submit the RFP Offeror Information Sheet, RFP Attachment 5 of this solicitation. To be eligible for award, the contractor is required to be registered in the System for Award

Management (SAM) when submitting a proposal and shall continue to be registered until time of award and during the lifetime of the contract. The contractor’s SAM registration shall include NAICS 488510, Freight Transportation

Arrangement.

(B) The Offeror shall submit the Standard Form (SF) 1449, Solicitation for Commercial Items. The following blocks shall be completed: 12 (even if no discount is offered), 17a, 30a, 30b and 30c. The Offeror shall complete Block 17b only if remittance address is different (such address must be registered in the SAM database).

In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP, with attachments (as amended).

(C) The Offeror shall complete Blocks 8, 15A and 15B on each SF 30, Amendment of Solicitation, to acknowledge all solicitation amendments (if any).

(D) IAW FAR 4.1102(a), Representations and Certifications shall be submitted online using https://www.sam.gov where available OR may be submitted with the Offeror’s contract documentation. Failure to do so will result in the Offeror’s proposal being found noncompliant with the solicitation. A noncompliant offer may be removed from the competition. The following provisions require the Offeror’s input and must be included with its proposal if they are not in the Offeror’s SAM record.

▪ FAR 52.204-24, Representation Regarding Certain Telecommunication and Video Surveillance Services or

Equipment (Nov 2021) (NOTE: FAR 52.204-24 only needs to be completed if FAR 52.204-26 is not completed in SAM.gov, or if the Offeror represents it “will” provide or “does” use covered telecommunications equipment in FAR 52.204-26.)

▪ FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018)

▪ FAR 52.212-3, Offeror Reps & Certs – Commercial Products and Commercial Services (DEVIATION

2023-O0002) (Dec 2022) with Alternate I (NOTE: A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror

Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of

FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-

8(d) and 52.212-3(b) for the following categories: (A) Small business; (B) Service-disabled veteran-owned small business; (C) Women-owned small business (WOSB) under the WOSB Program; (D) Economically disadvantaged women-owned small business under the WOSB Program; or (E) Historically underutilized business zone small business.)

▪ FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) (NOTE:

Offerors representing as a "foreign person" must also submit an IRS Form W-14.)

▪ Defense FAR Supplement (DFARS) 252.204-7017, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services—Representation (May 2021) (NOTE: DFARS 252.204-7017 only needs to be completed if DFARS 252.204-7016 is not completed in SAM.gov, or if the Offeror represents it “does” provide covered defense telecommunications equipment or services in DFARS

252.204-7016.)

▪ DFARS 252.239-7009, Representation of Use of Cloud Computing (Sep 2015)

▪ DFARS 252.247-7022, Representation of Extent of Transportation by Sea (Jun 2019)

(FE) Organizational Conflict of Interest (OCI): As required by FAR 9.5, the Government will ensure no organizational conflicts of interest are present. If any such conflict of interest is found to exist, the Contracting https://www.sam.gov/

Officer may disqualify the Offeror or determine that it is otherwise in the best interests of the United States to contract with the Offeror and include the appropriate provisions to avoid, neutralize, mitigate, or waive such conflict in the contract awarded. The Offeror shall provide the Contracting Officer with complete information of any previous or ongoing work that is in any way associated with this acquisition, or related acquisitions. The Offeror shall submit a mitigation plan that addresses actual or perceived conflicts of interest related to the services required by this effort for Government review. The Government will conduct an independent assessment review of any submitted OCI Mitigation Plan to determine if any actual or perceived OCI exists and what further actions are necessary, if any. Additionally, the Government will monitor contract performance for emerging areas of conflict of interest and take action considered necessary to avoid, neutralize, or mitigate conflicts. If the Offeror believes there is no OCI, a statement as such shall be included.

(GF) Financial Questionnaire. Offerors shall complete the Financial Information Questionnaire (RFP

Attachment 6) in its entirety, to include information for each member of a Joint Venture (if applicable) and submit the completed questionnaire along with the requested company organizational chart and release of information authorization letter with your proposal. NOTE: As an alternative to the Financial Capability Questionnaire process described above, publicly traded companies may submit a copy of the U.S. Securities and Exchange Commission

(SEC) Form 10-K. U.S. SEC Form 10-K shall be labeled as “Attachment 6 – 10-K”.

(HG) Small Business Subcontracting Plan (applies to Large Businesses Only). Offerors who certify as a large business concern shall submit a Small Business Subcontracting Plan at time of proposal submission. An offeror may submit an Individual Subcontracting Plan (ISP) or a Commercial Plan; IAW FAR 19.704(d) and

52.219-9(g), a Commercial Plan is the preferred type of subcontracting plan for commercial services.

For Offerors without an approved Commercial Plan, the contents of the offeror’s proposed Small Business

Subcontracting Plan shall be compliant with the requirements stated in FAR 19.704, FAR Clause 52.219-9, DFARS

219.704, DFARS 219.7, and DFARS Clause 252.219-7003. RFP Attachment 7 of the solicitation may be used as a template for developing a Small Business Subcontracting Plan if the offeror does not have an approved Commercial

Plan. The Contracting Officer will review the Small Business Subcontracting Plan’s information, goals, and assurances to ensure all have been addressed in the plan. The information contained in the Small Business

Subcontracting Plan must appear to be realistic and demonstrate “good faith” effort to ensure the subcontracted dollars and the types of services to be subcontracted will go to small business concerns. Once the Contracting

Officer has determined the Small Business Subcontracting Plan is acceptable and compliant with the subcontracting plan requirements, it shall be eligible for award. If the Contracting Officer does not determine the plan to be acceptable, the rating for this subfactor will be Unacceptable and the offeror will be ineligible for award. The Small

Business Subcontracting Plan will be incorporated into the contract of the successful Offeror.

For ISPs, the following matrix contains suggested subcontracting target goals only (based on total subcontracting value) and are provided to assist the Offerors in the development of Small Business Subcontracting goals for this acquisition. Offerors are encouraged to propose percentage goals greater than those listed. Offerors without an approved Commercial Plan, may submit a Commercial Plan IAW FAR 19.704(d).

Individual Subcontracting Plan Goals

Small Business (SB) 40% of total domestic subcontracting dollars

Small Disadvantaged Business (SDB) 5% of total domestic subcontracting dollars

Veteran Owned SB (includes SDVOSB) 3% of total domestic subcontracting dollars

Service-Disabled Veteran Owned SB (SDVOSB) 2% of total domestic subcontracting dollars

HUBZone 1% of total domestic subcontracting dollars

Woman Owned Small Business (WOSB) 10% of total domestic subcontracting dollars

(iii) Volume II: Technical Capability Proposal. This volume shall address the Offeror’s Technical Capability and outline the Offeror’s understanding of the PWS requirements. Offerors shall not reiterate the PWS; repeating the PWS without sufficient elaboration is not acceptable. Statements such as “the Offeror understands”, “can or will comply with all the requirements of the PWS”, or “standard procedures will be employed” are insufficient. The

Technical Capability Proposal shall exclude any reference to the price aspects of the proposal. The Offeror shall demonstrate its understanding of the work for each subfactor as described below.

(A) Subfactor 1 – Information Technology (IT):

1. Operational Design Diagram. The Offeror shall provide an operational design diagram of its

Transportation Management System (TMS) capabilities and web-based tools. Operational design diagram refers to the description of the Offeror’s system(s) and how it completes the associated operational DFTS business processes.

2. Screenshots/Mock-ups and Associated Procedural Descriptions. The Offeror shall provide screenshots/mock-ups and associated procedural descriptions for the following items: TMS queries, customer feedback, claims filing, accessorial approval, and exception adjudications.

(B) Subfactor 2 – Implementation:

1. Implementation Plan. The Offeror shall provide an Implementation Plan (RFP Attachment 1, PWS paragraph 1.5.1) that addresses how the Offeror will perform site implementation. The Implementation Plan shall contain, at a minimum, the following:

• Offeror's Joint Test Plan (RFP Attachment 1, PWS paragraph 1.5.1 and subparagraphs) to fully implement and operationally test/validate IT interoperability and integration, including a description of the Offeror’s operational testing procedures and approach(es) for system deployment and establishment of system interfaces.

• Training of Government personnel in the use of the Offeror’s TMS, including the track and trace process and report generation.

• Equipment availability plan, to include specialized equipment and equipment pools.

• Subcontractor familiarization with each shipping site’s unique requirements, including installation and vendor site access, dock processes and locations, equipment pool management and utilization, operational hours, non-standard operational requirements (weekend/holidays), and appointment processes.

PWS Appendix G, Shipping Site Implementation List, provides the order in which the Government desires implementation; however, the Offeror may propose a different order for the Government to consider when such an order would provide a benefit to the Government (e.g., reduced costs, quicker implementations) so long as all sites are implemented (i.e., fully operational, to include establishment of successful information system connections) no later than six-months after the start date of contract award performance.

2. Staffing. The Offeror shall submit its staffing approach for accomplishing its proposed

Implementation Plan. The Offeror shall include a table identifying position titles and number of employees for each position. The Offeror’s staffing approach shall also include a brief position description for each position identified.

(C) Subfactor 3 – Subcontractor Management:

1. Subcontractor Management Approach. The Offeror shall submit its approach to subcontractor management to ensure availability of the required resources to meet the requirements of the PWS. The Offeror shall take into consideration the historical data provided in RFP Attachment 10, identifying and describing the following areas in relation to the DFTS II requirement:

• Subcontractor selection process to ensure the highest quality service during normal day-to-day operating conditions and surge/humanitarian/contingency requirements.

• Process for determining driver qualifications/credentialing to ensure the driver can gain installation access and has the authorization to move the requested materiel.

• Process for identifying the load(s) assigned to each subcontractor and associated remedial actions when a subcontractor picks up the incorrect load (preloaded and live-loaded).

• Process for educating subcontractor on their responsibilities regarding:

▪ Appointments at pickup/destination locations.

▪ Loss/damage identification and notification process.

▪ Accident notification/reporting.

• Subcontractor performance management, to include corrective actions to be taken for subcontractor performance issues and safety issues.

2. Staffing. The Offeror shall submit its staffing approach for accomplishing its proposed subcontractor management approach. The Offeror shall include a table identifying position titles and number of employees for each position. The Offeror’s staffing approach shall also include a brief position description for each position identified.

(D) Subfactor 4 – Small Business Participation Commitment Plan (applies to both Small and Large

Businesses): For Offerors with an approved Commercial Plan, Offerors shall self-certify on company letterhead that it has made a good faith effort to comply with its small business goals identified in its approved Commercial

Plan. The offeror shall also provide the name, email, phone number, and Agency information of the Contracting

Officer who approved and is responsible for assessing the offeror’s compliance with its Commercial Plan.

Offerors without an approved Commercial Plan shall submit a Small Business Participation Commitment Plan (RFP

Attachment 8) which identifies the Offeror’s commitment to utilizing small business concerns (Small Business, Small Disadvantaged Business, Woman Owned Small Business, HUBZone Small Business, Veteran Owned Small

Business and Service-Disabled Veteran Owned Small Business) in the performance of this contract to the maximum extent possible.

(E) Subfactor 5 – Contractor Plan for Continuation of Essential Contractor Services: The Offeror shall complete and submit its Contractor Plan for Continuation of Essential Contractor Services (RFP Attachment 4) for ensuring continuation of the mission-essential functions contained in the PWS. The plan shall contain the required elements of DFARS 252.237-7024.

(iv) Volume III – Past Performance Proposal.

(A) Past Performance References. The Offeror shall submit no more than three past performance references for the Offeror (prime contractor, joint venture) for services performed within the previous three calendar years similar in nature to the services described in this solicitation. Additionally, the Offeror shall submit no more than a total of nine affiliate, subsidiary, or subcontractor past performance references within the previous three calendar years. Each reference shall include the following: company/division name; description of service;

contracting agency/commercial entity; current points of contact to include name, address, telephone number, and e-mail address for each past performance reference; contract type; contract award date and period of performance; and contract amount (annual and life cycle). If the Offeror submits the past performance on an affiliate, subsidiary or subcontractor, the past performance proposal shall state how the affiliate, subsidiary or subcontractor will perform on the current solicitation requirements. The Offeror shall provide a Past Performance Questionnaire Log, including the name, address, telephone number, and e-mail address for each point of contact (POC) to whom the questionnaire for each reference was sent for completion. The Government may contact the references to verify information and/or gather additional information.

(B) Past Performance Questionnaire (PPQ). The Offeror shall complete Section 1 of the Past

Performance Questionnaire (RFP Attachment 9) and send the PPQ to each of the Offeror’s past performance references identified in the proposal. The remainder of the PPQ shall be completed by the cognizant Contracting

Officer (or commercial equivalent), or Agency (or commercial entity) with whom the Offeror contracted and emailed directly to the Contract Specialist and Contracting Officer. Note: The Government will not accept PPQs directly from the Offeror, i.e., the Government will not accept a PPQ from anyone other than the past performance reference itself. The Offeror should use every diligent effort to follow-up with each Office/Agency/Commercial entity to ensure the Contracting Officer receives the PPQs no later than the offer due date/time. The responsibility to send out the PPQs to its past performance references rests solely with the Offeror. Once the PPQs are completed by the past performance reference POCs, the information therein shall be considered procurement sensitive and shall not be released to you, the Offeror. Completed PPQs shall be submitted via email to Amy Burk at amy.g.burk.civ@mail.mil and Chris Frost at christopher.t.frost4.civ@mail.mil.

(C) Subcontractor Consent (if applicable). Past performance information pertaining to a subcontractor cannot be disclosed to the Offeror without the subcontractor’s consent. Offerors shall provide a letter from its proposed subcontractor(s) consenting to the release of its past performance information to the Offeror.

(v) Volume IV – Price Proposal.

(A) RFP Attachment 2, Pricing Rate Table. Offerors shall follow all directions and instructions on all tabs in the RFP Attachment 2, Pricing Rate Table. To be eligible for award, Offerors shall insert a proposed price in all cells which require a proposed rate IAW the instructions in RFP, Attachment 2, Pricing Rate Table. Offerors shall insert $0.00 in the applicable cell for any services in which the Offeror is not proposing a price (no charge).

Offerors shall not alter the format of RFP Attachment 2, Pricing Rate Table. Price proposals shall be submitted in

.xlsx format. Alterations, formula adjustments, cell formatting, adding terms or conditions, may result in the offer being determined non-responsive and being removed from the competition.

1. To protect the Contractor and Government against significant market fluctuations, this requirement includes Economic Price Adjustment (EPA) provisions. The IHS Markit Cost Index adjustments identified in RFP Attachment 2, Pricing Rate Table (Tab 4c) are included for purposes of determining a total evaluated price (TEP) only. Upon award, any applicable EPA will be applied IAW PWS, Appendix J.

2. Domestic linehaul prices shall be based on a $2.50 fuel rate. Fuel rate adjustments will be applied IAW

PWS, Appendix I, TR-12 Fuel Rate Adjustment Policy.

3. Service Contract Labor Standards Price Adjustments. Rate adjustments required via application of the

Service Contract Labor Standards Act will be processed IAW FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts).

(13) Submission of Questions.

i. Formal communications, such as requests for clarification, questions, and/or written information concerning this solicitation shall be submitted in writing via email to Amy Burk at amy.g.burk.civ@mail.mil and Chris Frost at christopher.t.frost4.civ@mail.mil.

ii. No information concerning this solicitation or requests for clarification will be provided in response to Offeror-initiated telephone calls. All such requests must be made in writing and submitted to the e-mail addresses listed above. Due to the time required to research a question and provide an answer, questions received less than five calendar days prior to the due date of offers specified in this solicitation may not be answered.

iii. The request shall be in the following format:

Reference: Document _____, Page _____, Paragraph _____, (or Figure _____).

Question: ______________________________________

FAR 52.212-1 Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: “The Offeror agrees to hold the prices in its offer firm for 730 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

FAR 52.212-1 Paragraph (e) entitled “Multiple offers” is tailored to read: “Multiple offers with identical

Commercial and Government Entity (CAGE) codes shall be excluded from consideration.”

LIST OF ATTACHMENTS

Attachment 1 – Performance Work Statement, Amend 01

Attachment 2 – Pricing Rate Table, Amend 01

Attachment 3 – Pricing Rate Table Map

Attachment 4 – Contractor Plan for Continuation of Essential Contractor Services, Amend 01

Attachment 5 – RFP Offeror Information Sheet

Attachment 6 – Financial Information Questionnaire

Attachment 7 – Small Business Subcontracting Plan Template

Attachment 8 – Small Business Participation Commitment Plan

Attachment 9 – Past Performance Questionnaire, Amend 01

Attachment 10 – DFTS I Historical Data, Amend 01

Attachment 11 – Wage Determinations

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.212-2 is replaced in its entirety.

(a) The Government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation after conducting discussions with Offerors whose proposals have been determined to be within the competitive range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Performance Price Tradeoff (PPT) procedures will be utilized in accordance with (IAW) FAR 15.101-1. Offerors’ past performance will be evaluated on a basis approximately equal to cost or price considerations. To receive award, the Offeror must (1) be deemed responsible IAW FAR Part 9, (2) conform to all required terms and conditions, and (3) represent the best value to the Government price and other factors considered. This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) reasonably determines that the superior past performance of the higher priced Offeror outweighs the cost difference. However, the Government will not pay a price premium that it considers to be disproportionate to the benefits associated with the proposed margin of service superiority.

(1) Each Offeror’s proposal will be evaluated against the following criteria:

a. Factor 1 - Business Proposal

b. Factor 2 - Technical Capability

i. Subfactor 1 – Information Technology

ii. Subfactor 2 – Implementation

iii. Subfactor 3 – Subcontractor Management

vi. Subfactor 4 – Small Business Participation Commitment Plan

v. Subfactor 5 – Contractor Plan for Continuation of Essential Contractor Services

c. Factor 3 - Past Performance

d. Factor 4 - Price

(2) Relative order of importance: The Business Proposal and Technical Capability factors will be rated on an Acceptable/Unacceptable basis. Offerors’ Past Performance will be evaluated on a basis approximately equal to cost or price considerations. Price will be evaluated but not rated.

(b) The factors above will be evaluated in the following manner:

(1) Factor 1 - Business Proposal. The Offeror’s Business Proposal will be evaluated as Acceptable or

Unacceptable, as defined below. The Government will not award to an Offeror that has an Unacceptable rating for this factor.

Business Proposal Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

To be rated Acceptable for Factor 1, the Offeror’s proposal shall conform to all requirements of the solicitation, including the Proposal Preparation Instructions under Addendum to FAR 52.212-1. The Offeror must be registered in SAM at the time of proposal submission.

(2) Factor 2 - Technical Capability. The Offeror’s Technical Capability Proposal will be evaluated as

Acceptable or Unacceptable at the subfactor level, as defined below.

Technical Capability Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

If any technical subfactor is rated as Unacceptable, the overall technical rating will be Unacceptable. If all technical subfactors are rated as Acceptable, the overall technical rating will be Acceptable. Offerors’ proposals must receive a rating of Acceptable for each of the following technical subfactors to be considered for award:

a. Subfactor 1 – Information Technology. To receive an Acceptable rating, the Offeror shall demonstrate the following:

i. Operational Design Diagram. The Offeror’s operational design diagram of its TMS capabilities and web-based tools contains a description of the Offeror’s system(s) and demonstrates a sound approach for completion of the associated operational DFTS business processes.

ii. Screenshots/Mock-ups and Associated Procedural Descriptions. The Offeror’s screenshots/mock-ups and associated procedural descriptions for the required items align to the user interface design basics included at https://www.usability.gov/what-and-why/user-interface-design.html “Best Practices for Designing an Interface” or other industry best practices. If aligning to industry best practices which vary from those on the enclosed website, the Offeror shall demonstrate the validity of these alternative best practices.

b. Subfactor 2 – Implementation. To receive an Acceptable rating, the Offeror shall demonstrate the following:

i. Implementation Plan. The Offeror’s Implementation Plan (RFP Attachment 1, PWS paragraph

1.5.1) addresses how the Offeror will perform site implementation which contains, at a minimum, the following:

• Offeror’s Joint Test Plan (RFP Attachment 1, PWS paragraph 1.5.1 and subparagraphs) to fully implement and operationally test/validate IT interoperability and integration, including a description of the Offeror’s operational testing procedures and approach(es) for system deployment and establishment of system interfaces.

• Training of Government personnel in the use of the Offeror’s TMS, including the track and trace process and report generation.

• Equipment availability plan, to include specialized equipment and equipment pools.

• Subcontractor familiarization with each shipping site’s unique requirements, including installation and vendor site access, dock processes and locations, equipment pool management and utilization, operational hours, non-standard operational requirements (weekend/holidays), and appointment processes.

https://www.usability.gov/what-and-why/user-interface-design.html

The Implementation Plan demonstrates a sound implementation of all sites (i.e., fully operational, to include establishment of successful information systems connections to the required systems) no later than six-months after the start date of contract award performance.

ii. Staffing. The Offeror’s staffing approach is comprised of an adequate number of positions and skill mix to execute its proposed Implementation Plan.

c. Subfactor 3 – Subcontractor Management. To receive an Acceptable rating, the Offeror shall demonstrate the following:

i. Subcontractor Management Approach. The Offeror demonstrates a sound subcontractor management approach to ensure the availability of the required resources to meet the requirements of the PWS. The approach addresses:

• Subcontractor selection process to ensure the highest quality service during normal day-to-day operating conditions and surge/humanitarian/contingency requirements.

• Process for determining driver qualifications/credentialing to ensure the driver can gain installation access and has the authorization to move the requested materiel.

• Process for identifying the load(s) assigned to each subcontractor and associated remedial actions when a subcontractor picks up the incorrect load (preloaded and live-loaded).

• Process for educating subcontractors on their responsibilities regarding:

▪ Appointments at pickup/destination locations.

▪ Loss/damage identification and notification process.

▪ Accident notification/reporting and safeguarding of Government freight in the event an accident occurs.

• Subcontractor performance management, to include corrective actions to be taken for subcontractor performance issues and safety issues.

ii. Staffing. The Offeror’s staffing approach is comprised of an adequate number of positions and skill mix to execute its subcontractor management approach.

d. Subfactor 4 – Small Business Participation Commitment Plan.

i. For Offerors with an approved Commercial Plan, to be rated Acceptable, the Offeror must provide self-certification documenting a good faith effort in complying with the small business goals identified in its approved Commercial Plan and provide valid POC information for the Contracting Officer responsible for its approved Commercial Plan. An acceptable offeror is one in which the Government is able to validate that the offeror has made a good faith effort in complying with the small business goals identified in its approved Commercial Plan as determined by the Contracting Officer responsible for its

Approved Commercial Plan. The Government will use the offeror’s self-certification and verify its accuracy through various internal Government methods. Offerors whose self-certification cannot be validated will be unacceptable.

ii. For Offerors without an approved Commercial Plan, to be rated Acceptable, the Offeror’s

Small Business Participation Commitment Plan (RFP Attachment 8) shall identify the Offeror’s commitment to utilizing small business concerns (Small Business, Small Disadvantaged Business, Woman-

Owned Small Business, HUBZone Small Business, Veteran-Owned Small Business and Service-Disabled

Veteran-Owned Small Business) in the performance of this contract to the maximum extent possible.

e. Subfactor 5 – Contractor Plan for Continuation of Essential Contractor Services. To be rated

Acceptable, the Offeror’s Contractor Plan for Continuation of Essential Contractor Services (RFP Attachment 4) shall provide an adequate level of description to ensure continued execution of the mission-essential functions contained in the PWS, and which covers the minimum requirements described in DFARS 252.237-7024.

(3) Factor 3 - Past Performance. The Offeror’s Past Performance will be evaluated using questionnaires and performance information independently obtained from Government or commercial sources.

a. The evaluation team will first determine the recency of each past performance reference, which is defined as ongoing or performed within three calendar years of the due date for proposal submission.

b. The evaluation team will then determine the relevancy of each past performance reference. The following definitions will be utilized to determine the relevancy of each past performance effort:

RATING DESCRIPTION

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

c. For the purpose of this acquisition, scope, magnitude of effort, and complexity are collectively defined as providing services in the following areas:1

• Subcontractor Management (subcontractor selection, capacity management, performance management)

• Transportation Services (pickup and delivery of shipments, equipment management, claims processing)

• Information Technology (TMS interface with customer systems, in-transit visibility, reports generation)

• Small Business Subcontracting Utilization (compliance with small business clauses and goals when established)

d. After recency and relevancy ratings have been assigned for each past performance effort being evaluated, one of the following overall Past Performance Confidence Assessment Ratings will be assigned to each

Offeror, which will take into consideration the quality of the Offeror’s past performance:

RATING DESCRIPTION

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the

Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the

Government has a low expectation that the Offeror will be able to successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the

Government has no expectation that the Offeror will be able to

1 Magnitude refers to the size, e.g., price, amount of cargo moved related to these service areas.

successfully perform the required effort.

e. Offerors with no recent/relevant performance record will receive a rating of Unknown Confidence

(Neutral), meaning the rating is treated neither favorably nor unfavorably.

f. In evaluating past performance, the Government will give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

g. Offerors are cautioned to submit sufficient information in the format specified in the Addendum to FAR

52.212-1. Offerors may be asked to clarify certain aspects of their proposal (e.g., the relevance of past performance information) or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

h. Past performance regarding predecessor companies or principal subcontractors that will perform major or critical aspects of this requirement will be weighted the same (equally as important) as the past performance information for the Offeror.

(4) Factor 4 - Price. Price will be evaluated for completeness and reasonableness; however, price will not be rated. To be determined complete, unit prices shall be inserted for all required fields denoted in Addendum to

FAR 52.212-1, Volume IV – Price Proposal. To be eligible for award, the Offeror’s TEP must be determined fair and reasonable using one or more of the techniques set forth in FAR 15.404-1(b)(2). In addition, unit prices not included in the TEP, as identified in RFP Attachment 2, Pricing Rate Table, will also be evaluated for fair and reasonableness using such techniques. IAW FAR 15-404-1(g), the Government may determine an Offeror to be ineligible for award if prices proposed are materially unbalanced and pose an unacceptable risk to the Government.

Unbalanced pricing exists when, despite a fair and reasonable TEP, the price of one or more line items is significantly overstated or understated.

1. EPA. For purposes of evaluating proposals, the Government will utilize IHS Markit Cost Index adjustments as detailed on the RFP Attachment 2, Pricing Rate Table (Tab 4c), for prices beyond Base Year Period 1. However, prices are only projected for purposes of evaluating proposals and the actual economic price adjustment will be calculated and applied to the rates on day one of each performance period IAW the PWS, Appendix J.

(c) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). For the TEP calculation, pricing for a 6-month extension of services period will be based on the prices of the final Option Period.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

This clause is only applicable to the following CLINs:

00023, Site Implementation

00034, System Implementation

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer: Invoice and Receiving Report (Combo) or Invoice (stand-alone) and Receiving Report (stand-alone).

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer: Invoice and Receiving Report (Combo) or Invoice (stand-alone) and Receiving Report (stand-alone).

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and…