DFTS II Q-A Round 1.pdf

Q# Round

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SECTION

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PAGE

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PARAGRAPH QUESTION GOVERNMENT RESPONSE

1 1 Attachment 1 -

PWS

General General

Are we to provide IT personnel or is this related to the communication system, website access or something completely different?

The Offeror will be required to perform all services identified in RFP Attachment 1 - Performance Work Statement (PWS), including Task Area 11 Information Technology, 2 1 Attachment 1 -

PWS

General General Is the ability to connect to generate API/EDI 220s mandatory for bid participation? Yes.

3 1 RFP General General In regards to the security requirements, will FedRAMP certification be required?

Pursuant to DFARS 252.204-7012(b)(2)(ii)(D) If the Contractor intends to use an external cloud service provider to store, process, or transmit any covered defense information in performance of this contract, the Contractor shall require and ensure that the cloud service provider meets security requirements equivalent to those established by the Government for the Federal Risk and Authorization Management Program (FedRAMP) Moderate baseline (https://www.fedramp.gov/resources/documents/) and that the cloud service provider complies with requirements in paragraphs (c) through (g) of this clause for cyber incident reporting, malicious software, media preservation and protection, access to additional information and equipment necessary for forensic analysis, and cyber incident damage assessment.

4 1 RFP General General Will this total project opportunity be awarded to one contractor or multiple contractors? DFTS II will be a single-award, Indefinite Delivery Indefinite Quantity (IDIQ) type contract.

5 1 Attachment 1 -

PWS

General General What are the freight payment terms?

Per RFP - Attachment 1 - PWS Section 1.13.2.1, invoices will be paid IAW FAR 52.232-25 (Prompt Payment).

6 1 Attachment 1 -

PWS

General General What is the fee to participate in US Bank program?

Specific US Bank questions can be directed to US Bank at (800) 417-1844 or by email at customer.support@usbank.com.

7 1 Attachment 1 -

PWS

General General Can your rail needs be met with intermodal (containerized) versus Railcar or is railcar movements a requirement?

Per RFP Attachment 1 - PWS Section 1.8.,the Government may require the use of commercial rail cars to move FAK and DoDX rail cars to move military-unique items (e.g., military tanks and tank removers). Each rail shipments require special coordination. At the time of Government notification, rail movement requirements will be identified.

8 1 Attachment 1 -

PWS

General General Are all elements of the PWS required or are you open to negotiations through the RFP process? The Offeror is required to provide all services as identified in the PWS.

9 1 Attachment 1 -

PWS

General General Industry standard for truckload cargo liability is $100,000- would this be acceptable?

Refer to RFP Attachment 1 - PWS Section 1.12.2. Contractor Liability for DFTS II liability requirements.

10 1 Attachment 2 -

Pricing Rate Table

Tab 2g) Scheduled

Truck Lane JC#13

What is the destination(s)/route for Lane # JC-13? Lane # JC-13 Only has California listed as destination on Attachment #2 tab 2g) Scheduled Truck Prices.

Please refer to Amendment 01, RFP Attachment 2 tab 2g) Scheduled Truck Prices for lane #JC-13 destination to state "Travis AFB, CA."

11 1 Attachment 2 -

Pricing Rate Table

Tab 2g) Scheduled

Truck General What is the required equipment types for the scheduled truck routes?

Scheduled Truck shipments shall be ordered utilizing the following equipment codes: AA1, AA2, AV1, AV2, AY1, AY2, AV3, AA3, AG3. Please refer to Amendment 01, RFP Attachment 2 tab 2g) Scheduled Truck Prices.

12 1 Attachment 10 Historical Data

General General Are the scheduled truck loads included in the historical data? If so, how can they be identified?

Scheduled truck shipments are included in the historical data provided. A unique identifier for scheduled truck shipments is not captured in the current process.

13 1 Attachment 2 -

Pricing Rate Table General General

Pricing Rate Table tab 2g) Scheduled Truck Prices - Where multiple locations are listed as the destination, does that indicate a multi-stop load, or does the destination vary day to day or week to week?

In instances where a scheduled route has multiple locations listed, this indicates a multi-stop load. If a location does not have shipment(s) for the designated schedule day, a stop will not be required.

14 1 Attachment 10 Historical Data

General General What is the DoD definition for AL6? There are shipments listed in the historical data with equipment code AL6.

Equipment code AL6 is not a required equipment type for the DFTS II requirement. Refer to RFP PWS Appendix D - Equipment Codes for a list of equipment types required.

15 1 Attachment 10 Historical Data

General General What is the DoD definition for AQ5? There are shipments listed in the historical data with equipment code AQ5.

Equipment code AL6 is not a required equipment type for the DFTS II requirement. Refer to RFP PWS Appendix D - Equipment Codes for a list of equipment types required.

16 1 Attachment 10 Historical Data

General General What is the DoD definition for AW3? There are shipments listed in the historical data with equipment code AW3.

Equipment code AL6 is not a required equipment type for the DFTS II requirement. Refer to RFP PWS Appendix D - Equipment Codes for a list of equipment types required.

17 1 Attachment 10 Historical Data

General General What is the destination data for shipments listed with <NULL> as destination? A significant amount of the data (32%) does not contain a destination.

RFP Attachment 10 - Historical Data has been provided to assist Offerors in assessing historical demand and is all the historical data the Government is able to provide.

18 1 Attachment 10 Historical Data

General General

What is the correct number of historical shipments per? The data presented in DFTS I Historical Data 2021-2022 does not match the sum of the volumes DFTS I DSS Shipments 2021 – 2023 and DFTS I VSM Shipments 2021 - 2023 plus any scheduled truck volume taken from the Pricing spreadsheet. With only seeing 70-80% of the detailed historical data (coupled with the gaps in the provided historical data), this puts all challengers to the incumbent at a significant disadvantage.

Data presented in the DFTS I Historical Data 2021-2022 encompasses shipments occurring in years 2021-2022. Data presented in DFTS I DSS Shipments 2021 - 2023 and DFTS I VSM Shipments 2021-2023 encompass a longer time frame of shipments occurring in years 2021 - June 2023. Attachment 10 - Historical Data has been provided to assist Offerors in assessing historical demand and is all the historical data the Government is able to provide.

19 1 Attachment 10 Historical Data

General General Are all shipments listed in the historical data single stop, or are any multi-stop loads? If there are multi-stop loads, how can those be identified and is stop level detail included?

Multi-stop load shipments are included in the data provided. A unique identifier for multi-stop shipments is not captured in the current process.

20 1 Attachment 10 Historical Data

General General Is there any indication in the historical data of which loads are live delivery and which are drop and hook? If not, can a percentage of live unloads be provided? No. That information is not something the Government is able to provide.

21 1 Attachment 10 Historical Data

General General How long does the typical live unload take? Unloading time varies by shipment depending on the load characteristics and the equipment required to unload.

22 1 Attachment 10 Historical Data

General General

What kind of driver activity is required for the loads (ex: Loading, unloading, strapping/tarping)? The Government is responsible for loading, unloading, or strapping/tarping shipments unless otherwise ordered as an accessorial on the EDI219 or communicated by the shipper as outlined in RFP Attachment 1 - PWS Section 1.11.1. The Contractor shall be responsible for checking the load prior to departure.

23 1 Attachment 10 Historical Data

Equipment Plan General

What is the route and schedule for this truck? There is no Scheduled Truck listed on tab 2g) Scheduled Truck Prices.

Please refer to Amendment 01, RFP Attachment 10. The Equipment Pool for Richmond depot was updated to state "Truckload".

24 1 Attachment 10 Historical Data

Equipment Plan General

What is the equipment ask here? Since TDSL is mode agnostic what type of equipment is needed?

The equipment type needed is AV1.

25 1 Attachment 10 Historical Data

Equipment Plan General

What is the equipment ask here? Since TDSL is mode agnostic what type of equipment is needed?

The equipment type needed is AV1.

26 1 Attachment 10 Historical Data

Equipment Plan General

How many lanes? There 11 lanes listed on tab Dom OD Pair TL Calc, however it appears that TL Mode may include shipments requiring AV6?

Eleven lanes are utilized at San Joaquin for truckload services.

27 1 Attachment 10 Historical Data

Equipment Plan General

How many lanes? The equipment need is based on the count per lane, however, the number of lanes is not available.

DFTS I DSS Shipments (tab HWBJ2 21-Pres) does list shipments with the AV6 equipment type but there are no Destinations included.

Five lanes are utilized at San Joaquin for Rollerbed services.

28 1 Attachment 2 -

Pricing Rate Table

Tabs Total Evaluated Price and 2a - 2d N/A

N/A

Refer to Amendment 01 for the following revisions to RFP Attachment 2 - Pricing Rate Table:

1.) Tab Total Evaluated Price (TEP), the Government erroneously excluded site and system implementation cost from the TEP. Implementation costs are now included in the TEP and the formula to calculate TEP was updated.

2.) Tab Total Evaluated Price (TEP), the Government removed line items that are not included in the TEP previously listed as "N/A" to avoid confusion of the TEP calculation.

29 1 RFP General General General information of program throughout the attachments there wasn’t a verifiable number indicating approximately work load volume. The volume number would greatly improve the quality of service.

The Government anticipates shipment of approximately 300,000 orders annually.

30 1 Attachment 1 -

PWS

General General

Would load rates be a factor in the arrangement of each load as they vary in size , weights needs and etc.. Just trying to be clear pricing is only to include the service provide or all inclusive.

Prices include all cost associated with transportation of the given shipment as defined in RFP Attachment 2 - Pricing Rate Table, tab 1a) Directions. Refer to RFP Attachment 2, tab 1a) for specific guidance.

31 1 RFP 30

(ii) Volume I – Business Proposal, (F) Organizational Conflict of Interest (OCI)

Please confirm that if offerors determine that they do not have any real or perceived OCI matters, then they need not submit an OCI Mitigation Plan.

Correct. IAW "HTC71123RR009" DFTS II RFP, Addendum to FAR clause 52.212-1(ii)(F), Organization Conflict of Interest (OCI), "if the Offeror believes there is no OCI, a statement as such shall be included". No other documentation is required if the Offeror believes there is no

OCI.

32 1 RFP 30

(ii) Volume I – Business Proposal, (B)

The Offeror shall submit the Standard

Form (SF) 1449, Solicitation for

Commercial Items

For the Business Proposal, SF 1449, is the offeror to submit only the two-page SF 1449 itself, or also the SF 1449 Continuation Sheet? If the latter, is this up to and including Item 5001, or beyond? Please clarify the extent of what is to be provided. Offerors are not required to submit pages 3-55/ of the SF1499 unless Representation and

Certifications need to be submitted with the Offeror's contract documentation as outlined in Addendum to FAR clause 52.212-1(ii)(D). IAW "HTC71123RR009" DFTS II RFP, Addendum to FAR clause 52.212-1(ii)(B), "the Offeror shall submit the Standard Form (SF) 1449, Solicitation for Commercial Items. The following blocks shall be completed: 12 (even if no discount is offered), 17a, 30a, 30b and 30c. The Offeror shall complete Block 17b only if remittance address is different (such address must be registered in the SAM database)."

33 1 RFP 33

(iv) Volume III – Past Performance Proposal.

(A) Past Performance

References.

Is the Past Performance Questionnaire Log included in the 5-page limit for Volume III?

Yes, the Past Performance Questionnaire Log is included in the 5-page limit for Volume III.

34 1 RFP

i) General Information,

(D) Page Limitations,

(iv) Volume III – Past

Performance Proposal, Past Performance

References

(D) By stating that questionnaires are not included in the page count, the section implies that the blank questionnaires should be included with an offeror's proposal. However, the instructions for the Past Performance Volume do not state such a requirement. Can the government please clarify? Blank past performance questionnaires are not required to be submitted with the Offeror's proposal. Past performance questionnaires shall be submitted IAW "HTC71123RR009" DFTS II RFP, Addendum to FAR clause 52.212-1(iv) - Volume III - Past Performance Proposal.

35 1 RFP

52.212-1, iii, (B);

52.212-2 (b)(2)b.

Can the Government please confirm that implementation is to be completed “…no later than six months after the date of contract award” and if this is the same as “…six months after the start of contract and start of contract performance”. If this is not the case, please explain the relationship and expected time interval between “contact award” and “start of contract”.

Implementation shall be completed no later than six-month after the start date of contract performance. Refer to Amendment 01 for a revision of "HTC71123RR009" DFTS II RFP, Addendum to FAR clause 52.212-1(iii)(B)(1) and FAR clause 52.212-2(b)(2)(b). The date of contract award and the start of contract are two different dates. The Government anticipates a 30-day period between the date of contract award and the start of the contract.

36 1 RFP & PWS See question

In the RFP and PWS various phrases are used in association with contract award and start of contract. Can the Government please confirm these all have the same meaning and the same point in time, and if not please explain the relationships among the different terms.

This includes:

RFP 1.2.5 “contract start” RFP 1.14.5.4 “start of contract performance” RFP 1.15.1 “start of the contract” RFP 3.4.1 “start of the contract” RFP 3.8 “start of work” PWS 1.5.2 “after award” PWS 1.12.1.3 “after contract award” PWS 4.3.1 “contract award”

The date of contract award and the start of contract are two different dates. The Government anticipates a 30-day period between the date of contract award and the start of the contract.

The following terms are synonymous:

- contract start

- start of contract performance

- start of contract

- start of work

Refer to Amendment 01 for a revision of RFP - Attachment 1 - PWS for date clarification updates to PWS Sections 1.5.2 and 1.12.1.3.

37 1 PWS 2 1.2.1

Should the last sentence of this paragraph read: Under this contract, FAK is considered any freight able to be shipped commercially, and consisting of, or containing parts or elements which are not specifically excluded in Exclusions paragraph 1.2.6.

Yes. Refer to Amendment 01 for a revision of RFP Attachment 1 - PWS Section 1.2.1.

38 1 PWS 49 3.5.2

Can the government please confirm that there are no plans for DFTS II contractor personnel to have "privileged access…to US Information Systems (IS), and/or access classified information, classified systems, or classified areas". DFTS II is at an unclassified level.

39 1 PWS 49 3.5.2

Can the government please confirm that it does not consider the contractor provided TMS and web applications a "US Information System (IS)".

The Government does not consider the contractor provided TMS and web applications as a "United States Information System".

Note, all data associated with the contract shall be available to the Government. IAW Attachment 1 - PWS Section 1.14.6, "the Contractor shall provide online storage and access to the Government as requested for all data collected in relation to DoD shipments under this contract for a period of 120 calendar days from the date of final financial settlement for a shipment (freight payment or freight claims payment)."

40 1 PWS 15;19 1.7; 1.9

Will the Government require all air freight to be shipped via CRAF carrier? Yes. Refer to Amendment 01 for a revision of RFP Attachment 1 - PWS Sections 1.7.2.3 and

1.9.2.

41 1

PWS

6 1.5.5

It appears that implementation training is limited to the depot locations. Does the Government intend for Program Office or other non-Depot personnel to be trained as part of the implementation? If so, can you provide details and locations of the requirement.

Program Office and other non-Depot personnel may be trained as part of the implementation.

These personnel will attend a depot site implementation training as necessary.

42 1 PWS Attachment

General General

Will the Government please provide data for the one or more years preceding the COVID pandemic years?

RFP Attachment 10 - Historical Data has been provided to assist Offerors in assessing historical demand and is all the historical data the Government is able to provide.

43 1 Attachment 1 -

PWS

Section 1.12.19.1, 1.12.20

N/A

N/A

Refer to Amendment 01 for revisions of RFP Attachment 1 - PWS as follows:

- Section 1.12.19.1 Audit (modification)

- Section 1.12.20 Claims (addition)

44 1 RFP 1 Solicitation Due Date Please accept this as our formal request for a three-week extension. Refer to Amendment 01 for the proposal due date extension to Friday, 08 September 2023 at

4:30PM CT.

45 1 RFP 29 (i)(C) Cover Page N/A Refer to Amendment 01 for revisions of the RFP HTC71123RR009, Addendum to FAR

52.212-1(i)(C) to state "Volume I-III shall include a cover page including Offeror name, title of the proposal, volume number, and solicitation number."

46 1 Att 9, PPQ 2 1 The results of this survey will aid the Government in determining whether there is a reasonable expectation the contractor will successfully perform the required effort under the Global Privately-Owned Vehicle Contract (GPC) V acquisition. Please correct the contract reference in the Past Performance Questionnaire.

Refer to Amendment 01 for revisions of RFP Attachment 9 - Past Performance Questionnaire to state "Defense Freight Transportation Services (DFTS) II".

47 1 HTC71123RR0009 29 (i)(D) Volume II Please confirm the 30 pages for the screenshots and mock-ups includes the Associated Procedural Descriptions, as required by Subfactor 1, 1.ii.

Yes. Refer to Amendment 01 of RFP HTC71123RR009, Addendum to FAR 52.212-1(i)(C) for revision.

48 1 Att 1, PWS 46 1.16, Table 2 The NIST SP 800-171 Self Assessment (PWS Appendix O) is due "prior to contract award." Will the Government please provide a date for submittal?

The NIST SP 800-171 Self Assessment is required to be provided no later than 60 calendar days after contract award. Refer to Amendment 01 for a revision of RFP Attachment 1 - PWS Section 4.3.1.

49 1

Att 4, Contractor Plan for

Continuation of Essential

Contractor Services

1 NOTE:

"Please be specific in you plan describing how you will support the particular port(s) for this requirement…". Please define the particular port(s) referenced in the Note or remove this language if not applicable to DFTS II.

Refer to Amendment 01 for revisions of RFP Attachment 4 - Contractor Plan for Continuation of Essential Contractor Services to state "location(s)".

50 1 HTC71123RR0009 29 (i)(D) Page Limitations Will the Government accept diagrams, charts, or graphics on 11 x 17 paper size to count as 2 pages for each side that contains printed content?

No. IAW RFP HTC71123RR009 - Addendum to FAR 52.212-1, proposals are to be submitted electronically with letter paper size of 8 ½ by 11-inch format with no less than one-inch margins on all sides.

51 1 Att 1, PWS 11 1.6.8.1 States if the MDD on the EDI219 is inconsistent with the DTR that the MDD shall take precedence and no service exceptions shall be permitted. If team drivers are required to meet the MDD, please confirm Offerors will be able to use the accessorial for team drivers.

Yes. The Contractor shall follow the accessorial process as outlined in RFP Attachment 1 - PWS Section 1.11.1.

52 1 Att 1, PWS 14 1.6.16 Will we be informed in the EDI219 that an aRFID tag will be provided to the driver? No, notice of an aRFID tag will not be provided on the EDI219.

53 1

Att 4, Contractor Plan for

Continuation of Essential

Contractor Services

1 Footer The footer states: "Source Selection Information – See FAR 2.101 and 3.104 (When Filled-in, this Document becomes CUI//SP-SSEL)." It is our understanding that DFTS II will not contain CUI. Will the Government please remove this footer?

Per Attachment 1 - PWS Section 3.5.1, DFTS II contract is at an unclassified level. No access to classified information is authorized. Attachment 4 has an information designation of Controlled Unclassified Information (CUI). Per Operations Security requirements as outlined in RFP Attachment 1 - PWS Section 3.15, this information is not released to the public.

54 1 HTC71123RR0009 30 (ii) Volume 1; A-F

(ii) Volume 1 - Business Proposal lists requirements A-H but the labels skip E. and go from D to F. Should the requirements be labeled through G. or is the RFP missing a requirement?

The Government erroneously skipped "E". Refer to Amendment 01 of RFP HTC71123RR009, Addendum to FAR 52.212-1(ii) for revision.

55 1 HTC71123RR0009 33 (iv)(A) Volume III Is the Past Performance Questionnaire Log excluded from the 5 page limit of Volume III? Yes, the Past Performance Questionnaire Log is included in the 5-page limit for Volume III.

56 1 HTC71123RR0009 20 N/A

CLIN 0003 Site Implementation and CLIN 0004 System Implementation are listed, but we believe the correct reference should be CLINS 0002 Site Implementation and 0003 System Implementation should instead be listed. Will the government please update the solicitation to reflect the correct CLINs?

The Government erroneously listed CLIN 0003/0004. Refer to Amendment 01of the RFP HTC71123RR009, DFARS 252.232-7006 for revisions.

57 1 Attachment_2_-

_Pricing_Rate_Tab le

N/A Tab Total Evaluated

Price

Attachment 2, Tab "Total Evaluated Price": The calculation in row 10 excludes row 14 "Domestic O/D Pair LTL", but the methodology for prices included in the TEP notes that this should be included. Would the government please confirm that this pricing should be included in the TEP and provide a corrected Attachment 2?

Yes, this should be included. Yes. Refer to Amendment 01 for revision to RFP Attachment 2 - Pricing Rate Table tab 'Total Evaluated Price'.

58 1 Attachment_2_-

_Pricing_Rate_Tab le

N/A Tab 1b, 2b, 2d Tab 1b has multiple base point cities listed under each service area. Tabs 2b and 2d identify a service area and a specific origin service area/city state. Would the government please confirm that city/state listed as the origin area in tabs 2b and 2d is the point of origin from which all zone pricing should be provided?

The cities listed in RFP Attachment 2 - tabs 2b and 2d are reference points so that Offerors can loosely understand where the origin service area is. The origin destination can encompass any location within the service area.

59 1 Attachment_2_-

_Pricing_Rate_Tab le

N/A N/A Please confirm that domestic O/D pair pricing will have precedence over any domestic zone pricing.

As defined in RFP Attachment 1 - PWS Sections 1.6.6 and 1.7.4, when origin / destination (O/D) pair rates are on contract, the Contractor shall apply the lowest priced linehaul rate for each shipment.

60 1 Attachment_2_-

_Pricing_Rate_Tab le

N/A Tab 2a, 2b, 2c, 2d, 3a, 3b, 3c "V1" is listed as an equipment type throughout the solicitation documents. Please confirm this should instead be "AV1".

Yes. Refer to Amendment 01 for revision to RFP Attachment 2 - Pricing Rate Table tabs 2a - 2d and 3a-3c.

61 1 Attachment_2_-

_Pricing_Rate_Tab le

N/A Tab Domestic TL

Linehaul Zone Calc

The formulas for Domestic Tier 2 on the "Domestic TL Linehaul Zone Calc" tab (rows 257 - 482) pull data from Tier 1 on the Domestic TL Shipment Count tab (rows 15 - 240) instead of from the Tier 2 rows (rows 251 - 476). Will the Government please update Attachment 2 with the correct formulas?

Yes. Refer to Amendment 01 for revision to RFP Attachment 2 - Pricing Rate Table tab Dom TL Zone Linehaul Calc.

62 1 Attachment_2_-

_Pricing_Rate_Tab le

N/A Tab OCONUS to OCONUS Calc

Column X on this tab does not pull in data from Option Year 3. Will the Government please update Attachment 2 with the correct formulas?

Yes. Refer to Amendment 01 for revision to RFP Attachment 2 - Pricing Rate Table tab OCONUS to OCONUS Calc.

63 1 General General General Can you please provide the incumbent and the contract number for solicitation HTC71123RR009.

The DFTS I contract number is HTC71117DR003. The incumbent contractor is Crowley Government Services.