Draft_52.212_1_2.pdf

SOLICITATION: HTC711-11-R-C001

Federal Business Opportunities DRAFT - 14 Dec 10

52.212-1 ADDENDUM

1. ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(JUN 2008)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph 2, “Proposal Preparation Instructions,” below.

Paragraph (c) entitled “Period for acceptance of offers” is tailored to read: The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” is tailored to read: “The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled, “Multiple awards” is tailored to read: “The Government intends to award approximately five

(5) Indefinite Delivery, Indefinite Quantity (IDIQ) contracts as a result of this solicitation. These IDIQ awards will be made based on the evaluation criteria listed herein. Subsequent task order awards will be awarded pursuant to the fair opportunity ordering procedures set forth in the Performance Work Statement (PWS) of this Request for Proposal (RFP).

USTRANSCOM/TCAQ Points of Contact:

a. The USTRANSCOM Contracting Office is the point of contact for this acquisition.

b. Address any questions or concerns to either of the individuals identified below.

c. Formal communications, such as requests for clarification, questions, and/or written information concerning this solicitation should be submitted in writing (email is the preferred method).

The points of contact for this acquisition are:

USTRANSCOM/TCAQ-C

ATTN: Dorothy Harris or Tim Gould 508 Scott Drive Scott AFB, IL 62225-5357 Or Telefax number (618) 220-7909 Or E-Mail dorothy.harris@ustranscom.mil or timothy.gould@ustranscom.mil

d. Written questions will be answered in writing and provided to all offerors via FedBizOpps. However, due to the time required to research a question and provide an answer, questions received less than ten calendar days prior to the due date of offers specified in this solicitation may not be answered.

e. Formal communications should be submitted in the following format:

Reference: Section ___, Page_____, Paragraph____ Question:______________________________________

2. PROPOSAL PREPARATION INSTRUCTIONS

(a) GENERAL INSTRUCTIONS

(1) To be eligible to receive a contract award and subsequent orders pursuant to this solicitation, offerors are required to be a Civil Reserve Air Fleet (CRAF) carrier and maintain their CRAF status for the duration of the contract.

(2) The proposal due date is XX XXX XX. The offeror shall make a clear statement in the proposal documentation that the proposal is valid for 180 calendar days as specified in FAR 52.212-1, Addendum, paragraph (c) cited above.

(3) Proposals shall be submitted on plain white paper, 8 ½ x11 paper, Double-sided, 1 inch margins, Times New Roman, 12 font.

(4) By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

(b) SUBMISSION OF OFFERS. Proposals shall consist of one three-ring binder with four sections, Part I-

Business Proposal, Part II-Past Performance Information, Part III-Technical Proposal, and Part IV- Pricing Proposal. Include the numbers of copies and format as specified below. Proposals will be evaluated in accordance with the evaluation criteria set forth in the Addendum to FAR 52.212-2, Evaluation— Commercial Items (JAN 1999), as included in this RFP. Offerors are required to submit the following original and 1 CD-ROM copy of their proposal by the due date specified.

(i) _1_ original and 1 CD-ROM copy of the Business Proposal.

(ii) _1_ original and 1 CD-ROM copy of the Past Performance.

(iii) _1_ original and 1 CD-ROM copy of the Technical Proposal.

(iv) 1_ original and 1 CD-ROM copy of the Pricing Proposal

PART I – Business Proposal: Offerors are required to comply with the following format and content requirements for Part I of their business proposal.

(1) Solicitation/Contract Form. Offerors shall complete the SF Form 1449, blocks 12, 17a and 30 a, b, and c. Block 17a should include the CAGE code. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept, and acknowledgement by the offeror that they accede to the contract terms and conditions and PWS technical requirements.

(2) Block 17b. Check this block if your remittance address is different, identify the remittance address in your proposal, and ensure this address in the Central Contractor Registration (CCR) database.

(3) Acknowledgement of Solicitation Amendments (if any): Return one signed copy of each amendment.

(4) For the Prime and any principal subcontractors provide the Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division’s street address;

CAGE code; DUNS code; and size of business (large or small).

(5) Letter signed by a Civil Reserve Air Fleet (CRAF) representative identifying individuals who are authorized to negotiate and sign documents on the behalf of the CRAF carrier.

(6) Online Representations and Certifications Application (ORCA). The ORCA can be found at http://orca.bpn.gov or submit written representations and certifications IAW FAR 52.212-3 (Offeror Representations and Certifications – Commercial Items (OCT 2010).

(7) Contractors must comply with FAR 52.204-7 (APR 2008) Central Contractor Registration.

(8) Statement acknowledging the requirement to maintain CRAF status for the duration of the contract.

(9) Documentation establishing any proposed Teaming Agreement (if applicable).

PART II – Past Performance Information

a. The offeror shall provide information that the Government will use to evaluate the offeror’s past performance. If the offeror intends to provide service through a teaming or subcontracting arrangement with a principal freight forwarder or logistics provider, then the offeror is required to submit past performance information for both the offeror (prime) and the principal subcontractor.

b. Subcontractor consent (if applicable). Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. With your proposal response, provide a letter from your principal subcontractor that will perform major or critical aspects of the requirement consenting to the release of their past performance information to the prime contractor.

c. The offeror shall submit no more than three contracts and/or customers, public or private, for which the offeror (prime) and not more than three contracts and/or customers, public or private, for which the proposed principle subcontractor (e.g., freight forwarder) has performed international small package door-to-door services, within the past three years, similar in scope and complexity described in this solicitation. The offeror should provide the Company or Agency name, Point of Contact, Phone Number, and Email for each reference listed. The Government may contact those agencies and individuals to verify information and/or obtain additional information.

d. Past Performance Questionnaires. The Government will evaluate the quality and extent of the offeror’s past performance deemed relevant to the requirements of this RFP. The Government reserves the right to use information submitted by the offeror and other sources, such as the other Government offices and commercial sources to assess performance. The offeror shall send out the Past Performance Questionnaires to each reference identified. The responsibility to send out the Past Performance Questionnaires rest solely with the offeror; whereas, it shall not be delegated to any other entity. The Transmittal Letter shall be sent by the offeror along with the Past Performance Questionnaires. Once the questionnaires are completed, the information therein shall be considered sensitive and shall not be released to you, the offeror. The Past Performance Questionnaires shall be sent directly back to the Government. If more than one questionnaire is received on any of the three contract examples, only the first one received will be accepted. The evaluation of past performance information will take into account the past performance information regarding key subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

PART III – Technical Proposal: Offerors are required to comply with the following format and content requirements. Not to exceed 10 double-sided pages, Times New Roman, 12-font.

a. The technical proposal information submitted will be evaluated by the Government to determine whether the contractor’s proposed approach meets the minimum technical requirements identified in the PWS, para 1.2.

b. Offerors shall submit a sound plan for accomplishing the technical requirements identified in the PWS, para 1.2 to include addressing how the contractor will comply with the PWS, para 1.2.

Safety and Audit Oversight Program requirements for foreign flag carriers. Proposals that merely paraphrase the requirements of the Government’s specifications/PWS, or use such phrases as “will comply” or “standard techniques will be employed” will be considered unacceptable and will not be considered further.

c. The technical proposal will be incorporated by reference into the subject contract.

Part IV – Pricing Proposal

a. Proposed rates shall be inserted in MS-Excel Attachment 1 - Schedule of Supplies/Services and returned as a MS-Excel document. To be eligible for award, an offeror must provide service and rates to the mandatory 104 lanes which include Sub Contract Line Items (SLINs) 0001AA- 0001CB and SLINs 0001DA-0001FF. SLINs 0001CC-00001CZ is optional. For each Subcontract Line Item Number (SLIN) level you intend to provide service, you must provide an individual price for each weight increment for “Letter”-150 lbs, 151-300 lbs, the aggregate weight break categories.

b. Your firm is hereby requested not to alter the Attachment 1- Schedule of Supplies/Services spreadsheet format (e.g., cell formats, cell shading, or page layout) during rate submissions. Cell inputs shall only be numeric and rounded to the nearest two decimal positions (e.g., $2.50).

Alternations, formula adjustments, cell formatting, adding terms or conditions, etc., may result in your offer being deemed nonresponsive.

c. Unrealistically low or high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition, either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal.

d. Offerors will provide proposed transit times with pricing proposal. Unrealistically low or high transit times may be grounds for eliminating a proposal from competition, either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal.

ADDENDUM

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) This acquisition will be a competitive Performance Price Trade-off (PPT) best value source selection based on the subjective judgment of the Government. The Government intends to award approximately five Indefinite Delivery, Indefinite Quantity (IDIQ) contracts to provide flexibility of choice and service coverage. Awards will be made to the Civil Reserve Air Fleet (CRAF) offeror who is deemed responsible in accordance with the Federal Acquisition Regulation, as supplemented, whose proposal conforms to the solicitation requirements (to include all terms, conditions, representations, certifications, and all other information required by this solicitation) and is judged, based on the evaluation factors, to represent the best value to the Government. The Government seeks to award to the offerors that give USTRANSCOM the greatest confidence that it will meet or exceed the requirements.

This may result in an award to a higher rated, higher priced offeror, where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) reasonably determines that the superior past performance of the higher priced offeror outweighs the cost difference. The Government reserves the right to award to other than the lowest proposed overall cost/price since the Government is more interested in obtaining superior performance than lowest price. However, the Government will not pay a price premium that it considers to be disproportionate to the benefits associated with the proposed margin of service superiority. Therefore, the Government will award contracts to the offerors considered to be the best value, all factors considered given their relative order of importance specified below. The Government reserves the right to award no contracts at all, depending on the quality of the proposals submitted and availability of funds. To arrive at a source selection decision, the SSA will integrate the source selection team’s evaluations of the evaluation factors described below.

(b) Evaluation Factors. Past Performance is significantly more important than Price. The offeror’s proposed Technical Plan will be evaluated on an Acceptable/Unacceptable basis.

(1) Factor 1 - Past Performance

(2) Factor 2 - Technical Plan

(3) Factor 3 - Cost/Price

(c) Factor 1 – Past Performance. Using past performance questionnaires submitted by the offeror’s POCs and other information independently obtained from Government or commercial sources, the Government will perform a confidence assessment on each offeror. The purpose of the past performance evaluation is to allow the Government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. Past Performance questionnaires will be evaluated on the basis of recency and relevancy.

The Government will first evaluate the recency (within the last 3 years) and then the relevancy as follows:

(1) The Government will perform an independent assessment of relevancy of the data provided or obtained.

The following ratings will be used in evaluating the relevancy of the offeror’s past performance. The Government may deem demonstrated performance more relevant on past performance whereby the offeror and principal subcontractor performed service together. The relevancy of each contract reference will be considered in the overall confidence assessment rating for the offeror:

(a) Highly Relevant (HR) – Current Department of Defense (DoD) or commercial experience in international, time-definitive, door-to-door small package service for shipments ranging from letter size to 300 lbs per package. FY10 Worldwide Express (WWX) program shipment data indicates approximately 97% of previous shipments were in the letter to 150 lb category; therefore, DoD or commercial experience/core competency demonstrating proven capability to provide international, time-definite, door-to-door high volume small packages service for packages letter size to 150 lbs per package weight is more relevant than service for packages weighing 151-300 lbs. Additionally, 50% of FY10 shipments were to/from the United States Central Command (USCENTCOM) Area of Responsibility, defined as Afghanistan, Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, U.A.E., Uzbekistan and Yemen. Experience pertaining to providing safe and reliable foreign flag subcontractor operations, hazardous cargo, customs clearance, perishable/refrigerated shipments, cargo security, and accurate Electronic Data Interchange (EDI) 214/Global Transportation Network (GTN) interface data should be described in detail. Past/present performance efforts involved essentially the same magnitude of effort and complexities as this solicitation requires.

(b) Relevant (R) – Current DoD or commercial experience in international, time-definitive, door-to-door small package service for shipments ranging from letter size to 300 lbs per package. FY10 Worldwide Express (WWX) program shipment data indicates approximately 97% of previous shipments were in the letter to 150 lb category; therefore, DoD or commercial experience/core competency demonstrating proven capability to provide international, time-definite, door-to-door high volume small packages service for packages letter size to 150 lbs per package weight is more relevant than service for packages weighing 151- 300 lbs. Additionally, 50% of FY10 shipments were to/from the USCENTCOM Area of Responsibility, defined as Afghanistan, Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, U.A.E., Uzbekistan and Yemen.

Experience pertaining to providing safe and reliable foreign flag subcontractor operations, hazardous cargo, customs clearance, perishable/refrigerated shipments, cargo security, and accurate Electronic Data Interchange (EDI) 214/Global Transportation Network (GTN) interface data should be described in detail.

Past performance efforts involved much of the magnitude of effort and complexities as this solicitation requires.

(c) Somewhat Relevant (SR) – Current DoD or commercial experience in international, time-definitive, door-to-door small package service for shipments ranging from letter size to 300 lbs per package. FY10 Worldwide Express (WWX) program shipment data indicates approximately 97% of previous shipments were in the letter to 150 lb category; therefore, DoD or commercial e experience/core competency demonstrating proven capability to provide international, time-definite, door-to-door high volume small packages service for packages letter size to 150 lbs per package weight is more relevant than service for packages weighing 151-300 lbs. Additionally, 50% of FY10 shipments were to/from the USCENTCOM Area of Responsibility, defined as Afghanistan, Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, U.A.E., Uzbekistan and Yemen. Experience pertaining to providing safe and reliable foreign flag subcontractor operations, hazardous cargo, customs clearance, perishable/refrigerated shipments, cargo security, and accurate Electronic Data Interchange (EDI) 214/Global Transportation Network (GTN) interface data should be described in detail. Past performance efforts involved some of the magnitude of effort and complexities as this solicitation requires.

(d) Not Relevant (NR) – Past performance efforts did not involve any of the magnitude of effort and complexities as this solicitation requires.

(2) Past Performance will be evaluated as a measure of the Government’s confidence in the offeror and principal subcontractor’s ability to successfully perform based on previous and current contracts and support agreements. One of the following confidence assessment ratings will be assigned to each offeror:

(a) High Confidence - Based on the offeror’s performance record, essentially no doubt exists that the offeror will successfully perform the required effort.

(b) Significant Confidence - Based on the offeror’s performance record, little doubt exists that the offeror will successfully perform the required effort.

(c) Satisfactory Confidence - Based on the offeror’s performance record, some doubt exists the offeror will successfully perform the required effort.

(d) Little Confidence - Based on the offeror’s performance record, substantial doubt exists that the offeror will successfully perform the required effort. Changes to the offeror’s existing processes may be necessary in order to achieve contract requirements.

(e) Neutral/Unknown Confidence - No performance record is identifiable.

(3) Past performance regarding predecessor companies, key personnel who have relevant experience or subcontractors (e.g., Freight Forwarders, Agents, or Foreign Flag subcontractors) that will perform major or critical aspects of this requirement will be rated the same (equally as important) as the past performance information for the offeror (CRAF carrier). Offerors with no relevant past or present performance history shall receive an Unknown Confidence meaning the rating is treated neither favorably nor unfavorably. In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP.

(4) In addition to the past performance questionnaires returned by the offeror’s references, past performance information may be obtained through the (1) Contractor Performance Assessment Reporting System (CPARS),

(2) Past Performance Information Retrieval System (PPIRS) or (3) other sources known to the Government

(d) Factor 2 – Technical Capability: Each offeror’s technical proposal will be evaluated on an Acceptable or Unacceptable basis. Upon final determination that a proposal is Not Acceptable, the Contracting Officer (CO) shall promptly notify the firm submitting the proposal that it will not be considered for award and shall indicate in general terms the basis for the determination.

(1) Safety and Audit Oversight Program: The Government will evaluate the offeror’s proposed technical plan to ensure the offeror’s plan details a realistic approach to implementing a safety and audit oversight program for all proposed foreign air carriers used in a subcontracting role.

(a) Measure of Merit. The measure of merit for this factor is met when the offeror meets the government’s minimum standard. This is achieved when the offeror submits a sound plan for accomplishing the requirements identified in the PWS, Para 1.2. The offeror’s plan will be rated in accordance with the measure of merit and Acceptable or Unacceptable ratings shown below.

RATING DEFINITION

Acceptable Proposal meets the Government’s minimum requirements

Unacceptable Proposal fails to meet the Government’s minimum requirements

(e) Factor 3 – Cost/Price

(1) In order to determine a total evaluated contract price for each offeror for evaluation and award purposes, the Government will multiply the offeror’s proposed rates on the mandatory 104 lanes by the estimated quantities.

The data will be further evaluated against all offeror’s proposed transit times. The mandatory lanes include Sub Contract Line Items (SLINs) 0001AA-0001CB and SLINs 0001DA-0001FF. These SLINs are characterized by including origin or destination points at the country or regional level. Offerors must propose pricing and provide service for these lanes to be eligible for award. SLINs 0001CC-00001CZ are optional and characterized by identifying a specific Forward Operating Base (FOB) as either an origin or destination location.

(2) The Government will conduct a price analysis to determine whether the proposed prices are fair and reasonable and the offeror has a clear understanding of the work. This determination may be accomplished by one or more of the techniques set forth in FAR 15.404-1(b)(2). Unreasonably high prices or unrealistic transit times may result in elimination of an offeror from further consideration.

(3) Attachment 1 – Schedule of Supplies/Services. Offerors shall fill-in the government provided rate sheet to include proposed transit times.

(f) Options: The Government will not evaluate option year pricing at the time of award.

(g) An electronic or written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.