Amendment__7.pdf

(x)

HSTS02-13-R-MLS263

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ARLINGTON VA 20598

701 S 12TH STREET

OFFICE OF ACQUISITION

ARLINGTON VA 20598

701 S 12th St

OPERATIONS SUPPORT

01/31/2014000007

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/07/2014

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Tax ID Number: Not Available

DUNS Number: Not Available

The purpose of this amendment to the Department of Homeland Security (DHS) Transportation

Security Administration (TSA) Solicitation HSTS02-13-R-MLS263 is to:

1. Distribute the remainder of the Questions and Answers.

2. The Proposal Due Date is March 31, 2014/12:00 PM Eastern Standard Time.

This concludes the questions and answers portion of the solicitation.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Joseph F. Wolfinger

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

Working Copy

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSTS02-13-R-MLS263/000007

Except as changed on this amendment All other terms of this solicitation remain the un-changed.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Working Copy

Responses to Request for information( RFI) for Number HSTS02-13-R-MLS263

Question No. Question Answer

Please confirm that the pricing tables in Attachment 4 (1 tab for Full scale, 1 tab for Functional, 1 tab for Advanced Tabletop, 1 tab for Tabletop, 1 tab for Seminar, 1 tab for How to Demo, and 1 tab for CAPSTONE Seminar) are the only pricing requirements for TO 0002. To re-phrase, the Government expects a “package cost” for each type training in each of the contract years, not a consolidation of a given number of training sessions per year, etc.

Yes, The government expects a package cost of each type exercisers and training in each of the contract years.

Amendment 000001, Attachment 3 in excel format, tab “Unburdened Rates”. Please confirm if this tab applies only to SOO Task 2, Training Support Services, or also to SOO Task 3, Exercise Management Support Services, and Task 4, Risk-Based Security Planning Solutions and Activities.

Attachment 3 applies to Task 2. Task 3 and Task 4 for work that under the SOO for the IDIQ.

Amendment 000001, Attachment 3 in excel format, tab “Unburdened Rates”, Note 2, Offerors must differentiate between prime and subcontractor labor: Salary data and resultant direct hourly rates are considered proprietary information and are not disclosed between subcontractors and prime. If the Government desires visibility into subcontractor direct labor rates, this cost and pricing data must be provided in a sealed package directly to the Government for evaluation. Question: Is it the Government’s intent to receive proprietary subcontractor cost and pricing data?

As CPFF task orders are negotiated at the task order level, suggest to require then-current subcontractor cost and pricing data at that time.

1. The Government does not desire visibility into subcontractor direct labor rates that must be provided in a sealed package directly to Government for evaluation.

2. 2. The prime contractor is to provide subcontractor cost.

Amendment 000001, Attachment 3 in excel format, tab “Cost Elements”, Note 2, The Fixed Fee has a ceiling of 10%.

Question: Is the fixed fee percentage proposed by the offeror in this sheet a fixed percentage for duration of the contract, or is it subject to negotiation at the individual task order level?

The Offeror is to propose a Fixed Fee and the Fee is subject subject to negotiation at the individual task order level .

Amendment 000001, Attachment 4 in excel format, Note 2 on each tab, THIS COST BUILDOUT IS FOR EVALUATION

PURPOSES ONLY AND SHALL BE DEMONSTRATED FOR

EACH POTENTIAL EXERCISE UNDER TASK 2 OF THE

STATEMENT OF OBJECTIVES. Task 2 of the SOO is “Training Support Services”, and not related to exercises. Question:

Should the note read “THIS COST BUILDOUT IS FOR

EVALUATION PURPOSES ONLY AND SHALL BE

DEMONSTRATED FOR EACH POTENTIAL EXERCISE UNDER

TASK ORDER 2 (ATTACHMENT 2)”?

The Offeror is to propose a Cost Build Up for evaluation only with the use of Attachment 4. The Offeror is to include cost for each of the types of exercises identified within the attachment tabs.

Section L.10.1 Cost/Price for Task Order 0002, page 95 – Cost Plus Fixed Fee and Time & Materials, states “The offeror shall provide, in accordance with the SOW for Task Order 0002 (RFP Attachment 2) all the services on a Cost Plus Fixed Fee structure.”, and Amendment 000001, Attachment 4 in excel format, as amended in RFP AM 000001. There seems to be a disconnect between the requirement of Section L.10.1 – to estimate the CPFF for the entire SOW of TO 0002 – and the layout/instructions of Attachment 4 – proposing a CPFF for a single event of each type exercise. Question: How does the Government want to see TO 0002 priced - CPFF for the entire SOW and POP, or single CPFF for one of each type exercise?

1) TO 0002 is to be priced CPFF for the entire SOW with cost elements included in Attachment 3. 2) Attachment 4 is to be used for Cost Build-up for exercises types for evaluation only.

Section L.10.1 Cost/Price for Task Order 0002, page 95 – Cost Plus Fixed Fee and Time & Materials, states: …“For the proposal, Task Order 0002 period of performance shall be as follows: Base Year and four 1-year option periods. Although part of the total cost under the Task Order, transition costs must be articulated and defined in a manner that shows a total cost for transition.”

Question: (1) How does the Government want to see TO 0002 priced - CPFF for the entire SOW and POP with transition costs identified where applicable, or single CPFF per one of each type exercise, or a CPFF per year of POP for each type of exercise?

(2) How does the Government want to see transition costs reflected in the single CPFF for one of each type exercise?

1. TO 0002 is to be priced CPFF for the entire SOW with cost elements included in Attachment 3.

2. Task Order 0002 period of performance will be 12 months.

3. The offeror do not need to price transition costs.

Section M.3, Method, page 98, states that …”the total cost for Task Orders 0001 and 0002 will be the total evaluated price”.

Question: Given that TO 0002 cost consists of single estimates of various types of exercises, how will the Government calculate a total cost for Task Order 0002?

1. See statement of work (SOW) for TO 0002 and priced CPFF for the entire SOW with cost elements included in Attachment 3.

2. The total cost should be for all requirements that are included in the SOW for TO 0002.

213 What is the exercise budget for each type exercise? 1. There is none.

2. Each exercise is unique to site and operator.

RFP Section L.10.1, Page 96 – This section describes instructions for the cost/price of Task Order 0002, but it appears there are no instructions for cost/price of Task Order 0001.

Instruction for Task Order 0001 the Offerors shall include fixed hourly rates, number of hours, and labor category descriptions for all positions at the contractor facility for the total period of performance of the IDIQ.

Note: These fixed hourly rates will be utilized for any FFP or T&M task orders. Subcontractor rates must also be proposed.

Section B.5.1, Pricing Rate Tables Paragraph 5 Page 4/“Period of Performance/ Begins/ Ends” Table The Period of performance indicates 1 Oct 2013 – 30 Sept 2019. What is the Period of Performance?

The period of performance will be determined at time of award of the IDIQ contract and any task orders. The ordering Period of the IDIQ is 60 months from date of award. Section B.5.1 represents government facial years not period of performance.

Attachment 3 – Cost Proposal Worksheet Tab 3 – Firm Fixed Price Rates Tab 4 – Fully Burdened Rates Page 1 Base Yr – OPT 4 Columns and L.8 Proposal Requirements Paragraph 1 Page 94 “This shall include a list of personnel labor categories and staff hours for each position and location (Gov’t site/ Contractor site).” Q: The price tables request rates for each labor category. Does the government want both Contractor site and Government site rates for all labor categories in these tables?

Yes, please provide rates for both contractor site and government site rates for all labor categories in the tables.

L.6, General Format Instructions Para 3 on page 89 and Para 1 on page 90 “Electronic copies shall be formatted using MS Office 2003, MS Office Excel 2007 or Portable Document Format (.PDF)…” and table column titled “FORMAT – MS Office” On page 89, the RFP states that PDF is an acceptable file format for electronic copies. On page 90, the table states in the format row, the format requirement is MS Office. Can you please clarify if .PDF files for electronic submission are considered to be compliant with proposal instructions?

The government requires the ability to cut and paste from proposal documents for internal documentation. If Portable (PDF) Document Format can provide this capability it is acceptable.

L6 Submission Format Page 89/Question:

Does the Offeror need to account submission time while the package is in an off-site security screening location? If so, how many days?

The offeror would need to allow for a 24 hour vetting/screening period in order for proposals to reach the office of acquisition by the proposal due date.

L6 Submission Format Page 89/Question:

Will the government please specify what mail method is recommended if USPS and overnight carrier deliveries are not recommended?

Either USPS or overnight carrier are acceptable as amended in L.6 of the RFP.

L6 Submission Format Page 89/Each volume shall be complete in itself in order that evaluation of one volume may be accomplished independently of, and concurrently with, evaluation of the others.

Offerors must also provide seven (7) paper copies of each technical volume, and two paper copies of the cost volume.

Question:

Will the government please clarify how many binders are they expecting for the technical volume? Five (one for each volume with 7 copies of that volume in it) or 28 (one for each volume copy)?

The government expects proposal copies to be assembled with each paper copy of an individual volume to be in a binder. Twenty Eight (28) binders are required.

L6 Submission Format Pages 89, 90/Page 89, Submission Format, identifies two (2) paper copies of the cost volume. Page 90, Table, has no paper copies listed.

Question:

Will the government please clarify the number of paper copies for the cost volume.

Two (2) paper copies of the cost/price volume are required, as are 2 CD's in MS Office formats

B.5.1 Page 5/There are two pricing tables in B.5.1. They are different than the tables in Attachments 3 and 4.

Question:

1) If these 2 tables need completed, do you want them added to either Attachments 3 or 4 or would you provide them in the Price Document narrative?

The Pricing Rate Tables B.5.1 provide labor category descriptions, and labor rates for performance of the requirements as maybe specified in individual Orders.

Please complete Attachments 3 with this information.

B.5.1 Page 4/The pricing rate tables in B.5.1 list a period of performance that begin with October 1, 2013. RFP was released Dec 19, 2013 and the anticipated award is August 14, 2014, Question:

1) Will the government please clarify and/or adjust the periods of performance for base year and subsequent option years to be priced?

The period of performance will be determined at time of award of the IDIQ contract and any task orders. The ordering Period of the IDIQ is 60 months from date of award. Section B.5.1 represents government facial years not period of performance.

B.4.1.3 Page 4/"B.4.1.3 Cost Reimbursement Pricing All TOs issued on a Cost Reimbursement basis will be priced in accordance with approved forward pricing rate agreements (FPRA) rates or provisional rates based on Defense Contract Audit Agency (DCAA)/Defense Contract Management Agency (DCMA) audits (or FAR Part 31, Contract Cost Principles and Procedures rates). Direct and indirect cost rates will be established on a TO basis. For Cost Reimbursement Task Orders, the Contractor will provide complete supporting schedules identifying all applicable direct and indirect rate estimates building up to the TO cost. Contractors shall submit their most recent approved provisional indirect billing rates, if available and actual rates for I-STEP Request for Proposal Part I -The Schedule RFP Section B Supplies or Services and Prices/Costs. Contractors without audited rates shall propose indirect rates in accordance with FAR Part 31 , Contract Cost Principles and Procedures. The fee will be negotiated for each TO consistent with statutory limitations. Profit/fee is unallowable on ODCs.

Contractors with approved rates should submit their most recent accounting system audit and provisional indirect billing and actual rates for both direct and indirect rates. Contractors without audited rates shall propose indirect rates in accordance with FAR Part 31. (TSA considers that only Offerors with approved accounting systems are eligible for contract award per FAR 16.301-3(a)(3)."

FAR 16.301-3(A)(3) is vague - It states, "A cost-reimbursement contract may be used only when - The contractor’s accounting system is adequate for determining costs applicable to the contract or order;"

Question:

An accounting system maybe adequate if it accurately accumulates cost applicable to the contract.

1) Will the government please clarify what the TSA considers adequate for determining costs applicable to the contract or order?

B.4.1.3 Page 4/"B.4.1.3 Cost Reimbursement Pricing All TOs issued on a Cost Reimbursement basis will be priced in accordance with approved forward pricing rate agreements (FPRA) rates or provisional rates based on Defense Contract Audit Agency (DCAA)/Defense Contract Management Agency (DCMA) audits (or FAR Part 31, Contract Cost Principles and Procedures rates). Direct and indirect cost rates will be established on a TO basis. For Cost Reimbursement Task Orders, the Contractor will provide complete supporting schedules identifying all applicable direct and indirect rate estimates building up to the TO cost. Contractors shall submit their most recent approved provisional indirect billing rates, if available and actual rates for I-STEP Request for Proposal Part I -The Schedule RFP Section B Supplies or Services and Prices/Costs. Contractors without audited rates shall propose indirect rates in accordance with FAR Part 31 , Contract Cost Principles and Procedures. The fee will be negotiated for each TO consistent with statutory limitations. Profit/fee is unallowable on ODCs.

Contractors with approved rates should submit their most recent accounting system audit and provisional indirect billing and actual rates for both direct and indirect rates. Contractors without audited rates shall propose indirect rates in accordance with FAR Part 31. (TSA considers that only offerors with approved accounting systems are eligible for contract award per FAR 16.301-3(a)(3)."

FAR 16.301-3(A)(3) is vague - It states, "A cost-reimbursement contract may be used only when - The contractor’s accounting system is adequate for determining costs applicable to the contract or order;"

Question:

An accounting system maybe adequate if it accurately accumulates cost applicable to the contract.

Will the government clarify that the assumption that the approved accounting system is only a requirement for the Cost Reimbursable portion is accurate?

Page 84/(c) Performance of work by the Contractor of a subcontractor.

The offeror shall identify in its proposal the total cost of the work to be performed by the offeror, and the total cost of the work to be performed by each subcontractor, under the contract, task order, or delivery order.

If the offeror intends to subcontract more than 70 percent of the total cost of work to be per¬ formed under the contract, task order, or delivery order, the offeror shall identify in its pro¬ posal-

(i) The amount of the offeror's indirect costs and profit/fee applicable to the work to be performed by the subcontractor(s);

and

(ii) A description of the added value provided by the offeror as related to the work to be performed by the subcontractor(s).

If any subcontractor proposed under the contract, task order, or delivery order intends to sub¬ contract to a lower-tier subcontractor more than 70 percent of the total cost of work to be per¬ formed under its subcontract, the offeror shall identify in its proposal-

(i) The amount of the subcontractor's indirect costs and profit/fee applicable to the work to be performed by the lower-tier subcontractor(s); and

(ii) A description of the added value provided by the subcontractor as related to the work to be performed by the lower-tier subcontractor(s).

Questions:

Will the government please clarify where offerors are to identify the total cost of the work to be performed by the offeror, and the total cost of the work to be performed by each subcontractor?

1. All cost/price data should be submitted in Volume 5 per section L.6 of this solicitation.

2. Attachment 3 is to be completed regardless of the percentage rate.

Attachment 3, tab asks for subcontractor indirect rates. Will the government please confirm this is only needed if more than 70% of the work is to be performed by one subcontractor.

Fully Burdened Rates Page 84 Line B28/Question:

Will the government please clarify whether the subcontractors would be required to submit sealed packages or if it is assumed the subcontractors, if any, would be required to meet the primes rates as proposed.

1. The Government does not desire visibility into subcontractor direct labor rates that must be provided in a sealed package directly to Government for evaluation.

2. The prime contractor is to provide subcontractor cost.

A RFP Page 94, TO2, and Attachment 4 Pages 94, 6 and all tabs The RFP, page 94, states what is to be completed under the Staffing section. I. Ability to provide and transition a team composed of prime, team member(s) and subcontrac¬ tor(s) with sufficient experience and expertise to accomplish all requirements in the Task Order 0002 SOW. The TO 2, page 6, states

• Four TTXs to support Highway Motor Carrier,

• Four TIXs to support Pipeline,

• Six TIX/seminars to support Mass Transit,

• Three TIXs to support Intermodal Security Support Division's joint effort is with USCG

• Four Workshop/TIXs to support Freight Rail.

Attachment 4 asks for pricing for just one exercise (example C5) for each of the following types of exercises as identified by the tabs: full scale, functional, advanced table top, table top, seminar, workshop how to demo, capstone seminar.

In Task Order 2 there are Task 1 Project Support Activities, Task 2 Exercise Services which list only the exercises above, or staffing for all the exercises as identified in Attachment 4?

Question:

Will the government please clarify what staffing needs to be addressed in Volume 3, Task Order 2?

The staffing to be address in volume 3 for Task Order 2 is a description of the team. A team composed of prime, team member(s) and subcontractor(s) with sufficient experience and expertise to accomplish all requirements in the Task Order 0002 SOW. This shall include a list of personnel labor categories, descriptions and staff hours for each position and location (Contractor site) to accomplish the tasks and subtasks set forth in Task Order 0002 (attachment 2).

L10 Page 95/The RFP, Page 95, states Attachment 3 is in response to TO1 and Attachment 4 is in response to TO2.

Cost:

The Offeror's cost and price proposal shall address, and have completed, the areas identified below:

I. Completed Attachment 3 - Offeror's Excel Cost Proposal Worksheets, (all worksheets included in Attachment 3), including the Task Order 001 Proposal - Statement of Work Program Management.

2. Completed Attachment 4 -Exercise Cost Build-Up (For Task Order 0002 evaluation purposes only)

The above implies Attachment 3 for TO1 and Attachment 4 for

TO2.

L.10.1 says the Offeror shall provide, in accordance with the SOW for Task Order 002 (RFP Attachment 2), all the services on a Cost Plus Fixed Fee structure. ODCs must be clearly articulated in Attachment 3 Cost Proposal Worksheet and Attachment 4 Cost Build Up Sheet. This implies Attachment 3 and 4 for TO2.

Question:

1) Please clarify the required cost build-up for Task Order 0002;

1. The cost build-up here pertains to Task 2 and Task 3 in accordance with requirements outlined in the SOW for Task Order 2.

2. Attachment 3 is to be used for the cost proposal for Task Order 2.

Attachment 3 Tabs Fully Burdened Rates, Build up Sheet, Unburdened Rates, and Cost Elements/Notes section of Tabs states "OFFERORS MUST PROPOSE COST ELEMENTS FOR

THE UNITED STATES INCLUSIVE OF HAWAII, PUERTO RICO,

ALASKA"

Question:

Will the government please clarify if this rates are expected to be a single rate for all locations, or expect rates for both CONUS and OCONUS locations?

These rates should be a single rate for all locations to include CONUS and OCONUS.

Section K K.11 Page 63 52.230-1 Given that this solicitation is an Economically Disadvantage Women-Owned Small Business set aside, is the referenced Clause applicable?

This clause is not applicable for this solicitation and has been removed from the RFP.

Section K K.15 Page 67 52-204-5 Given that this solicitation is an Economically Disadvantage Women-Owned Small Business set aside, is the referenced Clause applicable?

This clause is not applicable for this solicitation and has been removed from the RFP.

Amendment 000001, Attachment 3 in excel format, tab “Cost Buildup Sheet”: Please confirm if this tab applies only to SOO Task 2, Training Support Services, or also to SOO Task 3, Exercise Management Support Services, and Task 4, Risk-Based Security Planning Solutions and Activities.

Attachment 3 applies to Task 2; Task 3 and Task 4 for work that under the SOO for the IDIQ.