HSS26022A-EVENTVENUE_ad1.pdf
PDF 63 KB Posted
- Attached to
- Venues for Conferences and Community Events
- Solicitation number
- HSS26022A-EVENTVENUE
- Issued by
- Delaware
About this file
This is Addendum 1 to Request for Proposals HSS-26-022A issued by the State of Delaware Department of Health and Social Services, Office of the Secretary, dated June 12, 2026. The addendum serves as a Questions and Answers document for the solicitation seeking qualified vendors to establish a statewide pool of approved event venues for conferences, trainings, community forums, and engagement events. Vendors will be categorized into eight tiers based on capacity ranging from Tier 1 (up to 10 attendees) to Tier 8 (300-400+ attendees). Required venue features include reliable Wi-Fi, audio/visual support, hand sanitizer stations, on-site parking, breakout rooms appropriate to tier level, lactation rooms, and comprehensive catering services. The procurement schedule included a question deadline of May 28, 2026, a non-mandatory pre-bid meeting on June 4, 2026, with posted responses to questions by June 11, 2026, and a proposal submission deadline of July 10, 2026 at 1:00 PM EDT. Award notifications are expected September 1, 2026, with a project start date of October 1, 2026. The initial contract term extends for two years with three optional one-year renewal extensions. This specific addendum document received no questions from offerors.
The addendum indicates that all other terms and conditions of the original solicitation remain unchanged. Evaluation criteria are pass/fail based on a signed transmittal letter, business license verification, proof of insurance, completed vendor questionnaire, discount offering with a minimum of 5 percent required with tiered discounts based on capacity, and a non-collusion statement. Vendors must be Delaware-licensed businesses or initiate licensing during the application process and must maintain minimum commercial general liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate. Vendors are required to provide a minimum of three business references from customers of similar scope and value, with additional references required for any subcontractors. The State reserves the right to award contracts to multiple vendors and does not obligate selection to the lowest bidder. No specific award values or budget ranges are disclosed in the solicitation documents.
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Other files
| File | Type | Posted |
|---|---|---|
| HSS26022A-EVENTVENUE_appD.pdf | ||
| HSS26022A-EVENTVENUE_rfp.pdf | ||
| HSS26022A-EVENTVENUE_appC.xlsx | XLSX spreadsheet | |
| HSS26022A-EVENTVENUE_appE.pdf |
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Text version
June 12, 2026
TO: ALL OFFERORS
FROM: Eola Harter
Contracts Consultant Control Coordinator-OSEC SUBJECT: ADDENDUM 1 TO HSS-26-022A Venues for Conferences and Community Events
ADDENDUM #1 – QUESTIONS & ANSWERS
THE ATTACHED ADDEDNUM HEREBY BECOMES A PART OF THE ABOVE SOLICITATION.
All other terms and conditions remain the same.
If you have any questions, please contact me at Eola.harter@delaware.gov
Eola Harter Contracts Consultant Control Coordinator
Cc: Eddie Mui John Sullivan mailto:Eola.harter@delaware.gov
No questions received.
No questions received.
Accessibility Report
Filename:
HSS-26-022A - Venues for Conferences and Community Events-Addm1-QA.pdf
Report created by:
Eola Harter, eola.harter@delaware.gov
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