Questions_and_Answers_.pdf

Questions and Answers

HSHQW9-17-Q-00006

1. For this installation, is USA-made technology or that which is FAR-25 compliant with BuyAmerican Act relevant to make a preferred decision to become the best offer and more advantageous to the buyer?

ANSWER: No.

2. How old is the facility? Is there any asbestos in the facility?

ANSWER: The age of the facility is not relevant. There is no asbestos at 255 E Temple St. There is asbestos in the building located at 300 N. Los Angeles St.

however since there will be no drilling or penetration required the presence of asbestos will not be an issue.

3. Are the ceilings found in interior installation area “dropped ceiling”?

ANSWER: Yes.

4. Do we need to drill between the walls, in order to run our cable infrastructure?

ANSWER: No.

5. Indications regarding calculation of power load for procured power supplies is indicated. Is this an assumed responsibility, or does contractor need to provide corroborating information regarding selection of devices?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 11.0, sub-section 11.3.

6. Is existing conduit available for this installation?

ANSWER: Yes

7. Will you be providing any further layouts/drawings of the facility? Specifically, for the correlation between SOW and drawings, will there be further clarification of existing material locations in relation to new install positions?

ANSWER: No, there will not be any further clarifications of existing locations in relation to new install positions. Please follow the SOW provided via Amendment 0005, Section 13.0 and sub-section 13.2 a) –kk) for location and installation information.

8. If this is relevant and respective drawings will not be released, will there be accommodation for clarification at site visit, according to time sensitivity?

ANSWER: No, there will not be any further accommodation in reference to the site visit.

9. Can more information be provided about the existing IDS System, specifically and how old is it?

ANSWER: No. The IDS systems for both locations are being replaced in their entirety. Therefore the age or further information regarding the existing systems is not relevant.

10. Is the current full system Bosch, and is full infrastructure entailed in equipment that will be removed?

ANSWER: NO. Please reference the SOW provided via Amendment 0005, Section 2.0, sub-sections 2.2 and 2.4 for a description of the current system, locations and equipment to be removed.

11 a. Can you explain if there is integration of PACS with the existing IDS?

ANSWER: Yes, on doors that are on the buildings PACS system.

11 b. Do they need to work to gather via hardwire?

ANSWER: Yes, the current system is hardwired and intergraded to the existing PACS system so the new IDS will also be hardwired and intergraded into the existing PACS system.

11 c. Do they need to be integrated into the PACS Software?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 9.0, sub-section 9.1.

12. To clarify - the system to be installed will be riding on a secure network provided by the government, correct?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 8.0, sub-section 8.2.

13. Can you provide further insight into your procedure for evaluating contractor response and whether technical solutions will be weighted equally to price?

ANSWER: No. Please see the Instructions to Offers, Section 4, paragraph C

(pg. 93 of 109).

14. Does the contractor needs to be in compliance with FISMA for any aspects of installation?

ANSWER: No. FISMA Compliance is not required by the SOW.

15. In terms of Cyber Security, provisions are indicated in the SOW. In turn, how will IT management be mitigated, namely, will IT personnel be coordinating efforts to meet Networking specifications?

ANSWER: No, DHS IT personnel will not be coordinating any efforts to meet networking specifications.

16. In addition, will the contractor be tasked to provide specific cyber security to the system being proposed?

ANSWER: The contractor is responsible to meet the requirements listed within the SOW provided via Amendment 0005 as it pertains to Section 28.0, paragraphs 28.1-28.66.

17. Does the proposed system need to demonstrate a cyber security vulnerabilities test?

ANSWER: No. Cyber security vulnerability testing is not required in the SOW.

18. There is reference to Wireless infrastructure; however, we are unable to locate which materials will fall under this auspice. Can you indicate where Wireless technology specifications are found within SOW?

ANSWER: There is no wireless equipment required in the SOW.

19. Would you be able to send out a list of people and companies who participated in the site visit on Dec.15?

ANSWER: No list will be sent out to individuals. However the site visit sign-up sheet will be posted to FBO.gov.

20. Included in the description it mentions this acquisition is solicited as small business set aside. Does that refer to small business should not bid on this project? Can you clarify that?

ANSWER: Small Business set-aside means that the solicitation is set aside exclusively for small businesses. Please refer to Box, 10 of the Standard Form 1449 in the Requisition Package.

21. How do we move forward with the (SAM) registration?

ANSWER: Go to the website SAM.gov and follow the instructions for Creating a User Account.

22. For the camera on top of the building is there a conduit already run up there that we can run our cable out there, so we don’t have to penetrate roof? If so an engineer would need to be involved.

ANSWER: There is no need to penetrate the roof. There is already access available to use for this camera.

23. Is a heater/blower necessary for exterior cameras? A lot of cameras now use technology that you won’t need heater blowers and meet same requirement for temperature and moisture.

ANSWER: Please follow the SOW provided via Amendment 0005, Section 12, sub-sections 12.4.1 -12.4.4.

24. The specs you have for the NVMS is a proprietary solution, by the wording of some trade mark functions. Is an alternative of equivalence accepted?

ANSWER: Yes. Equivalent NVMS software packages possessing the minimum salient characteristics listed in the SOW provided via Amendment 0005, Section 12.0, sub-section 12.3 are acceptable.

25. For the exterior PTZ within the parking lots I would recommend not using a smoke dome because of the poor lighting in those areas. This really decreases quality. Could we go with a clear dome on these?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 12, sub-sections 12.4.1 -12.4.4.

26. Will we need to add a workstation or other device for Nursery to view the cameras in their area? I didn’t see that addressed in the RFQ.

ANSWER: No.

27. For the IDS we will just be replacing the parts in both building and adding additional glass breaks at the FB, correct?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 13, sub-section

13.1 a)-l) and floor plans for IDS installation locations and instructions.

28. For the camera that is going to be mounted on the roof of the federal building at 300 N Los Angeles St, is there any existing roof penetrations the contractor can utilize? If there is no existing penetrations, is contractor responsible for the penetrations of the roof, or will the Customer be responsible?

ANSWER: Yes, There are existing roof penetrations that can be used.

29. The SOW (attachment A section 10.1) states a project completion timeline of 60 Days. The RFQ section X, states a project completion timeline of 90 days. Please clarify the duration of the project.

ANSWER: The SOW provided via Amendment 0005 specifies 90 business days after receipt of the Notice to proceed. Please see the SOW provided via Amendment 0005, Section 10.0, Sub-section 10.1 and Section 24.0.

30. Is there a requirement to replace the cameras one camera at a time to minimize the system downtime, or is it requested to complete the camera replacements one section at a time?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 21.0, sub-section 21.40.

31. Are the NVR’s all being linking to one another thru the IDF rooms?

ANSWER: Yes

32. Sections 3.2, 3.3 & ATT B‐1; Please clarify it is the intent of FPS that the Contractors are to propose all work to be performed outside of normal business hours, and if not please clarify the normal business hours the work is to be performed as either 7AM‐5:30PM or 8AM‐5:30PM?

ANSWER: Per the SOW provided via Amendment 0005, Section 3.0, sub-section 3.2

Contractors normal work hours are 7:00 AM to 5:30 PM Monday thru Friday.

33. In areas that a lift is required would that need to be conducted after normal hours or weekends?

ANSWER: No

34. Are escorts required in all or restricted area’s only? Would full time escort/escorts be provided?

ANSWER: Security Clearances are required prior to working in any area. Escorts will be provided for restricted spaces.

35. Will available space in existing racks or on existing backboards in IDF’s be able to be utilized if needed?

ANSWER: No.

36. Will we be able to run multiple crews?

ANSWER: Yes, As long as they have all received favorable security clearances from

FPS.

37. Would badging be provided to access doors with access control?

ANSWER: Yes, The contractor will have to sign out for access cards daily from GSA.

38. Is it the expectation of FPS that the contractors should leverage and reuse all existing cable pathways, such as EMT, GRC, cable tray, “J” hooks & liquid tite etc., and amend/extend them where necessary or?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 8.0, sub-section 8.9.

39. Would the FPS provide any and all available electrical and structural/architectural drawings of the buildings in question, as well as the As‐ Builts for both of the existing IDS & CCVS for the purposes of more accurately determining time and materials to survey, design and install the new systems?

ANSWER: No. The drawings provided are the only ones available at this time.

There are no as built drawings available.

40. Sow Sections 10.1 & 24.0; please clarify the Period of Performance as 60 or 90 business days?

ANSWER: See the answer to question #29.

41. Does the FPS consider “Notice to Proceed” as contractors receipt of the Purchase Order or?

ANSWER: No. The Notice to Proceed is the document that lets the contractor know they are cleared to proceed with all aspects of the awarded Purchase Order.

42. Will the FPS provide a parking space in the sub‐basement or lower parking structure of either building for the contractor’s box truck to be used for material and tool storage?

ANSWER: No. FPS does not provide any parking in either building. Parking is the responsibility of the Contractor.

43. Can the FPS please elaborate its expectation of maintaining the current system(s) while the new system(s) are being installed ie; will it be required to have all new head end and control/monitoring equipment up and running while the contractor systematically replaces all existing devices utilizing the existing infrastructure or to install a new parallel system, then uninstall the existing system and devices or?

section 21.40.

44. SOW shows (1) PIR to be removed, (0) to be installed. Please verify that zero motion detectors will be installed and/or programmed on the new IDS system?

ANSWER: Correct. Please follow the SOW provided via Amendment 0005, Section 8.10, sub-section a) – m).

45. Will the MAR be communicating with the Alarm panel primary line by dedicated POTS or Ethernet card?

ANSWER: The MAR is a paper document. The Alarm panel will communicate via the existing POTS line.

46. Will the MAR be communicating with the Alarm panel secondary line by dedicated

POTS or Ethernet card?

ANSWER: No, the MAR is a paper document. There is only one POTS line per alarm panel.

47. Section 8.6 tamper proof local signaling devices: Are the glass break tampers to be monitored? If so, home run required? Or looped in with alarm contact and same EOLR at device location?

section 21.26.

48. Section 8.7 shunt switches: Shunting, arming, and disarming various zones in the IDS can be done via programming, only allowing personnel with proper credentials, from the keypad and/or MAR upload. Will FPS require additional external switches to be installed within the secure areas?

ANSWER: No

49. Section 8.9 d Indicates (4) keypads, but details only three locations, should this match the locations called out in Section 13.1 e?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 8.10, sub-section d).

50. Section 8.9.a; Alarm panel tamper: Is a separate tamper required for the door and back of the box? If so, looped together on one zone designated for “alarm tamper”?

ANSWER: No, just the door. There is no way to install a tamper to the back of the box as it is bolted directly to the wall.

51. Will Alarm panel power supplies need to be powered by dedicated 120v hard‐wired circuits?

ANSWER: Yes, using the existing dedicated 120v hard wired circuit that the current alarm panels are using.

52. Will the FPS allow the reuse of any existing camera mounts if they are determined to be serviceable and compatible with the new camera to be installed?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 21, sub-section 21.13.

53. Section 9.1 compatible with existing systems: What existing systems located in the facility does this statement refer to?

ANSWER: PACS and IDS

54. Please note the manufacturer specifications of existing systems that will need to be integrated with the proposed CCV system.

ANSWER: Please follow the SOW provided via Amendment 0005, Section 7.0, sub-section 7.4.

55. Section 9.2 Existing ESS:

A . Will camera call up interface with the new Intrusion detection Alarm Zones, or existing Physical Access Control System events?

ANSWER: Interface (or integrate) with IDS.

B. Please define System noted as ESS and the type of Alarm Zone that will trigger the video call up, with pre and post recording taking place?

ANSWER: The Electronic Security System (ESS) is the Intrusion Detection System (IDS). The alarm zone is a particular alarm contact and those are programmed into the Alarm panel using the MAR document with the Denver Mega Center. The alarm type would refer to the occurrence that caused the system to trip.

56. Section 11.2; indicates an NVR to be installed in the fire control room of the Appraisers building, this location was not pointed out during the site walk, where is this building located?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 11, sub-section 11.2.

57. Sections 8.12 p, 12.2 & 29.0; Contain conflicting criteria, please clarify the dimensions of the new racks/cabinets required?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 12.0, sub-section 12.10.

58. Section 12.3 NVMS: Audio is noted as a necessary salient characteristic, required for the NVMS. However, camera characteristics do not require built in audio and/or mention the audio will be recorded. Please clarify if FPS will require audio to be recorded, require microphones at camera locations, or built in capabilities, at time of install.

ANSWER: No. There are no audio salient characteristics for camera required by the SOW. Only the NVMS.

59. Section 12.4.5.i Local Storage: Are Micro SD media cards required to be installed or capable of being installed? If required for install, please note the minimum storage size per card?

ANSWER: Micro SD cards are not required by the SOW.

60. Section 12.10 Coax Receiver: Ethernet over coax with PoE to 30W receivers intended to be used with the existing coaxial camera cabling?

ANSWER: Please follow the SOW provided via Amendment 0005, Section 12, sub-section 12.15.

61. Section 12.15 New cable: New cable between all rack components and all cables in the facility? If so, what is the intent of 7 coax receivers and also coax?

ANSWER: Coax receivers can be used on cable runs longer than 300’if no POE boosters are used with the CAT 5, 5e and 6.

62. Section 13.2.gg 48” consoles: Please elaborate on the console requirements as there are many types of video consoles

ANSWER: Please follow the SOW provided via Amendment 0005, Section 12, sub-section 12.10.

63. Section 21.13; Can the FPS provide the ornate material details and source of the materials in order for the contractors to include the requisite pricing for color match for new camera mounts on these surfaces?

ANSWER: No. It is up to the contractor to source any required matching ornate materials. Please see the SOW provided via Amendment 0005, Section 21.0, Sub-section 21.13.

64. Section 21.18 Alarm system Deactivation: As existing alarm system is removed, devices will be offline for a certain amount of time. Please define “not functioning”.

ANSWER: Not functioning means that the system is not working per its intended functionality as specified by FPS.

65. Can the government p lease provide an anticipated date when answers to questions will be released? Instructions to Offerors 2.b

ANSWER: No. All questions and answers will be posted to FBO.gov after the requisite vetting process.

66. Please provide a comprehensive list of currently installed equipment so offerors can ensure system compatibility. SOW 9.0

ANSWER: Please follow the SOW provided via Amendment 0005, Section 2.0, sub-section 2.2.

67. Please clarify whether you are asking for a monitor wall (grid) or monitor wall mounts for the 55 inch monitors. 8CCV SOW 8.12, l)

ANSWER: Please follow the SOW provided via Amendment 0005, Section 12.0, sub-section 12.11.

68. Section 9.1 compatible with existing systems: What existing systems located in the facility does this statement refer to?

ANSWER: PACS and IDS