R9_Pre-Proposal_Conference_Power_Point_Presentation.pptx

Federal Protective Service Protecting People and Federal Facilities Across the Country

Federal Protective Service – Acquisition Division

West Consolidated Contracting Group (WCCG)

Solicitation # HSHQW9-16-R-00002 Protective Security Officer (PSO) Services at Various Locations Throughout Northern California

Solicitation # HSHQW9-16-R-00004 Protective Security Officer (PSO) Services at Various Locations Throughout Central California

Introductions Sign-in Sheet

DISCLAIMER

The following is a brief overview of the proposal requirements, offerors are cautioned to carefully read the requirements of the solicitation and comply accordingly.

Statements made at this meeting or in response to inquiries do not revise the written terms and conditions of the solicitation.

Changes to the solicitation must be made in writing via amendment.

PURPOSE OF THE PRE-PROPOSAL CONFERENCE

Provide an overview of the Request for Proposal HSHQW9-16-R-00002 and HSHQW9-16-R-00004.

Explain the procurement requirements.

Requirement

The Contractor shall furnish professional security services, defined in the statement of work and contract exhibits, as Protective Security Officer (PSO) and related services, at federally owned, leased or occupied facilities protected by the Federal Protective Service at various locations primarily located in but not limited to Northern California/Central California. In furnishing these services, the Contractor shall provide all necessary management, supervision, personnel, materials, supplies and equipment except as otherwise indicated, and shall plan, schedule, coordinate and ensure effective performance of, and conformance to, all aspects of the statement of work.

Requirement (cont.)

Period of Performance for Solicitation # HSHQW9-16-R-00002 and HSHQW9-16-R-00004

Base Year: 1 April 2017 - 31 March 2018 1st Option Year: 1 April 2018 - 31 March 2019 2nd Option Year: 1 April 2019 - 31 March 2020 3rd Option Year: 1 April 2020 - 31 March 2021 4th Option Year: 1 April 2021 - 31 March 2022

Solicitation Document Standard Form 1449 (SF 1449)

Price schedule

Section 1: Contract Clauses

Section 2: Contract Documents, Exhibits and Attachments

Section 3: Solicitation Provisions

Standard Form 1449 (SF 1449)

Offers due date (block 8 of the SF 1449):

Unrestricted Acquisition: Full and Open in accordance with FAR Part 12

NAICS Code: 561612, Security Guards and Patrol Services

Size Standard: $20.5M

Price Schedule Contract Line Items (CLIN):

PSO Services Emergency Security Services (ESS) Continuity of Operations (COOP) Implementation

PSO Services CLIN Definition: PSO services is defined into two categories:

Basic Services: The Government anticipates that approximately 97% of the maximum hours solicited under this requirement will be for basic services.

Temporary Additional Services: The Government anticipates that approximately 3% of the maximum hours solicited under this requirement will be for temporary additional services.

Price Schedule Basic PSO Services and TAS are all one CLIN – same hourly rate

Emergency Security Services (ESS) CLIN

The Contractor shall furnish fully qualified PSOs, management, supervision, Equipment, supplies and any other cost for sustained emergency surge security force services. The hourly rate for emergency PSO services shall be inclusive of all costs (including, but not limited to, travel costs, per diem, lodging, mileage, and vehicles) directly related to or incidental to providing service at locations the Government will specify when ordered.

Continuity of Operations (COOP) Implementation CLIN

Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not to Exceed Amounts in the Schedule of Supplies/Services and Prices.

Price Schedule

Propose a fixed hourly rate for providing PSO Services and Emergency Security Services as described in the RFP

Review Addendum to FAR 52.212-4 paragraph 04, Prices, for information relevant to pricing these services.

Section 1: Contact Clauses

Contract Type: Government anticipates awarding an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with fixed hourly rates.

Maximum Quantities: The total awarded price, inclusive of all optional ordering periods (to include the 6 month option available under FAR 52.217-8).

Contract Transition and Phase-in: Phase-in period shall be a maximum of 120 days for startup, from the contract award date to the performance start date.

Delivery of Performance: The full term of the contract will be up to five (5) years and six (6) months, if all established optional ordering periods are exercised.

Optional Ordering Periods: May be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

Option to Extend Services: FAR 52.217-8, is included.

Section 1: Contact Clauses continued Invoices Payments Roles of Government Personnel Insurance Requirement 52.212-4, Contract Terms and Conditions 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders 52.216-18 Ordering 52.216-19 Ordering Limitations 52.216-22 Indefinite Quantity 52.217-8 Option to Extend Services 52.217-9 Option to extend the terms of the Contract FAR & HSAR Clauses (Full Text & Incorporated by Reference)

Section 2: Contract Documents, Exhibits and Attachments Statement of Work (SOW)

SOW Exhibits (Exhibit 1 – 16) Exhibit 13, Post Exhibit

SOW Attachments (Attachment 1- 3) PSO Smart Book (SOW Attachment 1)

RFP Attachments (Attachments 1-10) Attachment 10, Seniority List Attachments 3, 4, 6, 7 & 8 provided as separate documents on FBO website

Statement of Work (SOW)

Differences between the current contract and the current requirement:

SOW Section 6.7, National Weapons Detection Training Program (NWDTP) using Train-the Trainer Method

List of Deliverables: See SOW Section 17

Section 3: Solicitation Provisions Proposals Due Date:

HSHQW9-16-R-00002: Proposals are due no later than 1400 hours, Pacific Time (PT), 09/22/2016.

HSHQW9-16-R-00004: Proposals are due no later than 1500 hours, Pacific Time (PT), 09/28/2016.

Any proposal received at the Government office designated in the RFP after the exact time for receipt of proposals specified above will be deemed “late” and will be considered only in accordance with the provisions set forth under FAR 52.212-1, Instructions to Offerors – Commercial Items, paragraph (f).

Top Secret Facility Clearance: Offerors shall possess Top Secret Facility Clearance prior to the date and time established for PSO’s to begin standing post for HSHQW9-16-R-00002.

Section 3: Solicitation Provisions

Questions reference solicitation # hshqw9-16-r-00002 and attachments shall be submitted in writing no later than close of business on 08/26/2016 to:

Contract Specialist, Maria De L Santiago email: maria.santiago@hq.dhs.gov

Questions reference solicitation # hshqw9-16-r-00004 and attachments shall be submitted in writing no later than 1500 hours (PT) on 08/30/2016 to:

Contract Specialist, Katelin B. Grothe email: katelin.b.grothe@hq.dhs.gov

Section 3: Solicitation Provisions Evaluation of proposals:

The following technical evaluation factor shall be used to evaluate offers and are listed in descending order of importance.

Relevant Past Performance Management Approach

The technical evaluation factors, when combined, are more important than price.

Efficient Competition Achieved Technical Ceiling -Non-price factors, when combined, are more important than price. However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage. As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received. Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical adjectival rating. This would occur when the Contracting Officer determines that one or more of the technical proposals already reviewed is of such a level of quality that it would not be in the interest of the government to incur cost beyond the price of the technical proposals already reviewed.

Section 3: Solicitation Provisions

Basis for Selection

The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Proposal Submission Requirements

Package 1: Technical Proposal

Package 2: Price Proposal

Package 3: Disc

See Attachment 9, Proposal Submission Checklist

Section 3: Solicitation Provisions Technical Proposal (Non-price factors): Shall consist of two (2) technical factors:

Relevant Past Performance

2. Management Approach (consists of three sub factors):

Sub Factor 1, Quality Assurance (consists of two sub factors):

Field Level Supervision of PSOs, Quality Control.

Sub Factor 2, Transition.

Sub Factor 3, Staffing consists of two sub factors):

Staffing Plan and Relief Plan.

Section 3: Solicitation Provisions Technical Proposal Page Limitation:

20 pages Excludes cover page and past performance forms and questionnaires Pages in excess of this limitation will not be evaluated

Proposals Expiration Date: Offerors shall hold their offers valid for 180 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer.

Proposal Submission Requirements Package 2: Price Proposal

Standard Form (SF) 1449

Acknowledgement of Amendments

Pricing Schedule

Detailed Breakdown of Proposed Unit Prices (Attachment 6, Price Element Breakdown Worksheets)

Indirect Burden Rates for Base Year and Option years.

Proposal Submission Requirements Package 2: Price Proposal

Other Documents:

Prepare and Submit Subcontract Plan Complete Disclosure required under HSAR 3052.209.70 (para. (f)) Complete Disclosure required under HSAR 3052.209-76 (para. (f)) Complete Representations and Certifications, FAR 52.213-3 Certification Regarding Responsibility Matters, FAR 52.209.5 Information Regarding Responsibility Matters, FAR 52.209.7 Certified Statement of Current Top Secret Facility Clearance

Proposal Submission Requirements Package 2: Price Proposal

WD-CBAs included in the solicitation (Attachment 5)

Seniority List (Attachment 10)

Contractors shall submit price on the provided Pricing Schedule included in the RFP

Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6).

The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

Proposal Submission Requirements Package 3: Disc

Disc shall include:

Electronic copy of Offeror’s Management Approach Electronic copy of Pricing Schedule Electronic copy of Price Element Breakdown worksheets

Section 3: Solicitation Provisions Proposal SUBMISSION Instructions:

Proposal shall consist of two (2) separate sections: Technical Proposal, and Price Proposal and shall be comprised of THREE (3) separate sealed envelopes.

3 copies shall be redacted

Past Performance information not to be redacted Copy of Original Proposal

One copy of Pricing Submission and all documents required by the Solicitation

(e.g. SF 1449, Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.). CD (disc) containing a saved electronic copy of the offerors Management Approach (in Microsoft Word or equivalent format) and the offerors Pricing Schedule and Price Element Breakdown (in Microsoft Excel or equivalent format).

Section 3: Solicitation Provisions Proposal Preparation Instructions:

All of these envelopes should then be sealed in a fourth envelope that clearly identifies the RFP for which it is being submitted and mailed to the address below:

West Consolidated Contracting Group

Contractor Responsibility Adequate financial resources Contractor has to be in good financial standing Current assets cover current liabilities Ability to meet the delivery or performance schedule Satisfactory performance record Satisfactory record of integrity and business ethics Satisfactory operational controls, equipment, and facilities Qualified to receive an award No felony convictions Even where a contractor presents a proposal representing the best value to the government, award will not be made if the contractor is found to be non-responsible

Points of Contact Solicitation # HSHQW9-16-R-00002 Contract Specialist Maria De L. Santiago maria.santiago@hq.dhs.gov

(253) 876-6840

Solicitation # HSHQW9-16-R-00004 Contract Specialist Katelin B. Grothe katelin.b.grothe@hq.dhs.gov

(253) 876-6829

Contracting Officer Paul Metzger paul.metzger@hq.dhs.gov

(253) 876-2291

Questions Thank-you for attending today’s Pre-proposal conference!

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