HSHQEC-17-Q-00012_-_SF1449.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OPO/FPS/EACCG/R11/B

Philadelphia PA 19106

Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 11/Group B

MD0205 CODE 16. ADMINISTERED BYCODE

X

X

X

561621

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OROPO/FPS/EACCG/R11/B

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/31/2017 1500 ET

03/14/2017

215-521-2249Jessica Nelson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQEC-17-Q-00012

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

701 Market Street, Suite 3200

TELEPHONE NO.

17a. CONTRACTOR/

SILVER SPRING MD

1335 EAST-WEST HWY

SS METRO CENTER 1

15. DELIVER TO

Philadelphia PA 19106 701 Market Street, Suite 3200 Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$20.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPPD/FPS/East CCG/Region 11/Group B

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

A. The US Department of Homeland Security (DHS), Office of Procurement Operations, Federal Protective Service (FPS) is issuing this competitive request for quotations (RFQ) to solicit quotes for the purpose of awarding a purchase order to provide for the installation and maintenance of the Physical Access Control System (PACS)and Video Information System (VIS)equipment and services at Silver Spring Metro Center 1 (MD0205), 1335 East West Highway, Silver Spring, MD 20910-3225 as specified in the

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Joshua Clemens

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Statement of Work (SOW). DHS/OPO/FPS (the Government) will conduct this acquisition using the procedures of

FAR Part 12 and utilizing FAR Part 13 Simplified

Acquisition Procedures.

This RFQ is comprised of the following documents:

SF1449 (3 Pages)

Statement of Work (15 pages)

Clauses/Provisions (52 Pages)

The applicable Service Contract Act (SCA) Wage

Determination is WD No.: 2015-4269; Revision 1;

Date Of Revision: 02/09/2017

B. The Contractor is requested to submit any questions regarding this requirement via email as soon as possible but no later than March 21st, 2017 at 4:00PM ET to Jessica.Nelson@hq.dhs.gov.

Prospective contractors may contact the

Government while preparing a quotation in order to obtain clarification of the statement of work or to obtain other information needed to prepare a quotation. Any clarifying information issued by the Government will be provided to all prospective contractors.

C. A purchase order for this requirement will be awarded to the quotation that represents the best value to the Government.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEC-17-Q-00012

DO/DPAS Rating: NONE

0001 Installation of ACCESS CONTROL AND INTERCOM 1 EA

SYSTEMS

Period of Performance: 05/01/2017 to 07/31/2017

0002 Maintenance of new and existing security equipment 9 MO

Period of Performance: 08/01/2017 to 04/30/2018

0003 Maintenance of new and existing security equipment 12 MO

(Option Line Item)

04/30/2018

Period of Performance: 05/01/2018 to 04/30/2019

0004 Maintenance of new and existing security equipment 12 MO

(Option Line Item)

04/30/2019

Period of Performance: 05/01/2019 to 04/30/2020

0005 Maintenance of new and existing security equipment 12 MO

(Option Line Item)

04/30/2021

Period of Performance: 05/01/2020 to 04/30/2021

0006 Maintenance of new and existing security equipment 12 MO

(Option Line Item)

04/30/2022

Period of Performance: 05/01/2021 to 04/30/2022

0007 Maintenance of new and existing security equipment 6 MO

(Option Line Item)

04/30/2022

Period of Performance: 05/01/2022 to 10/31/2022

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Statement of Work

Department of Homeland Security

National Protection and Programs Directorate

Federal Protective Service

Upgrade

Installation, Maintenance and Service of a Physical Access

Control System (PACS) with a Video Intercom System (VIS) for the Defense Centers of Excellence (DCoE)

Located at

Silver Spring Metro Center 1 (MD0205)

1335 East West Highway

Silver Spring, MD 20910-3225

STATEMENT OF WORK

1 PURPOSE AND INTENT

1.1 The following Statement of Work (SOW) and guidelines have been developed by the Department of Homeland Security (DHS), National Protection and Programs

Directorate (NPPD), Federal Protective Service (FPS) to mitigate threats and vulnerabilities pertaining to federal buildings and government leased spaces. The

SOW shall be completed using the applicable guidelines. The SOW and regulations were developed with the notion that the security posture of each federal building or government leased space is unique. Please note that the Contracting Officer (CO) is the only individual authorized to make changes or approve anything other than what is established in this purchase order.

1.2 This SOW includes requirements to authorize an installation of additional

Physical Access Control System (PACS) and Video Intercom System (VIS) to existing PACS and VIS. The PACS shall be integrated with the existing

Gallagher PACS system already installed on the first, third, fourth and fifth floors. The contractor shall be responsible for providing a 100% functional

PACS and VIS and maintain the new and existing equipment specified in the

SOW over the life of the purchase order. The work to be accomplished for this project shall include the furnishing of all labor, supervision, equipment, material, cabling, permits and license costs requirement’s to complete the work detailed in this Statement of Work (SOW). All work performed shall be done by technicians that are certified to work on the PACS and VIS equipment as indicated in this

SOW.

1.3 Contractor shall deliver to FPS POC a Microsoft project report detailing the complete project showing milestones schedule of values and completion for the new equipment. This will be maintained updated and delivered to FPS POC weekly by 4:00PM ET every Monday showing the progress of the previous week.

2 PROJECT CONTACT LIST:

Position Name Divisi on e-mail Telephone

Government

Point of

Contact

(POC)

Alice

Kroehle

FPS Alice.e.Kroehle@hq.dhs.gov Office:

202-245-

2662or

Cell: 202-

437-9711

3 PACS/INTERCOM SITE ASSESSMENT AND EQUIPMENT

REQUIREMENTS

3.1 SITE ASSESSMENT: As part of the pre-bid process, FPS shall have a site visit and all interested Contractors are invited to attend. The purpose of this site visit is to make necessary inspections, assess the site, and become familiar with the requirements prior to submitting a quote to upgrade and maintain the PACS and VIS.

3.2 The Existing Equipment: The existing PACS system is a Gallagher firmware version 7.40.769, the video intercom is Aiphone, and the IDS system is Bosch.

This equipment was installed in fall 2015.

The following is a list of existing equipment:

The First Floor:

1 ea. Bosch D9412GV4-C IDS panel w/xfmr, enclosure, lock + key

1 ea. Bosch D126 12V 7AH battery

1 ea. Bosch D110X tamper switch

1 ea. Bosch D1255-USA keypad

3 ea. Bosch ZX776Z 50' Zonex PIR with supervision

2 ea. Bosch ISN-CSM20-WGB surface mount commercial contact

1 ea. 18 AWG 2 conductor wire, 500 ft

1 ea. Aiphone JPS-4AED Kit with door station and master station

1 ea. Aiphone MCW-S/A desk stand

1 ea. Aiphone RY-24L Form C door relay

1 ea. Securitron M32 mag lock

1 ea. Securitron PB3 door release

1 ea. REX Motion

1 ea. BMS door position switch

2 ea. SCR-PC-923 RPK40 smart card reader

The Third Floor:

2 ea. Securitron M32 mag lock

2 ea. Securitron PB3 door release

2 ea. REX Motion

Contracting

Officer (CO)

Josh Clemens CCG Josh.B.Clemens@hq.dhs.gov 215-521-

1 ea. Gallagher workstation, includes bundled client work station window 7/monitor

1 ea. Gallagher client license up to 4

14 ea. I 1 reader controllerESTAR001

6 ea. scr-pc-923 piv class rpkcl40/p smart card reader

4 ea. door strikes

2 ea. server workstation

1 ea. SWH-OMNIKEY3821 enrollment reader

1 ea. SWH-MSO-1300E Morpho Trak MSO 1300E finger print reader

1 ea. Orion Office Pro 1000VA interactive UPS

3 ea. bms door position switch

3 ea. Aiphone JP-DA Surface Mount Color Video Door Station

1 ea. Aiphone JPS-4AED Kit with door station and master station

3 ea. Aiphone JP-4HD 7" touchscreen/hands free sub master

1 ea. Aiphone PS-2420UL 24V DC power supply

4 ea. Aiphone MCW-S/A desk stand

1 ea. Aiphone JP-8Z distribution adaptor for JP series sub masters

1 ea. Aiphone RY-3DL selective door release adaptor

The Fourth Floor:

2 ea. Securitron PB3 door release

2 ea. REX Motion

1 ea. bms door position switch

3 ea. scr-pc-923 piv class rpkcl40/p smart card reader

1 ea. Aiphone JPS-4AED Kit with door station and master station

2 ea. Aiphone JP-4HD 7" touchscreen/hands free sub master

3 ea. Aiphone MCW-S/A desk stand for video monitor

1 ea. Aiphone RY-24L form C Door Release

1 ea. Aiphone JP-8Z distribution Amp

The Fifth Floor:

2 ea. Securitron PB3 door release

2 ea. REX Motion

2 ea. scr-pc-923 piv class rpkcl40/p smart card reader

1 ea. Aiphone JPS-4AED Kit with door station and master station

1 ea. Aiphone MCW-S/A desk stand

1 ea. Aiphone RY-24L Form C door relay

4 List of new equipment and locations:

The Contractor shall purchase and install the following equipment making all necessary cable runs/connector/conduit and any additional controlling equipment to make the below listed of equipment operational and 100 percent functioning.

The contractor assumes all responsibility and risk for the length, size and amount of cabling and conduit required to complete the installation of equipment required in this SOW. The equipment shall be tested and the contractor shall demonstrate shown to the FPS POC to be fully operational. Each PACS door shall have installed a door position switch, an electric locking device either a door handle or a strike depending on the type of door and its existing manual opening door handle, and a request to exit device either manual or electronic or both depending on whether the door needs a Maglock or a strike. All power cable runs from doors with electric Maglocks shall be connected into the buildings Fire Alarm relay. The Fire Alarm relay installation and connection shall be the responsibility of the building tenant. All card readers installed by the contractor shall meet the following minimum requirements:

13.56 MHz Card Compatibility PKI-based FIPS-201/HSPD-12 Compliant credentials including PIV, PIV-I, CIV, CAC, TWIC and FRAC Secure Identity

Object® (SIO®) on iCLASS Typical Contactless Read Range1FIPS 201 type cards can be read using either the contact or contactless card interface Contactless

Interface PIV, PIV-I, CIV, CAC, TWIC and FRAC FIPS-201 type cards.

4.1 Third (3rd) floor:

The Third floor interior Data Center door that separates the personnel and data equipment sides of the space shall have one new card reader installed.

4.2 Sixth (6th) floor: The following equipment and cable wiring shall be furnished and installed for the DCOE sixth floor tenant space:

Room 640 (G1 Suite):

Replace the existing card reader with a new card reader.

Replace the existing B&W audio/visual door station intercom with a color audio visual door station. Add an Audio/visual master Station within tenant space for communications with the visitor and to allow remote door release.

Room 606-B (inside Room 640):

Replace the existing card reader with a new card reader.

Suite 6-100 (DVBIC Suite):

Replace existing card readers at the main entrance, at the door near the mechanical room and at the door near the telephone room with new card readers.

For the Main Suite entrance, contractor shall install one magnetic lock, one

Request-to-Exit (REX) Passive Infrared motion and one Push-to release button

(REX) and tie this doors electric mag-locks into the fire alarm relay.

In each of these following rooms; the Main Entrance, the door near the

Telephone Room, and the door near the Mechanical Room, shall have the existing B&W audio/visual door station intercoms replaced with a color audio/visual door station intercom. The locations/ placement of this intercom equipment within this office space shall be coordinated with the FPS POC before it is installed as this area is under renovation.

4.3 Ninth (9th) floor: The following equipment and cable wiring shall be furnished and installed for the DCoE ninth floor tenant space:

For Suite 9-100 (Main Entrance):

The existing card reader shall be replaced with a new card reader. A color

Audio/visual door master station intercom shall be installed in replace the existing B&W intercom. One audio/visual door station intercom shall be mounted in the Break Room and one sub-station shall be mounted on the pillar near the copy machine. The locations/ placement of this intercom equipment within this office space shall be coordinated with the FPS POC before it is installed as this area is under renovation.

Telephone Room: The existing card reader shall be replaced with a new card reader.

Suite COS (Chief of Staff): The existing card reader shall be replaced with a new card reader. Audio/visual door station intercom shall be installed in place of the exiting B&W intercom. One Master Station will be mounted on the pillar near a poster, and one sub-station will be placed on the pillar near the ‘Chief-of-

Staff’ sign. The locations/ placement of this intercom equipment within this office space shall be coordinated with the FPS POC before it is installed as this area is under renovation.

The LAN Room: The existing card reader shall be replaced with a new card reader.

Suite 9-700 (Fusion Cell): The existing card reader shall be replaced with a new card reader. A replacement color Audio/visual door station intercom shall be installed in place of the exiting B&W intercom. One Master Station shall be placed near the FAX machine, between Rooms 9-707 and 9-708, and a sub-station shall be placed on a pillar near Room 9-712A.

4.4 Public Affairs Office, Suite G8:

The existing card reader shall be replaced with a new card reader. A replacement color Audio/visual door station intercom shall be installed in place of the exiting

B&W intercom. One Master Station shall be mounted near the light switch near

Room 9-108. The locations/ placement of this intercom equipment within this office space shall be coordinated with the FPS POC before it is installed as this area is under renovation.

Suite G8 – Side Entrance (Acquisition Office):

The existing card reader shall be replaced with a new card reader.

Suite PAQ/ G3: The existing card reader shall be replaced with a new card reader. A color Audio/visual door station intercom shall be installed in place of the exiting B&W intercom. One Master Station shall be placed near the copy machine near Room 9-313A, with a sub-station near Room 9-304.

Breakroom: The existing card reader shall be replaced with a new card reader.

4.5 Training: The contractor shall provide 4 hours of training on installed equipment at a time agreed upon by the agency and contractor but within at least

5 days before final acceptance. Contractor shall provide user manuals and training materials on the equipment.

4.6 As-Built Drawings

The contractor shall provide the government with updated CAD/DWG As-built drawings showing all the locations of the PACS and intercom devices, the head end control room layouts, door controls and locations, room number, wire runs and types, conduits and closet pass thru.

5. Maintenance:

5.1 The Contractor shall provide service and preventative maintenance on the

Physical Access Control System (PACS), the Intrusion Detection System (IDS), Video Intercom (VIS) system referenced in this SOW for both the existing equipment specified in section 3.2 of this SOW, the new equipment and including all cabling over the life of this purchase order. The Contractor shall maintain all installed equipment in accordance with original equipment manufacturer (OEM) standards and industry best practices. The Government will not be responsible for performing any maintenance, repair or replacement tasks of the equipment covered under this purchase order.

5.2 The Contractor shall perform all preventive maintenance during the life of the order (minimum every quarter) for all new and existing equipment specified in this SOW. The Contractor’s preventive maintenance must incorporate all elements to ensure that the equipment is fully operational/functional and as conditions warrant, repairing or replacing any equipment included under the purchase order. All manufacturer firm ware and software updates to the PACS system shall be updated within 30 days of their release. The Contractor shall ensure that all equipment continues to operate as originally designed and installed over the life of this purchase order.

5.3 Maintenance and repairs must be performed during the hours of 8:00 a.m. to

4:00 p.m. (ET), Monday through Friday (excluding Federal holidays) unless otherwise agreed upon by the Government POC and/or CO. All on-site visits must be scheduled through the Government POC.

5.4 The Contractor must maintain a maintenance log to document all preventative maintenance, catalog all service requests, the action taken, date completed and the name of the technician who completed the service call. The maintenance log shall be provided to the Government POC on a monthly basis due on the 15th calendar day for the preceding month’s work).

5.5 The Contractor shall provide a toll free customer support telephone services to receive routine and emergency service requests, and coordinate service technician response. The Customer Service representatives must be available during the hours of 8:00am to 4:00pm Eastern Time, and be fluent in English.

The initial response to a service call must occur within a two (2) hour time frame of receiving the call if the call comes in during the hours of 8:00 am to 4:00 pm

Eastern Time Monday- Friday excluding Federal holidays. An initial response is considered a telephone call from a qualified technician to the Government POC or the arrival of a qualified technician. The purpose of the initial response is to make an assessment of the nature of the problem.

5.8 The Contractors service technicians must plan to arrive at the location to begin work within normal business hours on the same business day or following business day after receiving the service request. If late afternoon arrival (after 2

pm) cannot be avoided, the Contractor must notify the Government POC. Service scheduled after regular business hours may be authorized by the Government

POC on a case by case basis, at no additional cost to the Government. The

Contractor is allowed 2 business days from the time of his arrival to complete repairs or to order replacement equipment. Replacement equipment must have equal or greater capabilities than the equipment that is replacing and meet all requirements of the SOW.

If additional time for a service call is needed, the Contractor must submit a written request to the Government POC within response times specified above, explaining the need for time extension and the proposed time for completion of the repair. The Government POC may accept or reject the request for a time extension and, if rejected, may require replacement of the equipment. If equipment is not functioning for more than 72 business hours, contractor shall self-deduct $100 per day from their monthly invoice.

6. SECURITY CLEARANCE/CONTRACTOR FITNESS

RQUIREMENTS;

Background Investigation/Contractor Fitness Requirements:

The Contractor shall submit to DHS the following documentation for all initial non-cleared employees involved on this contract no later than 10 business days after the date of award. Documentation on all replacement employees shall be submitted to DHS no later than 14 calendar days prior to their start work date.

DHS shall provide all forms upon request after contract award. All forms must be filled in using a typewriter, completed on a computer, or by means of ballpoint pen. Forms must be legible and completed using black ink. All personnel security requirements shall be provided by and coordinated with the DHS OCSO. DHS shall inform the contractor when all personnel security requirements are met.

6.1.1 All application packages require a DHS 11000.25 – Contract

Suitability/Security Screening Request Form. This form must be sent via e-mail to HQPersonnelSecurity@dhs.gov and must be submitted by the DHS

COR/COTR or other Federal POC.

6.1.2 The Contractor shall submit two (2) fully completed FD-258

Fingerprint Cards. Forms must be legible, completed using black ink, and signed by both the applicant and the person who took the prints. Fingerprints are required for all applicants.

6.1.3 DHS will process a National Agency Check with Inquiries (NACI) for applicants whose positions will last longer than six (6) months. For a NACI, DHS will process an Electronic Questionnaire for Investigations Processing (e-QIP) case, and e-mail a notification to the applicant with instructions to complete an

SF-85 application online and submit other required documents. Instructions on where and how to access the website will be provided. The OF-306 must also be completed. After the applicant has completed the SF-85 online application, the applicant or contract company shall hand carry, mail or e-mail DHS the OF-306 and Fingerprint Cards. Signature pages from the electronic SF-85 must also be submitted, if they are not digitally certified in the e-QIP application.

6.1.4 DHS will process Law Enforcement Checks (LEC) for contractors whose positions are temporary lasting no more than six (6) months. For a LEC, the DHS 11000.25 must indicate “TEMPORARY – LESS THAN 6 MONTHS” in the Position Title field after the applicant’s position title. An e-mail will be sent to the applicant with instructions to complete the OF-306 and other required forms. The applicant or contract company shall hand carry, mail or e-mail all completed forms, to include the OF-306 and Fingerprint Cards, to DHS.

6.1.5 All forms can be submitted in person, via email, or mailed to:

DHS OCSO PSD

Contract Suitability Section

301 7th Street SW, Room 3025

Washington, DC 20024

6.1.6 Only complete packages will be accepted by the DHS Personnel

Security Office. Specific instructions on submission of packages will be provided upon award of the contract. DHS may, as it deems appropriate, authorize and grant mailto:HQPersonnelSecurity@dhs.gov a favorable entry on duty (EOD) decision based on preliminary suitability checks.

The favorable EOD decision would allow the employees to commence work temporarily prior to the completion of the full investigation. The granting of a favorable EOD decision shall not be considered as assurance that a full employment suitability authorization will follow. A favorable EOD decision or a full employment suitability determination shall in no way prevent, preclude, or bar DHS from withdrawing or terminating access to government facilities or information, at any time during the term of the contract. No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD decision or suitability determination by the Security Office. Contractor employees waiting for an EOD decision may begin work on the contract provided they do not access sensitive Government information. Limited access to Government buildings is allowable prior to the EOD decision if the Contractor is escorted by a Government employee. This limited access is to allow Contractors to attend briefings and non-recurring meetings in order to begin transition work.”

6.2. Supervision: The Contractor will make available a representative from the company who has decision-making authority to appear on-site within a reasonable amount of time to answer questions or resolve problems or disputes. The intent of the United States Government is neither to supervise the Contractors’ employees or subcontractors nor to resolve any disputes or problems between the Contractor and his/her subcontractor(s). The Contractor is solely responsible for ensuring his/her subcontractors and employees follow the contract specifications.

6.3 Work Site Facility Usage: The Contractor shall maintain the existing facility in a safe and weatherproof condition throughout construction/installation period.

Contractor will be responsible for the immediate repair and/or damage caused by construction/installation operations. The Contractor is required to take all necessary precautions in protecting the facility and its occupants during the construction/installation period. The Contractor shall verify all dimensions, equipment needs, and conditions at the site before starting any portion of the work under this contract.

6.4 Materials on the Site: Unless otherwise noted or specified, materials and equipment that are removed from the government facility shall be disposed of by the contractor. The FPS POC or his/her designee will provide a signed copy of the list to the Contractor and a copy will be placed in FPS files.

6.5 Storage: Unless approved by the FPS POC, storage of material on the site is not permitted and all material shall be removed from the site daily.

7.0 EQUIPMENT STANDARDS

7.1The Contractor shall provide all material, equipment or devices that meet the requirements of the Underwriters Laboratories Inc. (UL) latest edition as regards to all building security systems. The UL label or UL listing will be accepted as conforming to this requirement. In lieu of the label or listing, the Contractor may submit independent proof that the materials, equipment or devices conform to the published UL standards. For materials, equipment or devices that fall outside the scope of activity or UL, this requirement does not apply.

7.2 The National Electric Code (NEC) of the National Fire Protection Association

(NFPA) and standards of the organization listed below are referenced herein. All work and equipment shall be manufactured, tested and installed in accordance with standards that are applicable.

Electronic Industries Association (EIA)

Underwriter’s Laboratories, Inc. (UL)

Insulated Power Cable Engineers Association (IPCEA)

National Electrical Manufacturers Association (NEMA)

Institute of Electrical and Electronic Engineers (IEEE)

American National Standards Institute (ANSI)

National Fire Protection Association (NFPA)

7.4 Maintainability: Devices and equipment shall be designed and constructed to facilitate modular, unitized component replacement. Components shall be arranged and assembled in a readily accessible location to maintenance personnel without compromising the defeat resistance operation of the system. Controls and adjustments inside enclosures requiring manipulation by maintenance personnel shall be readily visible and accessible with minimum disassembly of the equipment.

7.5 Interchangeability: Compatible equipment, assemblies, subassemblies, and replaceable parts shall be physically and functionally interchangeable as complete items without modification. Individual items shall not be handpicked for fit or performance. Reliance shall not be placed on any uninspected dimension, rating, characteristic, etc. Whether parts and subassemblies are readily replaceable will be determined by the FPS POC.

7.6 Manufacturers’ nameplates will be securely and permanently affixed to each major component of the system, and will be indented, embossed, or silk-screened in a high quality way providing lasting identification. Each nameplate shall, at a minimum, contain the manufacturer’s name, model number, and serial number of the component currently available and identified in current publications or catalogs.

7.7 Workmanship during manufacture, assembly, and installation of the system shall conform, in all respects, to the requirements of the associations listed previously.

Soldering, workmanship, wiring, cleaning, finishes, and miscellaneous materials shall conform to these requirements.

8.0 Government Acceptance

8.1Upon completion of the installation, the Contractor shall conduct a performance test on the PACS and Intercom system. Notice of intent to test shall be provided to the FPS POC at least 48 hours prior to testing.

8.2 A full walkthrough to accomplish inspection of the installed system shall be conducted in the presence of the FPS POC. No acceptance shall be made without a successful walkthrough. A written and signed documentation consisting of DHS

Form 700-21 entitled Material Inspection and Receiving Report with reported information shall be completed. A copy of the same information will be provided to the Contractor to that effect. Without this written and signed documentation, inspection shall be considered incomplete and payment may be delayed.

9.0 SAFETY AND HEALTH

9.1 All work shall comply with the applicable requirements of 29CFR 1910/1926 and 40CFR 761. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

9.2 The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel, and structural integrity of the building during the execution of work, and shall hold FPS harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

9.3 The Contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

10.0 SECURITY SENSITIVE INFORMATION (SSI)

10.1 The information in this SOW (including any attachments) may contain confidential and/or law enforcement sensitive (LES) information intended for a specific individual and purpose, should be considered For Official Use Only.

(FOUO) DHS 11042.1 (03/05). You are hereby notified that any dissemination, distribution, or copying is strictly prohibited. At a minimum, the information herein shall be disseminated on a “need to know” basis and when unattended, shall be stored in a locked container or area offering sufficient protection against theft, compromise, inadvertent access and unauthorized disclosure. The Contractor shall not retain sensitive documents such as schematics, blueprints, diagrams, photos, videos etc. All documents supplied to the Contractor, by the government for planning and bidding purposes, shall be returned in their entirety. At the completion of the installation all documents developed and/or acquired, such as photos, videos, schematics or diagrams, redlined or final, shall be submitted to the government as part of the final project completion and government acceptance.

10.2 Oversight and work coordination shall be performed throughout the duration of the project by FPS Inspectors, Risk Management Branch (RMB) representative, and/or authorized personnel as designated.

11.0 REGULATORY REQUIREMENTS

11.1 All work performed in accordance with the SOW shall be accomplished in accordance with the newest versions of the following codes and standards for commercial buildings.

National Institute of Standards and Technology (NIST)

American Disabilities Act (ADA); Architectural Barriers Act (ABA)

American National Standards Institute (ANSI)

American Society of Mechanical Engineers (ASME), Publications

American Standard Testing Material (ASTM)

Environmental Protection Agency Disposal of Electronic Components

General Services Administration (GSA) Security Standards for Leased Space

Government Accountability Office: Security Design Criteria for New Federal

Office Buildings and Major Modernization Projects

ISO/IEC 14443

National Electric Code

National Fire Protection Association (NFPA)

National Electrical Manufacturers Association (NEMA)

National Infrastructure Protection Plan 2013

Office of Management and Budget (OMB) guidance M-05-24

Standards of the National Board of Fire Underwriters for Electrical Wiring and Apparatus

The Institute of Electrical and Electronics Engineers (IEEE), Inc.

Underwriters Laboratories (UL)

11.2 The Contractor shall be solely responsible for being knowledgeable of the current versions of the above standards. Any work completed in accordance with this SOW that does not meet the requirements of the latest standards from above, the

Contractor, at no additional expense to the government, shall correct all deficiencies in order to meet the requirements of the latest revisions.

12.0 DELIVERABLES

The Contractor shall consider items in BOLD as having mandatory due dates.

Items Deliverables/Event Due by Distribution

1 Training Materials 3 business days before training is conducted

FPS POC

2 Microsoft Project Report 10 business days after award/weekly updates there after

CO, FPS POC

3 Maintenance Report

15 calendar days following maintenance during month (i.e. June report due July 15th )

CO, FPS POC

4 As-Installed Drawings and

Documentation

Within five (5) business days of walkthrough

FPS POC

HSHQEC-17-Q-00012 – CLAUSES

CLAUSES INCORPORATED BY FULL TEXT:

FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Jan 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C.3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71,Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting

Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include --

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or

52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5

CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the

Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in

(i)(6)(v) of this clause, and then at the rate applicable for each six-month period at fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the

Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the

Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the

Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law.

If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with

31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and

41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the

SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)

(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred…