HSHQEC13R00006_Amendment_0003.pdf

NSN 7540-01-152-8070 STANDARD FROM 30 (REV. 10-

83) PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 DFR) 53.243

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 7

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0003 January 10, 2013

6. ISSUED BY CODE FPSD2 7. ADMINISTERED BY (If other than Item 6)

US Department of Homeland Security Federal Protective Service Office of Procurement Operations 701 Market Street, Suite 4200 Philadelphia, PA 19106 Attn: K. McCullough, (215) 521-3101, katelyn.mccullough@dhs.gov

8. NAME AND ADD

RESS OF CONTRACTOR (No., street, county, State, and ZIP Code)

( ) 9A. AMENDMENT OF SOLICITATION NO.

HSHQEC-13-R-00006

9B. DATED (SEE ITEM 11)

December 12, 2012

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers X Is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; of (c) By separate letter of telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, Is required to sign this document and return copies to the issuing office.

14. DECRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Pages 2-7

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type of print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or Print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

A. The government will indicate whether or not the Service Contract Act applies at the task order level.

B. FAR 52.212-4 (Alternate I) is hereby deleted in its entirety from RFP HSHQEC-13-R-00006. The deletion is hereby replaced with FAR 52.212-4.

C. All references within the Sample tasks for the “guarantee” are hereby removed. The guarantee of all work shall be in accordance with FAR 52.212-4 Contract Terms and Conditions – Commercial Items (FEB 2012).

D. Standard Form 1449 is hereby deleted in its’ entirety and replaced with the attached to reflect a revised period of performance 03/01/2013 – 02/28/2015.

E. Throughout RFP HSHQEC-13-R-00006 all reference to “services” is hereby replaced with “requirement.”

F. The Scope of Work for CLIN 0002 is hereby removed in its’ entirety and replaced with the attached Scope of Work.

G. Word versions of Attachment 2 – Past Project Form and Attachment 3 – Past Performance Questionnaire are attached.

H. In all sample / actual scopes of work, any specific brand names listed are to be utilized as reference examples and not as a sole source requirement.

I. The proposal due date is hereby extended until Friday, January 25, 2013 at 2:00 p.m. EST.

J. In all task scopes of work, reference to Specifications and work grouped under separate divisions is hereby removed. It is not expected that the Government will provide any further building drawings for the task scopes of work associated with this RFP.

K. Sub-section C-2: Addendum to FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Feb

2012) is hereby revised as follows:

09. CONTRACT ADMINISTRATION DATA

INVOICES – Invoices shall be submitted for payment within 30 days after completion of the project. Invoices shall not contain any employee Personally Identifiable Information (PII).

Invoices shall be submitted via one of the following three methods:

1. By mail:

NPPD-FPS-Region 11

DHS, NPPD

Burlington Finance Center P.O. Box 1279 Williston, VT 05495-1279 Attn: FPS Region 11 Invoice

2. By facsimile (fax): # 802-288-7658. The invoice submission shall include a cover sheet with the contractor’s point of contact information and # of pages.

3. By e-mail: NPPDinvoice.consolidation@dhs.gov

The invoice number and FPS Region 11 shall be annotated in the subject line of the e-mail. Only

(1) invoice shall be submitted per e-mail message.

The invoice attached to the e-mail shall be in Portable Document Format (PDF)

Invoices submitted by other than these three methods will not be processed and will be returned.

Contractors shall provide an informational copy of each invoice to the Contracting Officer at Josh.Clemens@dhs.gov, Contract Specialist at Katelyn.McCullough@dhs.gov and the Contracting Officer’s Technical Representative if assigned.

In addition to the information required for a proper invoice as identified in FAR 52.212-4 (g)(1), Contract Terms and Conditions – Commercial Items, (FEB 2012), the contractor shall annotate “FPS Region 11” on the face of each invoice.

09B. PAYMENTS

1. Payment will be made on a calendar month basis in arrears upon submission of an invoice.

Payment will be due on the 30th calendar day after receipt of a proper invoice or date of receipt of the requirement, whichever is later.

2. It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms and requirements of this contract. In no event shall the contractor invoice or the Government be obligated to pay for work performed in excess of the amount identified within the contract / task order (inclusive of all modifications).

3. The Contractor is responsible for submitting accurate invoices that reflect the actual performance of the requirement. Repeated substantiated errors in invoicing may adversely affect the performance assessments assigned during the pendency of the contract. Submission of false invoices shall be subject to contractual and legal actions.

4. The Government will only pay for requirements contracted for / provided by the Contractor and funded on the task order.

Any inquiries regarding payment shall be directed to the COTR and/or CO.

L. Any information communicated verbally does not constitute a change in the solicitation. The only changes to the solicitation will be made via formal, written amendment.

M. Questions and answers submitted by all vendors in response to this Request for Proposal will only be answered via amendment. An opportunity to visit the site for CLIN 0002 was provided for contractors to assess the conditions of the project. Contractors shall utilize their industry expertise and business acumen in submitting a proposal in response to the RFP.

N. The following questions and answers are provided for informational purposes only, please note any questions associated with the Sample Task II are no longer valid based on the information contained within Amendment 0002 and above, which replaces the Sample Task with an Actual Task:

Q1. Please clarify which access control brands/manufacturers (e.g. Software House, AMAG, S2, etc.)

bidders must be capable of selling, installing, and servicing in order to be completely compliant with Solicitation HSHQEC-13-R-00006.

A1. There are no specific brands or manufacturers required for this contract and resultant task orders.

The scopes of work may indicate a brand name or equal requirement.

Q2. Is there any expected "help desk" or onsite presence required after the install is complete? If so, response time requirement, etc.

A2. The specific requirements will be established at the task order level; however, an onsite presence is not anticipated under any of the task orders issued under this contract vehicle.

Q3. Will the sample tasks be immediately awarded?

A3. No, these are sample tasks and not actual requirements (except for Task II-See Amendment 0002).

Q4. Will there be follow on task orders?

A4. If any requirements develop, they will be competed amongst the contract holders.

Q5. Are there any special licenses required for the execution of the task orders?

A5. It is incumbent upon the awarded contractor(s) to be aware of any required licenses.

Q6. Are the installers required to have an active security clearance and if so what level?

A6. It is not anticipated that any installers will require a security clearance although they may need

DHS suitability depending on the agency and site.

Q7. On page 36 sub para (a) "Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance". On page 36/37 Sub para 1a Relevant Past Performance, it specifically details the evaluation of past performance by the Government and if it's relevant or not. The question being, it would appear that one contradicts (slightly) the other.

If you don't list any PP, you will not be looked unfavorably upon, but it you do list it and the government determines it "not relevant" it could hurt the offerors proposal chances. Is this correct?

A7. If there is no relevant past performance history an offeror will not be evaluated favorably or unfavorably under the past performance technical evaluation factor.

Q8. With regards to past performance would it be deemed relevant to show personal past performance in a narrative portion (specifically past military experience directly related to this effort)?

A8. Past performance information should be submitted in accordance with the Request for Proposals, which includes the past project form (attachment 2), which allows for narration.

Q9. Is this a re-compete of an existing contract and if so please provide the name(s) of the incumbent(s).

A9. This is not a re-compete of an existing contract.

Q10. Is the limitations on subcontracting rule applicable to the total contract value or just costs of labor?

A10. Refer to Clause FAR 52.219-14 Limitations on Subcontracting in full text.

Q11. Regarding Sample Task 3. Reference building 4, camera C, what is the length of RG-59/U between the camera and the head-end?

A11. Less than 200 feet.

Q12. Regarding Sample Task III, Buildings 10 & 11: Will any Panasonic Fixed Camera that meets the general minimum specifications, listed at the beginning of the sample task, be acceptable or is there a specific model that the camera must be equivalent to?

A12. Any Panasonic or equivalent fixed camera that meets the general minimum spec will be acceptable.

Q13. Regarding Sample Task III, Building 14: Does the last sentence/paragraph requiring 2 hrs of training on installed equipment apply only to the equipment for building 14? If not, is the training for 2 total hours or 2 hours per building?

A13. It applies to each building.

Q14. The instructions on page 3 of the SF-1449 states that the contractor must provide a total estimated price (i.e. the sum of all items within that performance period). The period of performance for each CLIN is given as 02/01/2013 to 01/31/2015. Is it the government’s intent that unit pricing for each CLIN remain unchanged throughout the 3 year POP?

A14. Actual requirements will be defined at the task order level. The prices established in the SF1449 are the ceiling prices which can be discounted when any actual requirements are issued under this contract vehicle. See D of amendment 0003, which revises the period of performance.

Q15. Are the quantities identified for sample tasks orders and the total price indicative of total contract activity over the life of the contract or are the quantities and total price for evaluation purposes only?

A15. The quantities identified are the maximum number of projects that will be awarded under the associated tier / CLIN for the duration of the contract. The pricing submitted in response to the sample tasks (with the exception of task II) is for evaluation purposes only.

Q16. Does the government intend to issue task orders using the CLIN unit pricing or will the Government Issue an RFP to each awarded contractor for pricing, evaluation, and selection after award?

A16. Refer to the Ordering Guidelines outlined under Amendment 0001.

Q17. What recourse does the contractor have for unforeseen issues or unique circumstances that increase pricing after award? For example, if we assume that existing cabling can be used in our pricing, but it is determined during installation that new cable must be installed. How are those additional costs reimbursed? Another example, we assume that existing rack space and sufficient UPS power is available for installation of the DVR in Sample Task #1. During installation it is determined that neither of these assumptions are correct. How are those additional costs reimbursed?

A17. At the contract level, there is no compensation for incorrect assumptions. It is inherent upon the contractors to factor in a certain amount of risk as the pricing at the contract level sets the ceiling amount for the resultant task orders. At the task order level and when appropriate site visits will be scheduled, which will reduce much of the risk associated with assumptions. If there are unforeseen circumstances at the task order level, this will be brought to the attention of the COR and addressed as appropriate by the Government.

Q18. Please elaborate on how the government will evaluate CLIN pricing with all the possible different assumptions that can be made regarding existing site conditions.

A18. Task II (CLIN 0002) is now an actual requirement (to include a site visit, which will reduce much of the risk associated with assumptions) and not a sample task. See questions and answers 20 through 43 of this Amendment in regards to Sample Task I and III, which address various possible assumptions.

Q19. Can the government provide a list of standard assumptions that each contractor can use to ensure pricing comparisons are accurate?

A19. Task II (CLIN 0002) is now an actual requirement (to include a site visit, which will reduce much of the risk associated with assumptions) and not a sample task. See questions and answers 20 through 43 of this Amendment in regards to Sample Task I and III, which address various possible assumptions.

Sample Task I (Upgrade Security Equipment):

Q20. Is the current system up and running?

A20. Yes

Q21. If current system is running, do we need to keep running until cutover (Parallel)?

A21. We expect some down time while the equipment is cut over. It isn’t necessary to run a parallel system until it’s complete.

Q22. Is the new monitor to be installed in same location as the old monitor?

A22. Not necessarily. In many cases, we’re upgrading from rack-mounted, 20-inch screens to wall-mounted, 42-inch screens. In that case, the vendor would be expected to supply the wall mount and the labor and material to run cable between the DVR, switch (if necessary) and the monitor.

Q23. Are the current monitor connections (DVI, HDMI, etc.) acceptable for the new monitor?

A23. Yes

Q24. Will we be removing additional equipment other than the monitor (e.g. existing DVR)?

A24. Per the SOW in this case, yes – the vendor will be expected to upgrade the DVR, keyboard and mouse.

Q25. Will power be provided for all equipment or does the contractor provide all power?

A25. Power will be provided for all equipment.

Q26. Are there any backup power requirements (e.g., UPS, etc.)?

A26. This will be specified in the RFQ.

Q27. Who provides the sign off requirements?

A27. The Contracting Officer’s Representative

Q28. Is the contractor responsible for providing local permits?

A28. In leased buildings, yes.

Q29. Will a punch list be a deliverable?

A29. No.

Q30. Do we need to supply a training plan for approval?

A30. No.

Q31. Please define substantial completion (e.g., is it based on a certain milestone, % complete, etc.)?

A31. The term substantial completion is no longer applicable to this RFP. See C of amendment 0003.

Q32. How long in advance do we need to request final inspection?

A32. At least 48 hours.

Sample Task III – (Replacement of Existing CCTV System)

Q33. Are CAD drawings available?

A33. We usually are not able to provide CADs, especially in leased buildings.

Q34. Please define raceway, conduit, troughs, and cable trays.

A34. All of it is used to ‘dress’ the wire between points so that it the wire is not open and laying on ceiling tile or is exposed.

Q35. Under General Requirements it states, “All necessary power for the system will be identified by the

Building Management Section.” Does that mean requirements or supplied?

A35. Supplied.

Q36. Plenum rated jackets are high temperature rated Teflon – can we assume that Teflon cable means

Plenum?

A36. Yes

Q37. Will power be provided for all equipment or does the contractor provide all power?

A37. Power will be provided.

Q38. Will the 14 buildings be on a life cycle schedule for replacement? Meaning oldest equipment / building 1st?

A38. We usually work with the vendors on a schedule of priorities in cases like this. When we do upgrades, the equipment is about the same age, so we’d go on worst condition first.

Q39. Building 1: What is the distance to re-pull coax and power cable?

A39. 30 feet.

Q40. Building 2: Can we re-use existing cable for the 20 cameras?

A40. Yes

Q41. Building 3/4: Are all remaining cable with the exception of camera at building 4 re-usable?

A41. Yes

Q42. Building 4: How long is the run to replace camera c and is the current pathway still intact?

A42. 50 feet; yes the current pathway is still intact.

Q43. Any training requirements for any of the equipment installed in Sample Task III?

A43. 2 hours per building.

O. Another amendment will be issued addressing the remaining questions submitted in response to the solicitation. Note that questions submitted after the published deadline of January 10, 2013 at 10:00 a.m.

will not be addressed.

P. All other terms and conditions of the Solicitation, as amended apply.