Wabash_MetroWest_-_Pre-Proposal_Conference_Presentation.pdf

FPS Region 3 PSO Services for the

SSA Wabash St. and Metro West Locations, MD

Issued via www.fbo.gov on August 1, 2013

PSO Services Region 3 – Wabash & Metro West Locations http://www.fbo.gov/

Disclaimer:

Statements made in this presentation or in response to inquiries do not revise the written terms of the solicitation (if there is a discrepancy between this presentation and the RFP, the RFP rules).

Changes to the solicitation must be made in writing via amendment.

PSO Services Region 3 –

Federal Protective Service Mission Statement

Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

Request for Proposals

RFP: HSHQE3-13-R-00007

Unrestricted Competitive Procedures under FAR part 12 PSO Services for the Social Security

Administration (SSA) Wabash St. and Metro West locations, MD

Request for Proposals RFP Closing Date – September 4, 2013 See solicitation for proposal submission specifics

Current contractor at Metro West location is Basic Contracting Services. Wabash St.

location is new, currently being constructed.

Contract Type Government anticipates awarding a single award Indefinite Delivery Indefinite Quantity (IDIQ) Labor Hour Contract

The guaranteed minimum amount to be ordered under each contract will be $100,000.00 worth of orders.

Individual labor hour type task orders will be issued with fixed hourly rates

Contract Award Government anticipates awarding the requirements as follows:

On or before October 31, 2013

Contract Transition Government anticipates a 90 day transition period before PSOs stand post.

Period of Performance FPS intends to award a follow-on effort on or before October

31, 2013.

The anticipated performance periods are as follows:

Base Year: January 31, 2014 through January 30, 2015 Option Year 1: January 31, 2015 through January 30, 2016 Option Year 2: January 31, 2016 through January 30, 2017 Option Year 3: January 31, 2017 through January 30, 2018 Option Year 4: January 31, 2018 through January 30, 2019 Option per FAR 52.217-8 January 31, 2019 –July 30, 2019

Individual task orders will include specific performance periods

General Scope The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitations

General Scope (con’t) The instant acquisition will be utilizing the most recent standardized FPS Statement of Work for PSO services.

Some significant differences between this SOW and one in the incumbent contract include revised training requirements, semi-annual firearms qualifications, an increase in contractor reporting requirements, increased medical/physical standards, more stringent uniform and equipment specifications and the addition of a Continuity of Operations Plan.

Contractor must have a qualified PSO force for the duration of the contracts that meets the complete FPS requirements identified in the RFP.

Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the use of the firearms before working on an order.

In addition to the Basic PSO services detailed in the SOW, the contractor shall be required to provide TAS, ESS and COOP.

Wabash & Metro West Locations 14

Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

Wabash & Metro West Locations 15

Temporary Additional Services

(TAS)

TAS goes beyond the basic services requirements. TAS are the short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post location.

Contractor may be required to perform these services with little advance notice.

Authorized to proceed through the CO or COR direction.

Wabash & Metro West Locations 16

Emergency Security Services

(ESS)

Emergency/Surge security force services. Deployments may be to large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events.

The hourly rate shall be inclusive of all costs (including, but not limited to, travel costs, per diem, lodging, mileage, and vehicles) directly related to or incidental to providing ESS.

No “phase-in” period for these requirements.

The government may order all estimated hours in a single emergency event. The contractor may use reserve forces to fulfill ESS requirements, however, the use of reserve forces to meet ESS requirements will not relieve the contractor of the requirement to maintain a sufficient reserve force to provide all services under the contract to include ongoing Basic Services and TAS requirements.

Wabash & Metro West Locations 17

Continuity of Operations Plan (COOP) Implementation

The Contractor shall submit a COOP to the Government as a post-award deliverable.

Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not To Exceed Amounts in the Schedule of Supplies/Services and Prices.

Wabash & Metro West Locations 18

Site Locations Throughout the Wabash St. & Metro West

Locations, Baltimore, MD The current estimated basic service requirements were provided with the RFP.

Actual performance locations and hours of basic services will be incorporated on the individual orders when issued.

Wabash & Metro West Locations 19

Insurance Requirements Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.

Wabash & Metro West Locations 20

Source Selection Criteria

Contractors shall submit quotes based on the following four (4) evaluation factors:

1) Relevant Past Performance

2) Management Approach

3) Socio-Economic Participation

4) Price

Wabash & Metro West Locations 21

Source Selection Criteria (con’t)

The technical evaluation factors are listed in descending order of importance:

Relevant Past Performance Management Approach Socio-Economic Participation

The technical evaluation factors, when combined, are significantly more important than price.

Wabash & Metro West Locations 22

Relevant Past Performance Relevant past performance is recent (i.e. performed within the last 3 years) performance under projects that are of a similar or directly related scope, magnitude and complexity to the requirement described in the solicitation.

The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP.

Wabash & Metro West Locations 23

Teaming Arrangements Reference FAR 9.6 Provide a narrative or the actual teaming agreement

Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance

Wabash & Metro West Locations 24

Management Approach Offerors shall address:

Quality Assurance (including supervision, Quality Control, Transition, and staffing)

Successful Offeror’s Management Approach will be incorporated into the resultant contract.

Wabash & Metro West Locations 25

Schedule of Prices Basic Services, TAS and ESS CLINs will be priced as weighted average hourly rates (fully burdened).

COOP - Since COOP implementation costs cannot be pre-determined at this time, the Government has provided estimates and established Not To Exceed (NTE) Amounts in the Schedule of Supplies/Services and Prices.

Wabash & Metro West Locations 26

Schedule of Prices (con’t) Contractors shall submit price quotes on the

Standard Form (SF) 1449 included in the RFP Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6).

The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

Wabash & Metro West Locations 27

Price Element Breakdown The Price Element Breakdown spreadsheet

(Attachment 6) is for Contractor’s to provide direct hours, full time equivalents, and pricing for the following non-PSO positions directly charged to the contract:

First Line Supervisors Contract Manager Other Managers (i.e., Deputy, Area, Regional, District) Quality Control Training Administrative support

Wabash & Metro West Locations 28

Basis for Selection The Government will select the responsible

Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only apparent successful offeror determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

Wabash & Metro West Locations 29

Efficient Competition Offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received. The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other technical proposals received. Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical rating. This would occur when the Contracting Officer determines that any possible technical superiority of an unevaluated (and higher priced) technical proposal, over (a lower priced) one that was already evaluated and assigned the highest possible technical rating, would not warrant any additional price premium.

Federal Protective Service Points of Contacts

Gregory Blaszko, CS Email: gregory.blaszko1@hq.dhs.gov Phone: 215-521-2276

Annmarie Bartholomeo, CO E-mail: annmarie.bartholomeo@hq.dhs.gov Phone: 215-521-2251

Wabash & Metro West Locations 30 mailto:gregory.blaszko1@hq.dhs.gov mailto:annmarie.bartholomeo@hq.dhs.gov

Wabash & Metro West Locations 31

Questions

Please provide any questions to the

CO/CS in accordance with the question submission instructions included within the solicitation.