Attachment_9_-_Proposal_Submission_Checklist.pdf

HSHQE3-13-R-00007

March 2013 Version

PROPOSAL CHECKLIST FOR OFFERORS

The below checklist will serve to assist you in insuring that all required elements of your proposal are submitted. You are cautioned that the below is a summary of items necessary for submittal with your proposal, however it is imperative that you completely and thoroughly examine all elements of the Request for Proposal and all Amendments thereto, as these sections provide more detailed information regarding our evaluation and describes particular items you must address on forms and your narratives. Failure to comply and adequately respond to the full requirements of the solicitation may result in an Unacceptable rating. If there is a discrepancy between the information provided on this checklist and the body of the Request for Proposal and Amendments, the Request for Proposal and Amendments shall take precedence.

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

PACKAGE ONE – TECHNICAL PROPOSAL

RELEVANT PAST PERFORMANCE: Minimum Submission Requirements

1. Submit up to a maximum of three (3) reference projects for your firm for evaluation. Where a teaming arrangement is proposed, an additional maximum of up to three (3) projects for partner(s)/subcontractor(s) shall be submitted. Thus a maximum of no more than six (6) projects (3 for the prime and 3 for the subs or other partners) shall be submitted in total.

2. For each reference project whereby a Contractor Performance Assessment Report is not resident for the most recently completed performance period, send a Past Performance Questionnaire (Attachment 4) to a cognizant representative of the customer organization that purchased the services from your company.

3. If a teaming arrangement is proposed, provide a narrative and/or copy of Teaming Agreement if one exists.

MANAGEMENT APPROACH: Minimum Submission Requirements

A. Quality Assurance

1. Field Level Supervision. Complete Attachment 8, “Field Level Supervision Exhibit”.

2. Quality Assurance.

a. Provide a narrative summary of your Quality Control Plan which will be provided as a post award deliverable. At a minimum, the summary shall detail what will be inspected, the methods of inspection to be used and the frequency of inspections.

b. Discuss your processes for addressing non-compliance issues (employee and other) which are identified through their Quality Control efforts.

B. Transition. Offerors shall outline significant transition steps and the associated timeframes for completing these steps to assure timely contract start-up and performance.

C. Staffing: Minimum Submission Requirements.

1. Staffing Plan. The offeror shall describe their staffing Plan.

2. Relief Plan. Provide a detailed plan indicating your approach to providing relief.

March 2013 Version

PROPOSAL SUBMISSION REQUIREMENTS SUMMARY

PACKAGE TWO – ALL NON-TECHNICAL DOCUMENTS

PRICE PROPOSAL

1. SF 1449

2. Acknowledge Amendments (if any) in accordance with the instructions in Block 11 of the Amendment(s) SF 30.

3. Detailed Breakdown of Proposed Unit Prices. Price Element Breakdown Worksheet (Attachment #6) provides expected form.

4. Indirect Burden Rates for the proposed Base year and four Option years.

SOCIO ECONOMIC FACTOR.

1. Complete and return Attachment 10, Extent of Participation by Small Disadvantaged Business Concerns.

2. Large business concerns shall address Prime Contractor Participation in the DHS Mentor Protégé Program by checking the appropriate box on Attachment 10.

OTHER DOCUMENTS TO INCLUDE IN PACKAGE TWO

Subcontract Plan. Offerors other than small businesses shall prepare and Submit an individual type Small Business Subcontracting Plan.

Disclosure. Completed disclosure required under HSAR 3052.209-70, Prohibition on Contracts with Corporate Expatriates (Jun 2006).

Disclosure. Completed disclosure required under HSAR 3052.209-76, Prohibition on Federal Protective Service Guard Services Contracts with Business Concerns Owned, Controlled, or Operated by an Individual Convicted of a Felony (Dec 2009).

Representation and Certifications. Completed certification. See FAR 52.212-3. Offeror Representations and Certifications – Commercial Items (Feb 2012) Certification Regarding Responsibility Matters. See FAR 52.209-5, Certification Regarding Responsibility Matters Information Regarding Responsibility Matters. Completed certification. See FAR Clause 52.209-7,