RFP_for_Program_Management.pdf

A-1

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

1 N/A 82

HSFE60-13-R-0001

X

AMMI

Federal Emergency Management Agency

Office of Acquisition Management

500 C Street, S.W., PP 5th Floor

Washington DC 20472

See Section L

Item 7 2: PM EST 01-29-2013

Veronica E. Key 202-646-3253 veronica.keyfema.dhs.gov

X A-1

X B-1

X C-1

X D-1

X E-1

X F-1

X G-1

X H-1

X I-1

X J-1

X K-1

X L-1

X M-1

FEMA Finance Center

P.O. Box 9001

Winchester VA 22604

HSFE60-13-R-0001

Table of Contents

PART I - THE SCHEDULE A-1

SECTION A - SOLICITATION/CONTRACT FORM ................................................................................. A-1

SF 33 SOLICITATION, OFFER AND AWARD ................................................................................ A-1

PART I - THE SCHEDULE ......................................................................................................................... …B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS………………………………………….B-1

B.2 COST/PRICE SCHEDULE……………………………………………………………..…………..B-1

B.3 CONSIDERATION – FIXED PRICE/ESTIMATED COST PLUS AWARD FEE……............... ..B-1

B.4 CONTRACT MINIMUM AND MAXIMUM FUNDING LIMITATION………………..……......B-4

B.5 TASK ORDER FUNDING…………………………………………………………………..……...B-5

B.6 MODIFICATION OF RATES……………………………………………………………..………..B-6

B.7 PROVISIONAL INDIRECT COST RATES FOR COST REIMBURSEMENT TASK ORDERS ..B-7

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK……………………. ….C-1

C- STATEMENT OF OBJECTIVES ……………………………………………………….………….. C-1

SECTION D - PACKAGING AND MARKING……………………………………………………….………...D-1

D.1 PRESERVATION, PACKING AND PACKAGING – COMMERCIAL…………………………..D-1

SECTION E - INSPECTION AND ACCEPTANCE ..................................................................................... ..E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE……………...E-1

E.2 Inspection and Acceptance……………………………………………………………………….......E-1

E.3 GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE PLAN………………...…...E-1

E.4 METHODS OF SURVEILLANCE…………………………………………………………….…….E-2

E.5 PERFORMANCE OF GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS… E-2

E-6 PERFORMANCE REQUIREMENTS SUMMARY (PRS) AND QUALITYASSURANCE PLAN E-2

SECTION F - DELIVERIES OR PERFORMANCE ........................................................................................ F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ………………F-1

F.2 PERIOD OF PERFORMANCE…………………………………………………………... ……........F-1

F.3 PRINCIPAL PLACE OF PERFORMANCE……………………………………………………........ F-1

F.4 NOTICE OF DELAY……………………………………………………………………............... …F-1

F.5 DELIVERY SCHEDULE……………………………………………………………………….… …F-1

SECTION G - CONTRACT ADMINISTRATION DATA .............................................................................. G-1

G.1 SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS PROGRAM/PLAN...……..G-1

G.2 TECHNICAL DIRECTION AND SURVEILLANCE........................................................................G-1

G.3 IDENTIFICATION OF GOVERNMENT OFFICIAL........................................................................G-3

G.4 TRAVEL COSTS…………………………………………………………………………………….G-3

G.5 DATA MANAGEMENT PROGRAM REQUIREMENTS………………………………………….G-3

G.6 PAYMENT- FIXED PRICE (PERFORMANCE-BASED)…………………………………….……G-4

G.7 PAYMENT-INCENTIVE/DISINCENTIVE (PERFORMANCE-BASED)…………………………G-5

G.8 PAYMENT- COST REIMBURSEMENT (COST-PLUS-FIXED-FEE)…………………………… G-5

G.9 PAYMENT- FIRM-FIXED-PRICE (FIRM-FIXED PRICE TASK ORDERS)……………………. G-5

G.10 SUBCONTRACT CONSENT…………………………………………………………………….. ...G-6

G.11 CONFIDENTIALITY OF INFORMATION…………………………………………………………G-6

G.12 SUBMISSION OF INVOICES OR VOUCHERS FOR PAYMENT…………………………….. …G-6/8

G.13 REPORT OF WORK…………………………………………………………………………………G-9/10

SECTION H - SPECIAL CONTRACT REQUIREMENTS .......................................................................... ..H-1

H.1 REPRODUCTION OF REPORT……………………………………………………….................. .H-1

H.2 WAGE DETERMINATION……………………………………………………………………... ...H-1

H.3 NON-PERSONAL SERVICES…………………………………………………………………... ...H-1

H.4 WELFARE TO WORK…………………………………………………………………………... ...H-1

H.5 CONTRACTOR UTILIZATION OF GOVERNMENT FACILITIES……………………………...H-1

H.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES…………………………………………….H-2

H.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES WORKING IN GOVERNMENT SPACES

IN E-MAIL AND OTHER FORMS OR ORAL AND WRITTEN COMMUNICATIONS (DEC 2008)…H-2

H.8 IDENTIFICATION OF CONTRACT VEHICLES…………………………………………………..H-2

H.9 SECTION 508 STANDARDS………………………………………………………………………..H-2

H.10 NONDISPLACEMENT OF QUALIFIED WORKERS (Executive Order 13495, JAN 2009)………H-3

H.11 LIABILITY CLAIMS…………………………………………………………………………………H-3

H.12 Contractor will be evaluated by Contractor Performance Assessment Reporting (CPARS)……… ...H-4

H.13 TASK ORDER PROCEDURES………………………………………………………………………H-4

H.14 52.234-4 EARNED VALUE MANAGEMENT SYSTEM (JUL 2006)………………………………H-5

H.15 LIABILITY……………………………………………………………………………………………H-6

PART II - CONTRACT CLAUSES .................................................................................................................. .I-1

SECTION I - CONTRACT CLAUSES ......................................................................................................... ..I-1

I.1 NOTICE OF HYBRID CONTRACT………………………………………………………………….I-1

I.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE………………...I-1

I.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JAN 2011)……………………………………………………........I-3

I.4 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009) ALTERNATE I (OCT

2009)…………………………………………………………………………………………………..I-3/4

I.5 52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2011)……………………………………I-5/9

I.6 52.216-8 OPTION TO EXTEND SERVICES (NOV 1999)…………………………………………I-9

I.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)…………...........I-9

I.8 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (APR

2009)……………………………………………………………………………………………………I-9

I.9 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999)…………………………..I-11

I.10 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)……………………………………………………………………….I-11

I.11 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

1989)……………………………………………………………………………………………………I-17

I.12 52.232-35 DESIGNATION OF OFFICE FOR GOVERNMENT RECEIPT OF ELECTRONIC

FUNDS TRANSFER INFORMATION (MAY 1999) .............................................................................. I-18

I.13 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB 2006) ......... I-19

I.14 52.249-14 EXCUSABLE DELAYS (APR 1984) ................................................................................... I-18

I.15 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) .............................................. I-19

I.16 HSAR 3052.204-71 CONTRACTOR EMPLOYEE ACCESS (JUN 2006) ALTERNATE I (JUN

2006) ............................................................................................................................................................ I-19

I.17 HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES

(JUN 2006) .................................................................................................................................................. I-19

I.18 HSAR 3052.209-72 ORGANIZATIONAL CONFLICT OF INTEREST (JUN 2006) ................................. I-23

I.19 HSAR 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003) ................................................... I-24

I.20 HSAR 3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (DEC

2003) ............................................................................................................................................................ I-24

I.21 NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS ................................................... I-24

I.22 HSAR 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003).....................................................I-24

I.23 HSAR 3052.242-72 CONTRACTING OFFICER’S REPRESENTIVE (DEC 2003)……….......................I-24

I.24 NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS………………………………...I-24

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS……………………………J-1

SECTION J - LIST OF ATTACHMENTS ................................................................................................................. J-1

A Technical Evaluation Plan………………………………………………….J-2

B. Business Evaluation Plan………………………………………………….J-23

C. Wage Determination………………………………………… …………..J-33

D. Award Fee Plan…………………………………………………………...J

E. Quality Assurance Surveillance Plan………………………………………J

F. Labor Rates (To be negotiated at the time of contract award.)……………J

G. Other Direct Cost Rates (To be negotiated at the time of contract award.)..J

ART IV - REPRESENTATIONS AND INSTRUCTIONS ............................................................................ …..K-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS ......................................................................................................................................................... K-1

K.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2011) .......................... K-1/3

K.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JAN 2011) .......................... K-4

K.3 DISCLOSURE AND CONSISTENCY OF COST ACCOUNTING PRACICES—FOREIGN

CONCERNS (May 2012)………………………………………………………………………………………K-5

K.4 --PROPOSAL DISCLOSURE—COST ACCOUNTING PRACTICE CHANGES (APR 2005)……….K-6

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS…………………………..L-1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE……………L-1

.......................... L.2 FACILITIES CAPITAL COST OF MONEY (JUNE 2003)………………………………………L-1

L.3 52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES--IDENTIFICATION OF

SUBCONTRACT EFFORT (OCT 2009)………………………………………………………………………..L-1

L.4 TYPE OF CONTRACT (APR 1984)………………………………………………………………………L-2

L.5 SERVICE OF PROTEST (SEP 2006)……………………………………………………………………..L-2

L.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)………L-2

L.7 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS………………………………….L-3

L.8 PROPOSAL PREPARATION NSTRUCTIONS………………………………………………………….L-4

SECTION M - EVALUATION FACTORS FOR AWARD ........................................................................ ….……M-1

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE…………...M-1

M.2 EVALUATION-GENERAL…………………………………………………………………………..…..M-1

M.3 EVALUATION AND AWARD..................................................................................................................M-2

M.4 TECHNICAL EVALUATION FARTORS……………………………………………………………….M-2

M.5 TECHNICAL EVALUATION CRITERIA……………………………………………………………….M-3

M.6 COST EVALUATION CRITERIA…………………………………………………………………….…M-6

M.7 BASIS FOR AWARD……………………………………………………………………………….….....M-6

HSFE60-13-R-0001 Section B

B-1

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary to, or incidental to, performing and providing Program Management Services in support of the Federal Emergency Management Administration (FEMA) Risk MAP

Program.

B.2 COST/PRICE SCHEDULE

The maximum potential amount for all work and services provided under this a Hybrid Fixed Price/Cost Reimbursable, CLINs

0001 Through CLINs 4005 is $______________, if all options are exercised, as delineated below:

CLIN Description Firm-Fixed Incentive/ Maximum

Price (FFP) Penalty Potential Price

Base Period Firm-Fixed

Price (FFP)

0001 Program Management Services for a $ TBD +/- % $_____________ period of 12 months beginning of Total Price on the effective date or date of Award, whichever is later.

CLINs Description Cost Reimbursable Total Estimated Amount

0002 IDIQ Task Orders issued to Achieve $_____________

Integrated Risk MAP Program*

0003 IDIQ Task Orders issued to Design and $_____________

Implement Risk Map Outreach Strategy*

0004 IDIQ Task Orders issued to Foster and $_____________

Achieve Mutually Beneficial Partnerships*

0005 Travel $_____________

TOTAL ESTIMATED BASE $_____________

Option Period 1 Firm-Fixed

1001 Program Management Services for a $ TBD +/- % $_____________ on the day following the expiration

B-2 date of the Base Period.

1002 IDIQ Task Orders issued to Achieve $_____________

1003 IDIQ Task Orders issued to Design and $_____________

1004 IDIQ Task Orders issued to Foster and $_____________

1005 Travel $_____________

TOTAL ESTIMATED OPTION PERIOD 1 $_____________

Option Period 2 Firm-Fixed

2001 Program Management Services for a $ TBD +/- % $_____________ date of the Option Period 1.

2002 IDIQ Task Orders issued to Achieve $_____________

2003 IDIQ Task Orders issued to Design and $_____________

2004 IDIQ Task Orders issued to Foster and $_____________

2005 Travel $_____________

TOTAL ESTIMATED OPTION PERIOD 2 $_____________

Option Period 3 Firm-Fixed

3001 Program Management Services for a $ TBD +/- % $_____________ date of the Option Period 2.

3002 IDIQ Task Orders issued to Achieve $_____________

B-3

3003 IDIQ Task Orders issued to Design and $_____________

3004 IDIQ Task Orders issued to Foster and $_____________

3005 Travel $_____________

TOTAL ESTIMATED OPTION PERIOD 3 $_____________

Option Period 4 Firm-Fixed

4001 Program Management Services for a $ TBD +/- % $_____________ date of the Option Period 3.

4002 IDIQ Task Orders issued to Achieve $_____________

4003 IDIQ Task Orders issued to Design and $_____________

4004 IDIQ Task Orders issued to Foster and $_____________

4005 Travel $_____________

TOTAL ESTIMATED OPTION PERIOD 4 $_____________

*Note: The Government may award Cost-Plus- Fixed-Fee (CPFF), Cost-Plus-Award Fee (CPAF), or Firm-Fixed-Price

(FFP) task orders for services, as needed under this CLIN.

All travel made by contractor personnel shall be reimbursed at cost, in accordance with Federal Travel Regulations, under this contract. Total travel shall not exceed $100,000.00 per Task order, unless authorized by Contracting Officer.

The total estimated price for each performance period includes all Direct Labor, Other Direct Costs, Indirect Costs, Travel, G&A and profit/fee. The government reserves the right to shift total estimated cost amounts between performance periods by administrative modification to this contract.

B.3 CONSIDERATION – FIXED PRICE/ESTIMATED COST PLUS AWARD FEE

In consideration for performance under this contract, the government shall reimburse the contractor for allowable, allocable costs incurred, or pay the fixed price, as applicable, and pay the contractor a reasonable profit/fee, and award fee (Attachment D), if applicable, as determined under individual task order(s) executed by the parties. The total value of this contract shall be

B-4 determined by the cumulative amount awarded under all task orders, plus the total firm fixed price of CLINs 0001, 1001, 2001, 3001, and 4001.

B.4 CONTRACT MINIMUM AND MAXIMUM FUNDING LIMITATION

The guaranteed minimum under this contract is $50,000.00. The maximum funding limitation for this contract (inclusive of estimated cost, fixed price, and profit/fee for all Task orders issued) shall not exceed 75 million (includes IGCE plus 15 million, which covers unknowns based on consultation of the Program Management Office), unless increased by a Justification and

Authorization in support of unforeseen legislative changes in the scope of the Program or surge, emergency or disaster operations.

B.5 TASK ORDER FUNDING

Fixed price and cost reimbursable, term and completion type Task Orders may be issued under this contract within the established contract ceiling limitation. Task Order payments shall be made in accordance with the provisions specified in each task order, and may be subject to the withholding provisions of this contract (FAR 52-216-7).

B.6 MODIFICATION OF RATES

The rates contained within Attachment C (Wage Determination) are subject to change, based upon the actual costs incurred. These rates shall not change more frequently than every 12 months.

B.7 PROVISIONAL INDIRECT COST RATES FOR COST REIMBURSEMENT TASK ORDERS

Notwithstanding the provisions of Clause 52.216-7 of this contract entitled, "Allowable Cost and Payment," the allowable indirect costs under this contract shall be obtained by applying provisional indirect rates to bases agreed upon by the parties. The period(s) for which such rates will be established shall correspond to the contractor's fiscal year(s).

Negotiation of final indirect rates shall be in accordance with FAR 52.216-7 and Subpart 42.700 of the Federal Acquisition

Regulation.

Pending establishment of final indirect rates for any period, the Contractor shall be reimbursed for allowable indirect costs, not claimed elsewhere, at the following billing rate(s). Such billing rate(s) may, at the request of either party, be revised by mutual consent not more frequently than every 12 months

Indirect Cost Base of Application Billing Rate Contractor's Fiscal Year

(To be completed during contract negotiation.)

HSFE60-13-R-0001 Section C

C-3

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF Objectives

C-1 STATEMENT OF OBJECTIVES

Statement of Objectives for

Program Management of the

Federal Emergency Management Agency (FEMA)

Risk Mapping, Assessment and Planning (Risk MAP) Program

BACKGROUND

FEMA’s Federal Insurance & Mitigation Administration (FIMA) manages the National Flood Insurance Program (NFIP), the cornerstone of the nation’s strategy for preparing communities for flood disaster. The program was created to reduce flood damage by identifying risks, encouraging sound floodplain management practices, and providing a mechanism through which people can insure their investments. FEMA, its contractors and its governmental partners provide flood hazard data and maps to support flood insurance and floodplain management activities. Under the Map Modernization program, this was accomplished through a single National Service Provider who provided program management, customer services and other activities to execute the overall program. In the Risk MAP Program, this is now accomplished with 5 separate contractors: one Program Management provider, one Customer and Data Services provider and three Production and Technical Services providers.

In order to leverage the successes of Map Mod and further enhance the usability and value of flood hazard mapping, FEMA developed the Risk MAP program. Risk MAP combines flood hazard mapping, risk assessment tools and Hazard Mitigation

Planning into one seamless program. The intent of this integrated program is to encourage beneficial partnerships and innovative uses of flood hazard and risk assessment data in order to maximize flood loss reduction.

PURPOSE AND SCOPE

FEMA seeks to contract with a company that will assist FEMA to develop, implement and support an integrated program management support model. The objectives are to improve the FEMA Risk MAP programs responsiveness to its stakeholders, achieve compliance with various mandates in the current DHS environment and demonstrate measurable performance enhancements throughout the Risk MAP span of control. The successful offeror will be expected to propose and develop a strategy to improve program performance and cut program costs. The successful offeror will also help FEMA to implement the strategy against a prescribed timeline and performance metrics.

FEMA intends to award a hybrid Fixed Price/Cost Reimbursable contract for this effort.

OBJECTIVES

The following Objectives and Task areas are provided to enable interested offerors to propose a viable, affordable and effective solution.

OBJECTIVE 1: ACHIEVE EFFECTIVE PROGRAM MANAGEMENT: Develop and recommend and assist FEMA to execute a comprehensive program management structure that enhances all the Risk MAP programs furthering the goals of Risk

MAP and measuring the reduction of the Nation’s vulnerability to natural hazards.

• Maintain and execute the Risk MAP Program Management Plan: Assist FEMA with administration, operation and maintenance of the program and project management processes used to manage and govern the Risk MAP

Program as described in the Risk MAP Program Management Plan, which can be found on the Virtual Library website.

• Support Program Governance Operation and RAD Branches: Support FEMA in delivering Program Governance through assistance to the RAD Branch Chiefs with planning and preparing for, facilitating, and documenting key decision points and action items for the regularly scheduled Governance meetings.

• Provide Program Executive Office Services: Provide Program Executive Office support, including assisting

FEMA with coordination, integration, and administration of the Risk MAP Program.

• Provide Program and Capital Planning Support: Support maintenance of the Program’s Acquisition Lifecycle

Framework (ALF) documentation, i.e. Acquisition Program Baseline (APB), Integrated Logistics Support Plan

(ILSP), and Life Cycle Cost Estimate (LCCE).

• Provide Integrated Program Performance Management Assistance & Reporting: Support the Risk MAP Program performance management structure, processes and tools, including the Program Balanced Scorecards and Joint

Program Reviews (JPRs), across the FEMA headquarters and Regions.

• Provide Program Planning and Control Support: Provide program planning and control support through operations of existing program-level Earned Value Management (EVM) functions, assistance to FEMA in transforming its application of EVM, and operations and maintenance of contract-level EVM functions.

• Facilitate the Identification, Development, and Implementation of Project and Process Efficiencies throughout the

Program: Support the Risk MAP Efficiencies Program.

OBJECTIVE 2: INTEGRATION OF RISK MAP PROGRAMS: Design, recommend, and assist FEMA to implement timely, innovative solutions that address, validate, and anticipate Risk MAP partner, user, and stakeholder needs.

• Provide Regional Program Management Support for Each Region: Provide management and leadership support to FEMA Regions to enable delivery of Risk MAP Regional commitments within cost, schedule and quality guidelines.

• Perform Geospatial Data Coordination Management Support: Support the GDC effort responsible for GDC activities at the regional and HQ levels (the “GDC Community”.)

• NDOP/NDEP Migration Analysis and Implementation: Support the migration of the NDEP/NDOP responsibilities to the Ramona service.

• Provide management support for the Guidelines and Standards Steering Committee: Provide support to the

Guidelines and Standards Steering Committee.

OBJECTIVE 3: DESIGN, RECOMMEND, AND ASSIST FEMA TO IMPLEMENT A COMPREHENSIVE NATIONAL

RISK MAP OUTREACH STRATEGY: The strategy will provide stakeholders with a clear understanding of risks and promote actions to reduce those risks.

• Support the design and implementation of the National Flood Risk Awareness Survey: Support FEMA’s implementation of the 2012 National Flood Risk Awareness Survey of local officials and the general public.

• Implement the National Outreach Strategy: Assist FEMA to supplement the community engagement activities performed within Risk MAP projects by helping deliver flood risk messages where no Risk MAP study is taking place.

• Fema.gov Web Update Support: Plan and implement updates to Risk MAP web content.

• Stakeholder Engagement and Risk MAP Publications Development: Support FEMA in disseminating important

Program information.

• Risk MAP Implementation Training: Support the continued development of Risk MAP training for state governments, local governments, tribal governments, and other stakeholders.

• Maintain Community Engagement Tools and Templates and Regional Implementation Support: Maintain community engagement tools and templates with implementation support for Regions.

• Engineering Outreach Activities Conducted by RAD: Update legacy engineering outreach messages and materials to allow FEMA to provide accurate, consistent information to affected stakeholders and to reflect a uniform Program format.

• Maintain Mitigation Plan Status Database: Support FEMA in the compilation and dissemination of Mitigation

Plan information.

• Assistance to Update the Mitigation Planning Program Strategy: Provide support to review and update the

Mitigation Planning Strategy.

OBJECTIVE 4: ASSIST FEMA TO MAINTAIN AND STRENGTHEN MUTUALLY BENEFICIAL PARTNERSHIPS:

Assist the program office to strengthen beneficial partnerships with a wide range of entities, including FEMA Regional offices, other FEMA divisions and directorates, federal, state, and local agencies, Cooperating Technical Partners, PTS contractors, the

CDS contractor, and other stakeholders in order to further understanding of flood risk and other hazard information and further

Risk MAP’s goals.

• Provide Logistical and Administrative Support: Support FEMA’s presence at key stakeholder conferences.

Support the design, planning and delivery of the annual RAD Workshop at a FEMA Regional location to be determined. Provide administrative support for the government employees who will obtain any necessary approvals to hold the conference.

• Executive Communication Support: Support executive communications.

• Special project/high profile support to Regions: Provide support to FEMA HQ and Regions for special issues to include levees, coastal, dams, climate change, and other pertinent topics.

DELIVERABLES

All deliverables in the form of documents must be submitted electronically, with a copy to the Contracting Officer and the

Contracting Officer’s Representative. The Government will review such documents and ask for clarifications or modifications within 30 business days. The schedule of deliverables will be mutually agreed upon by the contractor and the government prior to award. Documentary deliverables include, but not necessarily limited to:

• A Transition Plan;

• A Program Management Plan;

• A Quality Management Plan;

• A Risk Management Plan;

• Integrated Baseline Review Materials;

• Monthly Earned Value Data Reports;

• Monthly Contract Status Reports (See F.6 of the Solicitation and Contract).

HSFE60-13-R-0001 Section D

D-1

SECTION D - PACKAGING AND MARKING

D.1 PRESERVATION, PACKING AND PACKAGING -- COMMERCIAL

Preservation, packing, and packaging for shipment of all items ordered hereunder shall be in accordance with commercial practice and adequate to insure both acceptance by common carrier and safe transportation at the most economical rate(s). All items shipped FOB Destination or address assigned.

HSFE60-13-R-0001 Section E

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SECTION E - INSPECTION AND ACCEPTANCE

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE AUG 1996

52.246-5 INSPECTION OF

SERVICES--COST-REIMBURSEMENT - APR 1984

E.2 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at:

Inspection: Contractor's Site

Acceptance: FEMA/Mitigation Division

1800 South Bell Street S.W Crystal City, 7th Floor

Arlington, VA 20598

For the purpose of this clause, the Project Officer named in the Designation of Project Officer clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such occur, the Contractor will be notified in writing.

E.3 GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE PLAN

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the terms of the contract. Government quality assurance will be performed routinely by the COR; however, other activities may be called upon to support this effort as required. The Quality Assurance Surveillance Plan (QASP) is provided under Section J, Attachment E.

The QASP will be used by the Government to evaluate the Contractor’s performance over the life of the contract. Through this evaluation, the Contracting Officer Representative (COR) will identify both positive and negative aspects of the Contractor’s performance. This will allow the COR to communicate to the Contractor those aspects that are strengths of their performance, and those aspects considered to be deficiencies/weaknesses in their performance and which need to be addressed and corrected. For those tasks listed in the QASP, the COR or designated quality assurance evaluators will follow the methods of surveillance specified in the contract. The COR or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspection results. Government surveillance of tasks not listed in the QASP may occur during the performance of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Unsatisfactory performance for any Performance Standard/Acceptable Quality Level (AQL) item may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspection of Services clause, including Termination for

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Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

E.4 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. These include, but not limited to, random sampling of recurring services, periodic surveillance of the Contractor’s quality control program, test calls, and validated customer complaints.

E.5 PERFORMANCE OF GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS

In accordance with the Inspection of Services clause of this contract, the Government intends to perform the quality assurance

E-6 PERFORMANCE REQUIREMENTS SUMMARY (PRS) AND QUALITYASSURANCE PLAN

PERFORMANCE REQUIREMENTS SUMMARY (PRS) AND QUALITYASSURANCE PLAN FOR CLINS

0001, 1001, 2001, 3001 and 4001

The PERFORMANCE REQUIREMENTS SUMMARY (PRS) AND QUALITYASSURANCE PLAN

The table titled, “Performance Requirements Summary” listed on Page 15 contains: the following columns:

1. The requirements that the Government will inspect.

NOTE: The absence of any Contract requirements from the following table shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provisions of the

Contract, including the clause entitled, “Inspection of Services.”

2. The performance standards for each listed requirement. The performance standard represents the minimum requirement that the Government requires the Contractor to achieve.

3. The acceptable quality level (AQL) that specifies an allowable deviation from the performance standard for that service to be found acceptable.

4. The financial incentives/disincentives of the Performance-Based Service portion of this contract. Contractor performance that meets the acceptable quality level for each standard will be deemed acceptable performance by the Government. To avoid any disincentives, the Contractor must meet or exceed the quality level specified for a standard.

5. The surveillance method(s) the Government will use to evaluate the Contractor’s performance for the listed requirements.

PERFORMANCE STANDARDS AND GOVERNMENT SURVEILLANCE

The chart below titled “Performance Requirements Summary” delineates certain performance standards for key areas of the requirement, and will be used to assess incentives/disincentives. Not all contract requirements appear below. The absence of any particular contract requirement from the chart (including those listed in Section C), does not relieve the

Contractor of its contractual duty to meet such requirements, and shall not detract from their enforceability nor limit the

E-3 rights or remedies of the Government under any other provisions of the contact, including the clause entitled, “Inspection of Services.” The Government may supplement its performance standards and metrics using those provided by the Contractor in its quality assurance plan. Further, the Government may use the surveillance recommendations proposed by the Contractor to help develop its quality assurance surveillance plan.

PERFORMANCE INCENTIVE/DISCINCENTIVE

A maximum incentive/disincentive equaling a total of +8% of the Contractor’s annual total price prorated for the reporting period for the Performance-Based portion of services under CLIN No. 0001 and optional CLIN Nos. 1001, 2001, 3001, and 4001 if exercised, shall be added/deducted by the Contractor on its monthly invoice submission for the month immediately following notification of the evaluation for services based on the standards set forth in the chart below, and those set forth within the Performance Work Statement. The decision to assess an incentive/disincentive, and its corresponding amount, shall be at the Government’s sole discretion. The Government shall provide an explanation for any incentive/disincentive assessed. The Contractor shall have an opportunity to respond to the

Government’s incentive/disincentive determination. However, the Contracting Officer’s final penalty assessment shall be unilateral, and not subject to further dispute.

Note: The first reporting period will be from the effective date of the contract through September 30, 2013. Subsequent reporting periods shall be every six months thereafter.

Performance Requirements Summary (PRS) Requirement

Performance Standard AQL Incentive/

Disincentive

Surveillance

Method

Assist FEMA with administration, operation and maintenance of the program and the project management processes used to govern the Risk Map

Program.

Contractor provides assistance when requested, As described in the Risk Map Program

Management Plan.

100% Incentive or penalty equal to

+1% of the Contractor’s unit price for the 6 month evaluation period.

Periodic1

Inspection by the COTR

Support Program Governance

Operation and RAD Branches.

Provide Program Governance support to the

RAD Branch Chiefs by preparing for, facilitating and documenting key decision points and action items.

99% Incentive or penalty equal to

+1% of the Contractor’s unit price for the 6 month evaluation period.

Periodic1

Inspection by the COTR

Provide Program Executive Office

Support Services.

Provide coordination, integration and administration support services as needed, to the Risk Map Executive Office.

99% Incentive or penalty equal to

+1% of the Contractor’s unit price for the 6 month evaluation period.

Periodic2

Inspection by the COTR

Provide Program Capital Planning

Support Services.

Maintain the Program’s Acquisition Lifecycle

Framework (ALF) documentation.

100% Incentive or penalty equal to

+1% of the Contractor’s unit price for the 6 month evaluation period.

Review of each Task

Order Final

Report by the

COTR

Provide Integrated Program

Performance Management and

Reporting Support.

Support the Risk Map Program Performance management structure, processes and tools across all FEMA headquarters and regions.

95% Incentive or penalty equal to

+1% of the Contractor’s unit price for the 6 month evaluation period.

Review of each update by the COTR

Provide Program Planning and Control

Support.

Provide support through operation of program-level Earned Value management functions and assist FEMA in transforming its application of EVM.

100%

Incentive or penalty equal to

+1% of the Contractor’s unit price for the 6 month evaluation period.

Review by the

COTR.

E-4

Facilitate Identification, Development and Implementation of Project and

Process efficiencies.

Facilitate the identification, development and implementation of project and process efficiencies.

95% Incentive or penalty equal to

+1% of the Contractor’s unit price for the 6 month evaluation period.

Review by the

COTR

METHODS OF SURVEILLANCE

Even though the Government will be monitoring the Contractor’s performance on a continuous basis, the sheer volume of tasks performed by the Contractor make 100% technical inspections impractical. Accordingly, the Government will use inspections, ratings, reviews, and progress reports to monitor the Contractor’s performance under this contract.

QUALITY CONTROL PLAN

The Quality Control Plan is the Contractor’s approach on how the Contractor plans to meet the objectives listed within the Performance Requirement Summary (PRS).

The Contractor shall provide a Quality Control Plan that contains, as a minimum, the items listed below for acceptance not later than 14 calendar days after the Contract effective date. The COTR will notify the Contractor of acceptance or required modifications to the plan on or before 21 calendar days after the Contract effective date. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the COTR on or before 31 calendar days after the Contract effective date.

The plan at a minimum shall include:

1. A description of the inspection system to cover all services listed within the Performance Work Statement and in the PRS above. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

Additionally, control procedures for any Government-provided keys or lock combinations shall be included.

2. A description of the methods to be used for identifying and preventing defects in the quality of services performed.

3. A description of the records to be kept to document corrective or preventive actions taken.

HSFE60-13-R-0001 Section F

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER AUG 1989

ALTERNATE I APR 1984

F.2 PERIOD OF PERFORMANCE

The performance period of the Risk MAP PM contract will be 60 months with all options exercised. The duration of this contract shall be a base period of twelve (12) months, and 4 twelve (12) month option periods beginning on the date of award.

All work and services shall be completed on or before twelve (12) months from the effective date or date of award, whichever is later, unless extended by exercise of option, except that task and or delivery orders placed prior to the expiration date shall remain in full force and effect until tasks and or deliveries have been completed.

F.3 PRINCIPAL PLACE OF PERFORMANCE

Principal place of performance will be contractor provided workspace, unless otherwise specified in individual task orders.

F.4 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer.

When notice is so required, the Contracting Officer may extend the time specified in the Schedule for such period as deemed advisable.

F.5 DELIVERY SCHEDULE

Delivery of items specified below shall be shipped F.O.B. in accordance with the following schedule:

TO BE DETERMINED

HSFE60-13-R-0001 Section G

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS PROGRAM/PLAN

(a) This provision is not applicable to small business concerns.

(b) Consistent with the national interest, it is FEMA policy that small business and small business concerns that are owned and controlled by socially and economically disadvantaged individuals shall have the maximum practicable opportunity to participate in the performance of FEMA work at the prime and subcontract level. Therefore, any contract awarded as a result of this solicitation shall fully comply with the intent of this policy, and the successful offeror shall agree to pursue an effective and comprehensive small business and small disadvantaged business subcontracting program in compliance with the clause entitled "Utilization of Small Business Concerns and Small Disadvantaged Business

Concerns."

(c) The contract expected to result from this solicitation contains the Clause 52.219-9, "Small Business Subcontracting

Plan." The offeror must submit:

A summary of the plan with the response to the solicitation and the complete plan within 10 days after request by the Contracting Officer to the apparent successful offeror.

The Small Business subcontracting goals for this solicitation are:

Small Business Subcontracts---------------------------------------------------------------------- 32.0%

Small Disadvantaged Business Subcontracts -------------------------------------------------- 3.0%

8(a) Small Disadvantage Businesses (non 8(a)) ------------------------------------------------ 3.0%

Woman Owned Small Business Subcontracts ------------------------------------------------- 5.0%

Service Disabled Veteran-Owned Small Business -------------------------------------------- 3.0%

HUBZone Subcontracts---------------------------------------------------------------------------- 3.0%

G.2 TECHNICAL DIRECTION AND SURVEILLANCE

Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting

Officer’s Representative (COR), who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C of this contract.

The COR does not have the authority to, and shall not, issue any technical direction which:

Constitutes an assignment of additional work outside the Performance work Statement;

Constitutes a change as defined in the contract clause entitled “Changes”;

In any manner causes an increase or decrease in the total fixed price or the time required for contract performance;

Changes any of the expressed terms, conditions, or specifications of the contract; or

Interferes with the Contractor’s right to perform the specifications of the contract.

All technical directions shall be issued in writing by the COR.

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The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the

Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the

Contracting Officer modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor’s Letter that:

The technical direction is rescinded in its entirety

The technical direction is within the scope of the contract, does not constitute a change under the “Changes” clause of the contract and that the Contractor should continue with the performance of the technical direction.

A failure of the Contractor and the Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the “Disputes” clause of this contract.

Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the

COR whom the Contracting Officer shall appoint shall be at the Contractor’s risk.

G.3 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: TBD

Phone:

Fax:

Contracting Officer's Representative:

Name: TBD

Phone:

Fax:

G.4 TRAVEL COSTS

Costs for transportation, lodging, meals and incidental expenses incurred by contractor personnel on official business are allowable subject to Federal Travel Regulations and FAR 31.205-46, Travel Costs.

All travel costs will be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations.

G.5 DATA MANAGEMENT PROGRAM REQUIREMENTS

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The Federal Emergency Management Agency's (FEMA) Data Management Program was established to meet the regulatory requirements of the Information Technology Management Reform Act (a.k.a. Clinger Cohen Act), as outlined in the

Information Technology Architecture Implementation Plan. FEMA's Data Management Program requires that contractors comply with the requirements of this program when the contract involves tasks to design, develop, or maintain an information system for FEMA. Therefore, in the performance of this contract, the contractor shall comply with the requirements of the

FEMA Data Management Program which follow:

1. Names of database objects and procedural objects shall conform to the naming standards and conventions contained in

FEMA's Data Naming Standards. A copy will be provided to the contractor at contract…