Sol_HSFE02-17-Q-0025.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FEMA R02

NEW YORK NY 10007

1 WORLD TRADE CENTER

REGION II

FEDERAL EMERGENCY MANAGEMENT AGENCY

FEMA REGION 02

FEMA R02 CODE 16. ADMINISTERED BYCODE

X

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORFEMA R02

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/23/2017 1600 ES

08/16/2017

(202)286-5263Suzanna Espinoza (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSFE02-17-Q-0025

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 10 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

52ND FLOOR

TELEPHONE NO.

17a. CONTRACTOR/

NEW YORK NY 10007

52ND FLOOR

1 WORLD TRADE CENTER

REGION II

FEDERAL EMERGENCY MANGEMENT AGENCY

FEMA REGION II

15. DELIVER TO

NEW YORK NY 10007

52ND FLOOR

1 WORLD TRADE CENTER

REGION II

FEDERAL EMERGENCY MANAGEMENT AGENCY

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FEMA REGION 02

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 90 Days After Award

0001 Project Management Principals Course-- Project 1 LO Management Program: 3 days - 20 Employees Product/Service Code: U005 Product/Service Description: EDUCATION/TRAINING-

TUITION/REGISTRATION/MEMBERSHIP FEES

0002 Leadership and Communications Skills for Project 1 LO Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Suzanna A. Espinoza

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Managers Course-- Project Management Program: 3 days - 20 Employees

Product/Service Code: U005

Product/Service Description: EDUCATION/TRAINING-

TUITION/REGISTRATION/MEMBERSHIP FEES

0003 Building Business Cases Course-- Project 1 LO

Management Program: 2 days - 20 Employees

Product/Service Code: U005

Product/Service Description: EDUCATION/TRAINING-

TUITION/REGISTRATION/MEMBERSHIP FEES

0004 Project Risk Management Course-- Project 1 LO

Management Program: 3 days - 20 Employees

Product/Service Code: U005

Product/Service Description: EDUCATION/TRAINING-

TUITION/REGISTRATION/MEMBERSHIP FEES

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

10 2 of

A - Solicitation/Contract Form Introduction

B - Supplies or Services/Prices CLIN Structure

C - Description/Specifications F - Deliveries or Performance

Delivery of Performance G - Contract Administration Data I - Contract Clauses

Clauses J - List of Documents, Exhibits and Other Attachments

List of Documents, Exhibits, and Other Attachments L - Instructions,Conditions, and Notices to Bidders

Instructions to Offerors M - Evaluation Factors for Award

Basis of Award A - Solicitation/Contract Form

Introduction

The Government has a requirement to offer a Project Management Program over the next several months to FEMA Region II employees who are working towards completion of their Project Management Professional Certification. It is anticipated that over 20 FEMA Region II staff will be in attendance for each class.

Place of Performance:

GSA’s Conference Room – 26 Federal Plaza, 6th Floor, New York, NY, 10007

Period of Performance:

Project Management Principals Course: 3 days Leadership and Communications Skills for Project Managers Course: 3 days Building Business Cases Course: 2 days Project Risk Management Course: 3 days

*Dates to be determined after award. Complete all training no later than December 30th 2017.

Acquisition Strategy:

The Acquisition Strategy for this procurement is to solicit to Small Businesses. This acquisition will result in one (1) firm fixed price purchase order to a single awardee whose proposal, conforming to the solicitation, will be most advantageous to the Government, considering price and price related factors.

INSTRUCTIONS TO THE OFFEREORS:

Offers shall submit their price proposal via email to suzanna.espinoza@fema.dhs.gov. Proposal shall include price per each requirement listed in Section B and a total price. All clarification questions regarding this solicitation shall be submitted to suzanna.espinoza@fema.dhs.gov by Friday, August 18th, 2017. Response Deadline to the solicitation is August 23rd 2017 at 4:00pm EST.

Absolutely no phone calls will be accepted regarding any portion of this solicitation. Please provide you very best pricing when submitting your quote for this solicitation.

BASIS OF AWARD

mailto:suzanna.espinoza@fema.dhs.gov

The award for this requirement shall be made to a single contractor. Quotes must include prices for each item listed Section B and a grand total as well. Failure to do so may result in rejection of the entire quote.

The Government intends to make an award to the quote who submits the lowest price, technically acceptable quote and is deemed responsive and responsible by the Contacting Officer. The Contracting Officer reserves the right to make no award under this Request for Quote.

B - Supplies or Services/Prices

CLIN Structure

Item/Sub Number Description Quantity Unit of

Issue Unit Price Total Item Amount

Project Management Principals Course-- Project Management Program: 3 days - 20 Employees

1 LO

Leadership and Communications Skills for Project Managers Course-- Project Management Program: 3 days - 20 Employees

1 LO

Building Business Cases Course-- Project Management Program: 2 days - 20 Employees

1 LO

Project Risk Management Course-- Project Management Program: 3 days - 20 Employees

1 LO

C - Description/Specifications

Statement of Objectives Project Management Training

Introduction:

FEMA Region II has a requirement to offer a Project Management Program over the next several months to FEMA Region II employees who are working towards completion of their Project Management Professional Certification. It is anticipated that over 20 FEMA Region II staff will be in attendance for each class.

Project Management Program:

1) Project Management Principals (Course 6100)

2) Leadership and Communications Skills for Project Managers (Course 6101)

3) Building Business Cases (Course 6134)

4) Project Risk Management (Course 6103)

Place of Performance:

FEMA Region II 26 Federal Plaza New York, NY 10007

Period of Performance:

FEMA requests for classes to be scheduled before September 2017 and to be taught by December 2017.

Classes can be offered in combination on the same week (i.e. combine a 3 day course with a 2 day course to complete 2 classes the same week.)

Additional Requirements:

• Provide a Course Manual and Workbook for all attendees.

• Confirm if partnering with an accredited university

• Explain how FEMA employees can work towards/obtain Project Management Professional Certification

• Provide a description of your experience including the number of times this course has been provided to the US Federal Government (including the DoD).

Performance Objectives, Goals and Outcomes:

Personnel that attend these courses should leave with a general understanding of course content and how to research to obtain information that supports the subject area. Course materials distributed can meet this objective.

F - Deliveries or Performance

Delivery of Performance

Place of Performance:

GSA Conference Room: 26 Federal Plaza, 6th Floor, New York, NY 10007.

Period of Performance:

*Dates to be determined after award. Complete all training no later than December 30th 2017.

G - Contract Administration Data

G.1 BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at:

FEMAFinance-Vendor-Payments@fema.dhs.gov . A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment.

G.2 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.

G.3 INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver Name: Florence Alexander Email: Florence.alexander@fema.dhs.gov

G.4 INVOICE INSTRUCTIONS (JUN 2014)

mailto:FEMAFinance-Vendor-Payments@fema.dhs.gov mailto:Florence.alexander@fema.dhs.gov

Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit pric e must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor. SF 1034 and 1035 instructions: SF 1034--Fixed Price. The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) Invoices shall be submitted to: The FEMA Finance Center by email: FEMA-Finance-Vendor- Payments@fema.dhs.gov

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.) The last voucher of every contract or task order should be marked with the next sequential number, with the words "FINAL" (e.g. Invoice No. 1234-FINAL).

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page ___ of Standard Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard Form 1034."I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required. The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows: U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office. Voucher Number - insert the voucher number as shown on the Standard Form 1034. Schedule Number - leave blank. Sheet Number -insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required. Number and Date of Order - insert payee's name and address as in the Standard Form 1034. Articles or Services - insert the contract number as in the Standard Form 1034. Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable). A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

Email: merlys.aviles@fema.dhs.gov

Technical Direction and Surveillance

TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the Contracting Officer's Representative (COR) who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in the statement of work for this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the Statement of Work;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract.

(c) All technical directions shall be issued in writing by the COR.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) the technical direction is rescinded in its entirety mailto:merlys.aviles@fema.dhs.gov

(2) the technical direction is within the scope of the contract, does not constitute a change under the "Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR shall be at the Contractor's risk.

IDENTIFICATION OF GOVERNMENT OFFICIALS

IDENTIFICATION OF GOVERNMENT OFFICIALS (AUG 2014)

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: Suzanna Espinoza

Phone: 212-680-8670

Email: suzanna.espinoza@fema.dhs.gov

Fax: N/A

Contract Specialist:

Name: Merlys Aviles

Phone: 212-680-3671

Email: Merlys.Aviles@fema.dhs.gov

Fax: N/A

Contracting Officer’s Representative:

Name: Florence Alexander

Phone: 347-906-4836

Email: florence.alexander@fema.dhs.gov

Fax: N/A

I - Contract Clauses

Clauses

52.202-1 Definitions. (NOV 2013)

52.203-5 Covenant Against Contingent Fees. (MAY 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government. (SEP 2006)

52.203-7 Anti-Kickback Procedures. (MAY 2014)

52.203-13 Contractor Code of Business Ethics and Conduct. (OCT 2015)

52.203-15 Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009.

(JUN 2010)

52.203-16 Preventing Personal Conflicts of Interest. (DEC 2011)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (APR 2014)

52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2016)

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within [insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within [insert the period of time within which the Contracting Officer may exercise the option];

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least [ ]days (60 days unless a different number of days is inserted) before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed [ ](months)(years).

(End of clause)

52.222-17 Nondisplacement of Qualified Workers. (MAY 2014)

52.222-50 Combating Trafficking in Persons. (MAR 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases. (JUN 2008)

52.226-6 Promoting excess food donation to nonprofit organizations. (MAY 2014)

52.232-1 Payments. (APR 1984)

52.232-33 Payment by Electronic Funds Transfer - System for Award Management. (JUL 2013)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

52.233-3 Protest after Award. (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)

52.244-6 Subcontracts for Commercial Items. (JAN 2017)

J - List of Documents, Exhibits and Other Attachments

List of Documents, Exhibits, and Other Attachments

Attachment Number Title Date

0001 Statement of Objectives - Project Management Training 08/15/2017

L - Instructions,Conditions, and Notices to Bidders

Instructions to Offerors

Offers shall submit their price proposal through email at suzanna.espinoza@fema.dhs.gov. All training material and curriculum shall be provided in accordance with the description in CLINs 0001 - 0004.

Proposal shall include a detailed price breakdown for all training requested. All clarification questions regarding this solicitation shall be submitted via email at suzanna.espinoza@fema.dhs.gov by August 18th, 2017.

Absolutely no phone calls will be accepted regarding any portion of this solicitation. Please provide you very best pricing when submitting your quote for this solicitation.

M - Evaluation Factors for Award

Basis of Award

The award for this requirement shall be made to a single contractor. Quotes must include prices for each item listed Section B and a grand total as well. Failure to do so may result in rejection of the entire quote.

The Government intends to make an award to the quote who submits the lowest price, technically acceptable quote and is deemed responsive and responsible by the Contacting Officer. The Contracting Officer reserves the right to make no award under this Request for Quote.