HSCRC-25-0307 PORFP for Laptops eMMA Upload.pdf

Purchase Order Request for Proposals (PORFP) Desktop, Laptop, and Tablet 2015 Master Contract

Revised 051623 1

Section 1 –General Information

PORFP Number:

(ADPICS PO Number or eMMA BPM Number)

PO# M00P6603459

HSCRC-25-0307

BPM055524

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply) x FA I (Desktop/Laptops/Ruggedized/Laptops/Associated

Peripherals)

FA II (Tablets/Ruggedized Tablets/Associated Peripherals)

FA III (Installation) + FA I

FA III (Installation) + FA II

FA IV (Manufacturer’s Extended Warranty)

Note: FA III may not be purchased alone and may not exceed

49% of the PORFP value.

Manufacturer Name

Dell Computers

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those

Desktop, Laptop, and Tablet 2015 Master Contractors authorized for that manufacturer. If the PORFP is generic or the manufacturer(s) are unknown, agencies must direct the PORFP to all Desktop, Laptop, and Tablet Master Contractors.

Designated Small

Business Reserve?(SBR):

(Select “Yes” or “No” from the drop-down list)

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in

State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA

Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA III Below

(See “DESKTOP, LAPTOP, AND TABLET 2015 Master Contract MBE

Participation Worksheet”):

0 %

PORFP Issue Date:

mm/dd/yyyy

2/24/2026 PROPOSAL DUE

DATE and TIME:

3/10/2026

Place of Performance: Health Services Cost Review Commission (HSCRC)

4160 Patterson Avenue

Baltimore, MD 21215 https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Revised 051623 2

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the

Desktop, Laptop, and Tablet 2015 Master Contract, 060B5400007, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at https://mdprocurement.freshdesk.com/support/solutions under

Vendor Instruction.

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.

Questions Due (Closing) Date and Time:

03/5/2026 at 5:00 PM EDT Questions must be submitted in writing with the subject line, “Question for PORFP #HSCRC-25-

0307,” and be submitted in writing via e-mail to Mitchell Coates at mitchell.coates@maryland.gov no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or an incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for the pricing provided in response to this

PORFP to be valid for at least 90 days after the set due date above.

https://mdprocurement.freshdesk.com/support/solutions

Revised 051623 3

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury

Affidavit:

https://doit.maryland.gov/contracts/Documents/DesktopLapt op2015/mercury_affidavit.pdf.

10. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Direct all invoices and related questions to the POC below.

Send invoice to Osondu Elemuo or email to osondu.elemuo@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., time period during which services covered by the invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.

https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf mailto:osondu.elemuo@maryland.gov

Revised 051623 4

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: HSCRC - IT Department

Agency POC Name: Osondu Elemuo Agency POC

Phone Number:

410-764-5599

Agency POC E-mail

Address:

osondu.elemuo@maryland.gov Agency POC

Fax:

Agency POC Mailing

Address:

Health Services Cost Review Commission

4160 Patterson Ave, Baltimore, MD 21215

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Osondu Elemuo Agency On-site

Phone Number:

410-764-5599

Agency On-site E-mail

Address:

osondu.elemuo@maryland.gov Agency On-site

Fax:

Agency On-site Address: Health Services Cost Review Commission

4160 Patterson Ave, Baltimore, MD 21215

Section 4 – Scope of Work

FA I – Desktops, Laptops, and Ruggedized Laptops and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

To replace old equipment

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. Dell Pro Laptops 16 Plus PB16250 80 TBD

2. Dell Pro Thunderbolt 4 smart Docks SD25TB4 40 TBD

3.

FA II – Tablets, Ruggedized Tablets and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need /

Required Functionality

Product Name Product Description Model # Qty

Due Date

1.

2.

Revised 051623 5

FA III – Installation Services

(Provide a detailed description of required services and deliverables, and include the

MBE goal listed above. The MBE goal should be calculated only on the FA III value.

Installation / Training Services

Deliverables

Start Date

End Date

FA IV - Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

Section 5 – Evaluation Criteria

1. Compliance with the scope of work specifications

2. Best Price

(insert additional rows as needed)

Basis for Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer, considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Desktop, Laptop, and Tablet 2015 Master Contract

Solicitation No: 060B5400007

PORFP:

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in the

REMARKS section)

We cannot be competitive. (Explain in the REMARKS section)

The time allotted for the completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in the REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________