AA1484_RFQ_final.pdf

Request for Quote for

INDOOR FIRING RANGE

CLEANING AND MAINTENANCE

United States Coast Guard Academy New London, CT

Issued By:

U.S. COAST GUARD

SHORE INFRASTRUCTURE LOGISTICS CENTER

(SILC)

BASE SUPPORT AND SERVICES

(COB2)

REQUEST FOR QUOTE (RFQ)

HSCG84-16-Q-AA1484

MAY 4, 2016

ATTENTION TO OFFEROR

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) invites you to submit a quote, via the Acquisition of Commercial Items and Contracting by Negotiation procedures (cf. Federal Acquisition Regulation [FAR] Parts 12, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items), to provide the following commercial services: All labor, materials, equipment and any other items or services applicable or appropriate for Rifle Range Maintenance services at the USCG Academy, New London, CT.

This requirement is 100% SET ASIDE FOR SMALL BUSINESSES. The North American Industry Classification System (NAICS) code 562910 (Environmental Remediation Services) applies to this RFQ, and its size standard is 750 Employees. In accordance with 13 CFR 125.6, in order to be awarded a small business set-aside contract, a small business concern must agree that the concern will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees.

These services are being solicited under Request for Quote (RFQ) HSCG84-16-Q-AA1484

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist/Contracting Officer, at Tracey.Strawbridge@uscg.mil. Any Amendments will be posted on the Federal Business Opportunity Website at www.fbo.gov. It is the potential offer’s responsibility to monitor these avenues for release of any future amendments to the solicitation.

Please read entire solicitation. The following information is highlighted for your attention:

1. This solicitation and enclosed clauses are current as of FAC 2005-87 (APR 2016).

2. Be sure to complete the SF1449 first page of offer, including appropriate signature.

3. Be sure to complete all required prices set forth in the Schedule of Supplies/Services on

Pages 4-6 of 63 of the RFQ.

4. Be sure to read FAR Provisions 52.212-1 Instructions to Offerors – Commercial Items and 52.212-2 Evaluation – Commercial Items.

5. Prime Contractor/Subcontractor Arrangement and/or Contractor Team Arrangement

(CTA) - Offerors shall identify any contractor teaming arrangement(s) or Prime Contractor/Subcontractor Arrangement(s) in their quote. The offeror must clearly explain the portion of effort to be performed by each contractor. If a contractor teaming arrangement is to be used, the offeror must provide a signed copy of the contactor teaming arrangement (CTA) with their quote.

6. All contractor personnel working under this contract must be U.S. Citizens with no felony convictions.

7. Site visit is scheduled for 11 May 2016 at 1:00 pm.

8. All questions regarding this solicitation must be submitted in writing to the Contract

Specialist, no later than 12 May 2016.

9. Quotes must reach this office by 19 May 2016 (12pm, Eastern Time) and acknowledge via signature all amendments to this solicitation.

The offeror shall submit ONE (1) Original and TWO (2) Copies of the offer and any additional documentation to the following Contracting Officer and Contracting Officer Representative/Addresses by the DATE and TIME specified in Block 8 of the SF1449, Page 1 of the RFQ:

SUBMIT TECHNICAL PROPOSAL and PRICE QUOTE to:

Tracey Strawbridge at tracey.strawbridge@uscg.mil.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. 6.

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

SOLICITATION NUMBER

HSCG84-1 - -AA

Ms. Tracey Strawbridge ( ) 757-628-4130

USCG Contract Specialist: Tracey Strawbridge, 757-628-4130 E-mail address: tracey.strawbridge@uscg.mil

Commander, USCG Finance Center 1430A Kristina Way Chesapeake, VA 23326-0343 Phone: (800) 564-5504 for the United States Coast Guard for a base year of 1 201 through 30 201 .

SOLICITATION ISSUE

DATE

/ /201

00 PM EST

Command Shore Infrastructure Logistics Center

300 East Main Street, Suite 965 Norfolk, Virginia 23510-9113

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

FAILURE TO COMPLETE THE SOLICITATION DOCUMENT AND AMENDMENTS AS

REQUIRED MAY RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR OFFER

IS NOT RESPONSIVE.

OMBUDSMAN

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 4 of 63

RFQ# HSCG84-16-Q-AA1484

NAME OF OFFEROR OR CONTRACTOR

Continuation of SF1449 – Block 16/Contract Management

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Field Support Services Contracting Section (COB2E), U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC) will perform all contract administration under this contract. The location of the Primary Contracting Officer, Alternate(s) Contracting Officer, and Contract Specialist/Administrator for the contract is at 300 East Main Street, Suite 965, Norfolk, VA 23510- 9113. Communication pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers listed below. Changes in, or deviation from, the scope of work (SOW) will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

The Contract Specialist/Contracting Officer, Ms. Tracey Strawbridge; Telephone No: 757-628- 4130, serves as the point of contact between the Contractor and the Supervisor Contracting Officer.

Supervisor/Contracting Officer: Mr. Reginald B. Henderson, Telephone No. 757-628-4129 Email: reginald.b.henderson@uscg.mil

Brach Manager/Contracting Officer: Ms. Jeanie Thorne, Telephone No. 757-628-4109 Email: jeanie.s.thorne@uscg.mil

The Contracting Officer's Representative (COR) is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

Continuation of SF1449 – Block 17b/Remittance Address

Contractor desiring payment to be mailed to an address different from the address shown in Block 17A, SF1449, shall insert such address in the quote.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 5 of 63

NAME OF OFFEROR OR CONTRACTOR

Continuation of SF1449 – Block 18b/Invoice Procedures

Invoicing Instructions: Electronic submission of Invoices is mandatory

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

SILC PCB-2

(help) Invoice Receipt Date:

MM/DD/YY

(help)

Contract Number: (help) Invoice Number: (help)

Requisition Number: (help) Invoice Date:

MM/DD/YY

(help)

Delivery/Task Order Number: (help) Invoice Amount:

0.00

(help)

Discount Terms:

00.00

Discount Days

Net Days (help)

Contractor Information Attachment of Official Invoice

Contractor Name: (help)

Submitter Name: (help)

Submitter Email: (help)

Submitter Phone: (help)

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing.

The Invoice Routing Code for this contract is SILC PCB-2.

5. The Contractor shall attach a single PDF file no larger than 1MB as the official invoice.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 6 of 63

NAME OF OFFEROR OR CONTRACTOR

BASE YEAR – 1 July 2016 – 30 June 2017 CLIN Description QTY UI PRICE

SCHEDULED MAINTENANCE

00001 Level I Range Cleaning (March/September) 4 EA $ 00002 Pistol Range - Deflection Plate Turnover

Maintenance (March)

1 EA $

00003 Level II Range Cleaning (May/November) 4 EA $ 00004 Rifle Range - Clean Three Lane Granulated Trap

(May/November)

2 EA $

TOTAL SCHEDULED MAINTENANCE $

ADDITIONAL UNSCHEDULED MAINTENANCE (Funded via modification) 00005 Level I Range Cleaning 1 EA $ 00006 Level II Range Cleaning 1 EA $ 00007 Surface cleaning of range and lobby areas 2 EA $ 00008 Trap emptying 2 EA $ 00009 Pre-filter replacement 2 EA $ 00010 HEPA filter replacement 2 EA $ 00011 Roll filter replacement 2 EA $ 00012 De-caking deceleration chamber 2 EA $ 00013 Backstop cleaning 2 EA $ 00014 HEPA vacuuming Underground Trunk 2 EA $ 00015 Pistol Range - Deflection Plate Turnover 1 EA $ 00016 Rifle Range - Clean Three Lane Granulated Trap 1 EA $

OPTION YEAR ONE – 1 July 2017 – 30 June 2018 CLIN Description QTY UI PRICE

SCHEDULED MAINTENANCE

10001 Level I Range Cleaning (March/September) 4 EA $ 10002 Pistol Range - Deflection Plate Turnover

Maintenance (March)

1 EA $

10003 Level II Range Cleaning (May/November) 4 EA $ 10004 Rifle Range - Clean Three Lane Granulated Trap

(May/November)

2 EA $

TOTAL SCHEDULED MAINTENANCE $

ADDITIONAL UNSCHEDULED MAINTENANCE (Funded via modification) 10005 Level I Range Cleaning 1 EA $ 10006 Level II Range Cleaning 1 EA $ 10007 Surface cleaning of range and lobby areas 2 EA $ 10008 Trap emptying 2 EA $ 10009 Pre-filter replacement 2 EA $ 10010 HEPA filter replacement 2 EA $ 10011 Roll filter replacement 2 EA $ 10012 De-caking deceleration chamber 2 EA $ 10013 Backstop cleaning 2 EA $ 10014 HEPA vacuuming Underground Trunk 2 EA $ 10015 Pistol Range - Deflection Plate Turnover 1 EA $

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 7 of 63

NAME OF OFFEROR OR CONTRACTOR

10016 Rifle Range - Clean Three Lane Granulated Trap 1 EA $ OPTION YEAR TWO – 1 July 2018 – 30 June 2019 CLIN Description QTY UI PRICE

SCHEDULED MAINTENANCE

20001 Level I Range Cleaning (March/September) 4 EA $ 20002 Pistol Range - Deflection Plate Turnover

Maintenance (March)

1 EA $

20003 Level II Range Cleaning (May/November) 4 EA $ 20004 Rifle Range - Clean Three Lane Granulated Trap

(May/November)

2 EA $

TOTAL SCHEDULED MAINTENANCE $

ADDITIONAL UNSCHEDULED MAINTENANCE (Funded via modification) 20005 Level I Range Cleaning 1 EA $ 20006 Level II Range Cleaning 1 EA $ 20007 Surface cleaning of range and lobby areas 2 EA $ 20008 Trap emptying 2 EA $ 20009 Pre-filter replacement 2 EA $ 20010 HEPA filter replacement 2 EA $ 20011 Roll filter replacement 2 EA $ 20012 De-caking deceleration chamber 2 EA $ 20013 Backstop cleaning 2 EA $ 20014 HEPA vacuuming Underground Trunk 2 EA $ 20015 Pistol Range - Deflection Plate Turnover 1 EA $ 20016 Rifle Range - Clean Three Lane Granulated Trap 1 EA $

OPTION YEAR THREE – 1 July 2019 – 30 June 2020 CLIN Description QTY UI PRICE

SCHEDULED MAINTENANCE

30001 Level I Range Cleaning (March/September) 4 EA $ 30002 Pistol Range - Deflection Plate Turnover

Maintenance (March)

1 EA $

30003 Level II Range Cleaning (May/November) 4 EA $ 30004 Rifle Range - Clean Three Lane Granulated Trap

(May/November)

2 EA $

TOTAL SCHEDULED MAINTENANCE $

ADDITIONAL UNSCHEDULED MAINTENANCE (Funded via modification) 30005 Level I Range Cleaning 1 EA $ 30006 Level II Range Cleaning 1 EA $ 30007 Surface cleaning of range and lobby areas 2 EA $ 30008 Trap emptying 2 EA $ 30009 Pre-filter replacement 2 EA $ 30010 HEPA filter replacement 2 EA $ 30011 Roll filter replacement 2 EA $ 30012 De-caking deceleration chamber 2 EA $ 30013 Backstop cleaning 2 EA $ 30014 HEPA vacuuming Underground Trunk 2 EA $

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 8 of 63

NAME OF OFFEROR OR CONTRACTOR

30015 Pistol Range - Deflection Plate Turnover 1 EA $ 30016 Rifle Range - Clean Three Lane Granulated Trap 1 EA $

OPTION YEAR FOUR – 1 July 2020 – 30 June 2021 CLIN Description QTY UI PRICE

SCHEDULED MAINTENANCE

40001 Level I Range Cleaning (March/September) 4 EA $ 40002 Pistol Range - Deflection Plate Turnover

Maintenance (March)

1 EA $

40003 Level II Range Cleaning (May/November) 4 EA $ 40004 Rifle Range - Clean Three Lane Granulated Trap

(May/November)

2 EA $

TOTAL SCHEDULED MAINTENANCE $

ADDITIONAL UNSCHEDULED MAINTENANCE (Funded via modification) 40005 Level I Range Cleaning 1 EA $ 40006 Level II Range Cleaning 1 EA $ 40007 Surface cleaning of range and lobby areas 2 EA $ 40008 Trap emptying 2 EA $ 40009 Pre-filter replacement 2 EA $ 40010 HEPA filter replacement 2 EA $ 40011 Roll filter replacement 2 EA $ 40012 De-caking deceleration chamber 2 EA $ 40013 Backstop cleaning 2 EA $ 40014 HEPA vacuuming Underground Trunk 2 EA $ 40015 Pistol Range - Deflection Plate Turnover 1 EA $ 40016 Rifle Range - Clean Three Lane Granulated Trap 1 EA $

TOTAL CLINS 40001-40016 $

In accordance with FAR Clause 52.217-8, an option for up to a six month extension period can be awarded and will therefore be evaluated with the offeror’s price at the same rate as the offeror’s price for the last option year. The total evaluated price for this extension will equal ½ of the total Option Year Four evaluated price. However, the contract will only be awarded for the base plus four option years at time of contract award.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 9 of 63

NAME OF OFFEROR OR CONTRACTOR

Scope of Work for Range Maintenance and Cleaning Services at USCG Academy

1.0 INTRODUCTION

The US Coast Guard Academy (USCGA) is acquiring services for the cleaning and maintenance of the rifle and pistol ranges, their associated lobby areas and their filtration systems. All work shall be performed in accordance with applicable state and federal regulations and any applicable Department of Defense (DOD) or Department of Homeland Security (DHS) policies.

2.0 BACKGROUND

The US Coast Guard Academy operates two indoor, live small arms ranges designated as the North (Rifle) Range and the South (Pistol) Range. Each range is approximately 42 feet wide by 64 feet long and has ten shooting lanes. Each range is divided into four sections as presented in Attachment I.

The Lobby is defined as the range entrance and entrance vestibule areas including mechanical spaces. The Gallery is defined as the area from the Lobby to the designated fifty foot firing line.

The Range, defined as the area from the fifty foot firing line to the floor ventilation ducts. The Trap Area, defined as the area from the floor ventilation ducts to the end wall. Each area requires thorough cleaning and maintenance.

3.0 SCOPE

3.1. Scheduled Maintenance

Cleaning and maintenance for the rifle and pistol ranges are divided into two categories:

Scheduled Maintenance and Additional Unscheduled Maintenance.

Scheduled Maintenance includes requirements for Range Cleaning listed in Table One below.

The Level I Scheduled Range Cleaning shall be performed in March and September each year and the Level II Scheduled Range Cleaning shall be performed in May and November each year.

In addition, Scheduled Maintenance also includes the following:

annual turnover of the deflection plate in the Pistol Range during the March Level I Range Cleaning cleaning of the three lane granulated trap in the Rifle Range during the May and November Level II Range Cleanings

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 10 of 63

NAME OF OFFEROR OR CONTRACTOR

TABLE ONE

TASK

Number

Level I Range Cleaning Level II Range Cleaning

1 Perform surface cleaning range and the associated lobby areas

Perform surface cleaning range and the associated lobby areas

2 Empty traps Empty traps 3 Replace pre-filters, HEPA filters and roll filters Replace pre-Filters and HEPA filters

4 De-cake deceleration chamber 5 Clean behind the backstops Clean behind the backstops 6 HEPA vacuum the visible areas of the underground trunk

All Contractor services shall be provided between 7:30 AM and 4:00 PM Monday through Friday, excluding Federal Holidays. Range Cleanings shall be performed on both ranges during the same visit and all work shall be completed within four days of starting. The Contractor shall schedule the Range Cleaning as listed in the contract schedule during the months of March, May, September and November of each year.

The Contractor shall plan each scheduled cleaning and maintenance visit with the Contracting Officer’s Representative (COR) at least 45 calendar days in advance. Changes in schedule, that impact a ranges use, will not be granted.

3.2. Additional Maintenance

On occasion the contractor will be required to provide additional services under the contract. All additional work will be issued via a funded modification to the contract. Once the Contracting Officer issues the modification, the COR will notify the contractor to schedule the additional maintenance. Typically work will be scheduled within four days from the time the COR contacts the contractor.

4.0 APPLICABLE DOCUMENTS

All Contracted work shall be performed in accordance with the following:

29 CFR

1910.1025

OSHA General Industry Lead Standard. These regulations establish a permissible exposure limit (PEL) for airborne exposure to lead at 50 ug/m3 (8-hour TWA).

Regulations of Connecticut State Agencies (RCSA)

Section 20-478

Standards for Licensure and Certification of Lead Abatement Contractors, Lead Consultants, and Lead Abatement Personnel

29 CFR 1910.120

OSHA Hazardous Waste Operations and Emergency Response Regulations

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 11 of 63

29 CFR 1910.134 Respiratory Protection Standard

Attachment I Range Drawings

5.0 TECHNICAL REQUIREMENTS

5.1. Contractor Set-Up

Prior to initiating work, the contractor shall follow these minimum requirements including but not limited to any additional applicable state and federal regulations and any applicable DOD or DHS policies.

a. The Contractor shall post signs containing the minimum following language:

CAUTION LEAD WORK AREA

NO EATING DRINKING OR SMOKING

KEEP OUT

b. Signs shall be posted at the main entrance doors to the range and remain in place for the duration of cleaning activities.

c. Secure the area in front of the range entrance door with “CAUTION” tape.

d. Establish separate decontamination and waste collection areas (one per range).

e. Close all doors and vents to outside air sources including the main door to each range area.

f. Establish and maintain an air change at least every 15 minutes (each range shall remain under negative pressure at all times during cleaning operations) utilizing the Contractor’s HEPA filtered negative air pressure equipment and/or the ranges’ ventilation systems.

g. The Contractor shall utilize air monitoring equipment to record levels of airborne lead from both inside and outside the work zone.

5.2. Cleaning and Maintenance

For Level I and Level II cleanings the Contractor shall complete cleaning and maintenance activities according to the following schedule utilizing the most current industry standards. In addition, the contractor shall complete and return any documentation as required by the contract.

a. Measure and record the airflow at the firing line, in each shooting lane at a height of one foot, three feet and five feet using a currently calibrated anemometer. Report results in writing in Cubic Feet per Minute (CFM) of air flow to the COR or Weapons Officer. (Note: the COR or Weapons officer shall be contacted prior to the collection of any readings as the USCG reserves the right to be present during any sampling)

b. Check ventilation system’s mechanics (i.e., opacity sensor, roll filter advance mechanism, pressure drop on filters).

c. Clean air intake grates.

d. Replace filters on the air ventilation system in accordance with Table One.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 12 of 63

e. Segregate used filters appropriately into containers as detailed in Table II.

f. Empty traps at the base of the deflectors into a waste container as detailed in Table II.

g. De cake-deceleration chamber, turn over deflector plates (pistol range only) and clean out three lane granulated trap (rifle range only) in accordance with Table One. Note:

Plates are approximately 200 lbs each

h. Pick-up loose brass and place into designated container in the range. (The USCGA will empty the containers of brass on an as-needed basis). Note: Under No circumstances will live rounds or expended casings be placed into the waste stream.

i. HEPA vacuum dust and loose debris from the trap area including the end wall.

j. Remove and replace exhaust grates to access the main sub-floor ventilation trunk and

HEPA vacuum the visible / reachable areas of the underground trunk in accordance with Table One. Note: Extreme caution must be taken by the contractor to ensure louvers and grates remain unchanged from existing configuration.

k. HEPA vacuum dust and loose debris from the ceiling, dividers, walls, entire floor, booths/baffles, deflectors, trap area, podium, floor exhaust grates, any stored items or equipment and any other horizontal surfaces in the range and adjacent lobby areas.

l. Utilizing mops or rags ( as appropriate) treated with an effective high phosphate solution such as Tri Sodium Phosphate (TSP), triple wipe the following, rinsing between each series; dividers, walls, entire floor, booths/baffles, deflectors, trap area, podium, floor exhaust grates, any stored items or equipment and any other non-porous surfaces in the range and adjacent lobby areas.

m. Place used mops, rags and other cleaning materials in appropriate container.

n. Perform all cleaning work from a clean to dirty sequence working from the lobby areas to the gallery areas to the range areas and then the trap areas in order to maintain cleanliness and avoid re-contaminating cleaned areas.

o. Measure and record the airflow at the firing line, in each shooting lane at a height of one foot, three feet and five feet using a currently calibrated anemometer. Report results in writing in Cubic feet per minute (CFM) of air flow to the COR or Weapons Officer. Final air flow readings shall not be less than the initial levels recorded at any location. (Note: the COR or Weapons officer shall be contacted prior to the collection of any readings as the USCG reserves the right to be present during any sampling)

p. Report and document any observed problems and/or out-of-scope maintenance that may be required to the COR or Weapons Officer.

5.3. Waste Disposal Procedures

The Contractor shall furnish DOT-shippable containers for any of the waste generated on-site.

The Contractor shall segregate the waste by category type in metal 55 or 30 gallon drums that are labeled with the appropriate information in Table Two. The Contractor will be responsible for moving all drums of recyclable materials, defined below, to a recycling facility that has been pre-approved by the COR. Contractor will be responsible for moving all hazardous waste drums to the Hazardous Waste Central Accumulation building (LT90DB) located on site. The waste in each category may be commingled:

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED Page 13 of 63

NAME OF OFFEROR OR CONTRACTOR

TABLE TWO

Hazardous Waste (lead contaminated)

Recyclable Materials

Vacuum dust and filters Lead shot, aluminum, steel and metal portions of the filters Exhaust filters

Cloth rags Cardboard framing from the pre-filters PPE

5.4. Filter System Specifications

Both ranges have a filtration system manufactured by Cambridge Filter Corporation, Syracuse, New York. The Cambridge Filter Corporation is currently out of business and therefore without manufacturer technical support, the individual performing the maintenance must have specific past performance experience and knowledge with the Cambridge filtration system in order to ensure optimal performance. The consequence of improper installation will result in the loss of operational efficiency and increase in safety concerns.

Since direct replacement of the filters will not be provided by the Cambridge Filter Corporation, the following filter replacement information is provided.

5.4.1. Roll Filter Media

a. The roll filter media shall be compatible with the existing Cambridge Auto-Roll Filter Unit (Model HAR 6-50). The unit holds one roll filter (approx. 69” tall with a diameter of 12” – Contractor shall confirm measurement in the field).

b. The roll filter media shall be made of 5/8” dry white polyester with full width scrim backing or similar support on the exhaust side to prevent necking and fiber entrainment. Media shall be tested in accordance with the National Bureau of Standards “Dust Spot Test” method. It shall have a dust holding capacity in excess of 200 grams per square foot of filter area with a minimum removal efficiency of 80%.

5.4.2. Pre-Filters

a. The pre-filter shall be compatible with the existing Cambridge unit’s mounting system which uses spacers to snug the elements into position. Each unit holds nine filters (24”x24”x2” - average effective media area of 12.3 square feet).

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b. The pre-filter media shall be made of a non-woven, cotton/synthetic blend. The filter shall have a removal efficiency of 25% to 30% based on ASHARAE 52.1 test methods. The arrestance shall be 90% to 92%. The filter shall be listed by Underwriters Laboratories as UL 900 Class 2. The initial resistance at 2,000 CFM shall not exceed 0.27-inch water gauge (WG). The recommended final pressure drop for the element is 1.0-inch WG. Media support is diamond-shaped expanded metal. Filters frames are piece, die-cut, moisture-resistant carrier board (cardboard).

5.4.3. HEPA Filters

a. The HEPA filters shall be compatible with the existing Cambridge Side Lock Housing (Model SA-B-D-60-60). Each Side Lock Housing holds nine filters (24”x24”x11.5”) contained in a 16 GA., galvanized steel frame.

b. The HEPA filters shall be the extended media separator type, UL 900 Class 2 listed. The filter pack shall be constructed by pleating a continuous sheet of non-woven, water resistant fiberglass media around hemmed-edge corrugated aluminum separators. The gaskets shall be standard 0.75-inch x 0.25-inch closed-cell neoprene for installation of either the upstream, downstream, or both sides of the filter. Performance shall meet the requirements of IES RP-1 Type A.

The filter shall have a minimum removal efficiency of 99.97% at 0.3 microns at rated capacity.

5.5. Spills and Releases

The Contractor shall take measures to prevent spills of hazardous materials. For the purpose of this section, spill is defined as an uncontrolled release of federal or state regulated materials, including oils.

5.5.1. Container Storage

The Contractor shall manage all material and waste containers in a manner intended to prevent leaking, spilling, or tipping as described throughout this section.

5.5.2. Equipment Maintenance

The contractor shall not perform equipment maintenance on site except to make repairs to leaking equipment. Leaking equipment shall be repaired immediately upon discovery. In no instance shall routine maintenance of personal or company provided vehicles occur on site.

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5.5.3. Use of Absorbent Materials

The contractor shall supply on-site spill response equipment appropriate to the risk of release associated with the materials being used. This includes, but may not be limited to;

absorbent materials and at least one DOT shippable container for accumulating spill debris on site.

5.5.4. Spill Response

Suspected, potential and actual leaks or spills shall be investigated and corrected by the Contractor immediately upon discovery. Clean up shall be performed by the Contractor in compliance with applicable federal and state regulations, including employee training and Right-to-Know requirements of the Occupational Safety and Health Administration. The adequacy of clean up is determined by the COR. The Contractor shall be responsible for all costs associated with the clean up (including disposal costs).

5.5.5. Notification

The Contractor shall immediately notify the COR and/or the Chief Weapons Officer (CWO) of ALL spills/releases (regardless of size) of federal and state regulated hazardous materials, including oils. In the event the COR or CWO cannot be contact the contractor shall immediately contact the Officer Of the Day (OOD) at (860) 625-0820.

5.6. Contractor Furnished Items, Materials, Equipment and Services, and Contractor Access to Government-Owned Facilities, Equipment and Services.

5.6.1. Contractor Furnished Items, Materials, Equipment and Services: The Contractor shall furnish a list of the following items, and any other items, necessary to accomplish the work required to the COR seven (7) calendar days prior to initiating the first cleaning event. The list shall, at a minimum include the following items:

a. Personal Protective Equipment (i.e., gloves, tyvex, NIOSH approved respirators) to be utilized by the contractor for cleaning events.

b. Cleaning Equipment – The Contractor shall supply a list of cleaning equipment to be used on-site including, at minimum, a means to provide negative air pressure if the range’s ventilation system is not utilized, HEPA filter vacuum(s) and replacement filters, and a means to wipe-down surface areas with a high phosphate TSP solution, or equivalent.

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c. Personal Air Monitoring Equipment for Contractors – The Contractor shall utilize adequate air monitoring equipment or provide current documentation that will verify that the selected respiratory protection is adequate.

d. DOT-Shippable Containers – The Contractor shall provide appropriate DOT-shippable containers for waste disposal purpose. Containers size shall not exceed 55 gallons unless approved by the COR.

5.6.2. Access to Government Facilities, Equipment, Materials and Services: The Contractor will have access to certain Government owned facilities and utilities for use only in connection with this contract. The use of Government owned property for other purposes is prohibited. All such facilities and utilities will be provided in an “as is” condition. The Contractor shall not modify or alter any Government-owned property without the written approval of the Contracting Officer. Any approved modification or alteration shall be at no cost to the Government. The Contractor shall restore the Government-owned property to the condition in which received, at no cost to the Government, except for reasonable wear and tear, at the completion of this contract performance or termination, except as otherwise approved by the Contracting Officer.

a. Facilities. The Contractor shall take adequate precautions to prevent fire hazards, odors and vermin in Government owned facilities.

6.0 DELIVERABLES

The Contractor is responsible for meeting the deliverable format, content and schedule in accordance with the table below. Deliverables are required via electronic media, must be PC compatible and submitted on a CD-ROM.

Deliverables Frequency No. of Copies

Date Required

Quality Control Plan (to include staffing, assignments and training schedules)

Updates as needed

One Two weeks before performance start and as modified

Certification of Insurance as required by FAR 52.228-5

Annually One – plus one to Contracting Officer

One copy within award;

one copy on anniversary of policy renewal. (See note below)

Safety Data Sheets –Safety Data Sheets (SDS) for cleaning products and vacuum light oil that will be used on-site

Annually One Seven (7) calendar days prior to initiating the first cleaning services for approval

List of Equipment to be used on-site Annually One Seven (7) calendar days prior to initiating the first cleaning services for

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approval

Deliverables Frequency No. of Copies

Date Required

Filtration System with specifications, manufacturer, and supplier of the roll filter, pre-filters and HEPA filters

Annually One Seven (7) calendar days prior to initiating the first cleaning services for approval.

As needed

Site-Specific Health and Safety Plan (HASP) – shall contain information such as emergency phone numbers, Health and Safety Personnel, site history and physical description, hazard assessment, zones/site control, personal levels of protection, monitoring procedures and engineering controls, safety equipment and communications training, physical hazards and safety considerations for site operations, decontamination wash-up procedures, disposal procedures, an emergency plan, medical surveillance, record keeping and authorizations. The same HASP may be used for each job as long as the information contained in the HASP is current.

As Required One Seven (7) calendar days prior to each cleaning service.

Prior to initiating work for each cleaning, all Contractor personnel shall review the HASP and sign a sign-off sheet.

The sign-off sheets shall be kept with the HASP.

Current sign-off sheets shall be submitted prior to each cleaning

Cleaning and Maintenance Checklist including pre/post ventilation readings for each range

After each Cleaning

One – plus one to Weapons Officer

Upon completion of each cleaning

Bills of lading or Shipping Orders As Required One Prior to recyclable materials leaving the site

Recycle Receipts shall indicate the amount (in pounds) of recycled lead, aluminum, steel, etc., and the date received

After recyclable materials are accepted by the facility

One – plus one to Weapons Officer

One (1) week after the cleaning

Contract Discrepancy Report As Required One – plus one to Contracting Officer

Within 5 days of receipt from COR

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a. Any changes in products, manufacturers, suppliers, submittals or services must be submitted to the COR a minimum of 45 days prior to the next cleaning event.

b. It is acceptable to submit a letter from the Insurance Company, not from the Contractor, stating a Certificate of Insurance will be provided upon contract award.

7.0 Contractor Qualifications

In order to ensure the proper health and safety of the academy and its employees, the Contractor must provide documentation to demonstrate experience in the cleaning and maintenance of ranges similar to those at the USCGA. The Contractor must also provide proof of state licensure and certification required to perform lead abatement work in accordance with RCSA Section 20-487-2.

7.1 Key personnel

Onsite Project Manager: The on-site Project Manager must have a minimum of five years experience managing the cleaning and maintaining of indoor fire arm ranges and their ventilation systems and specific experience with the Cambridge Ventilation System and filters.

The project manager must have all required licenses and certification as required by the Regulations of Connecticut State Agencies (RCSA) Section 20-478-2 and The Regulations of Connecticut State Agencies 19a-111. All personnel shall be qualified, experienced and demonstrate the capacity of performing with minimum supervision.

7.2 Management

The Contractor shall submit the necessary personnel documentation; to include a staffing list and schedule, as required herein, in accordance with Section 6, Deliverables, of the SOW;

and with the approved Contractor’s Quality Control Plan.

The Contractor shall manage the total work effort associated with operations and all other services required herein in a skillful and professional manner to assure fully adequate and timely completion of these services. Include in this function is a full range of management duties including, but not limited to, planning, scheduling, cost accounting, report preparation, establishing and maintaining records and quality control.

7.3 Security Requirements

The Contractor shall comply with all facility security requirements, security regulations and directives as identified herein and other security requirements cited elsewhere in the contract.

The Contractor shall provide a list of employees’ names to the Contracting Officer Representative prior to each cleaning start date. All personnel must have and show a government issued ID, such as a driver’s license.

Proof of Citizenship. All Contractor employees must be citizens of the United States or, if aliens, they shall be legal residents of the United States. If aliens are hired, proof of legal residency in the United States shall be provided to the Contracting Officer prior to their commencing work under this contract.

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Vehicle Entry. The Coast Guard requires all automobiles of the Contractor and its employees have proper safety inspections, insurance, and registration accordance with Coast Guard and USCGA regulations to gain entry. All vehicles entering the base are subject to search.

At the beginning and end of each visit, Contractor personnel shall check in/out with the Weapons Officer to obtain initial access to the range(s) and verify the cleaning schedule.

8.0 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

8.1. Contractor QC Plan (QCP):

a. The Contractor shall develop and submit a QC Plan delineating the contractor’s QC program/inspection system to monitor and control their performance of services for acceptance and approval by the Government as specified in Section 6.0, Deliverables.

b. The Contractor shall submit a proposed employee manning summary to include the number of employees expected to be utilized for each cleaning.

c. Contractor shall ensure that all employees are in compliance with the gun control act of 1968 prior to obtaining access to the firing ranges.

d. Contactor will be required to obtain and maintain Rapid-gate certification for employee access to the Academy for the duration of the contract.

8.2. QC Program/Inspection System

a. The QC system shall encompass all functions of the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis and list the title(s) of the individual(s) conducting the inspection.

b. The Contractor shall develop quality control procedures for submission and approval by the Coast Guard prior to award. These procedures shall address the areas identified in the SOW herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

c. The QC program/inspection system shall be designated to keep the Contractor’s management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions.

d. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

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8.3. Contents of the QC Program/Inspection System shall include, but are not limited to, the following:

a. Introduction to Quality Control System:

I. Background and Rationale for the System II. Objectives in using Quality Control III. Success with and updates for the System

b. Quality Control Process for the Various Tasks:

I. Steps and Flow Diagram (includes a checklist used in inspecting contract performance during regularly scheduled/unscheduled inspections/testing;

method of documenting and enforcing quality control operations

II. Inspections Procedure (to include checklists used by the Contractor, identifying the items, frequency, conformance indicators and actions taken if nonconformance found covering all the service requirements of this contract.

III. Means of Identifying and Resolving Problems IV. Roles and Responsibilities

c. Specific Quality Control Functions:

I. Supervision of Services covering all the service requirements of this contract

(to include scheduling dates; submissions and completion reports, availability of project manager/supervisor/and any substitutes/alternates of personnel

II. Waste Management (including disposal preparation) III. Health, Safety, Environmental Compliance IV. Contractor Identified Service Work Procedures

8.4. Performance Evaluation Meeting. The Contractor may be required to meet at least once before the commencement of performance with the COR and the Contracting Officer the first month of the contract. Thereafter, meetings will be held as often as necessary, as determined by the Contracting Officer. However, if the Contractor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The written minutes of these meetings shall be prepared by the COR and signed by the Contract Project Manager, Contracting Officer, and COR. Should the contractor not concur with the minutes, the contractor shall so state any areas of non-concurrence, in writing, to the Contracting Officer within 10 calendar days of receipt of the signed minutes.

9.0 GOVERNMENT QUALITY ASSURANCE REQUIREMENTS

9.1. The Contracting Officer Technical Representative (COR) is responsible for representing the Contracting Officer for all facets of Cleaning and Maintenance service quality. The designated personnel will carry out inspections, reviews and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in paragraphs 8.2 and 8.3. Government personnel, other than the Contracting Officer and the COR, may, from time to time, observe the Contractor’s operations. However, these personnel may not interfere with Contractor performance.

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9.2. General Quality Assurance Functions

a. To facilitate the surveillance of the contractor’s quality program by the Government, the COR will verify contractor compliance with designated performance requirements.

In addition, for noncompliance and/or untimely corrective action to the deficiencies of specific task, the Contractor shall be subject to re-performance.

b. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor’s QCP regularly for compliance with the requirements herein.

9.3. Specific Quality Assurance Functions

a. COR Inspection and approval of cleaning: At the discretion of the COR a third party may be used to verify the cleanliness of the ranges for the USCGA by collecting lead wipe samples in accordance with ASTM E1728 protocols before cleaning activities begin and/or on the last day of cleaning activities for comparison.

b. In the absence enforceable standards providing a permissible limit for lead-contaminated surface dust, wipe sample results will be compared to standards established by the Connecticut Department of Public Health (CTDPH) for homes in which lead abatement has occurred (RCSA 19a-111-4).

1. Horizontal surfaces behind the 50 foot firing line and any surface deemed high contact such as tables or barricades shall be cleaned to a level of less than 200 micrograms of lead per square foot (this is the current CTDPH standard for window sills).

2. Horizontal surfaces in front of the 50 foot firing line shall be cleaned to a level of less than 400 micrograms of lead per square foot (this is the…