RFP_AA1483 _Amendment_0003.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0003 6 August 2015

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDING OFFICER (COB2E))

USCG SILC

300 EAST MAIN STREET, SUITE 965

NORFOLK, VA 23510-9113

Magdalena Pitre/Contract Specialist E-mail: Magdalena.N.Pitre@uscg.mil Phone: 757-628-4130 / Fax: 757-628-4987

8. NAME AND ADRESS OF CONTRACTOR (no., street, county, State and ZIP Code) 9.A AMENDMENT OF SOLICITATION NO.

X HSCG84-15-R-AA1483

9B. DATE (SEE ITEM 11)

13 July 2015

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the Offer submitted: or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/.ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc)

SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

E. IMPORTANT: Contractor is not required, is required to sign this document and return __ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The purpose of this amendment is to incorporate the revised Past Performance Evaluation Questionnaire and Performance Requirements Summary, deleting HSAR Clause 3052.204-71 and extend closing date of solicitation.

B. Replace Past Performance Evaluation Questionnaire, Attachment (4), pages 1-10 of the Solicitation with Past Performance Evaluation Questionnaire, Attachment (4), pages 1-10, Amendment 0003.

C. Replace Performance Requirements Summary, Technical Exhibit (6), page 1 of the contract with Performance Requirements Summary, Technical Exhibit (6), page 1, Amendment 0003.

D. HSAR Clause 3052.204-71 is deleted in its entirety.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

REGINALD B. HENDERSON, CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)PREVIOUS

EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.243

HSCG84-15-R-AA1483

Amendment 0003

E. The offer due date and local time has been extended to Thursday, August 13, 2015 at 4:00pm, Eastern Time.

Acknowledgement of Amendment 0003 should be returned by Thursday, 8/13/2015, 4:00pm (EST).

F. All other terms and conditions remain unchanged

RFP HSCG84-15-R-AA1483 Amendment 0003

GROUNDS MAINTENANCE AT USCG SECTOR SAN DIEGO

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

1 of 10 Attachment (4)

SECTION A: Contractor Information (to be completed by the contractor prior to mailing or faxing to respondent)

1. Contractor’s Title, Name and Address: __________________________

2. Point of Contact: __________________________

3. Phone Number (with area code): __________________________

4. Contract Number: __________________________

5. Contract Effort Description:

SECTION B: Respondent Information:

(To be completed by Respondent, i.e., Commercial Sector or Government)

1. Respondent’s Title, Name and Address: __________________________

2. Phone Number & email address: __________________________

3. Contract Specifics:

a. Contract Number: __________________________

b. Contract Type (CIRCLE ONE):

Firm-Fixed-Price Indefinite Quantity/Task Order Cost-Reimbursement

2 of 10 Attachment (4)

c. Start Date / End Date: __________________________

d. Original Contract Amount: __________________________

e. Current Contract Value: __________________________

f. Estimated Value at Completion: __________________________

Please e-mail the completed questionnaire by 8/11/2015 to: Magdalena.n.pitre@uscg.mil

**SEE ATTACHED PAGES FOR MORE INFORMATION ON FACTORS BEING

RATED**

PAST PERFORMANCE EVALUATION OFFEROR’S REFERENCE QUESTIONNAIRE

1. Complete this questionnaire using the grading system explained below. Your assessment should only consider performance for which the contractor is responsible and accountable. Each offeror shall be assigned one the following ratings:

(E) Exceptional- Performance meets contractual requirements and exceeds many to the company’s benefit. The contractual performance of the element or subelement being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

(VG) Very Good- Performance meets contractual requirements and exceeds some to the company’s benefit. The contractual performance of the element or subelement being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor was effective.

(S) Satisfactory- Performance meets contractual requirements. The contractual performance of the element or subelement contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

(M) Marginal- Performance does not meet some contractual requirements. The contractual performance of the element or subelement being evaluated reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

(U) Unsatisfactory- Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

3 of 10 Attachment (4)

(N) NOT APPLICABLE/UNKNOWN CONFIDENCE - Unable to provide a score.

Performance in this area is not applicable to effort assessed.

2. Please circle the rating, the appropriate letter, for each item on the questionnaire, which most accurately describes the contractor’s performance. Provide frank, concise comments or supporting narrative explanations in the spaces provided. When responding to the descriptive statements, select the answer, which most accurately describes the contractor’s performance or situation. You may use additional sheets if more space is needed.

A. Quality:

VG S M U N

B. Schedule:

C. Cost Control:

D. Management:

4 of 10 Attachment (4)

E. Regulatory Compliance.

F. Other Areas.

5 of 10 Attachment (4)

A. Quality.

Assess how successfully the contractor meets program/project quality objectives such as producibility, reliability, maintainability and inspectability. Assess the contractor’s control of the overall production process to include material control, shop planning and control, and status.

B. Schedule. Assess the timeliness of the contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance).

This evaluation of the contractor’s adherence to the required delivery schedule should include the contractor’s efforts during the evaluation period that contribute to or affect the schedule variance. Also, address significance of scheduled events (e.g., design reviews), discuss causes, and assess the effectiveness of contractor corrective actions. This element applies to contract/order closeout activities as well as contract/order performance. Instances of adverse actions such as the evaluation of liquidated damages or issuance of Cure Notices, Show Cause Notices, and Delinquency Notices are indicators of problems which may have resulted in variance to the contract/order schedule and should, therefore, be noted in the evaluation.

Questions to consider include the following:

Is the contractor completing the design/engineering services activities in a timely manner? This includes administrative activities, as well as meeting all scheduled milestones in the design process.

Did the contractor adequately schedule the work?

Has the contractor met administrative milestone dates?

Has the contractor met physical milestone dates specified by contract or agreed to in the project schedule?

If the schedule has slipped through the contractor’s fault or negligence, has he taken appropriate corrective action of his own volition?

Has the contractor furnished all required deliverables on or ahead of schedule?

Is the contractor completing the construction activities in a timely manner? This includes administrative activities, as well as physical construction activities such as submittal of a management response to Request for Proposal (RFPs), etc.

Has the contract furnished updated project schedules on a timely basis?

C. Cost Control. (Not required for Fixed Price type contracts/orders). Assess the contractor’s effectiveness in forecasting, managing, and controlling contract/order cost. If the contractor is experiencing cost growth or underrun, discuss the causes and contractor-proposed solutions for the cost overruns or underruns. For contracts/orders where task or contract sizing is based upon contractor-provided person hour estimates, the relationship of these estimates to

DESCRIPTION OF EVALUATION CRITERIA

6 of 10 Attachment (4) ultimate task cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources, in each work effort should be assessed. Include, as applicable, the following information:

Does the contractor keep within the total estimated cost (what is the relationship of the negotiated costs and budgeted costs to actuals)?

Did the contractor do anything innovative that resulted in cost savings?

Were billings current, accurate and complete?

Are the contractor’s budgetary internal controls adequate?

Has the contractor provided a design that can be constructed with the available funds?

Has the contractor notified the company and taken necessary corrective actions when the cost estimate exceeds available funds?

D. Management. Assess the integration and coordination of all activity needed to execute the contract/order, specifically the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award and management of subcontracts.

Include, as applicable, information on the following:

Is the contractor oriented toward the customer?

Is interaction between the contractor and the company satisfactory or does it need improvement?

Include the adequacy of the contractor’s accounting, billing, and estimating systems and the contractor’s management of Furnished Property (FP) if a substantial amount of FP has been provided to the contractor under the contract/order.

Address the timeliness of awards to subcontractors and management of subcontractors, including subcontract costs. Consider efforts taken to ensure early identification of subcontract problems and the timely application of corporate resources to preclude subcontract problems from impacting overall prime contractor performance.

Assess the prime contractor’s effort devoted to managing subcontracts and whether subcontractors were an integral part of the contractor’s team. Are the contractor’s management, on-site, and home office personnel exhibiting the capacity to adequately plan, schedule, resource, organize and otherwise manage the work? If not, describe and relate to other rated elements.

Consider the following aspects of performance:

Management Responsiveness. Assess the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals (especially responses to change orders, Engineering Change Proposals (ECPs), or other UCAs), the contractor's history of reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Consider the contractor’s responsiveness to the program as it relates to meeting contract/order requirements during the period covered by the report.

7 of 10 Attachment (4)

Subcontract Management. Assess the contractor’s success with timely award and management of subcontracts.

Assess the prime contractor’s effort devoted to managing subcontracts and whether subcontractors were an integral part of the contractor’s team.

Consider efforts taken to ensure early identification of subcontract problems and the timely application of corporate resources to preclude subcontract problems from impacting overall prime contractor performance.

Consider efforts taken to ensure prompt subcontractor payment Assess the prime contractor’s managing of subcontractors to ensure compliance with labor and safety standards at the subcontract level If the contract is set aside for small business, assess the contractor’s compliance with any limitations on subcontracting

Program Management and Other Management. Assess the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract/order; identifies and applies resources required to meet schedule requirements;

assigns responsibility for tasks/actions required by contract/order; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk management practices, especially the ability to identify risks and formulate and implement risk mitigation plans. If applicable, identify any other areas that are unique to the contract/order, or that cannot be captured elsewhere under the Management element.

Integration and coordination of activities should reflect those required by the Integrated Master Plan/Schedule. Also consider the adequacy of the contractor’s mechanisms for tracking contract/order compliance, recording changes to planning documentation and management of cost and schedule control system, and internal controls, as well as the contractor’s performance relative to management of data collection, recording, and distribution as required by the contract/order.

Management of Key Personnel (Applicable when the contract/order contains a Key Personnel clause). Assess the contractor’s performance in selecting, retaining, supporting, and replacing, when necessary, key personnel. For example:

How well did the contractor match the qualifications of the key position, as described in the contract/order, with the person who filled the key position?

Did the contractor support key personnel so they were able to work effectively?

If a key person did not perform well, what action was taken by the contractor to correct this?

If a replacement of a key person was necessary, did the replacement meet or exceed the qualifications of the position as described in the contract/order schedule?

E. Regulatory Compliance. Assess compliance with all terms and conditions in the contract/order relating to applicable regulations and codes. Consider aspects of performance

8 of 10 Attachment (4) such as compliance with financial, environmental (example: Clean Air Act, Clean Water Act), safety, and labor regulations as well as any other reporting requirements in the contract.

For compliance with environmental regulations, consider the following:

Ensuring sustainable acquisition compliance in federal contracts requires the evaluation of contractor performance inclusive of all requirements from the contract SOW/PWS; contract clauses; and other applicable contract terms and conditions. The GSA Sustainable Facilities Tool19 is a one-stop online resource that provides useful information regarding sustainability regulations and guidelines. Additionally, the information contained in the chart below regarding the federal green programs and the applicable legal basis/regulation may be useful to the assessing official in determining how to evaluate the contractor’s performance in these areas.

For example, if evaluating contractor performance on a construction contract to retrofit plumbing, the evaluator should check the SOW, the Sustainable Facilities Tool, and the chart below. The SOW most likely specified WaterSense products. As such, the evaluator should check the WaterSense information from the Sustainable Facilities Tool and the chart below to ensure that the various products used in support of the contract meet the WaterSense criteria.

Program Legal Basis/Regulation Link to more info Alternative fuel vehicles/Alternative fuels

Energy Policy Act, E.O.

Sec. 701 of Energy Policy Act of 2005 and EOs13423 and 13514 http://energy.gov/eere/femp/articles/energy-policy-act-2005, http://www.epa.gov/oaintrnt/practices/eo1342 3.htm, http://www.epa.gov/oaintrnt/practices/eo1351 4.htm www.epa.gov/greeningepa/greenfleet

Biobased content.

Biobased products.

Farm Security and Rural Investment Act (2002 Farm Bill), Section 9002, E.O. 13423, The 2008 Food, Conservation, and Energy Act added new biobased product reporting requirements.

http://www.biopreferred.gov/Biobased_Produ cts.aspx http://awic.nal.usda.gov/public-law-110-246-food-conservation-and-energy-act-2008

Chemicals Pollution Prevention Act of 1990 http://www.epa.gov/p2/pubs/p2policy/act1990 .htm

9 of 10 Attachment (4)

Comprehensive Procurement Guidelines, Recycled content products, Resource Conservation and Recovery Act (RCRA), Section 6002, E.O. 13423 www.epa.gov/cpg

Energy STAR and Energy efficient products

Energy Policy Act of 1992 and 2005 and Energy Independence and Security Act of 2007 www.energystar.gov

ENERGY STAR

and FEMP-designated products, and low stand-by devices

Energy Policy Act, Energy Independence and Security Act of 2007, E.O.s 13423, 13514, and 13221 http://www1.eere.energy.gov/femp/program/f edfleet_management.html

EPEAT EO 13514 and 13423 FAR Part 23 http://ww2.epeat.net/searchoptions.aspx http://ww2.epeat.net/searchoptions.aspx

Environmentally Preferable Products

(EPP)

Assists in the implementation of The FAR; Environmentally www.epa.gov/epp http://www.epa.gov/epp/pubs/products/index.

Sound Products requires Executive agencies to identify and purchase environmentally preferable products and services htm, http://www.epa.gov/epp/index.htm, http://www.nifa.usda.gov/nea/plants/pdfs/cafe teriaware.pdf, http://www.biopreferred.gov/, http://www.epa.gov/oppt/greenmeetings/

Low or non-toxic or non-hazardous chemicals http://www.epa.gov/osw/nonhaz/index.htm, www.epa.gov/wastes/hazard/wastemin/priorit y.htm

Non-ozone depleting substances

Clean Air Act, E.O.

13423 www.epa.gov/ozone/snap/lists/index.html

10 of 10 Attachment (4)

Water Efficient Products, equipment, and programs that decrease indoor and outdoor nonagricultural water use (i.e., WaterSense)

Energy Policy Act of 1992 and 2005 www.epa.gov/watersense http://www2.epa.gov/laws-regulations/summary-energy-policy-act, http://www.epa.gov/watersense/products/inde x.html

F. Other Areas. Specify additional evaluation areas that are unique to the contract/order, or that cannot be captured elsewhere in the evaluation. More than one type of entry may be included, but should be separately labeled.

Coast Guard Sector San Diego, CA

Page 1 Technical Exhibit 6

PERFORMANCE REQUIREMENTS SUMMARY

TECHNICAL EXHIBIT #6

Performance Objective

PWS Para

Percentage of Performance Threshold AQL Deductions

Maintain Improved Grounds Grass is maintained within proper height for its area. Sod does not need to be replaced. Sod is healthy and looks well maintained.

7.2-7.4 20 Valid customer complaints shall not exceed 3 per month.

Maintain Shrubs, Broadleaf Evergreens, Hedges, and Perennial Flowers Trees, plants, hedges, flowers, flourish and do not need to be replaced. They have adequate drainage and mulch. They do not show any sign of disease or pests and appear healthy. They are pruned properly and in a timely manner. They are trimmed properly. Bedding is mulched and free of weeds, grass, and debris. Fertilizer and soil amendments are applied. Soil is aerated.

7.5-7.6 & 7.8-7.8-1

20 Valid customer complaints shall not exceed 3 per month.

Maintain Irrigation System and Replace Parts Irrigation system functions properly.

7.7 20 Valid customer complaints shall not exceed 3 per month.

Police Grounds of Trash and Litter Grounds are free of trash and litter.

7.10 10 Valid customer complaints shall not exceed 3 per month.

Special Events Special events are accomplished in accordance with COR request.

7.13 5 Work order is satisfactorily completed 100% of the time.