Amendment_0002_SF30.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 1

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0002 22 May 2015

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDING OFFICER (COB2)

USCG SILC

300 EAST MAIN STREET, SUITE 965

NORFOLK, VA 23510-9113

Erin Bass/Contract Specialist E-mail: Erin.K.Bass@uscg.mil Phone: 757-628-4117 / Fax: 757-628-4135

8. NAME AND ADRESS OF CONTRACTOR (no., street, county, State and ZIP Code) 9.A AMENDMENT OF SOLICITATION NO.

X HSCG84-15-R-AA1441

9B. DATE (SEE ITEM 11)

30 April 2015

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the Offer submitted: or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/.ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc)

SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

E. IMPORTANT: Contractor is not required, is required to sign this document and return __ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. The purpose of this amendment is to extend the due date for proposals to 15 June and provide Questions and Answers.

2. All other terms and conditions remain unchanged.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

TRACEY STRAWBRIDGE, CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)PREVIOUS

EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.243

Q1: RFP Page 44, Volume II- FACTOR 5- PRICE PROPOSAL states: “Offeror shall complete the Schedule of Services on pages 4-13. Offeror shall submit resumes for the following Key Personnel: Project Manager, Assistant Project Manager and Chef Manager as described in the evaluation criteria of FAR Provision 52.212-2 of this solicitation and Section 7, Contract Management and Personnel Requirements, of the PWS.” Please confirm the proposal volume in which Key Personnel resumes must be submitted – Volume I (Technical) or II (Price)?

A1: See page 37 of 63, Key personnel resumes shall be submitted with Volume I, Factor 3, B, Key Personnel.

Q2: How will the menu be scored for technical merit and what factor will weigh most in the decision?

Creativity Variety Price

A2: The menus will be evaluated in accordance with the requirements set forth in the RFP, attachments and technical exhibits. For evaluation purposes, no specific weight is given to creativity, variety and price. Per the RFP, Past Performance, Corporate Experience, Technical Capability and Management, when combined, are significantly more important than cost or price.

Q3: Will you be able to provide the current CLIN rates? This would allow us to benchmark each CLIN as we design our offer.

A3: This is proprietary information and not releasable.

Q4: Will the government consider an additional extension to the due date of 6/8/15 that was provided through Amendment 1?

A4: The government has provided an extension until 6/15/15.

Q5: Are contractors able to or encouraged to provide investment into servery trade-dress, minor enhancements, renovations, or other supporting platforms to improve the dining experience?

A5: Yes.

Q6: There is no pricing CLIN for the Athletes table requirement, is an Athletes menu required for submission?

A6: No. See Athletic Training Menu Guide, Technical Exhibit 7.

Q7: There is no pricing CLIN for patient feeding, is a patient feeding menu required for submission?

A7: No. The meal on the normal menu is served unless special foods are requested/required.

See PWS paragraph 5.2.17.1.

Q8: What is a typical daily schedule for students? Are they free to go off Campus in the evenings and on weekends?

A8: Cadet’s schedules are very regimented. Typically the 1st year cadets (4th class) do not leave during their first year but the rest of the cadets are free to leave in the evenings and weekends. A lot of the cadets are involved in extracurricular programs and events that take place during those times and therefore most cadets normally are on campus for meals.

Q9: Does the contractor have exclusive catering rights for non-contractual/billable functions or events at specified locations?

A9: No.

Q10: Can you confirm that the sit down meals in CLIN 21 are intended to have four tier pricing, same menu but discount for volume?

A10: This is correct. The price also depends on the entrée selected.

Q11: For the Banquets Formal Sit-Down (Dinner) Individual Service, can the contractor propose center of the plate items different than the 5 choices listed in the PWS table on page 28 of 38 for

CLIN 21?

A11: See PWS Paragraph 5.2.16.3. “When catering Formal Sit Down Events, one of the five-entrée choices listed below (in table 5 under Entree) must be offered. If another entrée is requested, it must be approved by the COR.”

Q12: Page 32 of 38 of the solicitation identifies Performance and Payment Bonds as a deliverable. We do not find a clause in the solicitation for this item. Has this requirement been eliminated?

A12: Yes. This requirement is deleted from the deliverables table. See PWS page 32 of 38 marked Amendment 0002.

Q13: Referencing PWS Page 33, b. Requirements for Assistant Project Manager states:

“Extensive experience, defined as not less than seven years … At least two of the nine years shall be as an assistant project manager.” Please clarify whether the Government means “At least two of the seven years” (not nine).

A13: This was a typo. It should read “At least two of the seven years…” See PWS page 33 of 38 marked Amendment 0002.

Q14: Is any equipment in the Wardroom servery and in the All Hands serving line, vendor provided or contractor owned?

A14: It is vendor owned.

Q15: Understanding that the incumbent’s current contract runs through March 31, 2016, can the government express the reasoning of why this contract has a start date of October 1, 2015?

A15: The current contract ends on 30 September 2015.

Q16: Please supply a seniority list with current rates of pay & hire dates for all employees covered under Collective Bargaining Agreement (CBA) CBA-2008-1956, United Here Local 217 A16: Per FAR 22.1020- Seniority Lists, At the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination.

Q17: CLIN 00018 and corresponding option year CLIN’s identify quantity as 205 events. Is this correct?

A17: The estimated quantity for CLIN X0018 is 205 meals.

Performance Work Statement for Full Food Services at the U.S. Coast Guard Academy New London CT

HSCG84-15-R-AA1441, Attachment 1 Amendment 0002 follows:

Deliverables To Whom/ Due Date Comments Proposal

Submission Requirement

Contingency Plans: Temporary Relocation, Strike Contingency, Special Event or Emergency Situations

Within 15 days after contract award

Reviewed & Approved by COR

Contract Discrepancy Report (Response) As required Reviewed & Approved by KO, Ref. Para. 9.3(c)

Contractor Access Application (HSIF Form 3237)

Prior to access to DHS facilities (per HSAR 3037.103-70)

Submit to COR

Contractor Report of Government Property, Form DHS 4220.43

Annually, 15 September of each calendar year

Floor Cleaning Schedule Weekly Reference: Para.

5.2.10.1

Health Certifications & Food Service Handlers Cards

15 days after contract award Submit to COR, Ref 7.3.11

Insurance Certificate Within 15 days after contract award and annually, prior to expiration

Submit to Contracting Officer

Inventory, Annual Conducted during spring break sessions

Jointly with COR & Property Custodian

Inventory, Initial Within 30 days prior to contract start date

Jointly with COR & Contractor

Menu Revisions/Variation As needed Submit to COR Menu Weekly 2 weeks prior to use Submit to COR Performance and Payment Bonds Within 10 days before starting work Submit to KO

FAR 52.228-16

Quarterly In-House Training Schedule Within 10 days of current quarter

Submit to COR, Ref.

7.3.15

Security –Contract Employee List Within 15 days after contract award, and as changes are made

Submit to COR

Weekly Menu Posted Each week Outside both Dining Facilities

Performance Work Statement for Full Food Services at the U.S. Coast Guard Academy New London CT

HSCG84-15-R-AA1441, Attachment 1 Amendment 0002

7.0. CONTRACT MANAGEMENT AND PERSONNEL REQUIREMENTS.

7.1. PROJECT MANAGEMENT. The management of the project is critical to the successful performance of the contract. The Contractor shall provide a full-time Project Manager, Assistant Project Manager, and Chef Manager. The Project Manager shall be responsible for the performance of the work and shall be the central point of contact with the Government. The Project Manager and Assistant Project Manager shall have full authority to act for the contractor on all contractual matters relating to daily performance of this contract. The Project Manager or Assistant Project Manager shall be present at the Dining Facility during all hours when contractor employees are working. The Project Manager shall serve as the contractor’s direct representative for planning and coordinating all special events.

a. Requirements for Project Manager:

Four-year degree in hotel/restaurant management or related field from an accredited college or university; and

Five years experience in managing collegiate food service programs of comparable size and complexity of the Academy food service; and

At least two of the five years shall be served as a project manager.

or

Extensive experience, defined as not less than nine years of progressively more responsible positions in collegiate food service programs of comparable size and complexity, as the Academy’s food service; and

At least two of the nine years shall be as a project manager.

b. Requirements for Assistant Project Manager:

Two-year degree in hotel/restaurant management or related field from an accredited

Five years experience in managing collegiate food service programs of comparable size and complexity of the Academy food service; and At least two of the five years shall be served as assistant project manager.

or

Extensive experience, defined as not less than seven years of progressively more responsible positions in collegiate food service programs of comparable size and complexity, as the Academy’s food service; and

At least two of the seven years shall be as an assistant project manager.

c. Requirement for Chef Manager:

Two-year degree in hotel/restaurant management or related field from an accredited

Five years experience in managing collegiate food service programs of comparable size and complexity, as the Academy’s food service; and At least one of the five years shall have been served as Chef Manager or equivalent.