IRS PR SOW.doc

PROPERTY OF THE UNITED STATES GOVERNMENT- FOR OFFICIAL USE ONLY

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Guaynabo Office Relocation

Scope of Work

Security System Installation

Job Location:

City View Plaza

Guaynabo, Puerto Rico

1.0 Overview: The Internal Revenue Service (IRS) is relocating some business offices in Guaynabo, Puerto Rico. This Statement of Work (SOW) is for installing security systems related to these moves. This project provides for access controls, intrusion detection, duress alarms and video surveillance cameras.

2.0 Project Location:

City View Plaza 2nd Floor

Guaynabo, Puerto Rico 00968

2nd Floor

2.1 Scope of Work required: The contractor shall furnish all labor, materials and supervision necessary to complete the installation of the security system as described below:

2.2.1 Install access control systems as follows.

Elevator Lobby 258 at the double door leading into area adjacent to area 215.

Elevator lobby/corridor 258 leading into new Large Mid-Size Business (LMSB) area 227.

Elevator lobby 236 at the double door leading into Guard station 235.

Elevator lobby 236 at the double door leading into corridor 258/259.

Double door leading into Modernization & Information Technology Services (MITS) room 223

Corridor 230 leading into Main Distribution Frame (MDF) room 220

Door in stairway 4 at the door leading into stair vestibule.

Door in stairway 5 at the door leading into stair vestibule.

Door 217 A from MIT 215 to computer work/storage room 217 Install/ use Securitron DK-26W-SS Digital keypad system and Securitron DM62B-OS or approved equivalent (see Securitron website for example) Door Mag and BPS 3 exit pushbutton, complete w/BPS 24 power supply and 4 hr battery backup. Door Mag locks shall be configured to ‘fail safe’ [unlock] in event of fire signal emergency or other applicable code designated emergency via power supply contacts.

Provide and install for above doors GE Sentrol 1076W or approved equivalent (see GE website for example) door contacts. Connect contacts into alarm panel and program to alarm when opened during non business hours.

For doors located at:

In corridor 230 at door leading into corridor 205

In corridor 230 leading into MDF room

Computer room 217 door leading into MDF room

Corridor 258 door leading into Intermediate Distribution Frame (IDF) room

Provide and Install Kaba Ilco E5055XSWL62641 pushbutton cipher locks or approved equivalent (see kaba-ilco website for example).

2.2.2 Where required for ADA compliance at door from lobby 258 to area 115 and from corridor 230 to area 229 install Besam Power Swing for ADA powered door or equivalent. Install door in compliance with all applicable life safety/regulatory codes. Door to work in conjunction with Securitron access system.

2.2.3 Provide and install eighteen [18] US- HUB 2SA-ES panic alarm buttons or approved equivalent (see United Security website for example) to ten desks in Tax Compliance Officer (TCO) area interview rooms , four desks at Small Business, Self-Employed (SBSE) interview rooms, the guard station, and at TCO area secretary desk. Alarm buttons to be connected to Ademco 50P or approved equivalent alarm panel. Alarm panel to be connected to Federal Protective Service (FPS) Mega Center in Philadelphia.

2.2.4 Provide eighteen (18) ceiling mounted Honeywell Ademco FG1525 or 1625/T or FG-1625/R, T or RT glass breaks (see Honeywell website for examples) or approved equivalent, installed as appear in the current floor plan.

Provide and install two [2] Honeywell Wave II siren alarm panel/siren to be located in office space next to the guard station (235) and (259) corridor south next to the lobby area, located at the office area.

Provide and install one Honeywell Vista 50-P alarm panel, located in room 214 (Fire Alarm and Security Equipment Room). All alarms and sensors will be connected/report to this device. Provide all necessary documentation, phone connection and testing to connect alarm system to FPS Mega Center.

Contractor must complete all “NEW JOB” paperwork for monitoring of the alarm at the DHS/FPS MegaCenter in Philadelphia, PA. Each point of the system must be individually identified at the keypad AND the MegaCenter. All zones must be tested to the Mega Center. The Philadelphia Mega Center will monitor the alarm system.

Provide and install Two [2] Ademco 6151 keypads or other Vista 50 compatible units (see Honeywell website for example) at the interior of entrance doors at either end of 2nd floor IRS elevator lobby (next to the main entrance doors). Connection and programming to be as per direction of IRS security specialist.

2.2.5 Provide and install one Aiphone KCS-1A RD or equivalent door entry system (see aiphone website for example) at the receptionist vestibule with monitor to be located in cubicle designated by IRS security specialist.

2.2.6 All egress doors swinging outward from IRS space into a corridor/ stairway shall have each hinge fitted with internal metal hinge plate locking pins of minimum 3/16 in. diameter. This is to prevent removal of door by removal of pivot pins.

2.3 Provide and install one Garrett PDI 6500i Magnetic Scanner or approved equivalent at Guard station 235 as shown on drawing.

3.0 The contractor shall furnish and install four [4] Pelco CCC1390H or exact equivalent cameras with corresponding Pelco 13VD lens (see Pelco website for example).

Two Cameras shall be located in hallway ceilings at elevator lobby 258 corridors at right angles (drawings will be provided to the successful contractor). Two cameras shall also be located in corridor 230, one facing guard station and entrance, another at door 9 facing toward door 10. Cameras shall be connected to local DVR recording device. Cameras shall be programmed to record at 8 frames per second rate during business hours and 2 frames per second on off hours. Cameras to be programmed for 8 frames per second recording on off hours upon motion detection using pre alarm recording. Cameras to revert back to 2 frames per second on off hours after 3minutes of –no motion.

Connect cameras to Pelco MCS4-2B power supplies as found on the Pelco website.

Connect cameras to Sony HSR-X206 DVR or approved equivalent or alternate Pelco DX4508-250 DVR and Pelco PMC14H monitor or approved equivalent for calibration/playback purposes.

3.1 All corridor walls/wall areas bordering public access areas must be slab to slab reinforced wire construction. All walls for IDF/MDF and MITS computer room must likewise also be slab to slab construction.

4.0 GENERAL

By acceptance of contact, the Vendor shall assume all costs for all actual and all consequential costs incurred owing to unauthorized/unapproved deviation from work description or specification for a period of 5 years.

Vendor shall notify the Contracting Officer [CO] in writing if proposed scope of work cannot be installed as specified. No changes or substitutions can be made without the written authorization of Contracting Officer Technical Representative (COTR) and knowledge of IRS Security Specialist.

All changes must be documented in writing with copy to CO and IRS security specialist.

The work to be done hereunder includes all labor, supervision and material for the performance of work specified herein at the location requested. The contractor shall furnish all incidental materials such as conduit, connectors, wire mold, Electrical Metallic Tubing (EMT), mounting hardware, etc.

The contractor shall provide and pay for all labor, materials, and equipment. The contractor shall pay required sales, gross receipts, and other taxes, secure and pay for plan check fees, permits, and licenses necessary.

Upon successful award of contract, notify IRS security specialist- (information provided at time of award) that construction will commence, and discuss concepts/scope of work/concerns prior to any physical installation/improvements.

The contractor shall prepare a schedule of dates and times when installation will occur, including anticipated completion dates. This information shall be updated weekly, in coordination with the COTR, and the revised schedules forwarded on a weekly basis to IRS Security Specialist.

Where existing equipment is to be removed, all holes, penetrations and damage shall be repaired with like kind and color material and/or paint. The contractor is responsible for all parts of work under this contract, including any work which may have been subcontracted. The Government shall assume no responsibility whatsoever for any jurisdictional claim by any trade involved. The contractor shall insure complete cooperation by all parties which he may bring together to accomplish the work described.

Contractor shall plan and coordinate installation work and power outages with building managers, COTR and IRS local point of contact on an ongoing basis.

5.0 JOB REQUIREMENTS

All work will be performed by skilled tradespersons, experienced in assigned tasks. All work shall be done under the supervision of licensed tradesman as required by local jurisdiction.

The contractor shall have on the job, at all times, ample equipment and personnel to carry on the work properly; including such tools as may be necessary to meet emergency requirements. Contractor shall remove and dispose of old wires not utilized. Contractor shall be responsible for the daily removal of all trash and debris created by the installation.

The contractor shall perform all work; provide products, system integration, engineering and design work required for the project in order to ensure fully-operative systems and proper installation of all equipment. The contractor shall provide all calculations and analysis to support design, materials and equipment.

All wire, except runs above the false ceiling, shall be run in approved raceway/EMT to protect the wire from damage and tampering. All wire run above the false/drop ceiling shall be secured up, off of the suspended ceiling. If the ceiling is plenum, high temperature Teflon wire shall be used for runs in the plenum.

All wiring shall be continuous run between field device and control/connection panel and /or power panel. All power connections shall be labeled at the breaker panel and at the load device identifying the breaker Number and location.

All signal wiring connections shall be labeled at each end and numbering /termination points shall be recorded on a connection diagram and separate data sheet and forwarded to COTR and IRS security specialist and point of contact. A copy of wiring diagram shall also be left in control cabinet.

Alarm Signal wiring shall also be labeled as ‘alarm signal’ at an interval of no less than every 4 feet unless it is in conduit/EMT.

All video and signal wiring and attached connectors will be tested as an assembled unit for signal loss/strength in compliance with any manufacturer’s specifications.

Provide written report of pertinent test results [volts/ dba/ ohms etc.] to COTR and IRS security specialist.

All vendor instructions, data sheets and diagrams are considered sole property of the Government and are to be forwarded to COTR and IRS security specialist/point of contact and are to be considered a material deliverable before job is considered complete.

6.0 COMPLIANCE WITH MANUFACTURERS SPECIFICATIONS

It shall be the contractor’s responsibility to see that all the equipment is installed as per the manufacturer’s specifications. In the event any equipment is damaged by the contractor’s personnel, the Government reserves the right to replace such equipment and deduct appropriate amount from the contractor’s fees.

It shall be the contractor’s responsibility to obtain all instructions, specifications and drawings as required to satisfactorily installing the equipment described.

7.0 VERIFICATION OF ON-SITE CONDITIONS

It shall be the contractor’s responsibility to confirm on-site conditions prior to starting any portion of the work under this contract. Any issues or problems must be communicated immediately to the COTR or IRS point of contact.

8.0 GUARANTEE

The contractor and subcontractor shall guarantee all work executed under this contract, both as to material and workmanship, for a period of twelve (12) months after the date of the certificate of substantial completion, unless otherwise specifically provided for in the contract. Contractor shall replace any material found defective at the time of installation (including faulty workmanship) with new material. Any such replacement shall be made promptly and at no additional cost to the Government.

9.0 PERFORMANCE VERIFICATION TEST

After all work has been completed, the contractor shall personally inspect the work and prepare a “punch list.” When this punch list is completed, the contractor will schedule a final inspection with the COTR. The contractor shall conduct a functional performance verification test at the end of the installation prior to the system activation. The testing shall be scheduled with IRS point of contact/security specialist no less than 48 hours before testing.

10.0 LEGAL AND CODE REQUIREMENTS

All work shall be performed and installed in compliance with all applicable national and local regulatory codes and regulations.

Contractor shall comply with Presidential Directive, called HSPD-12, which states (a) the contractor shall comply with Treasury and Bureau personal identity verification procedures that implement HSPD-12, OMB guidance memorandum M-05-24 and FIPS Pub 201, and (b) the contractor shall insert this provision in all subcontracts when the subcontractor is required to have physical access to a Federally controlled facility or access to a Federal information system.

Contractor shall install all systems in accordance with all codes and standards set forth by, but not limited to, the National Electric Code (NEC), BOCA, Underwriters Laboratories (UL), Federal Information Processing Standard 175: Federal Building Standard for Telecommunication Pathways and Spaces (see also Electronic Industries Association (EIA/TIA Standard 568-A and related bulletins). Federal Information Processing Standard 174-1:Federal Building Telecommunications Wiring Standard (see also Electronic Industries Association EIA/TIA Standard 569 and related bulletins) and the local jurisdiction having authority with a minimum of shielded plenum wiring using plenum or riser wire as required by code/standards. Mechanical pulling of wires with a servo device is prohibited.

The contractor shall install all system components in accordance with the manufacturer’s instructions and ANSI C2 requirements, comply with all codes, ordinances, regulations, and other legal requirements of public authorities which bear on performance of work and functionality of equipment.

11.0 INFORMATION AND CONTACTS

The contractor shall maintain close contact with the FPS COTR and IRS point of contact/security specialist. Any technical questions pertaining to construction of this job will be directed to them.

Confidentiality, info disclosure- No information specific to this contract will be shared or disseminated by contractor without prior government approval.

12.0 DOCUMENTATION AND TRAINING

Contractor shall provide 2 sets of all operating and technical manuals for new equipment as well as final, as-built wiring connection diagrams.

Contractor shall provide minimum 2 hours training instruction to IRS operations employees and IRS security representative on use of new installed system.

13.0 SCHEDULE- Upon award of FPS purchase order, contractor will proceed forthwith without delay with procurement of necessary material and equipment to assure timely completion.