Amendment_003_Attachment_II.pdf

B. Volume I - Technical Proposal

The Technical Proposal shall be submitted in an original and three (3) copies. This volume must not contain any reference to price; however, resource information (such as data concerning labor hours and categories, materials, subcontracts, etc.) must be contained in the technical proposal so that the Contractor's understanding of the requirements may be evaluated.

Ability to meet requirements and quality of technical and management approach proposed for the SOW requirements - the offeror’s proposal will be evaluated in order to determine its understanding of the required services and other requirements.

This volume shall consist of the sections described below.

Section 1 - Transmittal Letter

A letter that formally transmits the proposal and states in general terms how the offeror meets the solicitation requirements.

Section 2 - Executive Summary and Table of Contents

In this section, the offer will be summarized, highlighting salient features of the proposal, including a description of the offeror's approach and plans to satisfy and support requirements of this solicitation.

Any technical and schedule risks should also be detailed. The summary should indicate the offeror's complete acceptance of the technical requirements or specify any exceptions.

A clear table of contents with page numbers referenced should be included.

Section 3 - Technical and Management Approach

The Technical and Management Approach should be in as much detail as the offeror considers necessary to fully explain the proposed technical approach or method and must demonstrate a clear and concise presentation that includes, but is not limited to, the requirement of the technical proposal instructions. The Technical Proposal should reflect a clear understanding of the nature of the work being undertaken. The technical approach should discuss any perceived areas of risk and risk management.

If subcontractors are to be utilized, the offeror shall submit the same information pertaining to the subcontractors.

The offeror should state all assumptions, exceptions, and deviations at the end of this section. For every instance where the offeror does not propose to comply with or agree to a requirement, the offeror shall propose an alternative and describe its reasoning therefore.

For requirements that describe a mandatory feature, the response may consist of a reference to the offeror's technical literature. Any technical literature used as a reference must be furnished as an attachment to the proposal. If the reference contains the required technical detail, it is not necessary to restate such detail in the proposal itself. All references must clearly identify the volume, page and line number of the referenced material. For requirements that describe an optional feature or function, the offeror must provide a response on how this optional requirement is to be satisfied.

Elaborate brochures, binders and the like are neither required nor desired. Legibility, clarity and completeness are important. The submission of brochures or flyers alone without an accompanying explanation specific to this proposal is not acceptable.

Page limits have been established for each tab. If the offeror includes more pages than are allowed, all pages that exceed the page limit will be removed from the binder prior to the proposal evaluation.

The offeror's technical approach shall address the following:

Technical proposals submitted in response to this RFP must be prepared and tabbed in the format described below. Failure to do so may result in the rejection of the proposal as non-compliant.

Tab A: Overall Approach (not to exceed 15 pages)

The offeror shall provide a description of its overall approach to performing the requirements of the solicitation. This description shall include a discussion of operational concepts, organizational structure, lines of authority, communication, and any other operational functions that make up the proposal's operational approach to satisfying solicitation requirements. Information on how the project is to be organized, staffed, and managed must be included. Information should be provided which will demonstrate the offeror's understanding and management of important events or tasks.

The offeror must explain how the management and coordination of any consultant and/or subcontractor efforts will be accomplished.

Tab B: Approach to Providing Staffing for Tasks as stated in the Statement of Work (not to exceed 20 pages).

Resumes will not count towards the page limit) Offerors shall describe the personnel resources and staffing mix that will be employed for this project and demonstrate how these resources will meet solicitation requirements. A list of names and proposed duties of the professional personnel, consultants, and subcontractor employees assigned to the project shall also be provided. Offerors may demonstrate their capability to meet the Government's requirements by providing position descriptions and qualifications for categories of personnel intended for this project or by inclusion of sample resumes.

Resumes for all individuals identified as "key personnel" should be included and contain information on education, background, recent work experience, and specific scientific or technical accomplishments. The "key personnel" for this solicitation are:

Project Manager Deputy Program Manager

The resumes should be no longer than 2 pages in length. The approximate percentage of time each individual will be available for this project must be included.

Tab C: Program Management Plan (not to exceed 20 pages. Sample reports can be included in a separate appendix and are not included in the page limit)

This section of the proposal shall include, at a minimum, the following subject areas:

a. Contract Management. The functional organization that is to provide complete contract management control should be identified. This subsection shall specifically identify the vehicles in place to manage subcontractors’ contributions to the program, including the level of control to be used to ensure continued necessary management visibility.

b. Schedule. A detailed program schedule indicating key milestones from date of contract award through contract completion. This Program Management Plan shall also include the Transition Plan. This document shall identify details of the system or service hand over. Discussions of integration, operations, and training requirements pertaining to transition shall be included. This plan shall also include a Transition Schedule, with appropriate milestone charts to identify dates and critical path items involved.

c. Quality Assurance. The Offeror shall describe the Quality Assurance (QA) program.

d. Functional organization and organizational chart. The organization chart showing the organization for this project shall be included. The program management structure and the tools available for implementation of the program from a management standpoint, shall be discussed. The identity of, and the authority of the program manager, shall be described. The availability and identity of key personnel shall be included. Subcontracting arrangements shall be described, in terms of identifying major subcontractors and their relevant experience with similar projects, as well as any previous experience of the Offeror working with that subcontractor previously.

e. Samples of all reports. The Technical Proposal must include a sample of each of the reports to be generated under this contract, the requirements for which are listed in the solicitation requirements.

Tab D: Subcontracts and Consulting Arrangements (not to exceed 10 pages)

The offeror's proposal shall identify all subcontracts/consultant arrangements proposed. Specifically, the following information shall be provided to the Contracting Officer:

a. Company name and DUNS number of each subcontractor, or the individual name in the case of independent consultants;

b. Names of each subcontractor’s corporate officers;

c. Name of each subcontractor's key personnel for this contract effort, including each individual's level of effort;

and

d. Scope of work to be performed by each subcontractor/consultant.

B. Volume II – Past Performance & Corporate Experience

The Past Performance & Corporate Experience section shall be submitted in an original and three (3) of copies.

Section 1 - Signed Proposal

The Standard Form 1449, Solicitation, Offer and Award, (SF 1449) is being used for this solicitation. This form is used by the Government as a Request for Proposal and upon submission by the offeror it becomes the offeror's proposal. As such, it is an "offer" which can be unilaterally accepted by the Contracting Officer and awarded on said SF 1449. The Contractor's offer and the Government's acceptance form the contract. Therefore, the following points must be strictly adhered to by the offeror in submitting the proposal:

(a) One (1)) originally executed copies of Standard Form 1449 electronically.

(b) The SF 1449 must be executed by a representative of the offeror authorized to commit the offeror to contractual obligations. The authority to sign a proposal, but not an offer, subject to unilateral acceptance and award, is not sufficient authorization to sign the SF1449.

(c) UNDER NO CIRCUMSTANCES MAKE ALTERATIONS OR CHANGES TO THE SF 1449 OR THE

RELATED PAGES WHICH ARE A PART OF THE ENCLOSED REQUEST FOR PROPOSAL AND

PROPOSAL PACKET. Offerors are to complete those parts that require items such as prices, place of performance, etc., when such items are called for in the enclosed request for proposal. A place is provided to insert such information.

Section 2 – Exceptions

Any exceptions taken with respect to the clauses in the solicitation shall be noted. For the purpose of facilitating discussions, for every instance where the offeror does not propose to comply with or agree to a requirement, the offeror shall propose an alternative and describe its reasoning therefore.

Section 3 – Past Performance Response

This section shall provide the following tabs, information and page limits. If the offeror includes more pages than are allowed, all pages that exceed the page limit will be removed from the binder prior to the proposal evaluation.

Tab A: Current/Past Performance (not to exceed 15 pages)

Current/Past Performance Information (PPI) shall be voluntarily submitted within 15 days after RFP issuance, but in no event later than the date and time for submission of offers. Offerors must include information sufficient to identify and describe their current and previous experience in industry or government (Federal, State, or local) in similar projects, such that the following criteria can be evaluated.

- Quality of product or service

- Timelines of performance

- Customer satisfaction

- Key personnel past performance

- Cost control

- Business practices

The offeror shall identify all contracts or subcontracts performed in the last three (3) years which required work in comparable areas (similar in size, scope, and complexity) to those described herein up to a total of three. The list should be in chronological order, beginning with the most recent project and continuing backwards. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required for all key personnel. Projects shall be identified with the name(s) of individuals who worked on them. Identify each contract by type, age, and dollar amount. Provide the following information for each contract:

(1) Project or contract title

(2) Contract number

(3) Contract type

(4) Date of contract award, period of performance, and place of performance

(5) Total contract value (including options)

(6) Contracting agency or firm, with address, facsimile number, and telephone number

(7) Address, facsimile number, and telephone number of the contracting officer and contracting officer's technical representative

(8) List of major subcontractors on the project ($500,000 or more) (9) List of major problems/corrective action, if any

(10) Quality certifications/award (Identify appropriate office receiving award)

(11) If this is a subcontract, please provide the name of the prime contractor and the name of the contract administrator with address, telephone, and facsimile numbers

The Government may use Past Performance Information obtained from other than the sources identified by the offeror. This includes the Department of Defense's Past Performance Information Retrieval System (PPIRS) (https://www.ppirs.gov) and any other available sources. Information will be used for both the responsibility determination and best value determination. All references provided by the offeror may not be contacted by the Government.

Tab B. Past Performance Questionnaire

The questionnaire is to be copied and emailed to offerors clients for past performance information which will be sent back to the email address on the questionnaire.

C. Volume III – Price Proposal

Tab A: Pricing proposal for the base and 4 option years shall be in the format shown in the pricing matrix in Section I Schedules. Price for each item in the schedule shall be provided.

[End of Provision]

III. 4 52.212-2 EVALUATION —COMMERICAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical & Management Approach and Past Performance & Corporate Experience are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Pricing for 52.217-8, Option to Extend Services, will be determined by dividing the total price for the final option by two and adding it to the total price. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

III. 4 52.212-2 EVALUATION —COMMERICAL ITEMS (JAN 1999)