HQOTTS2585 - SR#2029997 - SITEIMPROVE LICENSES - ADDITIONAL - CO-TERM -FY26 (1).pdf

Small Procurement - SOFTWARE

Section 1 –General Information

Small Procurement

Number:

(HQOTTS)

HQOTTS2585 (SR#2029997 - MDOT USE ONLY)

Small Procurement Type:

Fixed Price

(Check all that apply)

X 1. COTS Software

2. Installation and Training Services

3. Manufacturer’s Software Maintenance

Manufacturer Name

SITEIMPROVE, INC

Designated Certified

Small Business?(CSB):

(Select “Yes” or “No”)

No

Minority Business Enterprise (MBE) Goal

0 %

Small Procurement Issue Date:

mm/dd/yyyy

02/12/2026 BID DUE DATE and

TIME:

02/18/2026 @

10:00 AM EDT

Place of Performance: MDOT/OTTS

Special Instructions:

OPEN TO ALL REGISTERED VENDORS A Vendor may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Small Procurement responses will only be accepted through the

State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

02/16/2026 at 3:00 PM EDT Questions must be submitted in writing with the subject line, “Question for Small Procurement #HQOTTS2585, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

https://mdprocurement.freshdesk.com/support/solutions

2. Please allow for pricing provided in response to this Small procurement to be valid for at least 120 days after the set due date above.

3. The Vendor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

4. The Vendor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

5. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

6. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

7. Vendor must be registered to do business in the State of Maryland through the Department of Assessments and Taxation

(SDAT).

Security Requirements (if applicable):

N/A

Invoicing Instructions:

SEND INVOICE TO: tsoapinvoices@mdot.maryland.gov An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of the contract’s start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: The Secretary’s Office (TSO) mailto:tsoapinvoices@mdot.maryland.gov

Agency POC Name: Amanda Longacre Agency POC

Phone Number:

301-708-5772

Agency POC Email

Address:

alongacre@mdot.maryland.gov

Agency POC

Fax:

N/A

Agency POC Mailing

Address:

7201 CORPORATE CENTER DR, HANOVER MD 21076

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

SUSHMITHA CHAKRAPU Agency On-site Phone Number:

410-598-2051

Agency On-site Email

Address:

SCHAKRAPU1@MDOT.MARYLA

ND.GOV

Agency On-site Fax:

N/A

Agency On-site Address: 7201 CORPORATE CENTR DR, HANOVER MD 21076

Section 4 – Scope of Work

1. COTS Software (Provide product specifications below. If some or all specifications are unknown, Vendors may propose products based on a detailed description in the Business Need / Required Functionality field*)

*Business Need /

Required Functionality

SITEIMPROVE – LICENSES – ADDITIONAL – CO-TERM – FY26

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. SITEIMPROVE

LICENSES – (SEE

SPECIFICATIONS

ATTACHED)

2.

3.

(insert additional rows as needed)

2. Installation and Training Services (Provide a detailed description of required services and deliverables)

*Business Need /

Product Name Product Description Model # Qty

Due Date

1.

3. Manufacturer’s Software Warranty/ Maintenance (Provide a detailed description of warranty/ maintenance requirements and deliverables) mailto:alongacre@mdot.maryland.gov mailto:SCHAKRAPU1@MDOT.MARYLAND.GOV mailto:SCHAKRAPU1@MDOT.MARYLAND.GOV

*Business Need /

Product Name Product Description Model # Qty Due Date

1. (SEE

SPECIFICATIONS

ATTACHED)

Section 5 – Evaluation Criteria – Technical Bid (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. The award will be made to a responsible and responsive vendor whose bid is determined to be the most favorable bid price or evaluated bid price to the State.

2. Adherence to the Specifications

3. Special Instruction #1-7

Basis for Award Recommendation Evaluation criteria for award will be established at the Small Procurement level. Small procurements will be awarded in accordance with the competitive Sealed Bidding process under

COMAR 21.05.02. The agency POC will recommend an award to the Vendor whose bid is determined to be the most favorable bid price or evaluated bid price, whichever is applicable, considering price and the evaluation factors set forth in the Small Procurement. The agency POC will initiate and deliver a PO to the selected Contractor.