Sole_Source_Ltr_6M16E801_REVISED_Redacted.pdf

DMEA #16-07

DEFENSE MICROELECTRONICS ACTIVITY

4234 54TH STREET

MCCLELLAN, CALIFORNIA 95652-2100

26 April 2016

MEMORANDUM FOR MEE

SUBJECT: Sole Source Justification Letter

FROM: Office of Secretary of Defense DMEA/MEDA

1. My office is requesting a limited source award for:

Preventative and Remedial/Emergency Maintenance for the Autoclear Model 6040, , Security X-Ray Scanner.

2. A brief non-technical description of the supplies/services to be acquired:

The contractor will provide Preventative and Remedial/Emergency Maintenance for the Autoclear Model 6040, 2, Security X-Ray Scanner in the

. This is proprietary equipment and must be maintained by the original equipment manufacturer (OEM). During the preventative maintenance, an annual X-ray leak check is required to verify radiation safety.

3. This justification is for a sole source award.

The proposed sole source - AutoClear,LLC is the sole Source Supplier of all replacement & new parts used in the maintaining and servicing of their equipment and the only known source that can satisfy the Government's requirement. This is proprietary equipment and must be maintained by the original equipment manufacturer (OEM).

This justification is for a brand-name award to a particular manufacture.

4. The anticipated dollar value of this 5 year (one base year and four option years) procurement is

5. If this item has been purchased previously, provide a brief description of purchases of this item:

DMEA has previously purchased the preventative maintenance, which includes labor, parts, travel, and emergency & remedial maintenance, for the current X-Ray scanner on a previous acquisition in with subsequent Contract for Maintenance in

6. Market research, consisting of activities including but not limited to researching other possible providers was conducted. It was found that due to OEM parts availability, no other manufacturer can perform this maintenance without obtaining parts from the manufacturer, because of the proprietary equipment, any warranty for that part is voided when installed/replaced by non-AutoClear LLC Technician

7. I am aware that the contracting officer, and not the requiring activity, is the final authority for determining the adequacy of any sole source justification before contract placement.

8. If you have any further questions regarding this letter, please feel free to contact the undersigned at (

PCO Determination

I hereby determine that under FAR 13.106-1(b)(i), FAR 13.106-1(b)(l)(ii) and FAR 5.102(a)(6), that a sole source justification for FAR 6.302-1, Only One Responsible Source and no other supplies or services will satisfy agency requirements under the authority of 10 U.S.C 2304(c )(1) or 41 U.S.C. 3304(a)(1), is warranted to meet government needs. This determination satisfies the requirements of FAR 13.106-1(b) and FAR 13.106-3(b)(3)(i).

I hereby determine that the anticipated cost to the Government for this contract action to be fair and reasonable, and this justification is accurate and complete to the best of my knowledge.