Request_for_Quote_HQ0727-16-R-0011.docx

Request for Quote

HQ0727-16-R-0011

Defense Microelectronics Activity (DMEA) Contracting Office 4234 54th Street Bldg. 620 McClellan CA 95652

Contracting Officer:

Robynn Hagan

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Year $__________ $______________

6040AC Security X-Ray Scanner, in accordance with (IAW) Performance Work Statement (PWS) 16-6E8.

TEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1 Year $__________ $______________ Opt 1

6040AC Security X-Ray Scanner, in accordance with (IAW) Performance Work Statement (PWS) 16-6E8.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 1 Year $__________ $______________ Opt 2

6040AC Security X-Ray Scanner, in accordance with (IAW) Performance Work Statement (PWS) 16-6E8.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 1 Year $__________ $______________ Opt 3

6040AC Security X-Ray Scanner, in accordance with (IAW) Performance Work Statement (PWS) 16-6E8.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 1 Year $__________ $______________ Opt 4

6040AC Security X-Ray Scanner, in accordance with (IAW) Performance Work Statement (PWS) 16-6E8.

Offeror(s) quotes shall be valid for a minimum of 60 days. This RFQ closes at 3:00 PM Pacific Standard Time (PST) 23 May 2016. Quote shall be emailed to robynn.hagan@dmea.osd.mil or submit using GSA eBuy before the closing date of the RFQ.

Please provide a Firm Fixed Price Quote for below CLINs 0001 through 4001 and total price for all CLINs. Please fill-in all underline blanks below.

FOB Point: __________________________

FOB Destination unless otherwise specified.

If not FOB Destination Shipping costs: $________________

Delivery: ____________________

Payment Terms: ___________________ Note: Net 30 unless discount terms are offered

Quoted by: ____________________________

Date: _________________

Phone Number: ______________

Email: _____________________

Ordering Address: ______________________

GSA Schedule Number, if applicable: _______________

Expiration Date: ____________________________

DUNS Number: _____________

CAGE Code: _______________

Signature: ____________________________ The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

Written quotes are due at or before 3:00 PM (PST), Wednesday 23 May 2016. Submit to: Defense Microelectronics Activity (DMEA), Attn: Robynn Hagan, 4234 54th Street, McClellan, CA 95652, or by facsimile to: 916-231-2818, or by email to robynn.hagan@dmea.osd.mil SAM. Offerors must be registered in the SAM database prior to submitting an invoice. Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Offerors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

The provision at FAR 52.212-2, Evaluation -- Commercial Items applies. In addition to the information within paragraph The following evaluation factors shall be used to evaluate offers:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) warranty provisions and responsiveness

(ii) price, Technical and other non-price factors, when combined, are not significantly different than price. Evaluation of quotes may be made without discussions.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

_http://farsite.hill.af.mil/

SOLICITATION PROVISIONS/CONTRACT CLAUSES:

The following FAR & DFAR provisions and clauses apply to and are incorporated in the solicitation either by reference or in full text:

DFARS

DFAR Provisions

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

Local Clauses

Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) Submittal Instructions (July 2015) (DMEA #S16-012)

a. The Invoicing, Receipt, Acceptance and Property Transfer (iRAPT) system via Wide Area Workflow (WAWF) is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

b. To access iRAPT, the Contractor shall—

i) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

ii) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

c. WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through iRAPT. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

d. WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

e. The Contractor shall submit Item Unique Identification IUID data “as part of the Material Inspection and Receiving Report” (as required by DFARS 252.211-7003) on delivered end items during the acceptance process.

Access iRAPT via WAWF at https://wawf.eb.mil//

Table 1 - Vendors shall select “Send More Email Notifications” in iRAPT to:

(1) Definitions:

Acceptor: Contracting Officer’s Representative/Project Engineer/Program/Project Manager, or other government acceptance official.

Pay Official: DFAS payment - HQ0748

SHIP To/Service Acceptor DoDAAC: - HQ0727

(2) iRAPT Contractor Input Information. The contractor shall input the selected Document Type creating electronic payment requests in iRAPT:

____ “Invoice” ____ “2-in-1 Invoice” (Services Only) ____ “Receiving Report” __X__ “Invoice and Receiving Report” (Combo) for Materials and or Services ____ “Cost Voucher” (FAR 52.216-7, 52.216-13, 52.216-14, 52.232-7)

Table 2 - For iRAPT Routing Information based on Contract Type

Located In Block /Section

Contract Number Delivery Order See Individual Order See Individual Order N/A

(3) Invoices - Invoice 2-n-1 (Services Only) and Invoice and Receiving Report (Combo):

When submitting the final invoice for payment for a contract, select the “Y” selection from the “Final Invoice?” drop-down box.

Upon successful submission of the invoice, click on the Send More Email Notifications link to send to email addresses listed in Table 1 above.

(4) Defense Finance and Accounting Service (DFAS) information maybe accessed using the DFAS website at http://www.dfas.mil/. Payment status information may be accessed using the myInvoice system in WAWF (myInvoice system requires registration in the WAWF system) or by calling the DFAS Columbus helpdesk at 800-756-4571(Select Option 2, then Option 2 again). The contract number and shipment/invoice number will be required to check payment status.

Security (DMEA #S16-008)

(a) Contractor Personnel Performing on-site shall be U.S. Citizens

(1) Contractor shall ensure employees have current, valid and appropriate driver’s licenses to service the DMEA facility.

(2) All personnel and vehicles entering the DMEA perimeter are subject to inspection.

(b) The contractor shall provide a listing of all authorized personnel prior to service, within 5 business days of award, issuance, to the DMEA Security Office. List will include:

(1) Each contractor’s full name;

(2) Proof of U.S. Citizenship upon finger printing appointment, please bring either a certified birth certificate, U.S. passport {current or expired}, or certificate of naturalization;

(3) If applicable: Driver’s license number to include state of issue and expiration date

(c) Personnel on the authorized list must come to DMEA within 5 days of contract award issuance or before the first official service day at DMEA to show proof of U.S. citizenship, be fingerprinted, and have their picture taken. Contractor will show driver’s license to validate against Contractor provided personnel list.

(d) The DMEA Security Officer will review the results of the fingerprint background check, to determine suitability and issue contractor badge(s). Badges will be maintained at the Security Desk, contractor will report to Security booth upon arrival to DMEA and return badges prior to departing DMEA facility.