HQ051618R0013_DIGITIZATION.pdf

SEE ADDENDUM

(No Collect Calls)

HQ051618R0013 31-May-2018

b. TELEPHONE NUMBER

951-413-2381

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 28 Jun 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ05169. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CLAUDIO CASUPANG

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DMA HQ CONTRACTING

6700 TAYLOR AVE

FORT MEADE MD 20755

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0516 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DMA - DEFENSE MEDIA ACTIVITY

JOE HARRIS

6700 TAYLOR AVENUE

FORT MEADE MD 20755

TEL: 9514132412 FAX: 9514122424

FAX:

TEL: 301-222-6027 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

519120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF101

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

3 (of 101)

Section SF 1449 - CONTINUATION SHEET

ECMRA

ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (eCMRA) REPORTING

The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DMA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil

SOO

STATEMENT OF OBJECTIVES (SOO)

Media Digitization Support

SOO Tracking Number HQ0516-18-R-0013

1. Background

The Defense Media Activity (DMA) headquarters is responsible for several operations within the Department of Defense that creates, broadcasts, manages archives, and stores media. The Defense Imagery Management Operations Center (DIMOC) is the operational arm of the Defense Visual Information Directorate (DVI), a component of DMA. The mission of DVI is to operate as the DOD’s central Visual Information (VI) management and proponency office. The DIMOC integrates and synchronizes DOD imagery capabilities, centrally manages and archives

4 (of 101) current and historical visual information media in support of the Department and the National Archives and Records Administration (NARA). DIMOC serves as the official DoD VI Records Center for the storage and preservation of original and historically significant motion picture, video, still, audio, and mixed VI media depicting the DOD’s operations, exercises, heritage, events and current activities.

The DIMOC currently possess over three million digital assets, and growing, from born-digital and digitized streams/suppliers. DIMOC maintains physical storage of over 2 million analog media items of various formats, and collection from the Department and other connected entities is actively ongoing. DIMOC’s combined collection of born-digital and digitized content operates with a one in nine ratio of temporary to permanent. Ninety percent of the DIMOC collection is permanent record material that will be transferred to NARA NARA in accordance with 32 CFR, 44 USC and subsequent policy and procedures.

Analog media is stored in a climate-controlled environment in Riverside, California at the DIMOC VI Records Center. DIMOC manages these analog items via a barcoding system permitting high assurance tracking and accountability, and this identification number is critical to the management of the physical and digitized equivalent in a media asset management system.

Analog workflow procedures and content selection are based upon policy and the subject matter expertise of full-time personnel dedicated to the records management decision-making, and release authority of these non-current or legacy VI records. These individuals direct the workload, determining analog material as permanent record authorizing these records to proceed into the digitization workflow. This personnel group plans the metadata entry, leading to search and discoverability and the overall accessibility of the content. The use of metadata standards, controlled vocabulary and automation are critical elements of the DIMOC workflow’s success and efficiency.

In many cases, the Government provides physical preparation for digitization (selecting, numbering, cleaning, spooling, etc.) and metadata editing for this imagery, however these requirements will be specified per task order. Exceptions would be for unusual formats the Government does not have technical capability to prepare, for example such as 70mm film or bake video cassettes or large specialized collections. Options and solutions for this media preparation may be considered.

DMA may also utilize this contract for other collections as needed and services required by other collections. This contract will facilitate within scope special projects that will be defined at the task order level.

2. Outcomes and Objectives The Defense Media Activity (DMA) seeks solutions to digitize physical media records to archival standards and in preparation for the transfer of digitized visual information media records to the National Archives and Record Administration (NARA). Proposals are sought for individual tasks of the requirement with scalable quantities. Methods and processes described in this SOO reflect current methods and practices. Proposals recommending alternative approaches

5 (of 101) supportive of the archival preservation of DoD media records that are innovative, efficient and more cost effective are encouraged.

3. Scope The Contractor shall provide incrementally scalable media digitization and other support requirements as deemed necessary by the Government.

4. Tasks

4.1. Provide digitization of physical media

4.1.1 Digitization of physical still, motion, audio and magazine/graphic assets in varying amounts in these formats:

4.1.1.1 Motion picture film and media/imagery: MiniDV/DV CAM, HDV, Beta Cam, DVCPro, XDCAM, U-matic, Hi8mm, 1 Inch, VHS, CD/DVD, Film 8mm,16mm, and 35mm, 70mm with either magnetic or optical audio or none.

4.1.1.2 Still imagery: prints up to 8x10, magazines and graphics up to legal size;

still positives and negatives up to 8x10; slides, and still slide sets with and without audio

4.1.1.3 Digitization output formats not limited to best industry standards or minimum of:

4.1.1.3.1 MPEG4

4.b.(1).(c).ii MOV with H.264 codec 4.b.(1).(c).iii JPEG 2000 4.b.(1).(c).iv JPEG (highest quality) 4.b.(1).(c).v PDF with OCR

4.b.(1).(d) Flexible digitization workflow permitting a media mix and varying volumes, as well as the capability to surge to one format or another.

4.2 Provide media preservation

4.2.1 Preservation treatment for video cassette sticking and particle contamination (baking)

4.2.2 Film cleaning, splicing, spooling and leader attachment

4.2.3 Video cassette cleaning and rewinding

4.2.4 Digital detection and removal of content by frame(s), for example color bars or media slates on motion video (assets having slates requiring removal may be identified by the Government)

4.2.5 Digital correction of media errors (jitter, tearing, etc.)

4.2.6 Mass high-speed transcoding when required for format update.

4.2.7 Completion of condition reports for media formats without digitization capability

4.3 Provide archival and curation support

4.3.1 Media identification and barcoding (assign record number and barcode)

4.3.2 Captioning and key wording for digitized media assets (where caption information is provided with media)

4.3.3 Archival research for subject matter

6 (of 101)

4.3.4 White paper or academic research

4.4 Special Projects

4.4.1 Special projects will be defined at the task order level and will include a SOO, SOW, or PWS based on the requirement.

4.5 Notes & Other Pertinent Information:

The types of media and the volume of each may vary by shipment.

Workflow planning is critical for both government and vendor success.

Average run time for tape-based media is20 min; multiple assets may be found during full tape playback.

Best industry standards or minimum film digitization to 4k with audio synchronization with optical and magnetic type audio; continuous editing for A & B reel films as standard.

Quality Control required with image, color and audio correction.

Physical security and accountability of Government media records required.

The Government uses controlled vocabulary within a thesaurus structure, and other metadata standards. Includes automated insertion of International Press telecommunications Council (IPTC) header data embedded in digital still and motion file formats as well as import/ingestion from spreadsheets or other datasets (e.g. CSV). Other metadata requirements will be specified in the task orders, per media digitization.

Physical media workflow will include the Government provision of shipping boxes with dimensions of 16”l x 12”w x 10”h or 16”l x 16”w x 10”h. Physical media shall be returned in these boxes with contents inventory. If palletized, small boxes shall be stacked no more than 48 on a standard pallet. Large boxes shall be stacked no more than 40 on a standard pallet.

5. Process and quality requirements to be addressed in proposals where appropriate defining how they will be met and verified

51. Quality Assurance

5.1.1 Digitization video and audio signal monitoring

5.1.2 Digitization visual signal inspection and spot check

5.1.3 Digitization verification of complete encoding

5.1.4 Storage verification and file integrity maintenance check

5.1.5 Report with 100% match of digitized assets to their physical media item

5.2. Accountability

5.2.1 Physical security plan for Government physical media

5.2.2 Shipment tracking and verification of receipt

5.2.3 Use of DIMOC’s barcode and media identification number that tracks all physical media to match to the digital asset created from digitization

7 (of 101)

5.3. Information Assurance for data loss prevention

5.3.1 Continuity of Operations (COOP) plan

5.3.2 Disaster recovery

5.3.3 Data management

5.4. Standards

5.4.1 Best industry standards or minimum of archival JPEG2000 lossless files for motion and video.

5.4.2 Best industry standards or minimum of archival PCM 48 kHz for audio

5.4.3 Best industry standards or minimum of MPEG-2 mezzanine files

5.4.4 Best industry standards or minimum of MPEG4 H.264 proxy files for access

5.4.5 Best industry standards or minimum of film capture at 4k resolution

5.4.6 Best industry standards or minimum of scanning minimum depth 16 bit with color profiles Adobe RGB 1998 or Gray Gamma

5.4.7 Best industry standards or minimum of JPEG, highest quality, for still imagery

5.4.8 NARA and DoD records standards as updated

6. Contract minimum and maximum quantities Based on DoD’s receipt of analog media records that may vary in volume and format, these volumes and media types provided for digitization are subject to change and may result in a month where none of a particular format are available and a high volume of another may be. The government encourages the offeror to propose innovative solutions to meet the requirements of this SOO at the best value to the Government.

6.1 Digitization of physical motion media (all formats as specified above) 0 to 6,000 assets per month

6.2 Digitization of physical still media (all formats as specified above) 0 to 40,000 assets per month

6.3 Formats such as 70mm, 8mm film or aerial film or aerial prints on an irregular, small quantity basis.

7. Transition

7.1The Contractor shall begin phase-in efforts immediately after contract award in accordance with (Attachment 7 titled DIMOC Transition out Plan). The Contractor shall submit a Transition Plan as a part of their proposal. In this plan, the offeror shall specify how they will phase-in support so that no delay or downtime is experienced. The Contractor shall complete the necessary steps to enable full performance during a 60-calendar day phase-in period and shall meet all requirements as specified in the SOO with the beginning of full performance.

7.2 The offeror shall submit a phase-out plan as a part of their proposal to specify how they will transition support to a follow-on contractor at the end of the performance period. The phase-out plan shall provide a 60-calendar day transition prior to the Contract period end date.

During this period, the incumbent contractor will make available to the incoming contractor personnel, and observation of the operation of the functions performed in accordance with government planning. During this period, the incumbent contractor will provide the status of pending transactions and conduct inventories of materials in process jointly with the government and representatives of the incoming contractor.

8 (of 101)

8. Period and place of performance

8.1 The Government will award a three year Indefinite Quantity Indefinite Delivery (IDIQ) commodity contract. The period of performance is from the date of award for 36 continuous months (three year) of the contract. Task orders will be contingent upon how successful the Contractor is in meeting the mission essential performance requirements for this effort and Government volume requirements.

8.2 The Government will direct media for digitization from the Defense Visual Information Records Center (DVIRC) at 23755 Z Street, Riverside, CA 92518 unless otherwise directed at the task order level. Media records (physical and digital) shall be processed by the contractor at contractor facilities in the continental United States and returned after digitization to the DVIRC location.

8.3 The Contractor shall be prepared to provide occasional working space at the contractor facility to accommodate Government personnel to assist with media identification, sorting, inspection and related tasks as identified by the COR. The Contractor shall include internet connectivity and telephone in this working space. The space requirement is anticipated for approximately 2 -3 weeks two times per year.

9. Special Conditions

The Government will not consider proposals for Government Furnished Equipment (GFE) or on-site digital media storage and/or application hosting on Government facilities. The Government will not consider proposals that would move Government media records outside the continental United States for processing, digitization or storage. Digitization Contractor is responsible for return shipping/courier for media and digitized assets Offerors will provide an outline of their capabilities and ability to meet a specific task or tasks, including process, functional and technical expertise.

10. Milestones and Reporting

10.1 Milestones:

10.1.1 Contract kickoff meeting

10.1.2 Approval of workflow(s) and areas of integration and compromise

10.1.3 Monthly status meetings (May be telephonic)

10.1.4 Task order for digitization of physical media records

10.1.5Task order for media preservation

10.1.6 Task order for archival and curation support

10.2. Reporting

10.2.1 Receiving and shipment of media reports; inventory control

10.2.2 Weekly digitization reports by type of media

10.2.3 Other general digitization and workflow reports

11. Performance Standards. N/A, since this is a commodity contract.

9 (of 101)

12. Security Requirements.

This section shall be considered a supplement to block 13 of the Government provided DD 254, Contract Classification Specification.

All work performed in accordance with this statement of objectives is UNCLASSIFIED Additional, specific security requirements will be as specified by DD Form 254. (See Attachment 8).

References:

1. DOD 5220.22-M, (NISPOM) National Industrial Security Program Operating Manual, 28 February 2006.

2. DOD 5220.22-R, Industrial Security Regulation, 4 December 1985.

3. DODM 5200.01, Information Security Program, 24 February 2012.

4. DoD 5400.7-R, DoD Freedom of Information Act Program, 4 September 1998.

5. 4.a.(7).(a) ISO/IEC 27001

6. DoD Instruction 5040.02, Visual Information

7. Federal Agencies Digitization Guidelines Initiative (FADGI) for still, motion and audio formats via: http://www.digitizationguidelines.gov/

8. Guidelines for Digitizing Archival Materials for Electronic Access, National Archives and Records Administration via: https://www.archives.gov/preservation/technical/guidelines.html

9.DoD VI Records Schedule DAA-0330-2013-0014

10. 36 CFR B, Records Management

11. 44 USC, Chapter 31, Records Management by Federal Agencies

Security Contacts. DMA Security Personnel can be contacted for security related questions as follows:

For Industrial Security related issues:

Primary: Kimberly Wiegmann, phone: (301) 222-6182 Alternate: Bert Gonzalez, phone: (301) 222-6718

13. Protection of Information.

13.1 The contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under this contract. The contractor shall also protect all Government data, media, etc. by treating the information as sensitive. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information.

13.2 The government will retain unrestricted rights to government data. The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor’s infrastructure, as well as maintains the right to request full copies of these at any

10 (of 101) time. The data that is processed and stored by the various applications within the network infrastructure may contain personally identifiable information (PII). This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The contractor shall ensure that the facilities that house the network infrastructure are physically secure. No data not previously marked as publicly released by the Government shall be released by the Contractor without the consent of the Government in writing. All requests for release must be submitted in writing to the

COR/CO.

13.3 The Contractor (and any sub-Contractor) is required to abide by government and agency guidance for protecting sensitive and proprietary information.

13.4 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

13.5 The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of inspection, investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DMA or DoD, and to preserve evidence of computer crime

14. Other Pertinent Information or Special Considerations.

14.1 The qualifications/standards of the Contractor shall be included in the proposal.

Proposal must clearly demonstrate the contractor possess the capability to successfully complete the Performance objectives above.

14.2 Identification of Possible Follow-on Work. N/A

14.3 Identification of Potential Conflicts of Interest (COI). The Contractor shall identify, report, and mitigate actual and potential conflicts of interest for itself, its employees, subcontractors and consultants. The existence of such programs and the disclosure of known actual or potential conflicts are material performance requirements of this contract. In the event the Contracting Officer determines that a conflict of interest exists, based on disclosure from the Contractor or from other sources, the Contracting Officer shall take action which may include, but is not limited to, requesting a mitigation plan from the Contractor, terminating part or all of the contract, modifying the contract or obtaining a waiver in accordance with applicable law, including FAR 9.503 as applicable.

If the Government determines that an organizational conflict of interest (OCI) exists, that cannot be satisfactorily avoided, neutralized or mitigated or waived, the Contracting Officer may determine that the offeror will not be eligible for award. The Government reserves the right to only consider mitigation plans proposed by the apparent successful offeror.

11 (of 101)

14.4 Identification of Non-Disclosure Requirements. N/A

14.5 Packaging, Packing and Shipping Instructions. Shipped items must be sent to the

COR.

14.6 Inspection and Acceptance Criteria. The COR will provide an acceptance or feedback to the Contractor on submitted deliverables (expected within 10 days). If the Contractor receives corrective feedback, then the Contractor has 10 days to provide the COR an updated plan based on comments provided by the Government.

15. Section 508 Accessibility Standards. N/A The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

12 (of 101)

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1 Lot

STILL MEDIA

FFP

STILL MEDIA In Accordance With (IAW) Statement of Objective (SOO) HQ0028-FY18-0013 Dated 13 April 2018 section Item Description and Annual Quantity.

Period of Performance: July 2018-June 2021 Place of Performance IAW Statement of Objective (SOO) HQ0028-FY18-0013 Dated 13 April 2018

STILL MEDIA

Item Description Annual Max Quantity 1 Still Photo (35mm B&W Neg) 500 2 Still Photo (35mm Color Neg) 2,000 3 35mm Slide B&W 1,000 4 35mm Slide Color 185,000 5 Still Photo (4/5 B&W Neg) 60,000 6 Still Photo (4/5 Color Neg) 12,000 7 Photo Print B&W 150,000 8 Photo Print Color 20,000 9 Bound Material 11x16 B&W 2,000 10 Bound Materials 11x16 Color 3,000 11 Unbound print up to 11x14 10,000 12 Photo print not to exceed 11 X 17 4000

FOB: Destination

AX

NET AMT

13 (of 101)

QUANTITY

MOTION MEDIA

FFP

STILL MEDIA In Accordance With (IAW) Statement of Objective (SOO) HQ0028-FY18-0013 Dated 13 April 2018 section Item Description and Annual Quantity.

Period of Performance: July 2018-June 2021 Place of Performance IAW Statement of Objective (SOO) HQ0028-FY18-0013 Dated 13 April 2018

MOTION MEDIA

Item Description Annual Quantity 1 SD Video / Hour 8,000 2 HD Video / Hour 1,800 3 Audio / Hour 200 4 Film / Hour 800 5 Video Digital Image correction 8 6 Film Digital Image Correction 8 7 Slate/Colorbars Removal 2,000 8 Video Cassete Baking 3,000

14 (of 101)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

OTHER DIRECT COSTS

COST

ODC in support IAW Media Digitization Support HQ0028-FY18-0013 date 13 April 2018.

1 Travel 2 Trips 2 Shipping (boxes) 400 3 Courier (Trips) 24 1 Identification/Tagging Supplies 10,000 4 Project Management Hr 720 5 Meetings 13 6 Archival Research/Hr 800 7 Working Space w/ntwrk/wk 6 8 IT support / Hr 400 9 Quality Control (HRS) 400

ESTIMATED COST

QUANTITY

Special Project

FFP

Special Projects will be defined at the task order level.

Period of Performance: July 2018-June 2021 Place of Performance IAW Statement of Objective (SOO) HQ0028-FY18-0013 Dated 13 April 2018

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

15 (of 101)

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 31-JUL-2018 TO

30-JUL-2021

N/A DMA - DEFENSE MEDIA ACTIVITY

JOE HARRIS

6700 TAYLOR AVENUE

FORT MEADE MD 20755

9514132412

HQ0516

0002 POP 31-JUL-2018 TO

30-JUL-2021

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 31-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 31-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.204-2 Alt I Security Requirements (Aug 1996) - Alternate I APR 1984 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

OCT 2016

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

16 (of 101)

52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.215-2 Alt II Audit and Records--Negotiation (Oct 2010) - Alternate II AUG 2016 52.216-16 Incentive Price Revision-Firm Target OCT 1997 52.216-25 Contract Definitization OCT 2010 52.217-2 Cancellation Under Multiyear Contracts OCT 1997 52.222-3 Convict Labor JUN 2003 52.222-4 Contract Work Hours and Safety Standards- Overtime

Compensation

MAY 2014

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards MAY 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-16 Acquisition of EPEAT (R) - Registered Personal Computer

Products

OCT 2015

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.226-2 Historically Black College or University and Minority

Institution Representation

OCT 2014

52.227-2 Notice And Assistance Regarding Patent And Copyright Infringement

DEC 2007

52.229-3 Federal, State And Local Taxes FEB 2013 52.230-3 Disclosure And Consistency Of Cost Accounting Practices OCT 2015 52.230-5 Cost Accounting Standards -- Educational Institutions AUG 2016 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.242-13 Bankruptcy JUL 1995 52.242-14 Suspension of Work APR 1984 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.243-1 Changes--Fixed Price AUG 1987 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.249-6 Termination (Cost Reimbursement) MAY 2004 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7006 Billing Instructions OCT 2005 252.209-7003 Reserve Officer Training Corps and Military Recruiting on

Campus-Representation

MAR 2012

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.209-7005 Reserve Officer Training Corps and Military Recruiting on Campus

MAR 2012

252.209-7008 Notice of Prohibition Relating to Organizational Conflict of Interest--Major Defense Acquisition Program

DEC 2010

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016

17 (of 101)

252.225-7012 Preference For Certain Domestic Commodities DEC 2016 252.225-7048 Export-Controlled Items JUN 2013 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7027 Deferred Ordering Of Technical Data Or Computer Software APR 1988 252.227-7030 Technical Data--Withholding Of Payment MAR 2000 252.227-7037 Validation of Restrictive Markings on Technical Data SEP 2016 252.232-7001 Disposition Of Payment DEC 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7001 Information Assurance Contractor Training and Certification JAN 2008 252.239-7002 Access DEC 1991 252.239-7004 Orders For Facilities And Services NOV 2005 252.239-7005 Rates, Charges, And Services NOV 2005 252.239-7006 Tariff Information JUL 1997 252.239-7007 Cancellation Or Termination Of Orders NOV 2005 252.239-7008 Reuse Arrangements DEC 1991 252.239-7009 Representation of Use of Cloud Computing SEP 2015 252.239-7010 Cloud Computing Services OCT 2016 252.239-7012 Title To Telecommunication Facilities And Equipment DEC 1991 252.239-7013 Obligation Of The Government JUL 2006 252.239-7014 Term Of Agreement DEC 1991 252.239-7017 Notice of Supply Chain Risk NOV 2013 252.239-7018 Supply Chain Risk OCT 2015 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7023 Transportation of Supplies by Sea APR 2014 252.247-7024 Notification Of Transportation Of Supplies By Sea MAR 2000

CLAUSES INCORPORATED BY FULL TEXT

52.0100-4094 MARKING INSTRUCTIONS FOR ALL ITEMS TO INCLUDE DROP SHIP

AND DIRECT SHIPMENT (DMA)(FEB 2017)

The Contractor shall attach two (2) copies of a detailed packing list with each box or container with unlike items where the full description of the contents is not authorized or cannot be shown.

Include one (1) copy of the packing list inside the box or container and attach one (1) copy of the packing list on the outside of the box or container. The outside of the box or container must also include the complete shipping address as provided in the schedule and the Contract/Purchase/Delivery Order number located on Page 1 of this document.

The packing list shall contain the following information:

(a) Contract number

(b) Package number and set number (if any) of the container.

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(c) A list of the contents which shows the quantity by item, item description, part number, type and size, unit of issue if other than each.

(d) Each item including all components that makes up a KIT will be packaged AS A KIT and delivered complete.

(e) Containers must be arranged and identified for easy cross reference with contract line item numbers (CLIN) and durable for further reshipment

INCOMPLETE DELIVERIES

Incomplete delivery refers to the incomplete shipment of a unit of issue of an individual contract line item (CLIN). Such Incomplete, or fragmented delivery of any part of a CLIN is not authorized and will not be accepted.

Each item (CLIN), e.g., described as a KIT, including all components and sub-items, are to be packaged together and delivered complete. Where sub-line items are reflected as component parts of an item, all sub-line items must be delivered simultaneously to form the complete item.

Note! The government WILL NOT ACCEPT items shipped as incomplete unit of issue of an individual contract line item (CLIN). Rejected items will be returned at the contractor's expense

(End of Local Instruction)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, listed in descending order of importnce shall be used to evaluate offers:

Factor 1-Technical Factor 2-Past Performance Factor 3-Cost/Price

The non-cost factors, when combined are significantly more important than Cost/Price. Within the technical factor, subfactors Technical Capability –Performance Work Statement (PWS) and Management Approach are approximately equal and each is more important than factor 3 - Cost/Price. Technical and Past Performance, when combined, are significantly more important than cost.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either

19 (of 101) party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Administrative merits determination” means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Arbitral award or decision” means an arbitrator or arbitral panel determination that a labor law violation occurred, or that enjoined or restrained a violation of labor law. It includes an award or decision that is not final or is subject to being confirmed, modified, or vacated by a court, and includes an award or decision resulting from private or confidential proceedings. To determine whether a particular award or decision is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Civil judgment” means—

(1) In paragraph (h) of this provision: A judgment or finding of a civil offense by any court of competent jurisdiction.

(2) In paragraph (s) of this provision: Any judgment or order entered by any Federal or State court in which the court determined that a labor law violation occurred, or enjoined or restrained a violation of labor law. It includes a judgment or order that is not final or is subject to appeal. To determine whether a particular judgment or order is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“DOL Guidance” means the Department of Labor (DOL) Guidance entitled: ``Guidance for Executive Order 13673, `Fair Pay and Safe Workplaces' ''. The DOL Guidance, dated August 25, 2016, can be obtained from www.dol.gov/fairpayandsafeworkplaces.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Enforcement agency” means any agency granted authority to enforce the Federal labor laws. It includes the enforcement components of DOL (Wage and Hour Division, Office of Federal Contract Compliance Programs, and Occupational Safety and Health Administration), the Equal Employment Opportunity Commission, the Occupational Safety and Health Review Commission, and the National Labor Relations Board. It also means a State agency designated to administer an OSHA-approved State Plan, but only to the extent that the State agency is acting in its capacity as administrator of such plan. It does not include other Federal agencies which, in their capacity as contracting agencies, conduct investigations of potential labor law violations. The enforcement agencies associated with each labor law under E.O. 13673

20 (of 101) are--

(1) Department of Labor Wage and Hour Division (WHD) for--

(i) The Fair Labor Standards Act;

(ii) The Migrant and Seasonal Agricultural Worker Protection Act;

(iii) 40 U.S.C. chapter 31, subchapter IV, formerly known as the Davis-Bacon Act;

(iv) 41 U.S.C. chapter 67, formerly known as the Service Contract Act;

(v) The Family and Medical Leave Act; and

(vi) E.O. 13658 of February 12, 2014 (Establishing a Minimum Wage for Contractors);

(2) Department of Labor Occupational Safety and Health Administration (OSHA) for--

(i) The Occupational Safety and Health Act of 1970; and

(ii) OSHA-approved State Plans;

(3) Department of Labor Office of Federal Contract Compliance Programs (OFCCP) for--

(i) Section 503 of the Rehabilitation Act of 1973;

(ii) The Vietnam Era Veterans' Readjustment Assistance Act of 1972 and the Vietnam Era Veterans' Readjustment Assistance Act of 1974; and

(iii) E.O. 11246 of September 24, 1965 (Equal Employment Opportunity);

(4) National Labor Relations Board (NLRB) for the National Labor Relations Act; and

(5) Equal Employment Opportunity Commission (EEOC) for--

(i) Title VII of the Civil Rights Act of 1964;

(ii) The Americans with Disabilities Act of 1990;

(iii) The Age Discrimination in Employment Act of 1967; and

(iv) Section 6(d) of the Fair Labor Standards Act (Equal Pay Act).

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

21 (of 101)

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Labor compliance agreement” means an agreement entered into between a contractor or subcontractor and an enforcement agency to address appropriate remedial measures, compliance assistance, steps to resolve issues to increase compliance with the labor laws, or other related matters.

“Labor laws” means the following labor laws and E.O.s:

(1) The Fair Labor Standards Act.

(2) The Occupational Safety and Health Act (OSHA) of 1970.

(3) The Migrant and Seasonal Agricultural Worker Protection Act.

(4) The National Labor Relations Act.

(5) 40 U.S.C. chapter 31, subchapter IV, formerly known as the Davis-Bacon Act.

(6) 41 U.S.C. chapter 67, formerly known as the Service Contract Act.

(7) E.O. 11246 of September 24, 1965 (Equal Employment Opportunity).

(8) Section 503 of the Rehabilitation Act of 1973.

(9) The Vietnam Era Veterans' Readjustment Assistance Act of 1972 and the Vietnam Era Veterans' Readjustment Assistance Act of 1974.

(10) The Family and Medical Leave Act.

(11) Title VII of the Civil Rights Act of 1964.

(12) The Americans with Disabilities Act of 1990.

(13) The Age Discrimination in Employment Act of 1967.

(14) E.O. 13658 of February 12, 2014 (Establishing a Minimum Wage for Contractors).

(15) Equivalent State laws as defined in the DOL Guidance. (The only equivalent State laws implemented in the FAR are OSHA-approved State Plans, which can be found at www.osha.gov/dcsp/osp/approved_state_plans.html).

“Labor law decision” means an administrative merits determination, arbitral award or decision, or civil judgment, which resulted from a violation of one or more of the laws listed in the definition of ``labor laws''.

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

22 (of 101)

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

23 (of 101)

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set…