HQ051618R0013_0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is too answ er additional RFI's received.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ051618R0013

X 9B. DATED (SEE ITEM 11)

31-May-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Jul-2018

CODE

HQ0516 DEFENSE MEDIA ACTIVITY RIVERSIDE

23755 Z STREET

RIVERSIDE CA 92518-2031

HQ0516 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ051618R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES P00005

AMENDMENT 005

Question 72 Please explain quality control required, as stated (image, color and audio correction). Is vendor required to perform color and audio correction?

Answer 72 Quality control is insuring the digitization process correctly represent the images as provided in the physical media. Quality control does not include correction of defects inherent in the physical media such as video tear, etc.

Question 73 Please explain quality control required, as stated (image, color and audio correction). Is vendor required to perform color and audio correction?

Answer 73 See answer to Question 72.

Question 74 Digital correction of media? What is the scope of corrections asked?

Answer 74 Digital correction of media would include correction of defects found in the original media such as video tear or audio dropout, etc. This may be tasked on a case by case basis.

Question 75 Will the Government extend the proposal submission due date by two (2) weeks to allow sufficient time to respond to all questions received and allow all Offerors sufficient time to incorporate answers received in all applicable proposal volumes.

Answer 75 The proposal due date was extended by two weeks to 20 July See amendment 3.

Question 76 RFP Section L 2.4 allows for the submission of proposals via email, will the Government confirm this is an acceptable form of submission and if an Offeror’s proposal is submitted via email a hard copy version of the Offeror’s proposal is not required to also be submitted.

Answer 76 Email submission is acceptable however physical submission of hard copy is required in the format prescribed in the RFP

Question 77 Statement of Objectives, Page 5, Section 4.2.4 – Digital detection and removal of content by frames(s), for example color bars or media slates on motion video…

Answer 77 On a case by case basis, removal of slates and color bars may be requested from the digitized media.

Question 78 Is the request here that the content be edited out or that black and silence be inserted over bars/tone/slate?

Answer 78 Edited out is requested Question 79 Will DIMOC identify assets requiring removal prior to the digitization/capture process?

Answer 79 Yes Question 80 Statement of Objectives, Page 5, Section 4.2.5 - Digital correction of media errors (jitter, tearing, etc).

Is the request here that the vendor correct via adjustment of tracking and calibration of the playback machine? Is DIMOC requiring digital restoration services such as image stabilization and tracking or Digital Restoration (i.e. PF Clean/MTI DRS/Autodesk Inferno)?

Answer 80 Image correction may be requested on a case-by-case basis. Offeror is requested to describe how this will be accomplished if offered.

Question 81 Statement of Objectives, Page 5, Section 4.3.3 – Archival research for subject matter.

Is the request that the vendor provide DIMOC additional research regarding content or the physical/digital asset?

Answer 81 Research may be requested to identify, provide metadata or context to a media collection.

Question 82 Statement of Objectives, Page 6, Section 4.5 – Film digitization to 4K with audio sync… Continuous editing for A & B reel films as standard.

Is the request that the vendor scan A & B reels and then bring the scanned sequence into an edit, to create a continuous reel? If so, will there be a visual reference (i.e.

video reference)?

Answer 82 Visual or other reference will be provided when available Question 83 If there is no visual reference, and since A/B reels usually denote the presences of an optical, is DIMOC okay with an arbitrary decision to dissolve or hard cut?

Answer 83 Offeror is requested to propose a solution Question 84 Statement of Objectives, Statement of Objectives, Page 6, Section

4.5 – Quality Control required with image, color, and audio correction

Is this referring to set up to bars/tone/slate, calibration of decks and scanning equipment?

Answer 84 See answer to question 72.

Question 85 Statement of Objectives, Statement of Objectives, Page 6, Section

5.1.4 – Storage verification and file integrity maintenance check

Does this pertain to the asset management system?

Answer 85 No, this refers to the integrity of the digital file Question 86 Is MD5 Checksum an acceptable verification/integrity check?

Answer 86 Yes Question 87 Statement of Objectives, Page 7, Section 5.3 – Information

Assurance for data loss prevention Does this pertain to the working/production environment

(SAN/Local Drives) or is this regarding the Asset Management System?

Answer 87 This refers to the working/production environment. References to Asset

Management System were removed by amendment 2.

Question 88 Statement of Objectives, Page 7, Section 6 – Contract minimum and maximum quantities.

Ranges: Motion Media (0 – 6,000 per month), Sill Media (0

– 40,000). Surging for these fluctuations requires management of resources and staffing levels. What is the lead time on increases or decreases of digitization levels?

What is the anticipated run rate, at least for the start

Answer 88 Run rates will be addressed in task orders and coordinated during the monthly status meetings

Question 89 Statement of Objectives, Page 9, Section 13.2 - …This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction.

Is use of discreet and segregated VLANs for all DoD/DIMOC digital work an acceptable safeguard?

Answer 89 Yes Question 90 Page 14 – Other Direct Costs – Travel, Shipping, Courier, Project

Management, Archival Research Are these DIMOC estimates of hours/travel/costs the vendor will be supplying in support of the project? Does the travel indicate that a vendor team or project manager should be expected to report to DIMOC physically for periodic review?

Answer 90 Costs may vary due to location of offeror, shipping or courier method and is physical meeting is required by offeror. This does not include costs incurred by Government internal operations or travel for on-site coordination or inspection.

Question 91 DIMOC Transition Out Plan, Page 92 – Section 14.1 Digital Asset Management System Transition

This section of the Transition Out plan does not list 4K or

J2K file types. Is it safe to assume these formats/resolutions do not exist in the current program but will be phased in as part of this project?

Answer 91 This section was removed in its entirety by amendment 2.

Question 92 DIMOC Transition Out Plan, Page 93 – Asset Ingest and Workflows

Please define the Riverside team. Are they Wazee or Government

Please define the stems of the Manual QC.

Are Cheyenne and Denver data center locations?

Answer 92 This section was removed in its entirety by amendment 2.

Question 93 DIMOC Transition Out Plan, Page 95, Section 14.3 – Service

Transition Is this a correct summary of the asset management and data preservation scheme as it currently stands under Wazee?

CORE is SaaS/Asset Management System Amazon Web Services s3 buckets (8) are used to store proxies/mezzanine files for CORE Full Resolution files are on 2x LTOs, geographically separated

Answer 93 This section was removed in its entirety by amendment 2.

Question 94 DIMOC Transition Out Plan, Page 96, 16.1 – Current Service

The Transition plan advises the s3 buckets could be transferred? Who is the owner of these buckets now, DIMOC or Wazee? How are AWS monthly fees billed, directly to DIMOC or as part of Wazee monthly asset management services?

How are Full Resolution files currently being retrieved and distributed?

Is there any cloud computing, i.e. transcoding/clipping, in the distribution model?

Are the LTOs in a tape library in both locations?

What is the migration/integrity check plan for the LTOs?

What versions of LTO are currently being used?

How are the formatted (i.e. LTFS/.tar/Bru/etc)?

Is it safe to assume that DIMOC would migrate to another

Asset Management scheme, other than Wazee CORE +

AWS?

Should digitization vendors be prepared to be able to digitize and then populate Wazee, emulating the workflow listed in the Service Transition?

Answer 94 This section was removed in its entirety by amendment 2.

Question 95 DIMOC Transition Out Plan, Page 100, 16.3 – Service Transition

Wazee advises that digitization (under Wazee) currently resides at the Riverside DIMOC facility. Is there an advantage to vendors/contractors proposing a continuation of on-site digitization services at the Riverside DIMOC facility?

Is there a penalty to a vendor moving assets from DIMOC to its existing infrastructure?

If a vendor were to continue digitization at the Riverside

DIMOC facility, are there fees to the government for that operational presence?

Wazee advises that digitization (under Wazee) currently resides at the Riverside DIMOC facility. Is there an advantage to vendors/contractors proposing a continuation of on-site digitization services at the Riverside DIMOC facility?

Is there a penalty to a vendor moving assets from DIMOC to its existing infrastructure?

If a vendor were to continue digitization at the Riverside

DIMOC facility, are there fees to the government for that operational presence?

ANSWER

This section was removed in its entirety by amendment 2.

QUESTION

96 Reference: SOO Section 12, Security Requirements, page 9

Comments: This section states “Additional, specific security requirements will be as specified by DD Form 254. (See Attachment 8).” We could not find Attachment 8.

Question: Will the Government please provide Attachment 8?

Attachment 8 is where the additional security requirements would be found, if any. This is a standard statement for DMA contracts. In this case no additional security requirements are added.

QUESTION

97 Reference: Section L, 2.0 General Instructions, page 57

Comments: This section states “(d) The Proposal acceptance period is specified in Section A of the solicitation.” However, we could not find any instructions regarding the content of this Volume.

Question: Will the Government please clarify what the acceptance period is?

The proposal acceptance period was extended by Amendment 3 to 20 July

QUESTION

98 Reference: Section L, 2.2 Organization/Number of Copies/Page Limits, Comments: In this section, Table 2.2 - Proposal Organization specifies a limit of 10 pages for the Past Performance Volume, which is to include three (3) Past Performance Information Sheets (PPISs).

However, just the form (on RFQ pages 70-71), with no content filled-in, is two (2) full pages long, and there are also requirements to address Organizational Structure Change History and to provide a Subcontractor Consent letter in this volume. We do not believe we can provide adequate detail in all required areas within the current page limits.

Question: Will the Government please increase the page limit for the Cost/Price Volume to twenty (20) pages?

Yes, Past Performance page limit is extended to twenty (20) pages

QUESTION

99 Reference: Section L, 2.2 Organization/Number of Copies/Page Limits, Comments: In this section, Table 2.2 - Proposal Organization cites Volume VI, Resumes. However, we could not find any instructions regarding the content of this Volume.

Question: Will the Government please provide instructions regarding the content of proposal Volume VI, Resumes?

Resumes of key personnel may be offered to substantiate management capability

QUESTION

Reference: Section L, 2.2.6 Indexing, page 59

Comments: This section states “Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.”

Questions:

a. In light of the page limits on this complex proposal, will the Government please exclude tables of contents from the page count?

b. Also in light of the page limits on this complex proposal, will the Government please exclude the master table of contents that is required in the Executive Summary from the page count?

c. Will the Government please clarify what tab indexing is?

a. Yes, The table of contents is exempt from page count limitations

b. Yes, The table of contents is exempt from page count limitations

c. Tab indexing is the use of visible tabs to delineate sections

QUESTION

101 Reference: Section L, 6.2.1 Probable Subcontractors, page 65

Comments: This section states “Submit a list of the proposed probable subcontractors and inter-divisional transfers showing (a) the supplier,

(b) description of effort, (c) type of contract, (d) price and hours proposed by each, (e) price and hours included in prime’s Proposal to the Government, and (f) commercial item/service determination support, if applicable.” In item (d), it is unclear what “each” refers to.

Question: Will the Government please clarify what the reference is for “each”?

Each refers to the separate subcontractor(s).

QUESTION

Reference: Section L, 7.3.4. Teaming Arrangement, page 66

Comments: This section states “Pursuant to the requirements of FAR 9.6, each offeror must provide, the responsibility of the prime contractor in any teaming arrangement prior to award.” The meaning of this sentence is unclear.

Question: Will the Government please clarify the meaning of the cited sentence?

Privity of contract is between the government and the prime. This should be reflected in any proposes teaming arrangement

QUESTION

103 Reference: Section L, 7.3.4.2.1 Performance Work Statement (PWS), Comments: This section states “The offeror shall use the SOO to propose a PWS which expands upon these minimum objectives to the extent necessary to conduct this procurement” However, Section

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL

YEAR (APR 1984) on page 50 states “Funds are not presently available for performance under this contract beyond task one of this requirement.” Given that funding is limited to Task 1, there is a basis for limiting the scope of the PWS to Task 1.

Question: Will the Government please limit the scope of the PWS to Task 1?

Task orders in an IDIQ contract are funded in the specific year of task award. Future task orders will be funded by appropriate fiscal year funds

QUESTION

104 Reference: Attachment 4 - Past Performance Questionnaire, pages 72-

Comments: It is unclear whether we are to include the Questionnaires in our proposals.

Questions:

a. Will the Government please confirm that we are not to include the Questionnaires in our proposals?

b. If we are to include them, will the Government please exclude them from the page count?

See answer to question 98.

QUESTION

Ref.: Section L, Table 2.2, p.58

Comments: Table 2.2, Table 2.2 - Proposal Organization, cites Volume VI, Resumes. However, we could not find any instructions regarding the content of this Volume.

Question: Will the Government please provide instructions regarding the content of proposal Volume VI, Resumes?

See answer to question 98

QUESTION

Regarding moving image… Can you confirm the specs from the 3 deliverables? For the preservation file JPEG-2000 lossless, is this OP1A MXF? For the mezzanine file the current service specifies .MOV, but MPEG-2 is also referenced on page 7 of the RFP, please elaborate. Is the access H.264 Mp4 to retain the current workflow data rate of 10mbps? Are these specs different from HD vs SD source material?

ANSWER

Offerors proposal must meet the minimum but is encouraged to propose a recommended solution for best industry standards

QUESTION

Film is to be scanned at 4K. Is this DPX sequence (a fourth deliverable), as referenced in the current workflow?

Offerors proposal must meet the minimum but is encouraged to propose a recommended solution for best industry standards

QUESTION

Assuming we will deliver a 4K DPX for film… Are the DPX sequences flat or color corrected? (They mention some 70mm motion picture film) Are we also providing mezzanine and access files from the motion picture film? If so, are these color corrected?

If so, are these scene to scene color corrections or “best light”?

ANSWER

Mezzanine and access files are requested.

Color correction should be best light to reflect the media as it exists.

QUESTION

In ‘Amendment 02’, answer #5 specifies we are to deliver digitized content on ‘hard drive of suitable capacity’. Is the vendor responsible for providing hard drives, and if so do need to include a cost for those drives to be retained at the end of conclusion of the project contract?

ANSWER

Hard drives should be costed and provided to the Government and be retained by the Government at the end of the contract.

QUESTION

Do we need to deliver secondary copies of all fils on LTO? If so, does it make sense for delivery on a newer version of LTO, such as LTO-7 or 8 that has higher capacity for data storage?

ANSWER

LTO tape is not requested

QUESTION

Is there a requirement for automated QC reports, like Baton or Vidchecker?

ANSWER

Offerors proposal must provide a method to accomplish quality control but is encouraged to propose a recommended solution for best industry standards

QUESTION

Is the delivery of metadatain XML form acceptable and are the fields in ‘Appendix 1’ on page 100 all that are required? Is there a need for embedded metadata of any kind?

ANSWER

This section was removed in its entirety by amendment 2

QUESTION

Slate and color bar removal. There is an indicated 2,000 quantity for removal of bars and slates. Does the 2,000 quantity represent tapes or instances where the removal must occur? If tapes, will there be multiple instances where removals need to take place, if approximately how many per tape?

The quantity refers to tapes. Instances where removals are required on tapes may vary with one to two the average

QUESTION

(page 5 4.2.7) What are the condition report requirements for media formats without digitization?

ANSWER

Condition reports should reflect the reason that digitization was not successful, e.g. warpage, drop outs, etc.

QUESTION

(page 14) On average how many of the 400 boxes are of the large size and how many are small as indicated by the measurements on page 6?

ANSWER

Quantities will vary based on media type and weight. Smaller boxes are preferred to facilitate handling by archival personnel. Larger boxes are used to accommodate larger physical items such as film reels.

QUESTION

(page 5 4.3.2) Captioning and key wording for digitized media (where caption information is provided with media). Does this mean embedded? In what format do we deliver captioning if captioning exists?

ANSWER

Captions for physical media may exist on paper, embedded on mounts, printed, taped to the back of photographs on in digital files.

In some cases limited or no information may be available. Captions should be provided in csv format.

QUESTION

(page 14) Can pick up of media occur in less than 24 Courier Trips?

We prefer to pick all assets up at once for cost saving reasons.

ANSWER

Yes pickup can occur in fewer than 24 courier trips, offerors should propose the best method for recovery to their respective location, QUESTION

Section 12 (Security Requirements) page 9 of the above referenced document states that all work performed in accordance with the statement of objectives is UNCLASSIFIED.

It then references DD Form 254, attachment 8, as specifying additional specific security requirements. However there does not appear to be an attachment 8 in this document or any subsequent amendment.

Are you able to confirm whether the attachment is missing, or was the reference included in error?

Attachment 8 is where the additional security requirements would be found, if any. This is a standard statement for DMA contracts. In this case no additional security requirements are added.

******ADMINISTRATIVE ******

The questions above were submitted prior to the closing date for RFI but did not get published in Amendment 003.

Amendment 004 is hereby cancelled which is a repeat of Amendment 002.

(End of Summary of Changes)