Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

INTERNATIONAL PROGRAM COORDINATOR

PFP CONSORTIUM OF DEFENSE ACADEMIES AND SECURITY STUDIES INSTITUTES

1. OBJECTIVE. This contract is for non-personal services. It does not create employment rights with the U.S.

Government whether actual, inherent, or implied. By agreeing to perform the services described in these specifications, the Contractor acknowledges that he/she is not, and will not become an employee of the U.S.

Government. The Contractor further agrees that he/she will not bring any cause of action in any forum claiming that he/she has become an employee of the U.S. Government.

2. SCOPE OF WORK.

2.1. General Information. The PfP Consortium (PfPC) is collocated and works closely with the George C. Marshall European Center for Security Studies. The Marshall Center (MC) is a joint US Department of Defense and German Ministry of Defense institution located in Garmisch-Partenkirchen, Germany. The PfP Consortium is a voluntary association of institutes of higher learning, both governmental and private, in defense and security affairs that is financially supported by the United States, Germany, Austria, Switzerland and the North Atlantic Treaty Organization (NATO). The Consortium is an "in the spirit of PfP" activity that seeks to:

a. Strengthen defense, military, and security policy education through enhanced national and institutional cooperation. The Consortium’s networks support the educational aspect of defense institution building (DIB) in Partner nations. Its working groups produce curriculum adapted to both resident and advanced distributed learning needs. They also consult in defense education enhancement and conduct workshops in faculty development.

b. Increase the scope of multinational research on critical issues confronting EAPC nations. The PfPC’s working groups unite experts, academic and practitioner, to produce new scholarly content in the areas of combating terrorism, security sector reform and regional stability with a focus on Southeast Europe and the greater Black Sea area.

The Consortium’s substantive activity is accomplished by international working groups, currently numbering six, which pursue the goals outlined above. An Editorial Board also produces a quarterly scholarly journal. The Consortium’s governance bodies include a Consortium Steering Committee at the operational level, and a Senior Advisory Council with general officer or equivalent representatives. The Consortium’s Executive Director sits on both these councils, which meet twice yearly, in addition to running the daily operations with the assistance of an Operations Staff located at the Marshall Center.

2.2. The Contractor shall provide the necessary non-personal services and management required to support the planning and execution of the international programs of the PfP Consortium. The nature of the contract includes coordination of an annual schedule of events with internationally-manned-and-located working groups. The principal location for performance is the George C. Marshall Center in Garmisch-Partenkirchen, Germany, however the position requires travel throughout the Euro-Atlantic region, from California to Central Asia.

The contractor will be required to travel in support of the planning and execution of PfPC activities as assigned by the Executive Director. The contractor can expect to undertake approximately six trips of four days’ duration each year, and is not expected to exceed $25,000 in travel costs per year. The contractor will be responsible for procuring passport, visas, immunizations and other documentation necessary for travel, including complying with U.S. Department of Defense training requirements applicable to contractors.

2.3. In order to best fulfill the tasks below in the context of this scope of work, it is desired that the contractor’s key personnel be fluent in at least one foreign language, preferably spoken within the EAPC, and have at least intermediate proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Internet Explorer. Key personnel as defined in the context of this performance work statement is the contractor’s International Program Coordinator who shall be the principal party performing the specific tasks outlined below.

https://consortium.pims.org/glossary#term472

3. SPECIFIC TASKS. The contractor shall ensure effective planning and execution of Consortium events. The contractor shall perform the following tasks:

3.1 Develop program of activities. In coordination with the Executive Director, the contractor shall analyze Partnership for Peace Consortium (PfPC) mission requirements and tasks and develop, adapt, modify, coordinate and implement programs and outreach projects, consistent with the Office of the Secretary of Defense (OSD), German Ministry of Defense, U.S. Defense Security Cooperation Agency (DSCA), HQ United States European and Central Commands (USEUCOM/CENTCOM), and NATO mission/operations plans, goals, and guidance, for effective execution of PfPC strategic goals. The contractor shall shape activity concepts in conjunction with assigned working group chairpersons so that they account for and are clearly linked to stakeholder priorities, are executable, optimally manned, reasonably priced, integrated with applicable Marshall Center activities, will produce a deliverable relevant to the Consortium mission, and have a high probability of approval and funding at higher headquarters. The contractor shall review concepts at least every two weeks with assigned working group chairpersons and the PfPC Executive Director and adjust as necessary.

3.1.a. The principal area of effort will be supporting the Education Development Working Group’s (ED WG) activities aimed at enhancing the education of defense professionals in Partner nations. The ED WG has three pillars of operation: curriculum development, faculty development, and in-country consultations, all part of a “Defense Education Enhancement Program” (DEEP). An example of activity for fiscal year 2009 (FY09) follows:

4-6 Nov 08: ED WG planning workshop, Washington, ~20 participants

20-21 Nov 08: ED WG member joins NATO-led team to Azerbaijan for defense education consultations

12 Jan 09: ED WG teams meets in Washington to plan faculty development “educator workshop” to Kazakhstan National Defense University, 4 participants

29-30 Jan 09: ED WG team meets at Naval Postgraduate School to plan multinational faculty development “Defense Educator Program,” ~10 participants

2-6 Mar 09: ED WG team provides educator workshop in Kazakhstan

Mar 09: ED WG member joins NATO-led team to Georgia for defense education consultations

15-16 Jun 09: ED WG member meets with Kazakhstan authorities to review annual program

23-26 Jun 09: ED WG team provides Defense Educator Program in Albania, ~40 participants

19 Jun 09: ED WG planning workshop in conjunction with PfPC annual conference, Freising, Germany, ~15 participants

29 Jun – 3 Jul 09: U.S. Peacekeeping and Stability Operations Institute provides lecture and curriculum discussion to Kazakhstan NDU

Jun 09: ED WG member visits Azerbaijan Military College to discuss future DEEP roadmap

7-9 Sep 09: ED WG team, ~3, provides curriculum development workshop to Kazakhstan NDU

The Defense Education Enhancement Program is expanding and an increasing number of like events can be expected in coming years. The FY09 budget for the above activities is approximately $300K.

3.2 Organize and execute activities. The contractor shall execute approved activities on-time, on-budget, within the notification period required by supporting agencies, so that the security actors touched by the activity have a high probability of producing the planned deliverable while retaining a positive impression of their interaction with the Consortium. The contractor shall plan, coordinate and oversee, with assistance of Operations and Support Specialists from the Marshall Center Outreach Programs Directorate, logistical support to activities including nomination, selection, travel, lodging and messing of participants, procurement of meeting facilities, and related services such as interpretation, recording, publishing, sound and projection systems, document translation. The contractor shall participate in the preparation and execution of the PfPC annual conference according to the criteria mentioned above.

3.3 Report on executed activities. The contractor shall compose after-action reports that capture essential information about objectives, participants, costs, and outcomes for higher headquarters and stakeholders and ensure these reports, as well as draft website postings about the event, are received by the Executive Director within ten working days of event completion. The contractor shall ensure, in coordination with the Executive Director, that higher headquarters, stakeholders, and the public are aware of PfPC accomplishments.

3.4 Analyze program. The contractor shall analyze the achievement of objectives and goals, operational costs, and effective use of resources for execution of working group meetings and their projects. The contractor shall determine shortcomings and/or successes in functional areas, their causes, and the necessary corrective and/or sustaining action required, and provide recommendations to the PfPC Executive Director.

4. ADMINISTRATIVE MATTERS.

4.1. Physical Security. The Contractor shall safeguard all Government property in the work area. All offices, laboratories, and buildings shall be secured when not occupied.

4.2. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to him/her by the Government are neither lost, misplaced, nor used by unauthorized personnel.

4.2.1. The Contractor shall report the loss of key(s) as soon as the loss is discovered, but in any event, not later than the Government’s next scheduled workday.

4.3. The Contractor shall advise the COR of anticipated absences, for any reason, as far in advance as possible.

4.3.1. The Contractor shall provide and compensate a suitable and acceptable substitute for all periods of time that the Contractor is unable to perform the services.

4.3.2. All substitutes must be approved in advance by the Contracting Officer. The substitute must have comparable credentials to those of the key personnel assigned under this contract. Substitutes shall have no claim whatsoever against the Government for services rendered and compensation shall be considered a business relationship between the Contractor and the chosen substitute. Failure to arrange for a qualified substitute in a timely manner may be considered breach of contract.

4.4. Installation Access. Per the GCMC security procedures for non-DoD ID card holders (http://www.marshallcenter.org – Under Contractors link), the Contractor will be authorized and must obtain an Installation Pass for Sheridan Kaserne and Artillery Kaserne, Garmisch, from the local U.S. Army Garrison – Garmisch Administrative Office. Failure on the part of the Contractor to maintain currency of the Installation Pass will be considered sufficient grounds for the Government to terminate the contract prior to its normal expiration.

4.4.1. Additional background checks may be conducted in order to receive an Installation Pass. Failure to qualify for an Installation Pass will terminate the contract.

4.5. Contractor Training. As directed by the COR, the Contractor shall attend annual Government-furnished training in the Prevention of Sexual Harassment (POSH) during the performance of this contract. The training is anticipated to be no more than four hours. Any Contractor behavior deviating from standards taught in the course shall be grounds for termination of the contract.

4.6. Logistics Support. Contractor shall resolve with the German government and U.S. Army Europe the issues pertaining to privileges such as Post Exchange, Commissary and Army Post Office use, and U.S. Army Europe automobile registration and driver license. Technical Expert status is not anticipated under this contract.

http://www.marshallcenter.org/

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

5.1. General. The Government will provide office space and necessary office equipment.

5.2. Property. The Government will provide desktop computer systems capable of interacting with the Marshall Center automation infrastructure.

5.5. Other services. The Government will provide routine custodial services, refuse collection, and health and safety controls as required and in accordance with existing regulations and procedures common to the organization and its Government buildings.

6. DEFINITIONS.

6.1. Quality Assurance. Those actions taken by the Government to check the performance and quality of services to determine whether or not they meet the requirements of the Performance Work Statement (PWS).

6.1.1. Defective Service. Defective service is failing to meet the standards of the contract. Defective service may result in the Government terminating the contract.

6.1.2. Inspection Records. Forms that are used are used to evaluate a Contractor’s performance under this contract.

Unsatisfactory ratings may adversely impact the Contractor’s ability to be selected for future contracts with the PfP Consortium.

7. QUALITY ASSURANCE. See Quality Assurance Surveillance Plan (QASP).

Past performance evaluation is a standard function of contract administration (FAR 42.1503). It will be documented on the Contractor Performance Assessment Reporting System (CPARS). See the following link:

http://www.cpars.csd.disa.mil/cparsfiles/cpars/qual62701.htm

8. PERFORMANCE STANDARDS.

Performance Objective PWS Paragraph Performance Standard Incentives The Contractor shall ensure effective planning and execution of Consortium events.

3 100% of assigned events are successfully planned and executed according to the criteria in para 3 of the

PWS.

Process improvements that increase effectiveness, save money and/or time http://www.cpars.csd.disa.mil/cparsfiles/cpars/qual62701.htm