A24_HQ0034-18-R-0285_Amd_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make the follow ing changes:

1) Provide answ ers to the nine (9) questions received.

2) Provide revised RFQ w ith changes to PWS Para 2.1.3 and the Quote Submission tables under FAR 52.212-1 for clarity.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Sep-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003418R0285

X 9B. DATED (SEE ITEM 11)

30-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Sep-2018

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ003418R0285

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Training, Assistance, and Assessment Support for the National Guard Youth Challenge Program and Department of Defense STARBASE Program

7 September 2018

1.0 Background.

This requirement supports the Office of the Assistant Secretary of Defense for Manpower and Reserve Affairs (OASD/M&RA). The Secretary of Defense (SecDef) has assigned the OASD/M&RA the responsibility of carrying out the National Guard Youth Challenge Program (NGYCP) and the Department of Defense STARBASE Program.

In this capacity, the OASD/M&RA establishes policies, oversees management, and develops the NGYCP and STARBASE annual budgets.

Section 509 of title 32, USC authorizes SecDef to use the National Guard to conduct a civilian youth opportunity program that seeks to improve life skills and employment potential of its participants by providing military-based training and supervised work experience, together with eight core components. One important element of this program involves assisting participants with the necessary tools and education necessary to receive a high school diploma or its equivalent.

NGYCP functions within a unique management structure. Individual NGYCPs operate under the direct implementation of the State National Guard Adjutant General. Administration of the program is provided by the National Guard Bureau (NGB). Through contractor support, NGB inspects each program’s operations for compliance and program’s resource management procedures. However, by law, the NGYCP is under the overall management and oversight of the Secretary of Defense which is delegated to OASD/M&RA.

As per the evaluation guidance provided by the Office of Management and Budget, OASD/M&RA contracted with MDRC to conduct a rigorous longitudinal study on the NGYCP. The three (3) year evaluation validated and concluded that the NGYCP enriches the lives of its program graduates. Despite this well-documented success, there are a number of NGYCP programs throughout the country that are not meeting enrollment and graduation goals.

Other NGYCP programs are operating at input and output levels below what their states’ dropout rates would predict. The reasons for the declines in utilization or performance of these NGYCP sites are complicated, varied, and are different for each specific site. In most cases, declining performance is caused by a mixture of problems that have not been easily identified or corrected.

OASD/M&RA have been investigating the actual reasons for the declining trend in performance of certain NGYCPs, and will need to identify solutions to its policies and regulations that can be proposed and implemented at the Departmental as well as at the state and local levels.

Section 2193b of title 10, USC authorizes the Secretary of Defense (SecDef) to conduct a science, technology, engineering and mathematics education improvement program. The purpose of the program is to improve knowledge and skills of students in kindergarten through twelfth grade. The SecDef shall establish guidelines, criteria, and a process for the establishment of STARBASE programs. The SecDef shall prescribe regulations governing the conduct of the program. Subparagraph (g) requires that the Secretary of Defense submit annually to the Congress a report on the program covering its design and conduct, and evaluating its effectiveness.

2.0 Scope/Objective.

This Performance Work Statement (PWS) documents how the OASD/M&RA intends to develop and implement a training, assistance and assessment program designed to increase the enrollment, retention, and graduation rates of NGYCPs. Currently there are 40 existing NGYCP sites located in 33 states and one (1) territory. This training, assistance and assessment program enhances, facilitates, and works with the NGYCP Directors and their staff at the state level, and with the NGB and OASD/M&RA program offices to implement initiatives that will increase enrollment, retention, and graduation rates. Additionally, the PWS will support OASD/M&RA in the evaluation and assessment of the DoD STARBASE Program by implementing a programmatic reporting mechanism, by assisting with the professional development of program staff, by reviewing program lesson plans, by enhancing the program’s strategic communications and outreach plan, by recommending strategies and developing best practices for enhancing performance of DoD STARBASE Program sites, by supporting existing and new afterschool outreach programs and by supporting new sites that are anticipated to be added each year. In addition, to prepare and draft an annual report to the Congress, as required by 10 USC 2193b, on the design, conduct, and effectiveness of the DoD STARBASE Program in increasing young students understanding and appreciation of science, technology, engineering, and mathematics. Furthermore, training assistance in the form of workshops for program directors and teachers will need to be conducted. Currently there are 66 existing DoD STARBASE Program sites located in 33 states and one territory which include outreach initiatives to Native American communities.

2.1 Key Personnel. The following personnel are considered key personnel by the government: one (1) Program Manager, two (2) Project Managers, two (2) Subject Matter Experts (Senior), and five (5) Subject Matter Experts (Mid-Level). Qualifications for all key personnel are listed below:

2.1.1 Program Manager:

Required:

- Master’s degree in business, management or a related field.

- Knowledge and understanding of the congressional legislative process.

- Experience working with State and local governments and not-for-profit organizations.

- Understanding of federally-funded youth outreach programs.

Preferred:

- At least 15 years’ relevant experience.

- Experience in managing a government contract that evaluates youth programs.

- Knowledge of the National Guard and the National Guard Youth Challenge Program (NGYCP) at the national level, through the holding of managerial positions in organizations that provide direct support to the NGYCP educational and job training requirements.

- Knowledge of the DoD STARBASE Program.

- Knowledge of the Administration's strategy.

- Understanding of the DoD Leadership position regarding outreach initiatives, and science, technology, engineering and mathematics education.

- Knowledge of DoD Civilian and Military organizations and DoD budgeting process so that the benefits of the DoD STARBASE Program can be accurately portrayed within DoD and to the Congressional leadership in the annual report.

2.1.2 Project Manager 1:

Required:

- Knowledge of the National Guard Youth Challenge Program.

- A Bachelor’s degree.

- At least 10 years’ relevant experience.

Preferred:

- Experience in managing large complex federal government projects, through the holding of senior leadership positions within the Department of Defense.

- Knowledge of the NGYCP through demonstrated experience in managing the program at the National level.

- Knowledge and understanding of the congressional legislative process.

- Experience working with State and local governments and not-for-profit organizations.

- Understanding of federally-funded youth outreach programs.

- Expertise in analyzing data related to the NGYCP.

- A Master’s degree, preferably an MBA.

2.1.2.1 Project Manager 2:

Required:

- Knowledge of the DoD STARBASE Program.

- Knowledge of the Administration's strategy, and understanding of the DoD Leadership position regarding outreach initiatives and science, technology, engineering and mathematics education.

- A Bachelor’s degree.

- At least 10 years’ relevant experience.

Preferred:

- Knowledge of DoD Civilian and Military organizations and DoD budgeting process so that the benefits of the DoD STARBASE Program can be accurately portrayed within DoD and to the Congressional leadership in the annual report.

- Experience working with State and local governments, not-for-profit organizations, school programs, systems, and teachers.

- Ability to interpret, enhance and design curriculum for K-12 school students.

- Understanding and working knowledge of the relevant needs of diverse student populations across the nation.

- Experience in developing research and evaluation tools/methodologies.

- A proven track record of successful report writing for federal agencies and/or the United States Congress.

- A Master’s degree in business, management or related field.

2.1.3 Subject Matter Expert (Senior) 1:

Required:

- Knowledge of the National Guard Youth Challenge Program.

- A Bachelor’s degree.

- At least eight (8) years’ relevant experience.

Preferred:

- Knowledge of the management of the NGYCP, and its relationship within the state structure of the National Guard, through demonstrated experience in managing and supervising a NGYCP program at the state-level.

- Knowledge and understanding of the congressional legislative process.

- Experience working with State and local governments and not-for-profit organizations.

- Understanding of federally-funded youth outreach programs.

2.1.3.1 Subject Matter Expert (Senior) 2:

Required:

- Knowledge of the DoD STARBASE Program.

- A Bachelor’s degree in business, management or related field.

- At least eight (8) years’ relevant experience.

Preferred:

- Understanding of the DoD Leadership position regarding outreach initiatives and science, technology, engineering and mathematics education.

- Knowledge of DoD Civilian and Military organizations and budgeting process so that the benefits of the DoD STARBASE Program can be accurately portrayed within DoD and to the Congressional leadership in the annual report.

- Experience working with State and Local government, not-for-profit organizations, school programs, systems, and teachers.

- Ability to interpret, enhance and design curriculum for K-12 school students.

- Understanding and working knowledge of the relevant needs of diverse student populations across the nation.

- Skill in coordinating/facilitating meetings and workshops.

2.1.4 Subject Matter Experts (Mid-Level):

2.1.4.1 Subject Matter Experts (Mid-Level) supporting NGYCP:

Required:

- A Bachelor’s degree in business, management or related field.

- At least five (5) years’ relevant experience.

Preferred:

- Knowledge of DoD military and civilian organizations.

- Knowledge and understanding of the congressional legislative process.

- Experience working with state or local governments, or with not-for-profit organizations.

- Understanding of federally-funded youth outreach programs.

- In-depth knowledge of the management of the NGYCP, and its relationship within the state structure of the National Guard, through either demonstrated experience working within an NGYCP program at state level or through demonstrated experience supporting the national NGYCP program nation-wide.

- Demonstrated experience working to support programs that deal with at-risk youth.

- Skill in coordinating and facilitating meetings and workshops.

2.1.4.2 Subject Matter Experts (Mid-Level) supporting the DoD STARBASE:

Required:

- A Bachelor’s degree in business, management or related field.

- At least five (5) years’ relevant experience.

Preferred:

- Knowledge of DoD military and civilian organizations.

- Knowledge and understanding of the congressional legislative process.

- Experience working with state or local governments

- Experience working with not-for-profit organizations.

- Understanding of federally-funded youth outreach programs.

- Knowledge of the DoD STARBASE Program through either demonstrated experience working within a STARBASE program or directly supporting the DoD STARBASE Program at the national level.

- Knowledge of the Administration’s strategy.

- Understanding of the DoD leadership position regarding outreach initiatives and science, technology, engineering, and mathematics education.

- Understand the federal budgeting and congressional legislative process so that the benefits of the DoD STARBASE Program can be accurately portrayed within DoD and to the Congressional leadership in the annual report.

- Experience working with state and local governments, not-for-profit organizations, or school programs, systems and teachers.

- Ability to interpret, enhance, and design curriculum for K-12 school students.

- Understanding and working knowledge of the relevant needs of diverse school populations across the nation.

- Skill in coordinating and facilitating meetings and workshops.

3.0 Tasks.

The Contractor shall be directly responsible for ensuring the accuracy, timeliness, and completion of all tasks under this effort, none of which are considered inherently government functions as defined in FAR 2.101 or Subpart 7.5.

The Contractor shall perform the tasks below.

3.1 Develop detailed work plan.

3.1.1 Create/Update a statistical evaluation tool to assess the effectiveness of a NGYCP in terms of recruitment, retention, achievement of academic goals, graduation rates, and job placement. Using data already collected and maintained by the government, perform regression analysis and other statistical functions as required to target areas of concern for under-performance for all existing NGYCPs.

3.2 Conduct on-site visits to 10 NGYCP sites selected by the OASD/M&RA, Director Youth Outreach Programs, based on under-execution of graduation goals and/or under-performance based on the dropout rates of the state.

3.2.1 Assess and evaluate performance in areas of recruitment, applicant selection, cadet retention, staff retention, staff training, infrastructure, academic achievement of cadets, discipline trends, and other key factors that may become evident.

3.2.2 Work with NGYCP Directors and staff members to identify improvements to discovered problems. Develop a plan to achieve problem resolution, including recommendations to implement at the state and national level.

3.2.3 Conduct on-site workshops with NGYCP Directors and staff members to ensure all necessary participants demonstrate the needed level of ownership and buy-in to proposed improvements.

3.3 Assess training program conducted at national and state levels. Work with NGYCP Training Committee.

3.3.1 Review each program’s in-house training and online training.

3.3.2 Review and update national Train the Trainer curriculum.

3.3.3 Review and update NGYCP Basic and Cadre training modules.

3.3.4 Conduct two (2) train the trainer workshops.

3.3.5 Identify staff functional areas. Review functional area training materials. Conduct three (3) functional area training workshops.

3.3.6 Conduct semi-annual Program Directors training workshop.

3.4 Provide feedback and recommendations to OASD (M&RA) Director Youth Outreach Programs in monthly status report. Recommendations will encompass:

3.4.1 Proposed improvements needed by NGYCP sites that can be provided through the special OASD/RA NGYCP Enhancement Fund.

3.4.2 Recommended changes to DoD policies, regulations, or practices to help resolve issues in more than one NGYCP location.

3.4.3 Clarifications to DoD regulations and guidance for greater understanding and acceptance by NGYCP sites.

3.5 Provide follow-on support to NGYCP sites at three (3) to six (6) month intervals to assess effectiveness of recommended improvements. Support may be provided through electronic means, or with the approval of the OASD (M&RA) Director Youth Outreach Programs, by a follow-on visit by one (1) of the contractor team.

3.6 Preparation of DoD STARBASE Program Annual Report for this reporting year shall be in a form that may be transmitted directly by OASD to Congress, and that contains the following information:

3.6.1 Assessment of the program’s progressive performance and effectiveness in increasing young peoples’ interest in seeking careers in science, technology, engineering and mathematics;

3.6.2 Gauging changes in attitudes and behaviors of young people as measured by increased community awareness, demonstrating good citizenship, and displaying positive social behavior;

3.6.3 Assessment and identification of best practices demonstrated by the program sites in instructional content and delivery, program enhancements, and involvement with participant groups;

3.6.4 Review, adjust and/or select evaluation tools that provide for best statistical documentation and evaluation of program performance and success.

3.6.5 Review, adjust and/or select evaluation tools/methods used by teachers to evaluate student performance in the program;

3.6.6 Assessment and evaluation of the implementation and start-up process for STARBASE sites;

3.6.7 Evaluation of site compliance with DoD policy, guidelines, instructions, and key program performance factors.

3.6.7.1 Gather, refine and expand cost analysis data with greater attention on current resources i.e. in-kind donations, valuations, duration of support, cash considerations and their range of applications. Supplemental requirements, in the future, would assist directors in identifying need, justification, and approach to additional funding venues;

3.6.7.2 Prepare report on the results of the assessment and its implications for the core curriculum delivery, recommended action and net impact assessment;

3.6.8 Design, test and refine observational techniques and methodology for curriculum delivery of experiential process, imbedded math and core curriculum applications;

3.6.9. The report shall be completed to support submission to Congress by March 31, 2019.

3.6.10 The report shall be submitted in final draft form to the OASD/M&RA Program Manager/representative for editing and coordination within 100 days prior to its due date to Congress. All submissions, whether draft or final, shall be in written form and an electronic file format. Each report must be in a style utilizing grammar, punctuation, and format common to and appropriate for Congressional reports of this nature.

3.7 At the direction of the OASD/M&RA Program Manager secure a workshop/training site and coordinate/facilitate a two (2)-day program directors’ training workshop for approximately 100 program directors, managers, and supporting staff. Purpose of the meeting is to provide training and professional development by sharing information with all DoD STARBASE Program Directors, discuss and record best practices, review key site evaluation components. The date of the professional development training workshop is to be determined by OASD/RA Program Manager. Contractor must coordinate with OASD/M&RA Program Manager regarding this task in the second month after award of contract, monthly in the months preceding the training workshop, and weekly in the two months preceding the training workshop.

3.7.1 Design, develop and print program information package to include brochures and information sheets. Provide training workshop materials.

3.8 At the direction of the OASD/M&RA Program Manager coordinate, support and facilitate a training workshop for approximately 200 DoD STARBASE Program instructors that support the goals of the Program. Secure a training workshop site and coordinate/facilitate a two-day professional development training workshop. The purpose of the training workshop is to make the DoD STARBASE Program instructors aware of new and innovative techniques of teaching STEM (Science, Technology, Engineering and Math) subjects. Training workshop date will be established by the OASD/RA Program Manager. Contractor will be working with OASD/M&RA Program Manager. When date of training workshop is established, the contractor must coordinate with OASD/M&RA Program Manager regarding this task monthly in the months preceding the training workshop, and weekly in the two months preceding the training workshop.

3.8.1 Design, develop and print program information package to include brochures and information sheets. Provide training workshop materials.

3.9 Provide technical assistance and support to review, evaluate and recommend considerations in order to refine program director’s guidance, to enhance and standardize the DoD STARBASE Program implementation plan, to develop a communications and outreach strategy, and to enhance program’s curriculum to strengthen the quality of the program.

3.9.1 Provide technical assistance and support to update and refine the guidance and materials provided to all program directors. Identify 10 best practices and publish a document addressing those best practices.

3.9.2 Provide technical assistance and support to review and evaluate 20 lesson plans developed by programs to enhance the curriculum and the quality of the program. Conduct 2 data calls and 2 meetings with STARBASE Program curriculum committee members identified by OASD/M&RA Program Manager.

3.9.3. Provide technical assistance and support in enhancing a strategic program communications and outreach plan.

3.9.4 Conduct six (6) two (2)-day PTC 3-D engineering design training workshops for a minimum of 60 STARBASE teachers.

3.9.5 Conduct six (6) two (2)-day tablet application software training for a minimum of 60 STARBASE teachers.

3.10 Perform site visits to 50 established STARBASE and/or STARBASE 2.0 sites, as determined by OASD/M&RA Program Manager. Visits shall consist of, but not limited to, reviewing the sites operations for compliance with DoD instructions and key program factors. Develop self-assessment tool for program and recommended action plans with timelines for correcting deficiencies.

3.10.1 Monitor and report on the status of follow-up actions on site self–evaluation tools that measure site compliance with DoD guidance and key program factors.

3.10.2 When directed by OASD/M&RA Program Manager and as a substitution to the required site visits to established programs, perform site visit to each new site in the year that it begins. Develop or update new site orientation tool. The purpose of the site visit is to assist with program orientation of new site personnel.

3.11 Host and maintain website for the Department of Defense STARBASE Program to provide information and lesson plans, enhance the design and conduct of the program, as well as, assist with the processing of assessing the program.

3.11.1 Host and maintain website with the following requirements: review monthly program information pages;

update monthly program news stories, review monthly program lesson plans, review monthly posted annual reports, review and updated monthly reference pages for STARBASE Directors and teachers; prepare survey pages for assessment; review and update monthly links to other STARBASE Academy sites; and as may be determined during a requirements meeting.

3.11.2 Continue to monitor website and make changes as necessary to maintain reliability of information and implement up to date security protocols.

4.0 Reports.

4.1 Monthly Status Report. The Contractor shall provide a monthly written status report documenting task support, issues, and progress. The report shall detail contractor activities during the reporting month and plans for the following month. The report shall include a summary of work performed and deliverables completed, current or projected problems, issues with resolution, an explanation of deviations from the last month's projections, and any recommendations related to the effort. The monthly status report shall be submitted to the Contracting Officer’s Representative (COR) and OASD/M&RA Director Youth Outreach Programs.

4.2 Progress Reviews. Performed as directed by the Contracting Officer's Representative (COR) and/or OASD(M&RA) Director Youth Outreach Programs to summarize the status and progress of all activities being performed by the contractor under this Performance Work Statement. Progress reviews will take place at those locations requested by the COR and OASD(M&RA) Director Youth Outreach Programs a minimum of one (1) Progress Review will occur six (6) months after the award of the contract. A Progress Review Report shall be provided documenting progress by task. Specific dates for progress reviews will be agreed between the OASD (M&RA) Director Youth Outreach Programs and the contractor's Program Manager.

5.0 Deliverables.

Deliverable Title Due # of Copies Reference Task Format Detailed Work Plan Not Later Than

(NLT) 14 calendar days after award

1 3.1 Microsoft Word with original employee signature (or digital)

Monthly Status Reports by task

NLT 10th calendar day of each month

1 4.1 Microsoft Word or other appropriate application

Progress Review Report by task

At six (6) month period after contract award and additional reviews as agreed.

1 4.2 Microsoft Word or other appropriate application

Statistical evaluation tool to assess program effectiveness

NLT 30 calendar days after award

1 3.1.1 Microsoft Word or other appropriate application

Site visit report with recommended improvement plan

NLT 14 calendar days after completion of site visit

1 3.2 Microsoft Word or other appropriate application

Assess national and State level training

Date of Award

(DOA) + 45

calendar days

1 3.3; 3.3.1; 3.3.2;

3.3.3;

Microsoft Word or other appropriate application

Conduct two (2) Train the Trainer Workshop

To Be Determined

(TBD)

N/A 3.3.4

Conduct three (3) functional area training workshops

TBD N/A 3.3.5

Conduct two (2) semi-annual Program Directors Training Workshops

TBD N/A 3.3.6

Work Plan DOA + 14 calendar days

1 3.6, 3.7, 3.8, 3.9, 3.10, and 3.11

Microsoft Word with original employee signature (or digital)

Monthly Progress Reports by task

NLT 10th calendar day of each month

1 4.1 Microsoft Word or other appropriate application

Progress Review DOA + 180 calendar days

1 4.2 Microsoft Word or other appropriate application

Annual Report to Congress

As described para

3.6.9 and 3.6.10.

10 draft copies and 200 final copies.

3.11 Microsoft Word or

other appropriate application

Curriculum – Lesson Plans 20 lesson plans

As described in para

3.9.2 10 DOA + 150

and 10 DOA + 300

As needed 3.9.2 Microsoft Word or other appropriate application

Curriculum – Lesson Plan – Data Call

DOA + 30 calendar days; DOA + 120 calendar days

As needed 3.9.2 Microsoft Word or other appropriate application

Curriculum – Lesson Plan - Meetings

DOA + 90 calendar days;

DOA + 180

calendar days

As needed 3.9.2 Microsoft Word or other appropriate application

Review Communications and Outreach Strategy

DOA + 30 calendar days

As needed 3.9.3 Microsoft Word or other appropriate application

PTC Training Workshop plan

DOA + 30 calendar days

1 3.9.4 Microsoft Word or other appropriate application

Tablet Application Software Training Workshop Plan

DOA + 30 calendar days

1 3.9.5 Microsoft Word or other appropriate application

Site visit reports 50 site visits

Site visit + 14 calendar days

1 per site 3.10 Microsoft Word or other appropriate application

Self-Assessment tool for Program Directors

DOA + 30 calendar days

1 per site 3.10 Microsoft Word or other appropriate application

Assessment tool for STARBASE and

STARBASE 2.0

DOA + 30 calendar days

As needed 3.10 Microsoft Word or other appropriate application

New Site Orientation Tool

DOA + 30 calendar days

As needed 3.10 Microsoft Word or other appropriate application

6.0 Type of Contract and Period of Performance. This is a Firm Fixed Price contract. The contract will contain a Cost CLIN for non-local Travel (outside the National Capital region (NCR) and a Cost CLIN for Other Direct Costs.

The period of performance (POP) for this contract is from the date of contract award for twelve consecutive months.

7.0 Place of Performance. Work will primarily be performed at the contractor’s facilities. In addition, contractor shall travel to ten (10) NGYCP sites selected by the OASD/M&RA, Director Youth Outreach Programs, based on under-execution of graduation goals and/or under-performance based on the dropout rates of the state. In addition, the contractor shall travel to 50 STARBASE sites selected by the OASD/M&RA, Director Youth Outreach Programs, based on program performance. All travel outside the NCR shall fall under the Cost CLIN for non-local travel in paragraph 8.0. Local travel (within NCR) and the travel described shall be included in the FFP proposal.

Recognized Holidays: Unless required under the terms of the contract or authorized by the contracting officer, the contractor shall not plan to work at a Government facility on any of the following Government observed legal holidays: New Year’s Day, Labor Day, Martin Luther King Jr.’s Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Independence Day, and Christmas Day.

8.0 Travel/Other Direct Charges (ODCs). Travel is anticipated and will be required for evaluating and assessing NGYCPs. Travel costs are based on a team of 3-4 people visiting ten (10) NGYCP sites located outside the national capital region, twice per period of performance, selected by the OASD/M&RA, Director Youth Outreach Programs, based on under-execution of graduation goals and/or under-performance based on the dropout rates of the state.

Non–local travel is anticipated and will be required for evaluating and assessing the DoD STARBASE Programs, and assisting OASD/M&RA for facilitating and coordinating training workshops. All travel shall be in accordance with FAR 31.205-46, Travel Costs. Contractor will be required to travel CONUS and within the NCR during the performance of this contract to attend meetings and training workshops. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. This category also includes reproduction, and shipping expenses associated with training activities, and visits to contractor facilities. It could also entail the renting of suitable training venues. Copies of all receipts shall be furnished to the COR. Travel not in compliance will be at contractor’s expense. ODCs will not be used for local travel (within NCR). Travel other than that identified in Para

7.0 shall only be at the direction of the KO or COR and the contractor must first have approval.

9.0 Security. All tasks must be conducted in full compliance with DoD security regulations.

10.0 Contractor Quality Control. The contractor shall perform all technical and administrative planning, coordination, analysis and tracking of the diverse activities and disciplines provided by the contractor to meet the requirements of this PWS. The contractor shall manage and control task order resources to assure completion of all tasks within schedule and performance requirements.

11.0 Contracting Officer's Representative (COR). The COR shall be the focal point for all contract administration matters related to performance of this PWS. Only the Contracting Officer can make changes to the contract, and any such changes are not effective unless directed in writing by the Contracting Officer. The contractor will be notified in writing concerning the replacement of the COR for this contract. Subsequent CORs will be appointed in writing and a copy of the appointment letter will be provided to the contractor.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

Instructions to Offerors

Washington Headquarters Services (WHS) is releasing this solicitation electronically using a combined synopsis/solicitation in accordance with FAR 12.6. This electronic version of the Request for Quote (RFQ) is the official version for this acquisition. No hard copy of this solicitation will be issued. Offerors will be sent any and all applicable amendments to this solicitation electronically.

There is a 10 MB limit for all electronic submissions via e-mail. The 10 MB size limitation applies to a single e-mail. Offerors may submit multiple e-mails but all e-mails from a Offeror must be received before the closing time for quotes. When sending electronic files, the Offeror shall account for potential delays in file transfer. Offerors are encouraged to submit their responses early to avoid potential file transfer delays due to high demand or problems encountered in the course of the submission. All submissions shall be received in their entirety before the due date and time in order to be considered. Any quote after the date and time specified for receipt will be considered late and will be rejected. E-mail transmission to a government address is not instantaneous and delays in transmission often occur. The Government takes no responsibility for any delays in the transmission of an e-mail submission.

Questions: Questions/clarifications regarding this RFQ shall be submitted to john.m.haberlach.civ@mail.mil and michael.a.kline42.civ@mail.mil. Questions that are vague, illegible, or irrelevant to the requirement, or submitted after the cut-off date may not receive a response. Responses to questions will be in the form of an amendment and electronically posted on the FBO website. No telephonic requests will be entertained. Questions are due no later than 12:00 PM ET on 6 September 2018.

Quote Format: To assure timely and equitable evaluation of the quote, the Offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The type format shall be Microsoft Word Times New Roman Font Size 12 with normal proportional spacing with the exception of charts. The text lines shall be single-spaced. The font style and size for graphics, tables, organizational charts, drawings, and other inserts shall be Arial 10.

Quote Submission: Offerors shall submit their quote through the use of electronic delivery via email to john.m.haberlach.civ@mail.mil and michael.a.kline42.civ@mail.mil no later than 12:00 PM ET on 19 September 2018. Any quote after the date and time specified for receipt will be considered late and will be rejected. Each quote shall be submitted as set forth in the table below.

Technical Title Maximum Page Limits Electronic Copies (Email)

Cover Page One (1) page One (1) Volume I Factor 1 – Technical Approach 10 pages One (1) Volume II Factor 2 – Personnel Resumes Three (3) pages per individual One (1)

Volume III Factor 3 – Past Performance Three (3) pages per contract/order

One (1)

Price Title Maximum Page Limits Electronic Copies

(Email) Volume IV Factor 4 – Price Unlimited One (1)

Page Limitations: The page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quote.

Page Definition: The Government requires that Offerors number each page. In the event of an ambiguity in regard to the page count, the Government may exercise discretion in determining the page count. Two (2) pages may be printed on one (1) sheet of paper but they will count as two (2) pages. All material shall be contained within the page limit identified for each volume unless otherwise specified. All appendices, charts, graphs, diagrams, tables, photographs, drawings et cetera are included in the page count. Offerors are instructed to specifically identify and separate all pages that are not included in the page count.

Pages Excluded from Page Count: The covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the quote. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc.

Indexing: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume.

Tab indexing shall be used to identify parts and will not count against page limitations in the table above.

Submission Requirements:

Cover Page:

The Cover Page shall include the RFQ number, RFQ title, Offeror name and address, Offeror cage code, Offeror points of contact for technical and price related questions, acknowledgement of all material amendments, and a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ.

Factor 1 - Technical Approach:

The Offeror shall describe its technical approach to accomplish the requirements outlined in the PWS. The Technical Approach shall contain sufficient content for the Government to determine whether the Offeror understands and can perform the PWS requirements. To demonstrate understanding, the Offeror shall propose sound, practical, and feasible methods to accomplish all tasks identified in the PWS.

The Offeror shall submit a table showing its labor mix to accomplish the required tasks of the PWS. The table shall provide the individual’s name, name of proposed position, list of the PWS task(s) the individual will perform, and the number of hours proposed for the individual. For the name of the proposed position, the Offeror shall indicate which key position defined at PWS para 2.1 the individual will fill. If the individual is not filling one of the key positions defined at PWS para 2.1, the Offeror shall list a position name that conveys the individual’s duties (e.g., Tehnical Editor).

Factor 2 - Personnel Resumes:

The Offeror shall demonstrate through the submission of resumes that the key personnel defined in Section 2.1 of the PWS meet the criteria stated in Section 2. Individual resumes are limited to three (3) pages per individual (not including the letter of intent). Resumes shall contain the following information to demonstrate the proposed individuals to meet the qualifications specified in the PWS.

Resume Information:

a. Proposed Position

b. Full Name

c. Employment Status – Specify whether the proposed individual is currently employed by the prime or a subcontractor (shall include letter of intent for any employee not currently employed by the prime contractor).

d. Education (degrees, certification, specialization, additional training)

e. Current Employer, Job Title, and Dates Employed

f. Company Name and Dates for Experience with other firms, specifically positions that demonstrate experience fulfilling requirements similar to those listed in the PWS.

Factor 3 - Past Performance:

The Offeror shall submit past performance information on contracts/projects that have occurred within five (5) years of the quote date. The Offeror shall provide at least three (3) past performance summaries, but no more than five (5) past performance summaries, of each experience outlining the details of management of the contracts/projects, duties and how the work was accomplished. The summaries shall be no more than three (3) pages each and include the name of the contract/project, name and contact information for customer, contract/project number, dollar value, period of performance, and description of services provided by major task and how they are relevant to the requirements of the PWS in terms of scope, size, and complexity. If a firm has no relevant past performance history of the same or similar scope, size, and complexity of this requirement, the Offeror must affirmatively state that it possesses no past performance experience of the same or similar scope, size, and complexity.

Factor 4 - Price:

The Offeror shall submit a firm-fixed-price for Contract Line Item (CLIN) 0001 as listed in the RFQ and a breakdown of the proposed positions, labor rates, and hours used to arrive at the aggregate CLIN pricing. The pricing volume shall be submitted as a separate document. Offerors shall also submit a completed Attachment 1 – Pricing Template.

The Offeror shall not propose a price for CLINs 0002 (Travel) and 0003 (Other Direct Costs) since both of these CLINs are Cost Reimbursable and will be administered on a not-to-exceed basis. The estimated amounts are as follows: CLIN 0002 (Travel): $300,000.00, CLIN 0003 (Other Direct Costs): $425,000.00.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in…