Amendment_3_to_Solicitation_HQ0034-17-R-0023.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to remove the non-uniform Personal Protective Equipment (PPE) items from the RFP and update the SOR.

Questions are due Tuesday, 25 April 2017 at 10:00 AM (Eastern) and extend the proposal submission date/time (see Block 8) of the SF1449.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 32

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-17-R-0023

X 9B. DATED (SEE ITEM 11)

20-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Apr-2017

CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST, SUITE 1202

ARLINGTON VA 22202-3909

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-17-R-0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Apr-2017 10:00 AM to 04-May-2017 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0012

The CLIN description has changed from Arc Flash Face Shield Accessory to DELETED.

CLIN 0013

The CLIN description has changed from Arc Flash Electrician Safety Helmet to DELETED.

CLIN 0014

The CLIN description has changed from Non-Arc Flash Sft Cttn Face Shld Stg Bag to DELETED.

CLIN 0015

The CLIN description has changed from Arc Flash Class 0 1000 Volt Insltng Glv to DELETED.

CLIN 0016

The CLIN description has changed from Arc Flash Class 00 500 Volt Insltng Glv to DELETED.

CLIN 0017

The CLIN description has changed from Arc Flash Class 0 500 Glv Protectrs to DELETED.

CLIN 0018

The CLIN description has changed from Arc Flash Hood w/High Vis Face Shld to DELETED.

CLIN 0019

The CLIN description has changed from Arc Flash Class 2 17 KV Insulating Glvs to DELETED.

CLIN 0020

The CLIN description has changed from Arc Flash Class 2 Leather Protectors Glv to DELETED.

CLIN 0021

The CLIN description has changed from Large Back Pack to DELETED.

CLIN 0022

The CLIN description has changed from Arc Flash Lab Coat w/ Patches to DELETED.

CLIN 0023

The CLIN description has changed from Arc Flash Coverall with Patches to DELETED.

CLIN 0024

The CLIN description has changed from Arc Flash Flame Resistant Nomex IIIA Cvr to DELETED.

CLIN 0025

The CLIN description has changed from Duffel Style Carrying Bag to DELETED.

CLIN 0026

The CLIN description has changed from Jersey Gloves to DELETED.

CLIN 0027

The CLIN description has changed from Tyveks Suit to DELETED.

CLIN 0028

The CLIN description has changed from Rain Suit 3 Piece to DELETED.

CLIN 0029

The CLIN description has changed from Rubber Boots (Over the Shoe) to DELETED.

CLIN 0030

The CLIN description has changed from Hi Visible Class 2 Breathable Mesh Vest to DELETED.

CLIN 0031

The CLIN description has changed from White Full Brim Hard Hat to DELETED.

CLIN 0032

The CLIN description has changed from Maxiflex Ultimate Seamless Gloves to DELETED.

CLIN 0033

The CLIN description has changed from Kevlar KS-5 Gloves to DELETED.

CLIN 0034

The CLIN description has changed from White Hooded Disposable Cvrll (Tyvek ®) to DELETED.

CLIN 1012

CLIN 1013

CLIN 1014

CLIN 1015

CLIN 1016

The CLIN description has changed from Arc Flash Class 00 500 Volt Insltng Glvs to DELETED.

CLIN 1017

CLIN 1018

CLIN 1019

CLIN 1020

CLIN 1021

CLIN 1022

CLIN 1023

CLIN 1024

CLIN 1025

CLIN 1026

CLIN 1027

CLIN 1028

CLIN 1029

CLIN 1030

CLIN 1031

CLIN 1032

CLIN 1033

CLIN 1034

The CLIN description has changed from White Hooded Disposable Coveralls (Tyvek to DELETED.

CLIN 2012

CLIN 2013

CLIN 2014

CLIN 2015

CLIN 2016

The CLIN description has changed from Arc Flash Class 00 500 Volt Insltng Glvs to DELETED.

CLIN 2017

CLIN 2018

CLIN 2019

CLIN 2020

The CLIN description has changed from Arc Flash Class 2 Leather Protectors to DELETED.

CLIN 2021

CLIN 2022

CLIN 2023

CLIN 2024

CLIN 2025

CLIN 2026

CLIN 2027

CLIN 2028

CLIN 2029

CLIN 2030

CLIN 2031

CLIN 2032

CLIN 2033

CLIN 2034

CLIN 3012

CLIN 3013

CLIN 3014

CLIN 3015

CLIN 3016

CLIN 3017

CLIN 3018

CLIN 3019

CLIN 3020

CLIN 3021

CLIN 3022

CLIN 3023

CLIN 3024

CLIN 3025

CLIN 3026

CLIN 3027

CLIN 3028

CLIN 3029

CLIN 3030

CLIN 3031

CLIN 3032

CLIN 3033

CLIN 3034

CLIN 4012

CLIN 4013

CLIN 4014

CLIN 4015

CLIN 4016

CLIN 4017

CLIN 4018

CLIN 4019

CLIN 4020

CLIN 4021

CLIN 4022

CLIN 4023

The CLIN description has changed from Arc Flash Coverall w/ Patches to DELETED.

CLIN 4024

The CLIN description has changed from Flame Resistant Deluxe Nomex IIIA Covera to DELETED.

CLIN 4025

CLIN 4026

CLIN 4027

CLIN 4028

CLIN 4029

CLIN 4030

CLIN 4031

CLIN 4032

CLIN 4033

CLIN 4034

The CLIN description has changed from White Hooded Disposable Covrll (Tyvek®) to DELETED.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0012 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-MAY-2017 TO

30-APR-2018

N/A WHS/FSD/OPS/FFD/RESOURCE SEC &

ADMIN BR

DARRYL DIGGS

1155 DEFENSE PENTAGON

ROOM 1E264

WASHINGTON DC 20301-1155

7036952506 FOB: Destination

HQ0016

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-MAY-2017 TO

30-APR-2018

N/A WHS/FSD/OPS/FFD/RESOURCE SEC &

ADMIN BR

DARRYL DIGGS

1155 DEFENSE PENTAGON

ROOM 1E264

WASHINGTON DC 20301-1155

7036952506 FOB: Destination

HQ0016

The following have been modified:

SECTION L

SECTION L: FAR 52.212-1 INSTRUCTIONS TO OFFEROR—

COMMERCIAL ITEMS (OCT 2016) “ADDENDUM”

1. GENERAL

In order to maximize efficiency and ensure fairness during the proposal evaluation process, all Offerors must comply with the following instructions for proposal format and content. Proposals that do not comply with these instructions may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit documentation and samples illustrating its capability for satisfying the requirements of this solicitation.

Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The documentation shall address all aspects of this solicitation and include the Offeror’s approach to performing and satisfying the requirements specified in the Statement of Requirements (SOR).

a. BPAs. The Government may reject any offer not substantially in compliance with the terms and conditions of the solicitation. Offerors that submit proposals after the due date and time or otherwise take exception to the solicitation’s terms may be deemed ineligible for award.

b. BPA Calls. There will be no initial BPA call issued from this solicitation. Future calls will be issued via the Ordering Instructions in the Terms and Conditions Section of this solicitation with the successful offeror.

The Government may reject any or all proposals if such action is in the public interest, accept an offer other than the lowest priced proposal, and waive informalities and minor irregularities in proposals received. The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. Offerors that qualify the proposals or otherwise take exception to the solicitation’s terms shall be deemed ineligible for award.

The Government intends to award without discussions, but reserves the right to conduct discussions if determined to be in the Government’s best interest. If discussions are held the Government may establish a competitive range for efficiency purposes.

2. PROPOSAL VOLUME REQUIREMENTS

The proposal shall be accompanied by a cover letter prepared on the company’s letterhead stationery. The cover letter shall identify the following: POC name, position/title, address, and email, phone number of the person that have contractual authority and can be contacted concerning questions about the proposal, and include all enclosures being transmitted. In addition, it shall clearly state the length that the proposal remains open and in effect, which shall be at least 120 days from the proposal due date.

The following paragraph replaces paragraph (c) of FAR 52.212-1. “Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.”

a. Proposal Submission Chart: Offerors shall provide their proposal in accordance with the following:

PROPOSAL SUBMISSION CHART PAGE/SAMPLE LIMITS

VOLUME I

ADMINISTRATIVE

a. Cover Letter

b. Signed Standard Form 1449 and Standard Form 30 (if applicable),

c. Reference Check Form,

d. Completed FAR and DFARS Clauses/Provisions by number:

(1) 52.209-5

(2) 52.212-3 Alternate I

(3) 52.219-1

(4) 52.219-1 Alternate I

(5) 52.219-28

(6) 52.222-18

(7) 52.222-22

(8) 52.222-25

(9) 252.203-7998

No Page Limit

VOLUME II

FACTOR 1 – TECHNICAL

Subfactor 1: First Article Testing Subfactor 2: Website Testing

Maximum of 13 pages

SAMPLE SUBMISSION

SAMPLES

Subfactor 1: First Article Testing Subfactor 2: Website Testing

Specific sample details/info see:

Section L paragraph 2.b.(5)(i) below - and - Section M – FAR 52.212-2 Evaluation Addendum

VOLUME III

FACTOR 2 – PAST PERFORMANCE Up to 3 references with maximum of 10 pages

VOLUME IV

FACTOR 2 – PRICE

Attachment J-1 (with all ordering periods completed) No page limit

b. Instructions for Proposal Submittal: Proposals submitted in response to the solicitation shall be formatted as follows:

(1) Text – Text shall be single-spaced, with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will be removed and not evaluated. (This does include cover pages, tables of contents, or tables.) Text and graphics portions of the electronic copies shall be in a format readable by Adobe (PDF) or MS Word 2010 (or newer).

(2) Font Size – Text shall be a minimum 11-point font size. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, though not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

(3) Labeling –Each volume shall be submitted in separate PDFs (files), identified by the Volume Number.

(4) Pricing Data – All pricing information shall appear within the Offeror’s “Pricing Spreadsheet,” in MS Excel format (See Section 6 PRICE (VOLUME IV) below, for instructions). Pricing information shall not be included anywhere within the other volumes.

(5) Proposal Submissions:

(i) SAMPLES: All Offerors shall submit their Subfactor 1 (First Article Testing) and 2 (Website Testing) Samples to the following address:

Lynette Thibodeaux C/O Darryl Diggs Washington Headquarters Services Acquisition Directorate (WHS/AD) 1225 South Clark Street Suite 1202 Arlington, VA 22202

These samples are due as specified in Block 8 on page 1 of the SF-1449.

Please ensure the solicitation number (HQ0034-17-R-0023) is listed on the outside of the package. Also, include a cover letter detailing the contents of the package (no page limit).

(ii) ELECTRONIC/WRITTEN:

All Offerors shall submit their solicitation questions and submission of proposals via email to the following contracting personnel:

Lynette M. Thibodeaux: lynette.m.thibodeaux.civ@mail.mil Myra M. Freeberg: myra.m.freeberg.civ@mail.mil

QUESTIONS/CLARIFICATIONS: Tuesday, 25 April 2017 at 10:00 AM (Eastern) Email Subject line: Solicitation Number HQ0034-17-R-0023 Question(s)

PROPOSAL Submissions: as specified in Block 8 on page 1 of the SF-1449 Email Subject line: Solicitation Number HQ0034-17-R-0023 Submission

Questions that are vague, illegible, or irrelevant to the requirement, or submitted after the cut-off date may not receive a response. Responses to questions will be in the form of an amendment (Standard Form 30) and mailto:lynette.m.thibodeaux.civ@mail.mil electronically posted on the FBO website (www.FBO.gov). No telephonic requests will be entertained. Before preparing their proposal, or requesting an explanation or clarification of this Solicitation, the Offeror should first read the Solicitation in its entirety. Please have the “Solicitation Number HQ0034-17-R-0023 Question” in the subject line of the email and the specific section of the Solicitation from where the question is derived in the body of the email.

The Government intends to make one (1) BPA award. The Government may also reject any offer not substantially in compliance with the terms and conditions of the solicitation.

3. ADMINISTRATIVE (VOLUME I)

a. Proposal Cover Letter: The proposal shall include a cover letter signed by an individual authorized to commit the company to the proposal. The cover letter shall identify all enclosures being transmitted as part of the proposal. The letter shall reference the solicitation number and acknowledge that it transmits an offer in response to the solicitation. It shall state:

• Name of the official authorized to bind the offeror’s organization shall be clearly identified

• Company/Division Street Address; facility code; DUNS number and size standard

• Confirmation of active registration in the System for Award Management (SAM)

• Acknowledgment of receipt of any amendments and acceptance of all terms and conditions in the

RFP.

• Completed FAR and DFARS clauses/provisions.

b. Contract Standard Form 1449:

• Completed blocks 17a, 30a (signed), 30b, and 30c.

• The SF 1449 must be executed by a representative of the Offeror authorized to commit the Offeror to contractual obligations. The Offeror on the SF 1449 must match the information for the Offeror in the SAM.

c. Standard Form 30:

• Completed blocks 8, 15A, 15B (signed), and 15C.

4. TECHNICAL (VOLUME II)

The Offeror shall submit sufficient information for the Government to make a comprehensive evaluation of its technical capability to meet the requirements listed in the SOR for successful performance.

Technical submission shall demonstrate how the Offeror’s proposed approach and capabilities will comply with Government requirements throughout the entire ordering period. In addition, the Offeror’s technical approach shall indicate how the offeror intends to comply with the following Statement of Requirement (SOR) Parts and all subparts:

a. Subpart 1.2 Description of Product: specifically the Berry Amendment restriction

b. Subpart 1.7 Key Personnel

c. Part 2 Deliverables and all subparts

d. Part 3 Requirements and all subparts

e. Part 4 Measuring and all subparts

f. Part 5 Warranty and all subparts

Proposals that omit or merely reiterate tasks under the SOR may be rejected.

SAMPLE SUBMISSIONS: Offerors shall submit their First Article Testing and Website Testing Samples in accordance with sample instructions in Section L paragraph 2.b.(5)(i) and details in Section M – FAR 52.212-2 Evaluation Addendum. The offeror shall submit the following subfactors:

ii) Subfactor 1: First Article Testing in accordance with SOR sections 3.1 and 3.4.1.

iii) Subfactor 2: Website Testing in accordance with SOR section 3.2.

5. PAST PERFORMANCE (VOLUME III)

The Government is requesting that the offeror provide up to three (3) recent and relevant past performance contract references. Past performance contract references can come from the offeror (as prime) only. No subcontractor past performance references will be evaluated.

Recent: The three references must be on-going or completed within the previous two (2) years of the date of this solicitation (not before March 1, 2015). If performance is ongoing, the offeror must have completed at least 6-months of performance to be considered recent for evaluation purposes. Past performance not considered recent will not be evaluated or considered.

Relevant: Each reference shall demonstrate how your performance is similar in scope and complexity to the SOR.

In the past performance reference include contract/delivery order number, contract type, program name, total contract cost, contract dates, short description of work performed, and names, email addresses and valid telephone numbers for the Procuring Contracting Officer (PCO), and Contracting Officer's Representative (COR).

The Offeror will provide Past Performance Questionnaires (PPQs) to its customer references and instruct the customer references to email the completed Questionnaires directly to the Contract Specialist for evaluation. The Past Performance Questionnaires is included in the attached solicitation. Completed Questionnaires must be submitted via email to:

Lynette M. Thibodeaux: lynette.m.thibodeaux.civ@mail.mil Myra M. Freeberg: myra.m.freeberg.civ@mail.mil

NO LATER THAN THE RFP CLOSING DATE/TIME. Questionnaires that are not received by the due date may not be evaluated. PPQs will not count towards the past performance factor’s page limitation.

6. PRICE (VOLUME IV)

The BPA and all future call orders and online orders will be firm-fixed-price. The Offeror shall submit a Price Schedule (PS) in MS Excel format by completing Attachment J-1 Pricing Spreadsheet. The proposed Price Schedule shall include the following elements:

(1) All Contract line item numbers and descriptions.

(2) The quantity, unit, unit price and total price for each Contract line item.

(3) The sub-total for each performance period.

(4) The total overall price.

(5) The contractor shall provide a fully itemized breakout of the materials to be purchased in accordance with SOR and attachments.

This section has no page limit.

Each task order awarded will be firm-fixed-price. The Offeror shall submit a Price Schedule in MS Excel format.

The Offeror shall completely fill out the Attachment entitled Pricing Spreadsheet and provide a pricing narrative that should address, at a minimum, the cost/price rationale to include wages and benefits, calculation of fringe costs, ODCs, indirect rates, and price breakdown.

For price evaluation purposes, please provide a proposal in accordance with attachment J-1 Pricing Spreadsheet shown in the solicitation. Evaluation of the overall total costs (base period plus each option period and the potential 52.217-8 extension) will be deemed the total evaluated price.

(1) Final Proposal Revisions (FPR) Once discussions, if required, have been concluded, the CO will request the Offeror provide a FPR.

(2) Incurring Costs mailto:lynette.m.thibodeaux.civ@mail.mil

WHS/AD shall not be obligated to pay any cost incurred by the Offeror in the preparation and submission of a proposal or revised proposal in response to the solicitation. The Offeror is advised that the Contracting Officer is the only person who can legally obligate WHS/AD for the expenditure of public funds in connection with this procurement.

(3) Proprietary Information The exclusive responsibility for Source Selection will reside with the Government. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as "the Act") as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

(4) Amendments to the Solicitation I. All amendments to this Solicitation shall be published on FBO.

II. The prospective Offeror bears complete responsibility for ensuring that all amendments have been downloaded, reviewed, and complied with in the preparation of the proposal. Furthermore, the Offeror is required to acknowledge ALL amendments as a part of the proposal submission. Failure by the Offeror to acknowledge all amendments and acceptance of all terms and conditions may result in the offer being rejected by WHS/AD as non-responsive to the Solicitation requirements.

SECTION M

SECTION M: FAR 52.212-2 EVALUATION – Commercial Items (OCT

2014) “ADDENDUM”

1. BASIS FOR CONTRACT AWARD

The Government intends to award a single Blanket Purchase Agreement (BPA) from this solicitation to the Lowest Priced Technically Acceptable (LPTA) offer received in response to the solicitation. The Government is utilizing the LPTA source selection process. LPTA is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. LPTA may be used in situations where the Government would not realize any value from a proposal exceeding the Government’s minimum technical or performance requirements. The Government will select the offeror that is evaluated to have an acceptable technical approach (technical specifications), an acceptable past performance record with the lowest price. Offerors must satisfy the requirements described in the Statement of Requirements (SOR), as well as other Request for Proposal (RFP) requirements. Proposals that take exception to any requirement shall be deemed unacceptable. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors. The evaluation will be conducted in accordance with FAR 12, 13.3 and Section M (Clause 52.212-2 Evaluation Addendum) of the RFP.

Unless all offers are rejected, the Government intends to award a single, firm fixed price contract to the responsible Offeror whose offer, conforming to the solicitation, is determined to be the best overall value, price and other factors considered.

2. EVALUATION FACTORS

The evaluation will be based on a complete assessment of the Offeror’s proposal. Proposals shall be evaluated on the following factors and subfactors listed and rated as acceptable or unacceptable.

Factor 1: Technical - Proposal demonstrates how the Offeror’s proposed approach and capabilities will comply with Government requirements (SOR) throughout the entire ordering period. In addition, the Offeror’s technical approach shall address the following sub-factors:

• Subfactor 1: First Article Testing

• Subfactor 2: Website Testing

Factor 2: Past Performance

Factor 3: Price

• The Technical factor and subfactors (Factor 1) are of equal importance to the Past Performance factor (Factor 2). The offeror must be deemed acceptable under Factors 1 and 2 before the price will be evaluated. Low price will then be the determinative factor between the offerors deemed acceptable under Factors 1 and 2.

• Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A. Factor 1: Technical: The Government will evaluate the adequacy of the Offeror’s approach and understanding of the requirements specified in the solicitation and all attached documents, as demonstrated by the proposed technical capabilities. The evaluation of the Offeror’s technical volume will assess whether its proposal will satisfy the Government’s minimum acceptability requirements. The Offeror shall provide its technical capability against the SOR. Offerors shall submit a sampling of its stock to demonstrate its quality standards which are due in accordance with as specified in Block 8 on page 1 of the SF-1449.

The Technical Evaluation Panel will assign a single rating that most accurately describes the Offeror’s proposal for Factor 1 and its subfactors using the adjectival scheme below. If any Subfactor is found to be unacceptable, Factor 1 will be rated unacceptable. If Factor 1 is unacceptable, the proposal will not receive any further evaluation and will be out of the competition.

Elements of this evaluation include:

1) Technical: The Government will evaluate the extent that the proposed technical approach/capability adequately meets the requirements throughout the entire ordering period. In addition, the technical evaluation will consider the following sub-factors:

2) Subfactor 1: First Article Testing Samples: Offeror shall submit samples of the following required items for First Article Testing with applicable Ratings and Requirements. Offerors shall submit each item as specified in Block 8 on page 1 of the SF-1449.

a. 70E Protective Clothing (Shirts: Item Number 0001 (Sizes - Men: (1) Large, and (1) 3XL) and Item

Number 0002 (Size - Women (1) 3XL)): Contractor shall provide Navy Blue shirts that are flame resistant with a minimum HRC2 ATPV (8 cal/cm2) lightweight flame resistant material with two chest pockets with flap. All buttons on the shirt must be Navy Blue. There will be two adjacent cuff buttons to allow for a fit adjustment. Shirts must be a lightweight material with a minimum of 6 ½ ounces to a maximum of 7 ½ ounces.

b. 70E Protective Clothing (Polo Shirt: Item Number 0003 (Sizes - (1) Large, and (1) 3XL)): Contractor shall provide Navy Blue Polo shirts that are flame resistant with a minimum HRC2 ATPV (8 cal/cm2) lightweight flame resistant, with or without a chest pocket and without flap and button. All buttons on the shirt must be Navy Blue.

i. Note: Item 0003 does not require a chest pocket if one is not available in current stock.

c. 70E Protective Clothing (Cargo Pant: Item Number 0004 (Sizes – Men: (1) 38X32, and (1) 44X30) and

Item Number 0005 (Sizes – Women: (1) 44X32)): Contractor shall provide Navy Blue flame resistant work pants with a minimum HRC2/ASTM F1506 NEPA 70E (8 cal/cm2) lightweight flame resistant. Arc-resistant button or clip closure at the waist, triple stitched on both sides brass or plastic zipper fly (must meet required Arc-rating), two reinforced 7” deep back pockets with navy blue secured Velcro flaps. Cargo pocket on the outside of each leg will be 7” deep with navy blue secured Velcro flaps, triple stitched main seams and leg opening to fit over boots. Each belt loop must be doubled stitched. Cargo Pants must be a lightweight material with a minimum of 7 ounces to a maximum of 9 ounces. The cargo pants fabric (to include the color and button color), must match Item Numbers 0001, 0002, and 0003, with no exceptions.

d. Uniform Patches:

i. United States (US) Flag (Item Number 0035): The US Flag patch shall be attached to the outer surface of Item Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023. The Flag are to be sewn on right arm sleeve with the stars facing forward. The US flag is 3" from the shoulder seam to the top of the flag. The flag is trimmed in White. For the first article samples only, the flag can be trimmed in gold, but must be the correct size (see Attachment J-3 Pictures of Patches) and sewed on the correct location on the shirt.

ii. Department of Defense (DOD) Patch (Item Number 0036): The DOD patch shall be attached to the outer surface of Item Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023. The DOD patches are to be sewn on the left arm sleeve. The DOD patch is 3" from the shoulder to the top of the patch. Photo examples of the patch are attached to the Request for Proposal. The only acceptable vendor for the Flag, and DOD patches is Fort America and their website is http://store.fortamerica.com/department-of-defense-patch-velcro.html. Please note that this is a long lead item of 8 – 10 weeks before delivery of the patches. For the first article samples only, no DOD patch is required because of the long lead procurement time involved.

iii. Velcro Attachment: Uniforms shall have Velcro (4” x 1”) applied over the left shirt pocket to Item

Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023 to allow for application of Velcro name tapes (4”x 1”) purchased under this contract. The vendor shall validate the sizes, color combination of patches and specific placement on garments before the order is placed.

iv. Name Tags (Item Number 0034): The name tags shall have Velcro (4” x 1”) applied to the back to allow for attaching name tags (4”x 1”) to Item Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023. The name tags shall be 1" X 4" with squared corners and white with black lettering with Velcro backing. Please provide 5 name tags (First Initial and Last Name) per person. For the first article samples only, provide 5 name tags for “D. Diggs”

v. Notes:

(1) Items 0001, 0002, 0003, 0004, and 0005 color and fabrics must match one another.

(2) There shall be no outside tags or patches other than the required DOD, US Flag and Velcro Name Tags on the uniforms. For the first article samples only, no DOD patch is required.

Subfactor 2: Website Testing: Offeror shall submit the hyperlink for its sample ordering and reporting website in accordance with the date/time as indicated in Section L Samples paragraph: 2.b(5)(i). Each of the sub-items will be evaluated either as Acceptable or Unacceptable (as shown below) and one overall rating will be given.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation indicates an adequate approach and under standing of the requirement s.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is un-awardable.

(a) Security: Is the security well-designed?

• The contractor shall ensure that the site security is stable.

• The contractor shall ensure that the GPC numbers and employee name are secure and encrypted.

http://store.fortamerica.com/department-of-defense-patch-velcro.html

• The contractor shall ensure that no information shall be shared or sold to a third party.

(b) Tracking of orders: Emails will be sent to the ordering official stating that the order has shipped and provide a tracking number for each order.

• The email shall also list any back ordered items and provide an estimated available delivery date.

(c) Usability: Is the site well-designed and stable?

• Is the site organization logical and easy to maneuver?

• Does the site load within 1 minute?

• Does the site allow for accuracy of the order and prices?

• Are the correct patches and items available for order?

(d) Ease of use:

• Backorder shipping/tracking: Is the site able to state that an item is on backorder and provide an estimated available delivery date?

• How easy is the item search feature?

• Can the website be set up for different locations to have separate available items?

• Can an item be deleted out of the cart or change the size or quantity without starting over?

• Does the site remember the user’s delivery information? Or must it be inputted each time?

• Can the user’s credit limits be set one time and stop an order if it exceeds this limit?

• Absence of dead ends and mistakes.

• Absence of process failures and site crashes.

• Will there be any system updates? How long will they take and how often will they occur?

(e) Currency: Is the information current?

• Will the site have the ability to add new users?

• Will the site have the ability to maintain a history of user transactions?

(f) Methodology - tracking sizes/names and process for filling orders?

• Can the site provide a history of users uniform requirements?

• Will the site allow for different user levels (managers, submitters, and approvers)?

• Will the site notify the approvers when an order is ready for approval?

(g) Management Reports

• Will the site provide a detailed list of items purchased per employee?

• Will the site provide a balance of user’s allotment?

• Will the site provide total items purchased monthly, quarterly, and annually?

• Will the site be able to accept and provide a detail list of discrepancies submitted by user?

B. Factor 2: Past Performance: The Government will evaluate how well the offeror has performed on contracts that have been determined to be both recent and relevant to the SOR. The offeror’s past performance reference may submit past performance information on the attached past performance questionnaire (See attachment J-2). Each past performance questionnaire must correspond to an experience example submitted. The POCs identified on the questionnaire must be able to provide information on the quality of your performance.

Past performance is a measure of the degree to which the Offeror satisfied its customers in the past and complied with Federal, State, and local laws and regulations, as identified as the Prime Contractor or direct employee or consultant. The Government may contact some, all or none of each Offeror’s customers past performance reference as identified in its Volume III submission.

The Government may also use other information available from other sources to evaluate an Offeror’s past performance, which may include, but not limited to: Past Performance Questionnaire, Federal, State and local Government agencies, Better Business Bureaus, published media, electronic databases such as the Contractor Performance Assessment Reporting System (CPARS) and the Past Performance Information Retrieval System (PPIRS). Interviews with other Government or commercial personnel contacts not provided by the offeror may also be utilized. The Government reserves the right to limit or expand the number of references it decides to contact and to contact references other than those provided by the Offeror.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR13.106- 2(b)(1)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Offerors with an unacceptable past performance rating will be afforded an opportunity to address alleged deficiencies.

C. Factor 3: Price: In accordance with FAR 15.404-1, Proposal analysis techniques, proposals will be evaluated to determine if they are fair and reasonable, and reflect a clear understanding of the requirements.

The Offeror shall provide its proposed firm-fixed prices in the provided Excel spreadsheet (J-1 Pricing Spreadsheet), which will be used to evaluate cost for the basic agreement. Offeror shall provide a firm fixed unit price for each garment on “Total Price All Years” Tab, which shall be multiplied by the quantity to result in the final total price for each order. All tabs of the attachment J-1 Pricing Spreadsheet must be completed for the offer to be evaluated. To be considered complete, the submitted bid schedule shall not have missing or incomplete pricing data. If offeror proposes an item as “no cost”, offeror shall put “$0” for the price of that item.

For evaluation purposes only, the total evaluated price is the sum of the total prices submitted for the base ordering period and all additional option periods. In addition, the prices submitted for each of the pricing spreadsheet tabs, will be evaluated as the total overall price. In addition, one half the final option year price (for the potential FAR 52.217-8 extension) will be considered part of the total evaluated price. The Government may determine that a proposal is unacceptable if one of the additional ordering period’s prices are significantly unbalanced. Evaluation of additional ordering period pricing will not obligate the Government to exercise the option.

3. RATING METHODS

A. FACTOR 1 – TECHNICAL:

The Evaluation Process for Factor 1 is specified below and applies to the non-price factor/subfactors; First Article Testing and Website Testing. The rating reflects the assessment on whether the proposed first article samples and website sample meets or does not meet the minimum requirements of the solicitation.

The evaluation of the Offeror’s proposal against these minimum requirements shall be determined “acceptable” or “unacceptable” and shall utilize the technical ratings listed below:

Technical Acceptable/Unacceptable Rating Method

Acceptable Proposal meets the requirements of the solicitation indicates an adequate approach and under standing of the requirements.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is un-awardable.

B. FACTOR 2 – PAST PERFORMANCE:

There are three steps performed when evaluating the past performance factor: recent, relevant, and quality (how well the offeror performed on the prior contracts).

1) Step 1 – Recent. The first step is to evaluate the recency of the offeror's past performance. Recency is generally expressed as a time period during which past performance references are considered relevant, and is critical to establishing the relevancy of past performance information. If a reference is outside/before the timeframe listed below, then that reference will be rated “not recent” and will not be further evaluated as a part of the past performance factor. Each of the contract references must pass the “recent” step in order to proceed to step 2 – relevant.

Performance of each reference must be on-going or completed within the previous two (2) years of the date of this solicitation (not before March 1, 2015). If performance is ongoing, the offeror must have completed at least 6 months of performance to be considered recent for evaluation purposes. Past performance not considered recent will not be evaluated or considered.

2) Step 2 – Relevant. The second step is to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. The relevancy rating evaluates the aspects of an offeror's history of contract performance that would provide the most context and give the greatest ability to measure whether the offeror will successfully satisfy the current requirement.

Relevancy Ratings and Definitions:

• Relevant: The past performance contract reference involved similar scope and magnitude of effort and complexities this solicitation requires.

• Not Relevant: The past performance contract reference does not involve similar scope and magnitude of effort and complexities this solicitation requires.

Relevant Project is defined as:

1. Three (3) contract references for the purchase and delivery of Arc Flash Uniforms.

2. The total contract value is a minimum of $15,000.00.

3. The offeror must be the prime contractor. (Note: Subcontractor contract references will NOT be rated relevant).

3) Step 3 – Quality. The third step is to determine how well the offeror performed on the prior contracts. This step will assess how well the contractor performed to determine the ability of the contractor to successfully perform the proposed contract requirements based on its performance on similar contracts in the past.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “Neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

The Technical Evaluation Panel will assign an adjectival rating that indicates its past performance assessment of the contract references as indicated below.

Past Performance Acceptable/Unacceptable Rating Method

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

C. FACTOR 3 – PRICE:

The price factor will not receive a rating, but the evaluated price must be found to be fair and reasonable in order to be eligible for award. The pricing evaluation will be based on price analysis techniques found in FAR 15.404-1 to determine if they are fair and reasonable. Price analysis will be used to determine the total evaluated price to support the selection of the lowest priced, technically acceptable offeror. For evaluation purposes, the total evaluated price will be:

1. The total prices submitted for the base ordering period and all additional ordering periods (Attachment J-1 Pricing Spreadsheet), and

2. An amount equal to one-half the final option year price (6 months) to cover the cost of the potential option under FAR 52.217-8.

STATEMENT OF REQUIREMENTS

Statement of Requirements Washington Headquarters Services

Uniform Program Arc Flash Rated and Non-Arc Flash Uniforms

Date: 20 April 2017

Part 1: General Information.

1.1 Scope: This Statement of Requirements (SOR) defines the effort required for the purchase, manufacture, and distribution of Arc Flash Rated and Non-Arc Flash Personnel Protective Equipment (PPE) Uniform Components, and the design/and maintenance of a web-based ordering system for the Washington Headquarters Services (WHS)/Federal Facilities Division (FFD) Uniform Program. The uniform components shall be either purchased or manufactured in accordance with the garment specifications, various textiles specifications and quality requirements contained in Attachment 1 Pentagon Uniform Components List and Attachment 2 Raven Rock Mountain Complex (RRMC) Uniform Components List and this SOR.

1.2 Description of Product: The contractor shall provide all services including labor, equipment, tools, materials, and facilities to manufacture and distribute National Fire Protection Association (NFPA) 70E compliant and the Berry Amendment Act compliant uniform components for the FFD employees in an efficient and accountable manner.

These products includes, but is not limited to the purchase, manufacture and distribution of all Arc Flash Rated and Non-Arc Flash uniform components, and the design and maintenance of a web-based ordering system. A complete list of uniform components required by the employees is set forth in Attachments 1 and 2.

The Berry Amendment is outlined in the Defense Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance, and Information (PGI) 225.7002 “Restrictions on food, clothing, fabrics, and hand or measuring tools” section and clauses 252.225-1 and 252.225-12.

1.3 Background: The requiring agency, WHS/FFD, has a requirement for its Wage Grade employees to wear uniforms that are in compliance with the regulations of the NFPA standard 70E.

The NFPA 70E Standards for Electrical Safety in the Work Place outline the requirements for employees to use proper Personal Protective Equipment (PPE). The PPE must protect the employees to NFPA 70E standard PPE category 2 (minimum ARC rating of 8 cal/cm2) and category 4 (minimum ARC rating of 40 cal/cm2) for specialized operations. The PPE including all accessories (patches, name tapes, Velcro strips shirts and jackets must contain ARC flash (flame resistant) material). The PPE should include long sleeved shirt and long pants or long sleeved coveralls.

Each employee is required to be in uniform everyday therefore; this contract will be put in place to provide the employees with the ability to meet their uniform requirements. This will be accomplished by purchasing the aforementioned requirements via a web-based ordering system that will track all transactions.

An ARC flash is an undesired electric discharge that travels through the air between conductors or from a conductor to a ground. The resulting explosion can cause fires and serious harm to people and equipment.

1.4 Purpose: The purpose of this contract is to purchase, manufacture, and warehouse/maintain a small inventory, and distribute uniform components to employees of the FFD and the RRMC in an efficient and accountable manner for initial and emergency issuances. This requirement is Firm Fixed Price (FFP). The intent is to procure this requirement under the terms of a blanket purchase agreement (BPA).

1.5 Period of Performance: The basic BPA period will be from the date of award for five years (60-months).

1.6 Objectives: FFD has the following objectives of the Uniform Program:

1.6.1 Project a distinctive and professional image to DOD’s workforce and visitors.

1.6.2 Provide adequate safety and protection against Arc Flash hazard. Provide the employees with functional, durable, economical and comfortable clothing that will allow the employees to accomplish their assigned duties. Provide the PPE as required by the union agreement between WHS/FFD and the International Brotherhood of Electrical Workers Local 26.

1.6.3 Promote employee distinction between supervisors and non-supervisors employees.

Ensure the highest possible degree of consistency in uniform appearance in order to provide visible evidence of the agency’s continued success as a High Performance Organization (HPO).

1.6.4 Maintain a uniform distribution system which provides quality uniforms in a timely manner and is financially accountable and cost effective.

All uniforms will be Berry Amendment Act compliant (including the material, threads, dyes, and the Velcro attachments) and will be made in the United States of America from American raw materials.

1.6.5 FFD places great emphasis on professional appearance and considers the uniformed employee as one of the most visible symbols of the division here at the DOD. Uniforms that are safety compliant, comfortable, durable, economical, easily maintained, and professional in appearance are important to the image of a HPO and the ability of its employees to perform their duties.

1.7 Key Personnel: The contractor shall staff professional, skilled, and efficient key personnel identified below to support the FFD Uniform Program:

1.7.1 Program Manager: The contractor shall provide a Program Manager (PM) as a single point of contact to coordinate primarily with the Contracting Officer’s Technical Representative (COR) and the Contracting Officer (CO), if needed. This person shall be responsible and knowledgeable regarding the uniform contract and its components.

1.7.2 Teleconferencing: The contractor’s PM, and the COR shall participate in teleconferences as required throughout the term of the contract. The CO will be available, if needed. Dates and times must be mutually agreed upon. The COR will designate Government personnel prior to teleconference to record the minutes. For the first quarter of the contract, there will be a weekly teleconference. After the first quarter, it will be a monthly requirement for the reminder of the first year. After the first year, teleconferences will be held as needed for problem resolution.

Part 2: Deliverables.

2.1 Status Report: The contractor shall maintain and update on a bi-weekly basis a work matrix that identifies all ongoing and proposed work items. The matrix shall include, at a minimum, the task name, status, suspense date, point-of-contact and any anticipated problems. The contractor may expand the matrix to contain any information deemed necessary to help the Uniform Purchasing Process. The contractor shall provide an updated matrix electronically within the web-based system that is only accessible by the COR with a copy to the Contracting Officer.

Monitoring of work matrix that identifies all ongoing and proposed work items will be reviewed on a bi-weekly basis to ensure that the tasks name, status, suspense date, point-of-contact and any anticipated problems has been resolved.