Amendment_1_HQ0034-17-R-0023.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

This amendment is to issue an updated Statement of Requirements and all the RFP questions submitted and the answ ers. See continuation pages for details.

1. CONTRACT ID CODE P AGE OF P AGES

J 1 12

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 06-Apr-2017

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X HQ0034-17-R-0023

X 9B. DAT ED (SEE IT EM 11)

20-Mar-2017

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

06-Apr-2017

CODE

WHS - ACQUISITION DIRECTORATE

1225 SOUTH CLARK ST, SUITE 1202

ARLINGTON VA 22202-3909

HQ0034 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-17-R-0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

Amendment 1 to Solicitation HQ0034-17-R-0023 Incorporating Revised SOR and the following Questions and Answers Amendment 1 to Solicitation HQ0034-17-R-0023 (see attached revised SOR)

1. The Statement of Requirements (SOR) have the following changes incorporated for clarity:

a. In Section 3.4.1, the First Article samples delivery date is changed to “due in accordance with the date/time as indicated in Section L Samples paragraph: 2.b(5)(i)”.

b. Sections C 3.4.1 – C 3.4.2.2 have been replaced to incorporate the sizes and quantities needed and

C 3.4.3 has been deleted as it is a duplicate of 3.4.1.4 Uniform Patches.

c. Section C 3.5 has been updated to 15 days delivery period after ordering.

2. The following is a consolidated Question and Answer List.

Question 1: Is there an annual allotment per employee?

Answer: Yes, $2,500.00 for new employees and $1,250.00 as needed yearly for current employees.

Question 2: Is there an average annual spend available for this BPA for the last 3 years?

Answer: Yes, the annual spending has been approximately $200,000.00 per year for the last three years.

Question 3: Is the Government able to provide a list of current items being supplied by CLIN including manufacturer and ideally style number?

Answer: Government has supplied this in the statement of work, Arc Flash, PPE, and Non-Arc Flash.

Manufacturer and Style Numbers cannot be provided.

Question 4: Is the government able to provide an approved current USA manufacturer for each CLIN?

Answer: No, offerors are required to locate acceptable sources of supply.

Question 5: Can the Government specify the criteria it uses to utilize non-Berry Amendment items – such as the Stormtech jacket that is specified?

Answer: See the answer to Question 6.

Question 6: This FR requirement has been fulfilled in the past with COTS items available from several manufacturers. This allows the greatest selection of options to the Government in terms of value and inventory availability, especially in light of the requirement for a 10 day delivery timeframe. This practice of using COTS items to fill non-military DOD uniform requirements is also pervasive. Can the Government explain the rationale used to move from a COTS requirement to a Berry Amendment requirement for this solicitation?

Answer: This requirement is for Arc Flash Rated and non-Arc Flash Personnel Protective Equipment Uniform Components and requires compliance with the Berry Amendment Act as per the solicitation.

Therefore, this is not the exact same requirement as previous requirements.

Question 7: If the Government final decision is to not use COTS FR and other uniforms – is it possible to extend the delivery time frame from 10 days to 15 days to diminished availability of manufacturers and inventory?

Answer: Yes, SOR Section C 3.5 has been updated to 15 days.

Question 8: Measuring – there is requirement outlined for a Measurement/ fitting at the 2 locations within 15 days of contract award – will any other Measuring services be required on an ongoing basis.

Answer: Yes, measuring/fitting shall be quarterly per year or on an as needed basis to cover New Employees.

Question 9: Can the Government clarify the due date for first article samples for this solicitation. There is a requirement under the Requirements section for samples to be shipped no later than 3/29. Under the Evaluation Factors section there are a list of samples with patches required to be delivered by April 11th. Are both sets of samples required? If so can an Amendment be issued for an extension of the deadline for the 3/29 samples since there was on opportunity to clarify this question before the deadline for questions.

Answer: Please see amended solicitation sections: *Section C 3.4.1 – C 3.4.4 to “due in accordance with the date/time as indicated in Section L Samples paragraph: 2.b (5)(i)”

Question 10: Attached is a third party performance review we had done. Will this satisfy your requirement for Offeror’s past performance or do we need to have the supplied questionnaire filled out?

Answer: Per Section L Addendum, 5. Past Performance (Volume III), “The Government is requesting that the offeror provide up to three (3) recent and relevant past performance contract references. Past performance contract references can come from the offeror (as prime) only. No subcontractor past performance references will be evaluated…”

-- AND --

“The Offeror will provide Past Performance Questionnaires (PPQs) to its customer references and instruct the customer references to email the completed Questionnaires directly to the Contract Specialist for evaluation. The Past Performance Questionnaires is included in the attached solicitation. Completed Questionnaires must be submitted by the customer references via email to:

Lynette M. Thibodeaux: lynette.m.thibodeaux.civ@mail.mil Myra M. Freeberg: myra.m.freeberg.civ@mail.mil “

Question 11: We have a new shield technology called True Color Grey that allows the person wearing it to experience no color distortion while working. This is a big advancement in the electrical safety field and would be great if we could incorporate it into the specification for the future.

The CLIN’s affected are listed below.

*CLIN 0012 Current Description: Face Proposed New Description: True Color Grey Face Shield *CLIN 0013 Current Description: Electrician Safety Helmet w/ Face Shield Proposed New Description:

Electrician Safety Helmet w/ True Color Grey Face Shield Answer: No, True Color Grey is not incorporated in the specifications for this solicitation.

Question 12: Is it okay if we do not bid on all items? Some of the products in the Solicitation are not currently manufactured by Offeror and thus we would prefer to not bid on all items in the contract.

Answer: No, all items must be part of the Offeror’s proposal. Per Section M Addendum, C. Factor 3:

Price states “All tabs of the attachment J-1 Pricing Spreadsheet must be completed for the offer to be evaluated. To be considered complete, the submitted bid schedule shall not have missing or incomplete pricing data. If offeror proposes an item as “no cost”, offeror shall put “$0” for the price of that item.” Not providing a price on one or more items would be an incomplete submission and the proposal would be unacceptable for further evaluation.

Question 13: In the past we have spoken about some white shirts as well. Are these going to come on a separate solicitation?

Answer: White shirts are not part of this solicitation. There may be a separate solicitation for white shirts issued in the future.

Question 14: Do you want samples of all products that we bid on? In one section of the solicitation it referenced only needing CLIN 0001 to CLIN 0005. Later it in the solicitation this was not as clear. We just want to make sure all needed samples arrive in a timely fashion.

Answer: Per Section M – 2.A.2.a - d CLIN 0001 to CLIN 0005 are the only required first article testing samples needed.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

STATEMENT OF REQUIREMENTS

Statement of Requirements Washington Headquarters Services

Uniform Program Arc Flash Rated and Non-Arc Flash Uniforms

Date: 6 April 2017

Part 1: General Information.

1.1 Scope: This Statement of Requirements (SOR) defines the effort required for the purchase, manufacture, and distribution of Arc Flash Rated and Non-Arc Flash Personnel Protective Equipment (PPE) Uniform Components, and the design/and maintenance of a web-based ordering system for the Washington Headquarters Services (WHS)/Federal Facilities Division (FFD) Uniform Program. The uniform components shall be either purchased or manufactured in accordance with the garment specifications, various textiles specifications and quality requirements contained in Attachment 1 Pentagon Uniform Components List and Attachment 2 Raven Rock Mountain Complex (RRMC) Uniform Components List and this SOR.

1.2 Description of Product: The contractor shall provide all services including labor, equipment, tools, materials, and facilities to manufacture and distribute National Fire Protection Association (NFPA) 70E compliant and the Berry Amendment Act compliant uniform components for the FFD employees in an efficient and accountable manner.

These products includes, but is not limited to the purchase, manufacture and distribution of all Arc Flash Rated and Non-Arc Flash uniform components, and the design and maintenance of a web-based ordering system. A complete list of uniform components required by the employees is set forth in Attachments 1 and 2.

The Berry Amendment is outlined in the Defense Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance, and Information (PGI) 225.7002 “Restrictions on food, clothing, fabrics, and hand or measuring tools” section and clauses 252.225-1 and 252.225-12.

1.3 Background: The requiring agency, WHS/FFD, has a requirement for its Wage Grade employees to wear uniforms that are in compliance with the regulations of the NFPA standard 70E.

The NFPA 70E Standards for Electrical Safety in the Work Place outline the requirements for employees to use proper Personal Protective Equipment (PPE). The PPE must protect the employees to NFPA 70E standard PPE category 2 (minimum ARC rating of 8 cal/cm2) and category 4 (minimum ARC rating of 40 cal/cm2) for specialized operations. The PPE including all accessories (patches, name tapes, Velcro strips shirts and jackets must contain ARC flash (flame resistant) material). The PPE should include long sleeved shirt and long pants or long sleeved coveralls.

Each employee is required to be in uniform everyday therefore; this contract will be put in place to provide the employees with the ability to meet their uniform requirements. This will be accomplished by purchasing the aforementioned requirements via a web-based ordering system that will track all transactions.

An ARC flash is an undesired electric discharge that travels through the air between conductors or from a conductor to a ground. The resulting explosion can cause fires and serious harm to people and equipment.

1.4 Purpose: The purpose of this contract is to purchase, manufacture, and warehouse/maintain a small inventory, and distribute uniform components to employees of the FFD and the RRMC in an efficient and accountable manner for initial and emergency issuances. This requirement is Firm Fixed Price (FFP). The intent is to procure this requirement under the terms of a blanket purchase agreement (BPA).

1.5 Period of Performance: The basic BPA period will be from the date of award for five years (60-months).

1.6 Objectives: FFD has the following objectives of the Uniform Program:

1.6.1 Project a distinctive and professional image to DOD’s workforce and visitors.

1.6.2 Provide adequate safety and protection against Arc Flash hazard. Provide the employees with functional, durable, economical and comfortable clothing that will allow the employees to accomplish their assigned duties. Provide the PPE as required by the union agreement between WHS/FFD and the International Brotherhood of Electrical Workers Local 26.

1.6.3 Promote employee distinction between supervisors and non-supervisors employees.

Ensure the highest possible degree of consistency in uniform appearance in order to provide visible evidence of the agency’s continued success as a High Performance Organization (HPO).

1.6.4 Maintain a uniform distribution system which provides quality uniforms in a timely manner and is financially accountable and cost effective.

All uniforms will be Berry Amendment Act compliant (including the material, threads, dyes, and the Velcro attachments) and will be made in the United States of America from American raw materials.

1.6.5 FFD places great emphasis on professional appearance and considers the uniformed employee as one of the most visible symbols of the division here at the DOD. Uniforms that are safety compliant, comfortable, durable, economical, easily maintained, and professional in appearance are important to the image of a HPO and the ability of its employees to perform their duties.

1.7 Key Personnel: The contractor shall staff professional, skilled, and efficient key personnel identified below to support the FFD Uniform Program:

1.7.1 Program Manager: The contractor shall provide a Program Manager (PM) as a single point of contact to coordinate primarily with the Contracting Officer’s Technical Representative (COR) and the Contracting Officer (CO), if needed. This person shall be responsible and knowledgeable regarding the uniform contract and its components.

1.7.2 Teleconferencing: The contractor’s PM, and the COR shall participate in teleconferences as required throughout the term of the contract. The CO will be available, if needed. Dates and times must be mutually agreed upon. The COR will designate Government personnel prior to teleconference to record the minutes. For the first quarter of the contract, there will be a weekly teleconference. After the first quarter, it will be a monthly requirement for the reminder of the first year. After the first year, teleconferences will be held as needed for problem resolution.

Part 2: Deliverables.

2.1 Status Report: The contractor shall maintain and update on a bi-weekly basis a work matrix that identifies all ongoing and proposed work items. The matrix shall include, at a minimum, the task name, status, suspense date, point-of-contact and any anticipated problems. The contractor may expand the matrix to contain any information deemed necessary to help the Uniform Purchasing Process. The contractor shall provide an updated matrix electronically within the web-based system that is only accessible by the COR with a copy to the Contracting Officer.

Monitoring of work matrix that identifies all ongoing and proposed work items will be reviewed on a bi-weekly basis to ensure that the tasks name, status, suspense date, point-of-contact and any anticipated problems has been resolved. Evaluations will be done according to the standard inspection procedures. Evaluation will be done on a bi-weekly basis perform by COR.

2.2 First Article Test and Inspection: The contractor shall provide a sample of a new component material or material source (including new lot number and zippers), at least two weeks prior to the first use of the material with supporting data and revised specifications to the COR for inspection and approval.

All first article testing shall be performed in accordance with the Berry Amendment Act and Federal Acquisition Regulation (FAR) Clause 52.209-4 First Article Approval Government Testing. Visual appearance shall be included in the standard for testing of uniform components. Should the overall appearance of the uniform component not meet with the standards of any of the regulations (the NFPA 70E Standards or the Berry Amendment Act) in accordance with FAR 52.209-4), the item may be rejected as unacceptable, regardless of technical specification adherence.

The COR reserves the right to accept items not manufactured to specifications if it can be shown that new manufacturing methods or materials provide a superior product. The contractor bears the responsibility for providing industry standard evidence to support the change(s) in specification to first article items. Within 30 calendar days after first article approval, the contractor shall provide a sample uniform of the proposed change in materials. The contractor shall purchase or manufacture all sizes of uniform components and accessories, including non-standard sizes and made to measure. The contractor will continually monitor the non-standard component sales history data to determine if size ranges need to be changed. Maintain the standard sizes specified in the UCS.

2.3 Design of the Database: The contractor shall coordinate with the COR on the database design. During this process, the contractor shall provide the name of the software that will be used. The contractor shall also explain their tracking methods and ensure that individual employees do not exceed their annual allowances, unless the individual employee pays for the extra uniforms. FFD will require access to the database to view and print reports.

The reports will be produced on a weekly basis which will provide information such as account identifier, items purchased, total spent and remaining balances. The contractor’s database system needs to be operational within 60 days of award in order to accept employee’s uniform orders.

2.4 Documentation: Contractor shall provide a complete and detailed documentation of the final database design, including table layout identifying fields (names, types, sizes and descriptions), indexes, views and table relationships, and a manual for operation. The contractor shall safeguard all systems hardware, software, and the data from external hacking. This includes all current and historical inventory and personnel information data. The contractor shall provide the ability to export the database containing all current information on WHS employees in the system. At a minimum this information/reports shall include the employee name, location, individual account balances, authorized allowance and uniform types, and any other pertinent profile information to the CO and COTR within 60 days of award.

Part 3: Requirements.

3.1 Manufacture and Distribution of Uniforms: Uniform components shall be purchased or manufactured in accordance with both general and item-specific in the Uniform Component Specifications (USC) and are distributed in a timely and accountable manner. UCS are set forth in the Attachment 1, which will provide references, requirements and detailed specifications.

3.2 Website Management: Website information shall be current, accurate and complete. The contractor shall add useful information and delete any obsolete information and data to the website within five (5) calendar days of the new information becoming available.

3.2.1 The COR and an alternate COR shall be given a user name and password. The website shall provide a method to produce downloadable Excel Spreadsheets with a minimum of:

Name of each employee, Items purchased, Date purchased, Date shipped or estimated shipping date, Total allowance used, and Remaining balance of uniform allowance.

3.2.2 The website security will be stable, secure, and encrypted to protect the Government’s interest and data. The individual orders will be trackable and shall provide an estimated available delivery date for any backorders. The website will be usable, logical, and easy to maneuver. The information will be current with good methodology to track sizes, names, and a process to track order status. Management reports will include a detailed list of items for each employee, provide a balance of user’s allotment, total items purchased monthly, quarterly, and annually.

3.3 Application: Contractor shall use an application that is easily accessible through the Internet to the FFD’s employees. The contractor’s application shall be web-based. Web application shall give each order submitted, a unique order number with employee last name and employee number and produces a discrete copy of each order submitted by a FFD ordering officer.

Any requirements for employee personal information, such as credit card information or address, must be done on a secured connection using a secured socket layer (SSL).

The contractor application shall also include a secure WEB administrative module for purpose of running reports and updating employee profiles by COTRs.

Web application shall be easily accessible through the Internet to FFD personnel. The contractor shall post a charge to an employee's account at the time the order is shipped.

The contractor shall maintain a running total of employee charges that include charges to date and any charges pending (orders awaiting shipping).

If an order is returned for refund, the contractor shall credit the employee's account (allowance or personal funds) for the amount paid, within 10 days of the return date.

The return or exchange period is within 30 days of receipt for defects. Develop, implement, and maintain a system to receive payment using Wide Area Workflow (WAWF).

3.3.1 Order History: The contractor's database shall maintain the order history of each uniformed employee.

3.4 Special Purchases: The contractor shall restrict certain line items to be purchased to only what is located on Attachment 1. Allow for the web-based ordering system to provide for expedited shipping at an additional charge at the employee's option and expense. Ensure order is delivered to recipient no later than five [5] business day after shipping. If overnight shipping is not available through the U.S. Postal Service or commercial carrier, then the contractor shall ensure that the order is delivered at the earliest commercially available delivery time. If an employee requires addition clothing due to an unforeseen emergency and their account shows insufficient funds, funds will be added by the FFD budget office.

3.4.1 Uniforms Required with applicable Ratings and Requirements. These items will require a first article sample sent in accordance with the date/time as indicated in Section L Samples paragraph: 2.b(5)(i) for testing.

3.4.1.1 70E Protective Clothing (Shirts: Item Number 0001 (Sizes - Men: (1) Large, and (1) 3XL) and Item Number 0002 (Size - Women (1) 3XL)): Contractor shall provide Navy Blue shirts that are flame resistant with a minimum HRC2 ATPV (8 cal/cm2) lightweight flame resistant material with two chest pockets with flap. All buttons on the shirt must be Navy Blue. There will be two adjacent cuff buttons to allow for a fit adjustment. Shirts must be a lightweight material with a minimum of 6 ½ ounces to a maximum of 7 ½ ounces.

3.4.1.2 70E Protective Clothing (Polo Shirt: Item Number 0003 (Sizes - (1) Large, and (1) 3XL)):

Contractor shall provide Navy Blue Polo shirts that are flame resistant with a minimum HRC2 ATPV (8 cal/cm2) lightweight flame resistant, with or without a chest pocket and without flap and button. All buttons on the shirt must be Navy Blue.

i. Note: Item 0003 does not require a chest pocket if one is not available in current stock.

3.4.1.3 70E Protective Clothing (Cargo Pant: Item Number 0004 (Sizes – Men: (1) 38X32, and (1) 44X30) and Item Number 0005 (Sizes – Women: (1) 44X32)): Contractor shall provide Navy Blue flame resistant work pants with a minimum HRC2/ASTM F1506 NEPA 70E (8 cal/cm2) lightweight flame resistant. Arc-resistant button or clip closure at the waist, triple stitched on both sides brass or plastic zipper fly (must meet required Arc-rating), two reinforced 7” deep back pockets with navy blue secured Velcro flaps. Cargo pocket on the outside of each leg will be 7” deep with navy blue secured Velcro flaps, triple stitched main seams and leg opening to fit over boots. Each belt loop must be doubled stitched.

Cargo Pants must be a lightweight material with a minimum of 7 ounces to a maximum of 9 ounces. The cargo pants fabric (to include the color and button color), must match Item Numbers 0001, 0002, and 0003, with no exceptions.

3.4.1.4 Uniform Patches:

i. United States (US) Flag (Item Number 0035): The US Flag patch shall be attached to the outer surface of Item Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023. The Flag are to be sewn on right arm sleeve with the stars facing forward. The US flag is 3" from the shoulder seam to the top of the flag. The flag is trimmed in White. For the first article samples only, the flag can be trimmed in gold, but must be the correct size (see Attachment J-3 Pictures of Patches) and sewed on the correct location on the shirt.

ii. Department of Defense (DOD) Patch (Item Number 0036): The DOD patch shall be attached to the outer surface of Item Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023.

The DOD patches are to be sewn on the left arm sleeve. The DOD patch is 3" from the shoulder to the top of the patch. Photo examples of the patch are attached to the Request for Proposal. The only acceptable vendor for the Flag, and DOD patches is Fort America and their website is http://store.fortamerica.com/department-of-defense-patch-velcro.html. Please note that this is a long lead item of 8 – 10 weeks before delivery of the patches. For the first article samples only, no DOD patch is required because of the long lead procurement time involved.

iii. Velcro Attachment: Uniforms shall have Velcro (4” x 1”) applied over the left shirt pocket to Item Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023 to allow for application of Velcro name tapes (4”x 1”) purchased under this contract. The vendor shall validate the sizes, color combination of patches and specific placement on garments before the order is placed.

iv. Name Tags (Item Number 0034): The name tags shall have Velcro (4” x 1”) applied to the back to allow for attaching name tags (4”x 1”) to Item Numbers 0001, 0002, 0003, 0006, 0007, 0008, 0011, 0022, and 0023. The name tags shall be 1" X 4" with squared corners and white with black lettering with Velcro backing. Please provide 5 name tags (First Initial and Last Name) per person. For the first article samples only, provide 5 name tags for “D. Diggs”

v. Notes:

(1) Items 0001, 0002, 0003, 0004, and 0005 color and fabrics must match one another.

(2) There shall be no outside tags or patches other than the required DOD, US Flag and Velcro Name Tags on the uniforms. For the first article samples only, no DOD patch is required.

3.4.2 The items that do not required for First Article sample delivery are listed in Attachments 1 and 2.

3.4.2.1. Items 0001, 0002, 0004, 0005, 0006 and 0007 color and fabrics must match one another.

3.4.2.2. There shall be no outside tags or patches other than the required DOD, US Flag, and Velcro Name Tags on the uniforms.

3.5 Delivery: Contractor shall deliver the uniforms to the address below fifteen (15) days after a Pentagon order is placed.

Pentagon Building Attn: Darryl Diggs

100 Washington Blvd

RDF1K694B

Washington, DC 20301

Contractor shall deliver the uniforms to the address below fifteen (15) days after an RRMC order is placed.

Raven Rock Mountain Complex Attn: Mark Emanuelson 9200 Amber Drive Fort Detrick, MD 21702

3.5.1 Inspection and Acceptance:

3.5.1.1. Acceptance of delivery shall be made upon inspection of uniforms. This Acceptance of Delivery shall not waive the Government’s rights under the warranty clauses.

3.5.1.2. Uniforms proposed and provided for first article testing prior to contract award MUST be the same uniform that is delivered after contract award. If the Uniforms are changed after contract award:

3.5.1.3. The contractor must make immediate written notification to the Contracting Officer and Contracting Officer’s Representative with all pertinent details on the proposed replacement, to include Arc Flash Ratings with pictures.

3.5.1.4. If the uniforms do not meet the specified requirements ratings, the Uniforms will be returned or rejected at the Contractor’s expense and must be replaced within two weeks with the correct Uniforms.

3.5.2 Security: The Contractor shall comply with all applicable security regulations and guidance in effect during the performance of this contract to include the delivery of the uniforms.

3.5.3 Submittals: Technical Data Sheets or Specifications and care instructions for all flame resistant clothing must be provided at time of delivery.

Part 4: Measuring

4.1 The Contractor shall provide the following measuring requirements:

4.1.1 FSD/PMB will oversee ordering and issuing of uniforms and Personal Protective Equipment (PPE) for the Pentagon. Within fifteen (15) calendar days of award, vendor shall visit the site to perform 100% measurements of approximately 200 employees. The first shipment is for 50 personnel per shipment and 500 uniform items (to include pants, shirts, nametags, patches, etc.) to begin to deliver 4 weeks after award of order and every 30 days after until order is complete. Uniform package will be bundled in sets of 10 by personnel to include nametags (5). ARC ratings and weight shall be based on details below as well as the Hazard Risk Categories (HRC). Items not required meeting NFPA 70E standards shall be identified on an individual basis.

4.1.2 FSD/RRMC will oversee ordering and issuing of uniforms and PPE for RRMC. Within fifteen (15) calendar days of award, vendor shall visit the site to perform 100% measurements of approximately 47 employees. The first shipment is for 12 personnel per shipment and 120 uniform items (to include pants, shirts, nametags, patches, etc.) to begin to deliver 4 weeks after award of order and every 30 days after until order is complete. Uniform package will be bundled in sets of 10 by personnel to include nametags (5). ARC ratings and weight shall be based on details below as well as the HRC. Items not required meeting NFPA 70E standards shall be identified on an individual basis.

Part 5: Warranty Information/Requirements

5.1 All new uniforms shall carry a one year manufacturer’s warranty against defects. This warranty includes the contractor’s certification that all deliverables satisfy the requirements of the SOR.

5.2 Replacement Cost: Upon Contracting Officer determination, including any determinations after

Acceptance, that work under this contract has failed, does not meet contract requirements or is otherwise defective, contractor must replace or rebuild work to acceptable condition complying with requirements of contract documents. Contractor is solely responsible for cost of replacing or rebuilding defective work regardless of whether Government has benefitted from use of work through portion of its anticipated useful service life. After replacement or rebuilding, contractor will reinstate warranty by written endorsement.

Reinstated warranty shall be equal to original warranty with equitable adjustment for depreciation. One example of a defect is the fading of the navy blue dye that would warrant replacement of the garment.

5.3 The Government’s rights under the above warranty are in addition to any other rights the Government may have and does not diminish or limit those rights.

Part 6: Security Requirements

Contractors shall follow all Pentagon/RRMC security policies and procedures.

6.1 The Pentagon/RRMC is designated as a Restricted Area.

Contractor employees who require escorted entry to meet contractual requirements must have a valid need for access, be a U.S. citizen, and have no derogatory information in their background that would question their trustworthiness or reliability. Government issued identification cards and badges are the property of the U.S.

Government and shall not be retained by the cardholder upon completion of contract, termination of employment, or removal from contract performance. All identification will be turned into the cognizant Security Office when no longer required for performance on the contract or upon expiration. Unauthorized possession of Government issued identification can be prosecuted under Section 701, Title 18, USC.

The contractor will provide, to the cognizant COR, visit request information containing full name (last, first, middle), social security number, date of birth, place of birth, and citizenship, and vehicle information for the driver 72 hours in advance of the delivery. Failure to provide security eligibility information shall delay and/or deny the individual access to the facility.

6.2 Denial of Entry.

The U.S. Government reserves the right to terminate the entry of any contractor employee upon disclosure of information which indicates the individual's continued entry to the installation is not in the best interest of national security. The violation of or deviation from the established security procedures by contractor employees may also result in denial of entry.

6.3 Operations Security (OPSEC).

The contractor will comply with those OPSEC measures which may be required by the U.S. Government to protect and control indicators that give an insight into military operations, plans or other activities. Information about Pentagon/RRMC contracts and or details about the facility will not be discussed with unauthorized persons, discarded as unclassified trash, posted on a webpage or released to the public without approval from the cognizant Security Office. Information should only be released to authorized personnel on a "need to know" basis.

Additionally, contractors will not confirm or deny information about Pentagon/RRMC to reporters, radio stations or any person without an official "need to know".

Attachment 1 Pentagon Uniform Components List

Item Supplies/Services Estimated Annual Quantity

0001 Men Shirt Long Sleeve w/ Patches (Navy) 1136

0002 Women Shirt Long Sleeve w/ Patches (Navy) 26

0003 Men Shirt Long Sleeve w/ Patches Polo (Navy) 1152

0004 Men Cargo Work Pants (Navy) 1416

0005 Women Cargo Work Pants (Navy) 56

0006 Bomber Jacket w/ Patches (Navy) 200

0007 Non-Arc Flash Men Shirt Long Sleeve w/ Patches (Navy) 1136

0008 Non-Arc Flash Women Shirt Long Sleeve w/ Patches (Navy) 26

0009 Non-Arc Flash Men Cargo Work Pants (Navy) 1416

0010 Non-Arc Flash Women Cargo Work Pants (Navy) 52

Bomber Jacket Stormtech 3 in 1 (Navy) Non-Arc Flash with Washington Headquarters Services (WHS) silk screened on back and left chest embroidery

0012 Face Shield 59

0013 Electrician Safety Helmet w/ Face Shield Class C, E & G 59

0014 Soft Cotton Face Shield Storage Bag 59

0015 Class 0 1000 Volt Insulating Gloves 59

0016 Class 00 500 Volt Insulating Gloves 59

0017 Class 0 500 Glove Protectors 59

0018 Arc Flash Hood w/ High Visibility Face Shield 59

0019 Class 2 17 KV Insulating Gloves 59

0020 Class 2 Leather Protectors 59

0021 Large Back Pack 59

0022 Lab Coat w/Patches

0023 Coverall w/ Patches (Navy) 59

Flame Resistant Deluxe Nomex IIIA Insulated Coverall Arc Rating EBT 62.0 cal^^ HRC Level 4 (Navy)

0025 Duffel Style Carrying Bag 59

0026 Jersey Gloves 500

0027 Tyveks Suit 150

0028 Rain Suit 3 Piece 220

0029 Rubber Boots (over the Shoe) 250

0030 Hi Visible Class 2 Breathable Mesh Safety Vest 200

0031 White Full Brim Hard Hat 59

0032 Maxiflex Ultimate Seamless Knit Nylon/Lycra Gloves 200

0033 Kevlar KS-5 Gloves 200

0034 White Hooded Disposable Coveralls (Tyvek ®) - Package of 25 40

0035 Name Tapes (4” X 1”) 2514

0036 United States (US) Flag 2514

0037 Department of Defense (DOD) Patch 2514

Attachment 2 RRMC Uniform Components List

Item Supplies/Services

Estimated Annual

Quantity

0001 Men Shirt Long Sleeve w/ Patches (Navy) 600

0002 Women Shirt Long Sleeve w/ Patches (Navy) 0

0003 Men Shirt Long Sleeve w/ Patches Polo (Navy) 0

0004 Men Cargo Work Pants (Navy) 600

0005 Women Cargo Work Pants (Navy) 0

0006 Bomber Jacket w/ Patches (Navy) 60

0007 Non-Arc Flash Men Shirt Long Sleeve w/ Patches (Navy) 0

0008 Non-Arc Flash Women Shirt Long Sleeve w/ Patches (Navy) 0

0009 Non-Arc Flash Men Cargo Work Pants (Navy) 0

0010 Non-Arc Flash Women Cargo Work Pants (Navy) 0

Bomber Jacket Stormtech 3 in 1 (Navy) Non-Arc Flash with Washington Headquarters Services (WHS) silk screened on back and left chest embroidery

0035 Name Tapes (4” X 1”) 360

0036 United States (US) Flag 660

0037 Department of Defense (DOD) Patch 660

(End of Summary of Changes)