QA_Database_Sheet_9-9-15_-_Herbicide_Tree_Mitigation.pdf

Questions & Answers Database Sheet & Government Response Herbicide Application & Hazard Tree Mitigation

HQ0034-15-T-0245 – 9/9/2015

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Question Government Response 001 Can we have 4 people attend the site visit? Yes, as long as they are cleared for entry on

VASS

002 All of our Personnel are valid US citizens and have been working in Secure areas of a federal DOD property. We do not already Possess a DoD Secret Industrial Security Facility Clearance that I know of.

We do have clearance for access to many secure areas. Is this DoD Secret Industrial Security Facility Clearance Mandatory to qualify to bid or will it be awarded after acceptance?

Yes, a Secret Industrial Security Facility Clearance is mandatory. You must have obtained Secret Industrial Security Facility Clearance prior to bidding, because if the contractor is not eligible, the solicitation process would have to take place again.

Sometimes it can take a year to get a clearance.

003 Our Herbicide/Pesticide applicators licences are all through the State of MD. Will we be required to register with the state of PA?

Yes, the applicators need to be certified by Pennsylvania to apply pesticides here. The business also needs a license. Here is a link http://extension.psu.edu/pests/pesticide-education/applicators/certification /brochure

004 Does the Combined Synopsis/Solicitation under solicitation number HQ003415T0245 contain requirements similar to a current contract? If possible, please provide the current contract number.

Or, is this a new requirement for the government?

This is a new requirement for the government.

005 7.0. Subcontracts The vendor will not award any RRMC subcontracts without written approval from the Contracting Officer. Security requirements contained herein will apply to any subcontractor.

(We have typically utilized "subs" to help us fulfill our duties. Can we still do this? How difficult will it be to get the approval from the Contracting Officer?)

Subs are authorized and must be identified in the quote. Security requirements apply to subs.

006 8.0 Security The Contractor must possess a Department of Defense (DOD) Secret Industrial Security Facility Clearance and all employees working on the contract must be a U.S. citizen and have a Secret or Interim Secret personnel security clearance.

(Typically, we have just had one or two of our people that actually have the Secret clearance. If "all employees working on the contract must....have a Secret or Interim Secret clearance" then my question is how hard is it to get an interim secret clearance?)

Corrected language:

The Raven Rock Mountain Complex (RRMC) is designated as a Restricted Area. Contractor employees who require escorted entry to meet contractual requirements must have a valid need for access, be a U.S. citizen, and have no derogatory information in their background that would question their trustworthiness or reliability.

Contractors who do not have a Secret or Interim Secret Industrial Personnel Security Clearance will require an escort who holds a Secret clearance.

Escorts shall be provided by the contractor.

007 8.9 Subcontracts The prime Contractor will not award any subcontracts

Subs are authorized and must be identified in the quote. Security requirements apply to subs.

Questions & Answers Database Sheet & Government Response Herbicide Application & Hazard Tree Mitigation

HQ0034-15-T-0245 – 9/9/2015

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(same concern as in 7.0 above)

008 8.11 Additional Security Requirements All Contractors performing work on this contract must have completed DoD Operational Security training within the previous 12 months and annually.

Training is available online at:

http://cdsetrain.dtic.mil/opsec/index.htm (Are these trainings fairly simple? We've not done this before and I'd like to know what we are getting into as far as time especially.)

All training takes about 1 - 2 hours.

009 All Contractors performing work on this contract must have completed DoD Antiterrorism Level 1 training within the previous 12 months. Training is available online at: https://atlevel1.dtic.mil/at/.

<https://atlevel1.dtic.mil/at/> CORs are responsible to ensure that all contract personnel have completed this training.

(Are these trainings fairly simple? We've not done this before and I'd like to know what we are getting into as far as time especially.)

All training takes about 1 - 2 hours.

http://cdsetrain.dtic.mil/opsec/index.htm