HQ0034-13-R-0025-0002.pdf

KLF121121

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The solicitation is amended to revise the Request for Proposal and answ er Request of Information submitted by potential offerors.

See Attachment 1 for the questions received and answ ers provided.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 57

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Feb-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-13-R-0025

X 9B. DATED (SEE ITEM 11)

25-Jan-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Feb-2013

CODE

WHS - ACQUISITION DIRECTORATE

2521 SOUTH CLARK ST

ARLINGTON VA 22202-3909

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-13-R-0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Feb-2013 11:00 AM to 20-Feb-2013 11:00 AM.

The number of offeror copies required has decreased by 1 from 4 to 3.

Changes were made to the following Sections:

Section C (PWS) 1.2 1.4.1

1.4.3 (throughout the document Site R was changed to Raven Rock Mountain Complex) 1.4.10 1.4.12 1.4.15 4.2.2 5.2

Section H H-1(b) H-10 H-13 H-14 Contracting Officer’s Representative Clause added.

Section I

Added Clauses:

FAR

52.219-14 52.222-17 52.223-2 52.223-5 52.223-10 52.223-17 52.237-2

DFARS

252.223-7006 252.223-7008

Removed Clauses:

DFARS

252.219-7004

Updated Clauses:

FAR

52.217-8

Section K Added Clauses

FAR

52.223-1 52.223-4

Section L L1.6 L1.11 L2.3 L.3 L.7 L.8(b) L.8(c) L.8(d) L.9 L.10 L.11 new information (following sub-sections renumbered)

Section M 52.212-2(a) M.2 M.3

Review Amendment for the full extent of changes to the RFP.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Part 1: General Information

1.1 Introduction

The purpose of this contract is to fulfill a need of the Pentagon for Environmental Health and Safety (EHS) services.

The Pentagon is a building, an institution, a symbol, the headquarters of the Department of Defense (DoD), and a designated National Historic Landmark. The Pentagon’s three occupant groups (military, civilian, and contractor) contribute to the planning and execution of the defense of the USA. The Pentagon is one of the world’s largest, well-known, and most recognizable buildings. It is twice the size of the Merchandise Mart in Chicago; it has three times the floor space of the Empire State Building in New York City. The US Capitol Building could fit into any one of the five wedge-shaped sections. The Pentagon is virtually a city in itself. In terms of population, the Pentagon’s 23,000 employees make it larger than nine out of ten towns in the USA. The Pentagon was built between 1941 and 1943. It has over 6.6 million square feet of floor space; five floors;17.5 miles of corridors, yet it only takes an average of seven minutes to walk between the most distant points; 690 drinking water fountains; a heliport; chapels; a library and conference center; 150 miles of heating, ventilating, and air-conditioning (HVAC) ductwork; 67 acres of parking lots; primary care, dental, and occupational medicine clinics; athletic center with swimming pool; approximately 50 vendor food service establishments, approximately 20 retail vendors and a US Post Office.

EHS supported populations vary with the organization and nature of the requested work. As this contract belongs to Washington Headquarters Services (WHS), it provides support to WHS and personnel from the 8 WHS-Serviced Organizations (e.g., Office of the Secretary of Defense, Joint Chiefs of Staff and Pentagon Force Protection Agency). Since WHS maintains the Pentagon, we provide building related services throughout the Pentagon, usually in the form of indoor air quality surveys. Lastly, we provide services to delegated leased facilities in the National Capital Region (NCR) and at other WHS-managed government owned facilities off the Pentagon Reservation. Population wise, WHS and WHS-Serviced Organizations total 5,500 people; however, they are located throughout the NCR. In total, the Pentagon has 23,000 occupants, and another 42,000 reside in delegated and non-delegated leased facilities, and WHS-managed government owned facilities in the NCR. Theoretically, a request for services could come from any one of the over 65,000 DoD employees in the NCR.

1.2 Background

This contract will be an immediate “follow on” to the incumbent contract. This contract is offered as a one-year contract with a possible additional four, one year (1) options depending on the Contractor’s performance and/or other factors. This will be a Firm Fixed Price, Indefinite Quantity Indefinite Delivery (IDIQ) contract.

1.3 Objectives

The objective of this contract is to help prevent occupational injuries and illnesses through accurate and timely hazard identification; provide safety oversight for on-going renovation, repair, demolition and construction;

facilitate resourceful and relevant hazard abatement; and, providing reliable and responsive communication. WHS is currently in the process of implementing a health and safety program that will meet the standards of an OSHA Voluntary Protection Programs (VPP) Star program. The selected contractor will provide the level of service that is required to establish and maintain this level of excellence. Experience of both the contractor and the proposed contract staff with the successful implementation of VPP programs at other government facilities will be a factor in contractor selection. The selected contractor will also be required to assess training related items that may be required to bring WHS facilities into compliance with OSHA requirements. An example of this activity could be an evaluation of fall protection equipment. This contract is also designed to include construction safety positions and embedded personnel in the Pentagon “shops”.

1.4 Scope

The selected Contractor shall be responsible for providing part-time and full-time, experienced, environmental and industrial hygiene, construction safety, and training personnel to accomplish tasks required by the Occupational Safety and Health Branch (OSHB). In addition, the Contractor shall be responsible for providing specialized expertise on a periodic basis to assist with specialized projects, investigations, risk assessments, and other environmental health and safety (EHS) related services. This contract is intended to be broadly defined to allow OSHB to use the services of the EHS Contractor for a wide variety of currently unforeseen requirements. The selected Contractor may be asked, and must have access, to resources for support and training in the areas of environmental management and evaluation, sustainability, energy conservation and management, Leadership in Energy and Environmental Design (LEED), and fire and life safety. These additional service disciplines will be addressed and negotiated as needed between the Contractor, Contracting Officer (CO) and Contracting Officer’s Representative (COR).

1.4.1 Specific Requirements

This contract requires the Contractor to provide EHS support services for the following:

• Developing and implementing a full scope of EHS Management Programs;

• Researching and interpreting Federal and State EHS regulations and guidelines;

• Meeting with and/or providing EHS training to WHS organizations and individuals;

• Collection, sampling, monitoring, and interpreting EHS –related data;

• Conducting EHS audits, inspections, and investigations of facilities and processes;

• Providing instructor led and computer based training in classrooms and on-the-job locations;

• Meeting with and/or providing EHS training to WHS and WHS-serviced organizations and individuals;

• Providing embedded safety personnel for Pentagon shops;

• Providing construction safety personnel for WHS construction projects;

• Performing construction and project safety reviews;

• Preparing technical reports, letters and memorandum;

• Laboratory analysis services for EHS projects;

• Equipment calibration services; and,

• Registered Sanitarian services and support of special events held on the Reservation.

1.4.2 Industrial Hygiene, Safety, and Training Requirements

The Contractor shall provide the full range of EHS services, including:

• Hazard identification and timely responses to urgent customer concerns;

• IH and safety surveys;

• Office and building maintenance related ergonomics;

• Ventilation system assessments;

• Indoor Air Quality (IAQ) surveys and evaluations;

• Accident reporting and investigations;

• OSHA Voluntary Protection Programs (VPP) services;

• Risk management services;

• Fleet and motor vehicle safety;

• Construction safety oversight and reviews;

• Hazardous noise surveys and monitoring;

• Preparation of safety newsletter articles;

• Confined space permitting and monitoring;

• Lockout/Tagout program requirements;

• Ionizing and non-ionizing radiation surveys and monitoring;

• Personal Protective Equipment (PPE) evaluations;

• Evaluation of developing technologies;

• Fall protection program requirements;

• HAZMAT abatement planning and oversight;

• Bloodborne pathogen program requirements;

• Material handling program requirements;

• EHS training development and tracking;

• CPR training and delivery capabilities;

• Computer-based training (CBT) development and implementation capabilities;

• Registered Sanitarian services;

• Drinking water sampling;

• Environmental sampling of industrial wastewater, well water, incinerator ash, soil, PCBs, oil and grease;

and,

• Asbestos abatement oversight and approval.

1.4.3 Food Service Sanitation Surveys

The Contractor shall provide Registered Sanitarian services to conduct monthly surveys of all food preparation, serving, vending and storage operations, which take place on the Pentagon Reservation, Mark Center, and at the Raven Rock Mountain Complex (RRMC), a secure site. The locations of food service operations may not be the same as those for other surveys covered in this requirement. Surveys will also include compliance with Federal regulations governing food preparation/serving, equipment maintenance, operation, cleaning, sanitizing and storage. The monthly surveys shall be primarily conducted during normal food service operating hours. A separate monthly survey shall be conducted after normal operating hours to record shut down and cleanup procedures.

The Contractor shall also provide a Registered Sanitarian to survey food preparation, serving, storage, and cleanup operations for any special events (e.g., Rolling Thunder) conducted on the Pentagon Reservation.

These events may take place on weekends and/or holidays.

The Contractor shall provide Registered Sanitarian services for inspection of off-site kitchens of catering operations that service the Pentagon Reservation and Mark Center.

All surveys must include recording and submitting findings, observations, comments, etc., on the following forms: WHS Food Service Facility Inspection Report, and WHS Vending Machine Inspection Report. All survey reports must be submitted to the COR or his designee via government-approved electronic format ready for distribution to the customer.

The Contractor shall conduct all food service sanitation surveys on the Pentagon Reservation. All surveys must include the following elements:

• Food Safety Survey: Conduct food safety surveys of all Pentagon Reservation food preparation, serving, vending, and storage operations. Food safety surveys shall specifically review and document, but not be limited to, the following:

o raw and cooked food preparation practices o hot and cold food storage practices o raw and cooked food storage practices o food serving and transportation techniques o sanitary conditions of food and beverage preparation area o sanitary conditions of food and beverage serving and vending areas o sanitary conditions of food and beverage storage areas o washing and sanitizing procedures for food and beverage preparation, serving and storage equipment o food service employee personal hygiene practices

The Contractor shall provide a Registered Sanitarian for emergency response support at the Pentagon Reservation. Emergency response support will be required for a short notice (24 hours or less) on-site presence.

Emergency response support will be needed for review of disaster (i.e.: fire, sanitation system failure, etc.)

recovery efforts of the Reservation food service operations. The objective of the emergency response support shall be to determine whether disaster recovery efforts have been adequate to assure compliance with Federal food service operational regulations. Frequent written reports detailing the compliance will be required.

The Contractor shall provide a Registered Sanitarian to review specifications, plans, blue prints, and scopes of work, etc., for upgrades, renovations and construction of new and/or existing Pentagon Reservation and WHS-managed food service facilities. Reviews must ensure that said renovations are in compliance with all appropriate food service regulations. On-site inspections of the facilities being renovated will be required during the renovations, and upon completion and turnover of the renovated site. Multiple inspections of the facility may be required during a typical project. Written reports detailing the compliance with design and operational regulations will be required throughout the entire renovation process.

All reports, reviews and survey information shall be in a format approved by the Government and shall be legible, accurate, complete, and ready for distribution to the customer whether that be each food service establishment manager and the DoD Concessions manager.

1.4.4 Recordkeeping

The Contractor shall support government recordkeeping. IH samples are required to be maintained for 30 years beyond employment, which for a new employee could be as much as 75 years from today. The data and operation/ location description must be understandable from the perspective of someone years from now who cannot ask questions of the current Pentagon staff. Support may include entering data into an IH database and may require using a Similar Exposure Group (SEG) organizational approach such as the one developed by the American Industrial Hygiene Association’s Exposure Assessment Strategies Committee. In addition to recordkeeping defined by the profession, government requirements and writing formats may have to be followed. It is anticipated that the EHS Technical Support Specialist will deliver this item.

1.4.5 Government IH Equipment Factory Calibration and Maintenance

The Contractor shall provide government IH equipment manufacturer’s calibration and maintenance services.

Both the OSHB (Pentagon and Mark Center) IH equipment, RRMC, the Pentagon Building Management Office’s IH equipment requires annual manufacturer calibration and necessary maintenance. The Contractor shall accept sub-hand receipt of the equipment to take it off site, coordinate with the applicable manufacturer, and properly package the equipment for shipping. The equipment shall be shipped within three days of signing the sub-hand receipt. When the equipment is received from the manufacturer, it shall be returned to the government within three business days. When multiple pieces of the same equipment exist, the shipping schedules shall be staggered so that not all of the same type of equipment is off site at the same time. The equipment shall not be shipped through the Pentagon’s mailrooms to avoid the mail sanitation and protection measures that are in effect. It is anticipated that the Technical Support Specialist will deliver this item.

1.4.6 Laboratory Analysis

Both IH and environmental sampling performed by the Contractor under the hazard identification major functional area require laboratory analysis. Additionally, the government may from time-to-time collect their own samples and have them analyzed using the analytical laboratory subcontracted under this requirement. All laboratories used must be approved by the American Industrial Hygiene Association (AIHA) and on their list of accredited laboratories, http://www.aiha.org. If a laboratory were to lose its accreditation, then another accredited laboratory must be utilized. Asbestos counting using phased contrast microscopy may be performed locally. The government reserves the right to request specific AIHA accredited laboratories to be used for specific projects. Attachment J-C1 shows historical laboratory analysis services.

1.4.7 Specialized EHS Studies/Investigations/Support

From time-to-time OSHB may request support for studies, investigations or support services that are not included in the basic services in the contract. In addition to the requirement for the Contractor to provide industrial hygiene and safety, sanitarian and training services, the selected Contractor shall be responsible for providing specialized personnel on a periodic basis to assist with specialized projects, investigations, risk assessments, and other EHS related services. The IDIQ CLIN structure is intended for these situations. These specialized services may include, but are not limited to the following:

• Environmental support personnel for:

o Environmental compliance audits o Identification of Findings of Non-compliance o Development of Corrective Action Recommendations and associated cost estimates o Recycling program support o NEPA compliance support o Environmental sustainability support and training o Storage tank management o Fuel system compliance assessments o Assessment of developing and emerging technologies o Hazardous waste disposal support o Green building and LEED technical support o Other environmental issues

• Building restoration services for water intrusion events

• Spill response or other environmental mitigation services

• Root Cause accident/incident investigations, such as fatality investigations, fire or sprinkler accidents, battery or electrical system failures, hazardous materials spills, etc.

• Highly specialized construction safety issues, such as crane safety, structural assessments, commissioning of critical systems, HAZMAT abatement, etc.

• Energy audits and cost/benefit analysis

1.4.8 Training Support

OSHB is responsible for providing occupational safety & health training on various topics based upon job classification to ensure and assure that students understand the hazards and established hazard controls associated with their work environment. A significant aspect of the program is to assure that WHS can demonstrate compliance with the applicable safety and health standards, regulations and internal DoD policies and requirements.

1.4.8.1 The Contractor shall function as the OSHB Training Coordinator. The contractor shall meet with management from the key customers to identify and schedule training courses. Scheduling will include accommodating two shifts, and maximizing class participation. The contract Training Coordinator is required to send out class reminders to those signed up to encourage maximum participation. While the government will provide as much advance notice as possible, if unexpected requests are received to hold an unplanned class, then the contractor shall provide the class given 3 business days advance notice.

1.4.8.2 The Contractor shall develop and turn over in both paper and electronic format to the government safety and health delivery-ready training courses to be identified by the government at a future time, to include but not limited to: lesson plans, learning objectives, presentation materials such as MS PowerPoint ®, certifications, and examinations based upon modern and adult learning methodologies based upon the hazardous exposures in the workforce, and mandated regulatory requirements. The government may provide training material to be used by the contractor. The Contractor may be required to develop, maintain, and manage web-based training modules. Further, the Contractor may be required to train utilizing government furnished training material.

1.4.8.3 Upon request, the government may require that the Contractor provide training and certified instructors (e.g., Federal and State approved, and Red Cross certified CPR instructor) for all developed or government approved classes. Reciprocity for asbestos certifications must be confirmed for the District of Columbia, Maryland, Pennsylvania, and Virginia. Those jurisdictions without reciprocity shall require separate certifications.

1.4.8.4 The Contractor shall provide a performance support system that tracks training participation (the students who received class certificates by name), that can identify which students can demonstrate comprehension of the subject matter to a level specified by the government, and tracks training costs. The system shall assure students have received training based upon mandated schedules or warns the contract Training Coordinator (and the COR) that employees are overdue for training, and tracks quality assurance and student feedback on each course individually and collectively. If the government implements a WBT system, the Contractor will provide historic and acquired information for migration in to the web-based system and re-structure tracking to seamlessly adjust to the new system.

1.4.8.5 The Contractor shall be expected to organize and host twice a year classes on topics of interest up to 40 hours in length. These classes will be open to offices OSHB works closely with and to key tenants as a way of expanding common knowledge of fields managed by OSHB. While suggestions for classes may come from the government, the contractor is expected to make suggestions based on issues encountered during the past year.

1.4.8.6 The Contractor shall develop Computer-based Training (CBT) modules for classes or topics as identified by the government. Once a CBT course has been approved by the COR, and made available to the students, it is likely that the government will no longer require that particular topic to be instructed again.

1.4.8.7 The Contractor shall provide all training material for each student and any audiovisual equipment used for training purposes.

1.4.8.8 The Contractor shall also provide each student a certificate for passing the course.

1.4.8.9 The Contractor will provide the Governments Administrative Support person official notification in electronic format of students that have completed training within 24 hours. This notification shall be in a format that can uniquely identify each student and allow tracking within the Enterprise Safety Applications Management System (ESAMS).

1.4.9 Differentiation of Requested Services

The description of effort under this contract may be summarized as follows:

Sections 1.4.1 and 1.4.2 refer to EHS Services.

Section 1.4.3 refers to a Registered Sanitarian Services Sections 1.4.4, 1.4.5 and Section 4.2 refer to the EHS Technical Support Services Section 1.4.7 refers only to IDIQ Services Section 1.4.8 refers to a Senior EHS Training Services.

Sections 1.4.10 through 1.4.14 refer to any work conducted under this contract.

1.4.10 Geographic Location of Services

The majority of the work under this contract and PWS is anticipated to be performed at the Pentagon Reservation, which is defined as the Pentagon, the Heating & Refrigeration Plant, the Remote Delivery Facility, and the U.S. Court of Military Appeals. The Mark Center in Alexandria, Virginia is also included in the list of primary facilities. These are not the only buildings where work may be required, but these facilities will be the primary location of work. All work is located in Northern Virginia, Maryland, RRMC near Waynesboro, Pennsylvania, and the District of Columbia. RRMC is approximately 80 miles from the Pentagon.

1.4.11 Work Locations and Hazards

DoD facilities within the NCR and Pentagon Reservation require the performance of IH services in the following types of work locations and involve the following types of hazards:

• Parking garages and motor pools

• Machine shops

• Mechanical rooms and repair shops

• Warehouses and storage areas

• Printing Plants

• Central heating and air-conditioning plants

• Computer rooms

• Electrical and telephone rooms/closets

• Transformer vaults

• Steam transmission tunnels

• Laboratories and clinics

• Photo processing plants/Graphic shops

• Carpenter and cabinet shops

• Flammable and hazardous material storage areas

• Space being considered for leases or purchase by DOD

• Spaces in which activities have potential to discharge or have discharge hazardous substances into air, soil, ground water, or public sewers

• Sheet metal and welding shops

• General office space

• Weapons Training Facilities (firing ranges)

• Asbestos abatement areas

• PCB abatement areas

• Facilities recently experiencing fires

• Hazardous materials spills/incidents

• Rooftops

• Confined spaces

• Exterior grounds

• Construction areas

• Demolition areas

• Lead abatement areas

• Food preparation and serving areas

• Uninterrupted power sources

• Paint spray booths and Paint shop

• Laser beam hazards (construction alignment)

• Heat/cold stress

1.4.12 Historic Staffing (For Informational Purposes Only)

The Contractor shall provide staff at levels that will assure performance at levels that will meet all contract requirements. Historically, this performance (under three separate contracts) has consisted of 1 senior level Certified Industrial Hygienist (CIH), 1 senior level Construction Safety specialist, 4 mid-level EHS (IH or Safety) specialists, 2 junior level EHS (IH or Safety) specialists, 1 senior EHS training specialist, and 2 technical support assistants for equipment maintenance, document processing and archiving, and customer satisfaction surveys. At least one EHS specialist has been competent and certified in asbestos surveys and mold/water intrusion standards. The staff levels quoted are for information only, and should not form the basis for any proposals. Contractors must prepare their own estimates concerning the effort and staff required to perform the contract.

Although regular work hours are anticipated for most projects, contractor employees must be available to perform work in off hours when project needs dictate. The equivalent of 1 full-time food sanitarian is also historically used for this contract. Additional IDIQ task orders may be issued based on future need and the Contractor’s ability to provide personnel acceptable to the COR/OSHB. The Government makes no guarantee as to the actual number of additional services that may be required to perform this contract.

1.4.13 Personnel – General

The Contractor shall provide a complement of fully trained and qualified personnel to perform the services required by this contract. All personnel shall be US citizens, literate in English and possess any required license and/or certification. The Contractor shall develop and maintain a contingency plan adequate to ensure that there will be no interruption of services due to labor disruption within the contractor's own labor force.

1.4.14 Contractor Employee Qualifications

The Contractor shall be responsible for providing EHS personnel capable of meeting all contract requirements.

The Contractor shall employ or have a contractual relationship with qualified personnel according to the categories listed in the Table below to conduct the services required under this Performance Work Statement (PWS). Although proposed Contractor personnel may meet the qualifications presented below, OSHB has sole discretion to determine if proposed personnel will be acceptable to complete the services requested. OSHB will make this determination by reviewing resumes and certifications to ensure that personnel will satisfy WHS requirements.

Supplemental Staff Labor Category

Education Experience

Senior EHS Specialist BS or advanced degree in engineering, science, or other related discipline from an accredited university.

15 years directly related experience, or 10 years directly related experience with an advanced degree or applicable board certification in industrial hygiene or as a certified safety professional.

Mid-Level EHS Specialist (Industrial Hygiene)

BS or advanced degree in engineering, science, or other related discipline from an accredited university.

10 years directly related experience, or 7 years directly related experience with an advanced degree or applicable board certification.

Mid-Level EHS Specialist (Construction or Shop Safety)

High School Graduate or GED and

OSHA 30.

5 years directly related industry safety experience, or 3 years with a Certified Safety Professional (CSP) or safety and health degree.

Junior EHS Specialist (Industrial Hygiene)

BS or advanced degree in engineering, science, or other related discipline from an accredited university.

3 years directly related experience, or 2 years directly related experience with an advanced degree or applicable board certification.

Junior EHS Specialist (Construction or Shop Safety)

High School Graduate or GED and

OSHA 30.

3 years directly related industry safety experience.

Senior Training Specialist BS or advanced degree from an accredited university.

5 years directly related experience with a college degree and applicable certification in EHS training.

Technical Support Assistant High School Graduate or GED 3 years technical support experience.

Sanitarian High School Graduate or GED or more 5 years directly related experience and registration as a sanitarian.

Acceptable board certifications may include Certified Environmental Manager, Certified Industrial Hygienist, Certified Safety Professional, Registered Sanitarian or Professional Engineer. Other board certifications must be approved in advance by the COR.

Education and/or experience for Other Technical Specialists to be used for special studies/investigations/support will be determined on a case-by-case basis prior to the performance of work.

In accordance with Section H, paragraph H-7, “Substitution of Key Personnel”, all personnel on this project will be considered key personnel.

1.4.15 Security Clearance Requirements

The Contractor is required to have a facility clearance at the SECRET level (see DD254, “Contract Security Classification Specification”, (Attachment J-H1) and to have sufficient personnel with individual clearances at the SECRET level to perform IH services at Raven Rock Mountain Complex (RRMC). The contractor shall have a SECRET clearance within 180 days after the start of the contract. Initially, if required, the Government will provide an escort for contractor personnel performing services at RRMC. Following award it is the contractor's responsibility to submit requests for clearances, including a request for facility clearance, in the proper format and in a timely manner. If the Contractor fails to obtain a facility clearance within the time specified above due to circumstances within its control, at the sole discretion of the Contracting Officer, recourses available under the contract will be taken; this may include termination of the contract at no cost to the Government.

1.5 Work Prioritization

Work under this contract will be prioritized and assigned by work orders issued by the COR. Work orders will vary in size and scope and will include the full range of EHS work identified in this PWS.

Part 2: Definitions

2.1 Core References

The Contractor shall comply with the following references. Additional references are listed in the pertinent paragraphs.

Occupational Safety and Health Act (OSHA)

• 29 CFR 1910 – General Industry

• 29 CFR 1926 – Construction

• OSHA Instruction TED 1.15 (or current version)

Environmental Protection Agency (EPA)

• The Clean Air Act – 42 U.S.C. 7401 et. seq.

• The Clean Water Act – 33 U.S.C. 1251 et. seq.

• The Resources Conservation Recovery Act – 42 U.S.C. 3251 et. seq.

Department of Defense Instruction (DoDI) – Series 6055

Army Corps of Engineers EM-385 1-1 Safety and Health requirements Manual (current)

WHS and OSHB Policies and Procedures – Available at contract award.

Virginia Department of Environmental Quality (VDEQ)

The National Institute for Occupational Safety and Health (NIOSH)

The American Conference of Governmental Industrial Hygienists (ACGIH)

American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE)

National Fire Codes

• National Fire Protection Association (NFPA)

• National Electrical Code (NEC)

Food and Drug Administration

• Occupational and Environmental Health Food Service Sanitation

Building Official Code Administrator

• The publications, standards, references, and guidelines are referenced in the text by basic description only.

U.S. Food and Drug Administration (FDA)

• Occupational and Environmental Health Food Service Sanitation

• FDA Food Code, 2009 Edition (or latest)

Department of the Army

• U.S. Army Technical Bulletin Medical (TB Med) 530 – Occupational Health Food Sanitation, 2002 Edition (or latest)

2.2 Abbreviations and Acronyms

• ABIH – American Board of Industrial Hygiene

• ACGIH – American Conference of Governmental Industrial Hygienists

• ACM – Asbestos Containing Material

• ANSI – American National Standards Institute

• USACE – United States Army Corps of Engineers

• ASHRAE – American Society of Heating Refrigeration and Air Conditioning Engineers

• BOCA – Building Official Code Administrator

• CBT – Computer-based Training

• CFR – Code of Federal Regulations

• CO – Contracting Officer

• COR – Contracting Officer’s Representative

• CIH – Certified Industrial Hygienist

• DoD - Department of Defense

• EPA – Environmental Protection Agency

• FDA – Food and Drug Administration

• IR – Infrared

• NFPA – National Fire Protection Association

• NIOSH – National Institute for Occupational Safety and Health

• OEL – Occupational Exposure Limit (PELs + TLVs)

• OSHA – Occupational Safety and Health Act

• OSHB – Occupational Safety and Health Branch

• OTM – OSHA Technical Manual

• PEL – Permissible Exposure Limit

• PPB – Parts Per Billion

• PPM – Parts Per Million

• TBMed – Technical Bulletin Medical

• TEM – Transmission Electron Microscopy

• TLV – Threshold Limit Value

• TWA – Time-Weighted Average

• UV – Ultraviolet

• VDEQ – Virginia Department of Environmental Quality

2.3 Definitions

ACM – Asbestos Containing Material – any material containing more than one percent asbestos by weight.

Asbestos – The fibrous of asbestos varieties, which include chrysotile, amosite, crocidolite, tremolite, anthophyllite and actinolite.

Friable Asbestos Material – Any material containing more than one percent asbestos by weight that hand pressure can crumble, pulverize, or reduce to powder when dry.

Non-Friable Asbestos Material – Asbestos in a form (usually combined with another material), which cannot be easily reduced to powder.

Authorized Personnel (Asbestos) – Contracting Officer (CO), Contracting Officer’s Representative (COR) or any Federal regulatory personnel working within their authority and directly associated with the abatement project, e.g., the OSHB or the Certified Industrial Hygienist (CIH).

Certified Industrial Hygienist (CIH) – One certified in the practice of industrial hygiene by the American Board of Industrial Hygiene.

Competent Person (Asbestos) – In addition to the definition in 29 CFR 1926.32 (f), General Safety and Health Provisions, one who is capable of identifying existing asbestos hazards in the workplace and selecting the appropriate control strategy for asbestos exposure, who has the authority to take prompt corrective measures to eliminate them, as specified in 29 CFR 1926.32 (F), General Safety and Health Provisions, Definitions. In addition, for Class I and Class II work, one who is specially trained in a training course which meets the criteria of EPA's Model Accreditation Plan (40 CFR 763, Asbestos) for supervisor, or its equivalent and. For Class III and Class IV work, one who is trained in a manner consistent with EPA requirements for training of local education agency maintenance and custodial staff as set forth at 40 CFR 763.92 (a) (2), Asbestos, Management Plan.

Critical Barrier – One or more layers of plastic sealed over all openings into a work area or any other similarly placed physical barrier sufficient to prevent airborne asbestos in a work area from migrating to an adjacent area.

Decontamination Area – An enclosed area adjacent and connected to the regulated area and consisting of an equipment room, shower area, and clean room, which is used for the decontamination of workers, materials, and equipment that are contaminated with asbestos.

Demolition – The wrecking or taking out of any structural member or related component of a facility including mechanical systems, for the stripping of asbestos material, including the related handling operations.

Employee Exposure – Exposure to a chemical or physical agent that would occur if the employee were not using respiratory protective equipment.

Encapsulate – Coat, bind or resurface walls, ceilings pipe covering, etc., to prevent friable asbestos from becoming airborne.

Enclosure – Airtight walls and ceilings constructed around ACM. This requires that signs be posted stating that asbestos materials are behind the enclosure. Building records should note the presence of asbestos to prevent accidental fiber release during remodeling or demolition.

Facility – Any commercial or industrial building.

Facility Component – Any pipe, duct, boiler, tank, reactor, turbine, air-handling unit, furnace, or structural member in or on a building.

HEPA Filtration – High Efficiency Particulate Air (HEPA) filtration found in respirators, vacuums, and negative air exhaust systems capable of filtering particles 0.3 micron or larger with 99.97% efficiency.

HVAC – Heating, Ventilation and Air Conditioning systems.

IH – Industrial Hygiene

License – The permit issued by the State of Virginia Department of Professional and Occupational Regulations or other acceptable federally recognized licensing authority, which certifies an asbestos abatement entity to engage in asbestos work.

Negative Initial Exposure Assessment – A demonstration by the employer, which shows that employee exposure during an operation, is expected to be consistently below the PELs.

NESHAP – National Emission Standards for Hazardous Air Pollutants (NESHAP) states that advance notice must be filed with the EPA regional office and the state when; the amount of asbestos in a facility is at least 260 linear feet (80 linear meters on pipes). Or if at least 160 square feet (15 square meters) of other components are stripped or removed at a facility that is being renovated.

PACM – Presumed Asbestos Containing Material (PACM) means thermal system insulation and surfacing material found in buildings constructed no later than 1980.

Regulated Area – An area established by the employee to demarcate areas where Class I, II, and III asbestos work is conducted. As well as any adjoining area where debris and waste from such asbestos work accumulate; and a work area within which airborne concentrations of asbestos, exceed or there is a reasonable possibility they may exceed the permissible exposure limit.

Renovation – Altering in any way of one or more facility components.

Strip – The removal of friable asbestos material from a facility or its components.

Surfacing Material – Material that is sprayed, troweled on or otherwise applied to surfaces (such as acoustical plaster on ceilings and fireproofing materials on structural members, or other materials on surfaces for acoustical, fireproofing, and other purposes).

Surfacing ACM – Surfacing material, which contains more than one percent asbestos.

Thermal System Insulation (TSI) – ACM applied to pipes, fittings, boilers, breaching, tanks, ducts or other structural components to prevent heat loss or gain.

TSI ACM – Thermal system insulation that contains more than one percent asbestos.

Part 3: Government Furnished Facilities and Equipment

The government shall furnish office space of seven (7) cubicles at the Pentagon including: work stations, computers with the same software programs and capabilities as government, local area network access, network printer access, photocopier access, telephones with the same voicemail as the government, equipment laboratory storage and work space, and training classrooms. The Contractor may use government IH equipment provided they sign a sub hand receipt for it thereby accepting responsibility for the proper use and care of the equipment. Government IH equipment that is not available for any reason shall not be cause for the Contractor not completing assigned tasks.

Government IH equipment shall be available through a sub hand receipt to the contractor at RRMC for use at only that location. Contractor IH equipment may have to augment the government IH equipment at RRMC. Government IH equipment cannot be relied upon as part of the Contractor’s Emergency Supplemental Support Plan.

Part 4: Contractor Furnished Equipment and Supplies

The contractor shall furnish the following (keyed to the requirement):

4.1 Hazard Identification Equipment covered in subparagraphs.

4.1.1 Surveys

IH Sampling equipment and calibration equipment to include but not limited to:

• Organic Vapor Analyzer

• Photo Ionization Detector

• Portable X-Ray Fluorescence Spectrometer (XRF)

• Light meter

• Mercury Vapor Analyzer

• Carbon Dioxide meter

• Carbon Monoxide meter

• 5 gas multi-gas detector (percent oxygen, hydrogen sulfide, LEL, and carbon monoxide at a minimum)

• Air sampling pumps and primary standard calibrators (not rotometers)

• Noise dosimeters

• Sound level meters

• Balometers (specific manufacturer not implied)

• Thermoanenometers

• IAQ Equipment such as TSI Q-Traks or Graywolf

• TSI Portacount

• H2 Hand-held detector

• Particulate monitors such as TSI Dust Trak and Side Pak

4.1.2 Equipment for Asbestos Abatement

• Light microscopes and accessories for onsite asbestos counting (PCM)

• High flow air sample pumps

• Flashlights

• Appropriate personal protective equipment

4.1.3 Government IH Equipment Maintenance and Calibration

The Contractor shall ensure Government IH equipment is factory maintained, calibrated, and certified in accordance with manufacturer’s recommendations to assure data integrity. Equipment preparation, shipping and calibration should follow the procedures established in Section 1, Chapter 1 of the OTM. Government IH equipment includes OSHB IH equipment and Pentagon Building Management Office’s gas detectors.

Attachment J-C2 provides an inventory of Government IH equipment.

4.2 Recordkeeping and Metrics

4.2.1 Metrics

The Contractor’s EHS Technical Support Services shall assist the government in developing, collecting, analyzing, performance metrics and dashboards related to the operation, quality assurance, and oversight of the IH, safety, environmental, and sanitation programs. The scope of these metrics are wide ranging and include, but are not limited to, timeliness, hazard tracking and resolution, goal and objectives, training feedback, accidents, oversight systems, inspection results, survey results, costs and usage, and levels of effort. As the system evolves, metrics may be added or deleted pending the COR’s approval. Specified metrics may be summarized in weekly, monthly, quarterly, or annual reports to the COR.

4.2.2 Data Entry

The Contractor’s EHS Technical Support Services shall provide expertise and resources to perform data entry to support efforts in 4.2.1 Metrics. At a minimum, expertise shall consist of working knowledge of Microsoft Access and Excel. The contractor shall be expected to become proficient using established government software such as MAXIMO, a safety management system and IH database (ESAMS), and government provided building databases/systems containing mechanical specifications. The contractor shall assist wage grade supervisors with scheduling Civilian Employee Health Services Clinic (occupational health clinic) appointments for their employees on an as needed basis.

4.2.3 Recordkeeping

The Contractor’s EHS Technical Support Services shall assist in the management of an office file management system. This effort entails filing, reporting, retrieving, recording both electronically and traditional paper files assuring mandatory retention and accessibility of key documentation, reports, sensitive information related to the management of the environmental, safety and IH program.

4.2.4 Budget Tracking

The Contractor’s EHS Technical Support Services shall provide monthly budget costs for labor, analytical services, training, and government equipment calibration and maintenance, or as defined by the COR. This will be further divided into Pentagon Renovation support, RRMC, and all others.

Part 5: Additional Requirements

The contractor shall provide safety, IH, environmental sampling, and food sanitation services that support injury and illness prevention through timely and accurate hazard identification, reliable and responsive communication, and daily operations continuity to the WHS/OSHB.

Work under this contract will be prioritized and assigned by work orders issued by the COR. The government reserves the right to issue work orders that will reprioritize work. These work orders may range from results only sampling to complete surveys finalized in written reports. The government maintains the responsibility to determine whether a workspace or operation is safe and healthy, and to communicate that status. The COR will issue work orders in writing, either by email or letter. If the issuance of a work order results in the contractor’s inability to perform other assigned work, then the priority shall be discussed with the COR.

This is a non-personal services contract and work orders issued by the Government will be for non-personal services. The parties recognize and agree that no employer-employee relationship exists between the Government and Contractor personnel. Contractor personnel shall not be placed in a position where they are under the supervision of a government employee; nor placed in a position of command, supervision, management or control over government personnel, or personnel of other contractors, or become part of the government. Given the nature of the work order requirements and the working environment, it may be necessary for government and contractor personnel to work as a team to accomplish work objectives, share knowledge, and work in a mutually supportive role. This shall be accomplished while preserving the non-personal services nature of the work order. Working in a team environment may require the government to provide work direction to Contractor personnel. Work direction means a communication to Contractor personnel that directs or approves approaches, documents, presentations, or refinements to work; fills in details or otherwise completes the general description of work or documentation items;

shifts emphasis among work areas; or furnishes similar instructions to contractor personnel. Work direction includes requiring analyses and development of other procurement-related products within the scope of work for this requirement. The Contractor is at all times responsible for the quality of Contractor personnel work. It is the direct responsibility of the Contractor to perform all work normally associated with an employer-employee relationship, e.g., completing time cards, resolving quality of work issues, ensuring high motivation and morale, and resolving government-identified contractor performance concerns.