HQ0034-11-R-0063 MOD 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to incorporate a revised Equipment list (J-1) and Pricing Submission (J-2) into the solicitation. Pricing

Submission (J-2) w ill need to be completed and returned w ith contractor's proposal. This amendment also clarif ies that the solicitation response date is currently set for August 09, 2011 at 3PM EST.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jul-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-11-R-0063

X 9B. DATED (SEE ITEM 11)

07-Jul-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jul-2011

CODE

WHS - ACQUISITION DIRECTORATE

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-11-R-0063

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

Attachment Title

J-1 Equipment List (Revised Amendment 0002)

J-2 Pricing Submission (Revised Amendment 0002)

J-3 Past Performance Data Sheet

J-4 Past Performance Questionnaire

J-5 Small Business Subcontracting Plan

J-6 Service Contract Act Wage Determination Wage Determination No.: 2005- 2103; Revision No.: 11; Date Of Revision: 06/13/2011

J-7 Davis Bacon Act Wage Determination General Decision Number: VA100189

06/03/2011 VA189

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL REQUIREMENTS

1.1 This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information and must be submitted in accordance with these instructions. Any offeror who submits proposal that does not include all the required information as described in this section may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Statement of Work (SOW) and Attachments as well as the terms and conditions of the Request for Proposal (RFP). Non-conformance with the instructions provided may result in an unfavorable proposal evaluation. Proposals that are submitted after the submission deadline will be rejected and not considered for evaluation. Material contained in proposals that exceed the requisite page limit will be disregarded and not considered in the evaluation.

1.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather provide convincing, factually-based explanation on how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

1.3 Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

1.4 The proposal acceptance period is a minimum of 120 calendar days from date of submission. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid until this date.

1.5 In accordance with Federal Acquisition Regulation (FAR) Subpart 4.805(b)(5)(i) (Storage, handling, and disposal of contract files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.6 Debriefings

The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring a debriefing must submit their request in accordance with FAR 15.505 or 15.506, as applicable.

1.7 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

1.8 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.9 Amendments to Solicitation

Changes to the solicitation prior to the deadline for receipt of proposals will be executed via issuance of SF-30, which will contain a summary of changes to the solicitation. The SF-30 will be available on http://www.fbo.gov under the announcement number of the solicitation. Offerors are encouraged to check the solicitation announcement regularly to verify issuance of amendments. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal will be considered incomplete.

2. PROPOSAL SUBMISSION INSTRUCTIONS

2.1 Document Submission: Proposals must be completed and returned to the below address prior to the exact time and location set forth for the closing of proposals, see Block 13A of the SF33. Late proposals will only be considered in accordance with FAR 15.208. All documents shall be sent to:

ATTN: Janice T. Johnson

100 Boundary Channel Drive, STE D104

Arlington, VA 22202

The box shall be marked ―DO NOT OPEN/ RFP HQ0034-11-R-0063‖

Telegraphic offers are not acceptable. All proposal responses must be sealed when submitted

Any formal communications such as requests for clarifications and/or information concerning this solicitation must be submitted in writing via email to the following:

EMAIL: janice.johnson@whs.mil

2.2 Submission, Modification, Revision, and Withdrawal of Proposals

Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the KO at the address shown above, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Proposals must be submitted in one of the following two methods:

http://www.fbo.gov/

(1) Hand Delivery: The proposals may be hand delivered to the address referenced in section 2.1. Offerors must notify the Government via E-Mail at janice.johnson@whs.mil or telephone at 703-693-8928 to coordinate the hand delivery and receipt of proposal.

(2) FedEx/UPS: The proposals may be sent via FedEx or UPS to the address referenced in section 2.1. Please note that when submitting your proposals and modifications, they will be screened through the Remote Delivery Facility

(RDF). This facility usally takes 2-5 days to process incoming mail. Please prepare your delivery to be at the noted in section 2.1 prior to the due date of August 9, 2011 3pm Eastern Standard Time. Please note in accordance with

52.212-1(f). Late Submissions will not be considered under any circumstances unless specified in the stated clause.

*The use of United States Postal Service (USPS) for the submission of proposals is NOT recommended as it may significantly delay the receipt of proposals by the Government for evaluation.

2.3 Page Limitations and Number of Copies

The number of copies to be provided from each offeror is cited below. Each copy shall be marked clearly as

―original‖ or ―duplicate copy‖. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read nor considered in the evaluation of the proposal. Page limitations may also be placed on responses to

Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the

ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries, and those parts of the Proposal noted as unlimited. Documents referenced or incorporated in a proposal will be counted as part of the proposal and considered in determining whether the page limit has been exceeded.

1) Volume I: Technical – Five (5) complete copies and one (1) electronic copy. Volume limited to Sixty

(60) pages.

2) Volume II: Past Performance Information – Two (2) complete copies and one (1) electronic copy;

Volume limited to five (5) pages

3) Volume III: Cost/Price – Two (2) complete copies and one (1) electronic copy; No Page Limit

4) Volume IV: Small Business – Three (3) complete copies and one (1) electronic copy; 10 page limit applicable only to the Small Business Participation Plan.

2.4 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced with 1-inch margins on all sides. Except for the reproduced sections of the solicitation document, all text shall be formatted to Times New Roman and no smaller than 12-point font. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy proposals.

2.5 Electronic Copies

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written offers and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD-ROM the volume number and title. Use separate files to permit rapid location of all portions, including subfactor required plans, exhibits, appendices and attachments, if any. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2003®, MS Excel

2003®, MS-Project 2003®, and MS-Power Point 2003®, or Microsoft Office XP®, as applicable.

mailto:janice.johnson@whs.mil

2.6 Pricing Information

Pricing information shall be addressed ONLY in the Cost/Price Proposal,Volume III.

2.7 Cross Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

2.8 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.9 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Offerors shall not use the glossary definitions to explain or clarify content of proposals. Proposals must contain clear discussion of the offeror’s statements in the proposals. Glossaries do not count against the page limitations for their respective volumes.

3. PROPOSAL CONTENT

The proposal shall consist of the following parts:

Volume I – Technical Proposal

Key Personnel

Section A – Preventive Maintenance (PM) Plan

Section B – Quality Control (QC) Plan

Section C – Management Plan

Volume II - Past Performance

Section A – Past Performance Reference Information

Section B - Past Performance Questionnaire

Volume III – Cost/Price

Tab A - SF 33

Tab B – Pricing Submission Worksheet

Volume IV- Small Business Participation Plan

Section A – Small Business Participation Plan

Section B - Subcontracting Plan

3.1 VOLUME I – TECHNICAL

In this volume, the offeror will demonstrate their understanding of the requirement for this contract. Using the instructions provided below, provide the methodology you would use for accomplishing/satisfying these subfactors.

All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Key Personnel

Provide resumes and letters of commitment** on the individuals that will be designated as key personnel on the contract in accordance with the Statement of Work/Section 8: Key Personnel. By identifying these personnel, the Offeror is making a commitment that, barring unforeseen circumstances; they are the personnel who will be performing on the contract.

* All personnel qualifications, licenses and certifications shall be consolidated by the offeror and provided in a spreadsheet.

** Resumes and letters of commitment do not count toward the overall page limit requirement for this volume.

Section A – PM Plan:

Submit a Preventive Mainteneance (PM) schedule and procedures that conforms to the requirement as described in Statement of Work/Section 7.3: Maintenance Procedures; 9.0: Staffing Plan. For the purpose of developing a schedule for the offeror’s proposal, the starting date for the PM schedule shall be 1/1/2011.

This section may not exceed 40 pages.

Section B- PM Plan: Quality Control (QC Plan):

Submit a QC plan that conforms to the requirement in Statement of Work/Section 7.3.5.5: Quality Control

Plan.

This section may not exceed 10 pages.

Section C- Management Plan:

Submit a Mangement plan that provides the information required in order for it to be evaluated in accordance with Section M.

This section may not exceed 10 pages.

3.2 VOLUME I1 – PAST PERFORMANCE

Section A : References

The Offeror shall submit a minimum of three to a maximum of five references that can provide information regarding the offeror’s relevant past performance. T he Offeror shall submit completed Attachment J-3 Past

Performance Data Sheet, for three (3) to five (5) Government or commercial contracts for services directly related or similar to the services required in Section C to be evaluated in accordance with Section M.

This section may not exceed 5 pages.

Section B: Past Performance Questionnaire

As soon as practicable, offerors shall complete Section 1 of the Past Performance Questionnaire

(Attachment J-4) and provide it to all POCs listed as references in Section A. The reference POCs must submit their completed questionnaires via E-Mail to janice.johnson@whs.mil by no later than the deadline for submission of proposals. The information contained in the submitted Past Performance Questionnaires is proprietary to the individual or the organization providing the reference, therefore, it will not be released to the offerors.

Questionnaires must be submitted to the Government by the individual or the organization listed as the reference. Past Performance Questionnaires that are submitted to the Government by the offeror will not be considered. Past Performance Questionnaires that are received after the deadline for submission of proposals will not be considered.

Government personnel will incorporate all received Past Performance Questionnaires into this tab. Past

Performance Questionnaires do not count towards the overall page limit requirement for this volume.

3.3 VOLUME III – PRICE PROPOSAL

Tab A: SF 33: The offeror's proposal shall include a signed copy of the solicitation SF 33, and Sections A through

K

Section A: Offerors shall complete Blocks 14 thru 18. Any amendments to the solicitation must be acknowledged in

Block 19 of the SF 33 or by returning a signed copy of the amendment(s), SF 30. Block 17 must be signed by a company official authorized to contractually bind the offeror. By completing the SF 33 in this manner, the offeror accepts all contract provisions as set forth in the RFP. NOTE: All sections, (Sections A through K), of the SF 33 must be returned to be considered responsive to the solicitation requirements.

Section B – Supplies or Services and Prices.

Section E – Inspection and Acceptance.

Section F—Deliveries or Performance:

Section G—Contract Administrative Data

Section H – Special Contract Requirements.

Section I – Contract Clauses.

Section K - Representations, Certifications, and Other Statements of Offerors: The offeror shall complete all representations, certifications, acknowledgments and statements included in Section K. Offerors shall fill out an online provision per FAR 52.204-8, Annual Representations and Certifications (Feb 2009), Online Reps and Certs

(ORCA) at http://www.bpn.gov/orca. Offerors already registered in ORCA, do not need to fill out the

Representations and Certifications information again in the solicitation. Offerors are cautioned to be sure that all

Representations and Certifications are current, accurate and complete.

Tab B: Pricing Submission: Offerors shall complete and include Attachment J-2: Pricing Submission with their proposal.

Volume IV- Small Business/Subcontracting Plan Section A: Small Business Participation Plan:

Submission Requirements

The Offeror shall submit a Small Business Participation Plan which will be used for the purposes of evaluating the extent to which offerors identify and commit to small business in contract performance on Preventive Maintenance Mechanical Systems. The plan shall be included into the resulting contract. The participation plan is required from all offerors, including small businesses and companies with commercial subcontracting plans and comprehensive subcontracting plans.

Section B: Small Business Subcontracting Plan

Submission Requirements

Offerors that are not classified as a small business under NAICS 238220 must submit a small business subcontracting plan by completing attachment J-5: Small Business Subcontracting Plan. This section may not exceed 10 pages. Attachment J-5: Small Business Subcontracting Plan does not count toward the overall page limit requirement for this volume. In accordance with FAR 52.219-9 and DFARS 252.219-

7003. **Please note that this will not be part of the evaluation process.**

OMBUDSMAN

An Ombudsman has been established for this procurement. The role of the Ombudsman is to provide contractors and other interested parties a conduit to address issues of impropriety on the part of Government officials and other concerns not suitable for a more open forum. Offerors may contact the Ombudsman directly at the number below:

Richard Selby

Phone: 703-696-4030

E-mail: richard.selby@whs.mil

4. PRE-PROPOSAL CONFERENCE:

A pre-proposal conference will be conducted at:

Facilities Services Directorate Conference Room

Pentagon, Rm 3B1089

Arlington, VA on July 19, 2011 11am Eastern Standard Time for the purpose of answering questions regarding the solicitation.

First and last names of all attendees (not to exceed two per offeror) must be submitted to janice.johnson@whs.mil no later than July 15, 2011 3pm Eastern Standard Time. Be advised that offerors will be denied access to the

Pentagon and the pre-proposal conference if these prior arrangements have not been met with the Contracting

Officer.

5. REQUEST FOR INFORMATION

Requests for information (RFI) regarding the solicitation must be submitting in writing to janice.johnson@whs.mil and michael.schuman@whs.mil by no later than July 25, 2011 12pm Eastern Standard Time. The Government reserves the right to not to respond to RFIs submitted after the deadline.

(End of Summary of Changes) mailto:janice.johnson@whs.mil mailto:michael.schuman@whs.mil