RFP_Attachments.pdf

RFP HQ0013-18-R-0006

ATTACHMENT IV

FACTS Sheet

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

Present/Past Performance “FACTS Sheet”

(TO BE COMPLETED BY OFFEROR)

Request the offeror/joint venture member/critical subcontractor, if applicable; complete a separate FACTS Sheet for each relevant contract. See RFP for detailed instructions and limits on number and recency of contracts.

Offeror/joint venture member/ critical subcontractor is requested to provide frank, concise comments regarding present/past performance on the program identified in B. below.

A. OFFEROR:

(1) Name (Company/Division)

(2) Address

(3) CAGE Code

B. PROGRAM/PROJECT TITLE and CONTRACT NUMBER:

C. Role of the Offeror In Effort: __________ Prime Contractor __________ Subcontractor

Note that the information provided in the FACTS Sheet shall reflect the role that the offeror/joint venture member performed in the effort, i.e. an offeror who performed as a subcontractor shall identify the contract type, dollar value, description, etc. of its subcontract with the prime contractor.

D. NAME OF CONTRACTING ACTIVITY OR CUSTOMER:

E. CONTRACT TYPE(S) – CHECK ALL THAT APPLY

a. Firm Fixed Price _____

b. Time and Materials _____

c. Cost _____

d. Other (Explain)

F. CONTRACT $ VALUE: (If you performed work as a subcontractor, identify your contract $ value and the

PRIME’s contract $ value, if known. Describe any changes in dollar value that may have occurred from time of contract award to the conclusion of the effort or the present, whichever is applicable.)

1. Original Contract Dollar Value:

2. Current Dollar Value:

NOTE: If the contract being submitted is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. The “current dollar value” submitted here should be for the order (or series of orders);

the offeror has performed under this ordering type contractual vehicle.

3. If Award Fee Contract, what percentages of the fee have been awarded in each of last 3 years?

G. PERIOD OF PERFORMANCE: (includes start and end dates, i.e. Jan 2004 – Dec 2007) NOTE: If the contract being submitted is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. The “Period of Performance” submitted here should be for the order (or series of orders); the offeror has performed under this ordering type contractual vehicle.

1. Original Schedule:

2. Current Schedule (if changed):

3. Estimated percentage of completion:

4. How many times changed and primary causes of changes:

H. BRIEF DESCRIPTION OF EFFORT:

1. As a part of this narrative description, highlight portions considered most relevant to the current acquisition;

addressing how and to what extent the proposed effort relates to the program identified in B. above. To supplement the data provided in response to this paragraph, complete the following regarding relevancy of the effort identified in paragraph B to the proposed effort. This is limited to two pages beyond the page limitation of the FACTS sheet information.

2. This paragraph shall also include details to support the offeror’s record for on-time delivery, technical quantity and cost control for this effort identified in paragraph B. above.

RELEVANCY TABLE

(Complete with each effort submitted for evaluation)

This table will assist the PCO in evaluating the relevancy of the proposed effort to the instant requirement.

Offeror/joint venture member shall only complete column three. Offeror’s/joint venture member’s answers are applicable only to the effort identified in paragraph B. above, not the offeror’s/joint venture member’s proposed solutions to the instant effort. If additional space is needed, please attach a separate sheet to your response (limited to two pages). Please be as specific as possible with the fill-in information provided.

Category (GOVT has completed this column)

(DO NOT CHANGE)

(Offeror/Joint Venture Member completes) Fill-in for the Effort Identified in para. B Above The effort in para B. required:

1.A. Type of Effort Acquisition Support Services

- Acquisition Strategies

- Market Research Reports

- Performance Work Statements

1.B. Type of Effort Contract Admin Support

- Internal Controls

1.C. Type of Effort Training

3. Number of Customers Supported

Information Technology Division, Business Operations Division, Regional Training Center

4. Types of Acquisitions Software Development, Management Support, Financial Improvement & Audit Readiness, Interpretation/Translation Services

5. Dollar Range of Supported Acquisitions

$300,000 - $17,000,000

I. PRIMARY POINTS OF CONTACT: (The offeror/joint venture member is responsible for exerting its best efforts to ensure that current information is provided for all individuals.)

Name and Office Symbol Phone Number FAX Number

1. Procuring Contracting Officer DSN & Comm DSN & Comm

2. Program Manager DSN & Comm DSN & Comm

K. If the offeror, joint venture member or critical subcontractor (if applicable) is a newly formed entity who either has no prior contracts or does not possess relevant corporate past performance, but does have key personnel with relevant past performance while employed by another company, specify by name, such key individual(s) who will participate in the proposed effort under this acquisition who also participated in the program identified in B. above, and indicate their contract role. Describe how participation of these key personnel contributed to the success of the previous effort and how this indicates probability of success on the proposed effort.

L. Use this space to address any aspect about this program considered unique. Describe quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the product/service required.

M. Summarize contract issues relative to the number and severity of quality deficiencies recorded/contract discrepancy reports issued, cure notices, show cause letters, termination for default or cause, disputes, claims, latent defects; and, corrective actions taken for the contract listed in paragraph B. above.

N. Additionally, for those efforts where you are cognizant of unfavorable and/or marginal past performance ratings/reports previously assessed by customers or clients, but feel that significant progress has been made but not yet credited or formally documented, provide the program name, contract number, customer location and a narrative explaining "fixes" made to date, or any other information regarding the unfavorable/marginal assessment. This narrative portion is limited to one (1) additional page beyond the FACTS sheet required page limitation. It is not presumed that performance has been perfect. Rather, the proposal should contain evidence of the offeror's/joint venture member’s/critical subcontractor’s ability to isolate the root causes of problems and should describe programs or actions taken to resolve those causes. Demonstrated corrective actions (not just planned or promised), and the overall work record will be considered. Problems not addressed, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

O. Was this contract effort (as identified in paragraph B. above) submitted as a past performance source of data for a previous WR-ALC procurement. Yes No . If yes, identify the buyer and/or contracting officer, their phone number, and office symbol and solicitation number of the procurement for which this effort was submitted.

PLEASE NOTE: The Government is not bound by the offeror's opinion of relevancy. The Government will perform an independent assessment of relevancy of the data provided or obtained.

ATTACHMENT V

Consent Form

NOTE TO OFFERORS: Past performance information concerning critical subcontractors, teaming contractors, and/or joint venture members cannot be disclosed to a private party without the critical subcontractor's or joint venture member’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing critical subcontractor/joint venture partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Team in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the joint venture members/critical subcontractors/teaming contractors identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume.

JOINT VENTURE/TEAMING CONTRACTOR CONSENT FORM FOR THE RELEASE OF PAST AND

PRESENT PERFORMANCE INFORMATION TO THE PRIME CONTRACTOR

Dear (Contracting Officer)

We are currently participating as a (critical subcontractor/joint venture partner) with (prime contractor or name of entity providing proposal) in responding to the Department of the Air Force, (location) request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

ATTACHMENT VI

Past Performance Questionnaire

Present/Past Performance Questionnaire

(TO BE COMPLETED BY POC)

SECTION I: CONTRACT IDENTIFICATION

1. Contractor:

2. Cage Code of Prime:

3. Contract Number:

4. Contract type (e.g., firm fixed price, cost plus, etc.):

5. Was this a competitively awarded contract? Yes _____ No _____

6. Period of Performance:

7. Initial contract cost: $

8. Current/final contract cost: $

9. Reasons for differences between initial contract cost and final contract cost:

10. Description of products/service provided:

11. Geographic description of services under this contract, e.g., local, nationwide, worldwide, other Commands, etc.:

SECTION II. EVALUATOR AND AGENCY IDENTIFICATION

A. Agency (customer) name:

B. Evaluator's name and title:

C. Evaluator's phone number and email address:

SECTION III. PAST PERFORMANCE QUESTIONS/EVALUATION

(Circle your response, and/or provide written responses, when applicable.)

1. Technical Performance

a. Did the contractor meet the technical requirements of the PWS?

Yes No If no, please explain:

b. What was the overall quality of the contractor’s performance?

2. Program Management

a. Did the contractor effectively manage and direct the contract?

Yes No

b. Did the contractor maintain good business relations with the agency?

Yes No

3. Transition/Phase-In

Did the contractor smoothly transition its resources and personnel?

Yes No

If no, please explain:

4. Employee Staff and Retention

a. Did the contractor recruit, hire, train and retain a qualified workforce with the appropriate skill levels during the term of the contract, and maintain a low turnover rate?

Yes No

If no, please explain:

b. Did the contractor replace departing personnel with employees of the same quality and skills and do so with minimal disruption to contract performance?

Yes No

If no, please explain:

For question number 5, please use ONE of the following performance levels to answer the question:

EXCEPTIONAL (E) (Blue) - During the contract period, contractor performance meets or met contractual requirements and exceeds or exceeded many to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VERY GOOD (VG) (Purple) - During the contract period, contractor performance meets or met contractual requirements and exceeds or exceeded some to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective

SATISFACTORY(S) (Green) – During the contract period, contractor performance meets or met contractual requirements. The contractual performance of the element or sub-element being assessed contained some minor problems for which corrective actions taken by the contractor appear or was satisfactory.

MARGINAL (M) (Yellow) – During the contract period, contractor performance does not or did not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

UNSATISFACTORY (U) (Red) – During the contract period, contractor performance does not or did not meet most contractual requirements and recovery in a timely manner is not likely. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

5. What is your OVERALL level of satisfaction with the contractor’s performance?

Exceptional Very Good Satisfactory Marginal Unsatisfactory

ATTACHMENT VII

Transmittal Letter

Transmittal Letter for Government Sources to Accompany Present/Past Performance Questionnaire

[TO BE COMPLETED BY OFFEROR]

FOR OFFICIAL USE ONLY

MEMORANDUM FOR: [OFFEROR’S/JOINT VENTURE MEMBERS’S OR CRITICAL SUBCONTRACTOR’S

POC]

FROM: [OFFEROR’S ADDRESS AND POINT OF CONTACT]

SUBJECT: Present/Past Performance Questionnaire for Contract(s) .

1. We are currently responding to the Defense Security Cooperation Agency, Request for Proposal (RFP) HQ0013- 18-R-0006, for the procurement of Acquisition Support Services. This RFP is being conducted as a Tradeoff Source Selection and specifically requires that we, as an offeror, do the following:

The offeror shall send out – and track the -- Present/Past Performance Questionnaire to each of the offeror’s, teaming contractors, and/or joint venture members’ Points of Contact (POCs). The responsibility to send out and track the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any subcontractors and/or joint venture partners. The completed Present/Past Performance Questionnaire shall be submitted directly to the Government no later than 4:00 P.M.

(EST) Monday, 9 April 2018. Each of the offeror’s POCs may submit its completed Present/Past Performance Questionnaire either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mail. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to erwin.c.cablay.civ@mail.mil and dsca.ncr.dbo.mbx.cons@mail.mil.

If mailing, mail directly to:

DSCA DBO/CON

201 12TH ST S, Suite 101 Arlington, VA 22202-5408 Attention: Erwin Cablay

If mailing, the outside envelope must be marked as follows: NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaires should be contained in a second envelope marked with the mailing address and the following legend:

mailto:erwin.c.cablay.civ@mail.mil mailto:dsca.ncr.dbo.mbx.cons@mail.mil

2. We have identified subject contract(s) as relevant to this acquisition and you as our POC. As such, please take a few moments of your time to fill out the attached questionnaire and send it directly back to DSCA. The information contained in the completed Present/Past Performance Questionnaires is considered sensitive and cannot be released to us, the offeror. If you have any questions about the acquisition or the attached questionnaire, your questions must be directed back to the Government’s points of contact identified above. Thank you for your timely assistance.

Sincerely, [OFFEROR’S POINT OF CONTACT]

1 [2?] ATCH

Present/Past Performance Questionnaire [Client Authorization Letter(s), if applicable]

ATTACHMENT VIII (Fill in)

Client Authorization Letter

NOTE TO OFFERORS: This procurement could be similar to commercial services. Therefore, to assist the Government’s Past Performance Team in assessing your present and past performance on relevant commercial contracts, the following letter must be sent to your points of contact (POCs) for those commercial efforts that you identify to us in your past performance volume. Should you propose to use critical subcontractors and/or joint venture members, you must obtain a similar client authorization letter from each entity. HOWEVER, it is your sole responsibility, as the offeror, to then send out these authorization letters with the Present/Past Performance Questionnaire to your own POCs and to those of your critical subcontractors and/or joint venture members and include a copy in your past performance volume.

Client Authorization Letter

(TO BE ACCOMPLISHED BY OFFEROR)

Dear (Client):

We are currently responding to the Defense Security Cooperation Agency, Request for Proposal (RFP) HQ0013-18-R-0006, for the procurement of Acquisition Support Services.

As you know, past performance has become an element of increased emphasis in DoD acquisitions. They are requesting that clients of companies who submit proposals in response to their RFP for the Acquisition Support Services be contacted, and that their participation in the validation process be requested. We, therefore, respectfully request and hereby authorize you to complete the attached Questionnaire concerning work we have performed for you, and submit it either electronically or by mail. If sending electronically, the following applies:

Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mail. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Email to erwin.c.cablay.civ@mail.mil and dsca.ncr.dbo.mbx.cons@mail.mil.

If mailing, the outside envelope must be marked as follows: NOTE: TO BE OPENED BY ADDRESSEE ONLY

The completed questionnaire should be contained in a second envelope marked with the mailing address and the following legend:

If mailing, mail directly to:

mailto:erwin.c.cablay.civ@mail.mil mailto:dsca.ncr.dbo.mbx.cons@mail.mil

DSCA DBO/CON

201 12TH ST S, Suite 101 Arlington, VA 22202-5408 Attention: Erwin Cablay

We have identified Mr./Ms. (Name) of your organization as the point of contact based on their knowledge concerning our work. Your cooperation in this matter is appreciated. Any questions may be directed to [NAME, PHONE NUMBER, FAX NUMBER FOR THE OFFEROR’S POINT OF CONTACT]

Sincerely, [OFFEROR'S POINT OF CONTACT]